Information and documentation International Standard Serial Number (ISSN)

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1 ISO 2005 All rights reserved ISO TC 46/ SC 9 WG5 N 23 Date: ISO/WD ISO TC 46/SC 9/WG 5 Secretariat: SCC This second Working Draft (WD ) is an outline to guide further development of the revised ISSN standard. This version was prepared by the TC46/SC9 Secretariat to facilitate discussion at the February 2005 WG5 meeting in Amsterdam. These specifications are subject to change by WG5. Information and documentation International Standard Serial Number (ISSN) Information et documentation Numéro international normalisé des publications en série (ISSN) Warning This document is not an ISO International Standard. It is distributed for review and comment. It is subject to change without notice and may not be referred to as an International Standard. Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are aware and to provide supporting documentation. Document type: International Standard Document subtype: Document stage: (20) Preparatory Document language: E V:\cmn\STANDARD\ISO\SC9\SC9 standards\x_3297 ISSN\ISO_WD_3297(E)_draft_2.doc STD Version 2.1c2

2 Copyright notice This ISO document is a working draft or committee draft and is copyright-protected by ISO. While the reproduction of working drafts or committee drafts in any form for use by participants in the ISO standards development process is permitted without prior permission from ISO, neither this document nor any extract from it may be reproduced, stored or transmitted in any form for any other purpose without prior written permission from ISO. Requests for permission to reproduce should be addressed to either ISO at the address below or ISO's member body in the country of the requester. ISO copyright office Case postale 56 CH-1211 Geneva 20 Tel Fax copyright@iso.org Web Reproduction may be subject to royalty payments or a licensing agreement. Violators may be prosecuted. ii ISO 2005 All rights reserved

3 Contents Page Foreword...iv Introduction...v 1 Scope Normative references Definitions Construction of the ISSN Assignment of an ISSN Administration of the ISSN system Fees Copyright Printing and display of ISSN Metadata elements used in the ISSN Network...5 Annex A (normative) General principles for the assignment of ISSN...6 Annex B (normative) Roles and responsibilities of the ISSN centres...8 Annex C (normative) Check digit for ISSN...9 Annex D (normative) Metadata for the registration of assigned ISSN...10 Annex E (informative) Use of ISSN in other identification systems...10 Bibliography...12 ISO 2005 All rights reserved iii

4 Foreword ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies (ISO member bodies). The work of preparing International Standards is normally carried out through ISO technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. International organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2. The main task of technical committees is to prepare International Standards. Draft International Standards adopted by the technical committees are circulated to the member bodies for voting. Publication as an International Standard requires approval by at least 75 % of the member bodies casting a vote. ISO 3297 was prepared by Technical Committee ISO/TC 46, Information and documentation, Subcommittee SC 9, Identification and description. This third edition cancels and replaces the second edition (ISO 3297:1986), of which the entire text has been reorganized and new specifications have been added for [ text to be supplied ]. Annexes A to D of this International Standard are normative. Annex E is for information only. iv ISO 2005 All rights reserved

5 Introduction The need for a brief, unique and unambiguous identification code for serials is internationally recognized. The exchange of information between computer systems of different organizations, such as users (libraries, abstracting services and others), suppliers or distributors, and publishers and producers, imposes the requirement for a standard code. Communication between the different organizations transcends national boundaries and therefore requires an international code which is numeric, since no single alphabet is used by the majority of producers and users of serials. In response to these requirements, the International Standard Serial Number (ISSN) was established as the identification code for serials. The International Serials Data System (ISDS) was established as an inter-governmental organization within the framework of the UNESCO/UNISIST programme to be the designated authority for controlling the assignment of ISSN. The ISDS has since become the ISSN Network. The ISSN Network is composed of national and regional centres, coordinated by an International Centre. National and regional centres are responsible for assigning ISSN and registering serials published in their respective countries, and for transmitting such registrations to the International Centre. Several national centres may decide jointly to establish a regional centre, for reasons of economy, geography or language. The International Centre undertakes ISSN assignment and registration, as necessary, for the serials published by international organizations and for the serials published in a country where no national or regional centre exists. The International Centre is also responsible for the allocation of blocks of ISSN to national or regional centres, for the coordination of all activities within the network and for the publication of an international register of ISSN 1). 1) The ISSN Register is available from the ISSN International Centre. ISO 2005 All rights reserved v

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7 WORKING DRAFT ISO/WD Information and documentation International Standard Serial Number (ISSN) 1 Scope The purpose of this International Standard is to define and promote the use of a standard code (ISSN) for the unique identification of serials and other continuing resources. Each International Standard Serial Number (ISSN) is a unique identifier for a specific continuing resource. ISSN are applicable to the entire population of serial publications and to ongoing integrating resources, whether past, present or to be published or produced in the foreseeable future, whatever the medium of publication or production. All serials are eligible for an ISSN. To be eligible for an ISSN, an ongoing integrating resource must be updated indefinitely and/or have an update statement 2). Individual monographs, sound and video recordings, printed music publications, audiovisual works and musical works have their own numbering systems and are not specifically mentioned in this International Standard. Such items may carry an ISSN in addition to their own standard numbers when they are part of a continuing resource. 2 Normative references The following normative document contains provisions which, through reference in this text, constitute provisions of this International Standard. For dated references, subsequent amendment to, or revisions of, any of these publications do not apply. However, parties to agreements based on this International Standard are encouraged to investigate the possibility of applying the most recent edition of the normative document indicated below. For undated refrences, the latest edition of the normative document referred to applies. Members of IEC and ISO maintain registers of currently valid International Standards. ISO 4:1997, Information and documentation Rules for the abbreviation of title words and titles of publications 3 Definitions For the purposes of this International Standard, the following terms and definitions apply. 2) A list of types of ongoing integrating resources which are not eligible for ISSN assignment is maintained on the ISSN International Centre Web site at < and in the ISSN Manual. ISO 2005 All rights reserved 1

8 3.1 continuing resource A publication or other information resource, in any medium or combination of media, tangible or intangible, that is issued over time with no predetermined conclusion, commonly referred to as a serial publication. NOTE The term "continuing resource" include serials and ongoing integrating resources. [French term: ressource en continu] 3.2 integrating resource A publication or other information resource, in any medium or combination of media, tangible or intangible, that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or ongoing. NOTE - Examples of ongoing integrating resources include data bases, Web sites, loose-leafs that are updated over time with no predetermined conclusion. [French term: ressource intégratrice] 3.3 ISSN International Standard Serial Number Eight digit number, including a check digit and preceded by the alphabetic prefix ISSN, assigned to a continuing resource by an authorized agency of the ISSN Network NOTE In English, the abbreviation "ISSN" denotes the singular or plural forms, according to context. [French term: ISSN, Numéro international normalisé des publications en série] 3.4 ISSN Network The combined total of all designated agents of the ISSN system, including the ISSN International Centre, ISSN national centres or any other ageny authorized by the ISSN International Centre for the purpose of administering the assignment of ISSN. [French term: Réseau ISSN] 3.5 serial A continuing resource in any medium issued in a succession of discrete issues or parts, usually bearing numbering, that has no predetermined conclusion. NOTE - Examples of serial publications include journals, magazines, electronic journals, ongoing directories, annual reports, newspapers, and monographic series. French term: publication en série] 3.6 key title Unique name assigned to a continuing resource by the ISSN Network and inseparably linked with its ISSN. NOTE - The key title may be the same as the title proper; or, in order to achieve uniqueness, it can be constructed by the addition of identifying and/or qualifying elements such as name of issuing body, place of publication, edition statement, etc. [French term: titre clé] 2 ISO 2005 All rights reserved

9 3.7 title proper The chief title of a bibliographic resource, i.e., the title of a bibliographic resource in the form in which it appears on the title page or the title page substitute. NOTE - The title proper includes any alternative title but excludes parallel titles and other title information. In the case of a section or some supplements and some titles of sub-series, the title proper can consist of two or more parts: the common title (or the title of the main bibliographic resource or the title of the main series), the dependent title and the dependent title designation. 4 Construction of the ISSN An ISSN shall consist of eight digits, in arabic numerals 0 to 9, except for the last digit which is the check digit and can sometimes be an X (see Annex C). The ISSN has no internal meaningful elements to identify language, country or publisher. Since ISSN are likely to be used in the same context as codes designed for other purposes, such as the International Standard Book Number (ISBN) or local control numbers, the written or printed presentation of ISSN shall clearly distinguish ISSN from other numbering systems. Therefore, an ISSN shall be preceded by the prefix ISSN and a space, and shall appear as two groups of four digits separated by a hyphen as in the following examples. EXAMPLES: ISSN ISSN X The check digit is always located in the extreme right (low order) position, and is calculated on a modulus 11 basis with weights 8 to 2, using X in lieu of 10 where 10 would occur as a check digit (see Annex C). 5 Assignment of an ISSN 5.1 An ISSN shall be assigned only by an authorized ISSN national or regional centre or other agent of the ISSN Network appointed by the ISSN International Centre, 5.2 Required metadata about the serial publication to which an ISSN is assigned shall be collected and submitted to the central register of the ISSN Network within the timeframe established by the ISSN International Centre. 5.4 Only one ISSN shall be assigned to a serial publication. 5.5 Once an ISSN has been assigned to a serial publication, it shall not be altered, replaced or reused for any other publication. 6 Administration of the ISSN system The Registration Authority for this International Standard shall be the ISSN International Centre 3). The ISSN International Centre and the national and regional ISSN centres it appoints shall constitute the ISSN Network. 3) ISSN International Centre, 20, rue Bachaumont, Paris, France. Telephone: (33 1) Telefax: (33 1) issnic@issn.org. Web site: ISO 2005 All rights reserved 3

10 The ISSN Network shall be supervised, coordinated and administered by the ISSN International Centre with the assistance of ISSN national and regional centres as delegated by the ISSN International Centre. The principal tasks of the ISSN International Centre and of ISSN national and regional centres are specified in Annex B. 7 Fees Reasonable fees may be charged for the assignment of ISSN on a cost-recovery basis only when authorized by the ISSN International Centre. 8 Copyright No copyright shall subsist in the assignment of ISSN or in the use of an ISSN in association with, or in place of, the resources they represent. 9 Printing and display of ISSN 9.1 General ISSN shall be presented as two groups of four digits separated by a hyphen and shall always be preceded by the prefix ISSN and a space (see also clause 4). The ISSN shall be displayed in a prominent position on or in the first issue and on or in each subsequent issue or on each iteration of a serial. If a publication bears an ISSN as well as another standard number, such as an ISBN for a volume of a series, the two numbers shall appear together and each number shall be identified by its own prefix: ISSN and ISBN or another appropriate prefix (see ISO 7275). When more than one ISSN appears on a single publication in relation to different serial titles, for example the titles of a main series and its subseries, each ISSN shall appear on the serial publication and each shall be distinguished by either adding the full or abbreviated title in parentheses after the relevant number, or by printing each ISSN as close as possible to the relevant title. When a serial publication contains another serial publication as an insert with a separate title page, the ISSN for the insert shall be printed on that title page, or in some other appropriate place on the insert. When serial publications are produced in different media, and different ISSN and key titles are assigned, the related ISSN may also be displayed in the serial publications, each with additional, distinguishing informations, as follows: EXAMPLE ISSN (Online) ISSN (Print) or 4 ISO 2005 All rights reserved

11 Online edition: ISSN Print edition: ISSN Display of ISSN on printed serial publications The ISSN shall be printed in a prominent position on each printed issue of a serial publication in the following order of preference: front cover, title page, caption, masthead, back cover, colophon or editorial pages. The ISSN shall, whenever possible, appear in the top right-hand corner of the front cover. In the case of têtebêche publications (i.e. when two texts are bound together in inverted relation to each other), the ISSN shall be printed on both covers (or title pages, captions, mastheads, colophons, editorial pages). 9.3 Display of ISSN on serial publications in other media On a serial published on microfiche, the ISSN shall be entered in the identification area of the microfiche and/or the labels, i.e. the lower half of the left side of the microfiche header (see ISO 5123). On a serial published in an electronic medium (e.g. online continuing resource, CD-ROM), the ISSN shall appear on the title screen or failing it, on the main menu, and, if applicable, on any labels permanently affixed to the publication. If it is not possible to display the ISSN on the item or its label, the ISSN shall be displayed on the container. For online serial resources using embedded metadata elements sets (e.g. Dublin Core metadata), the ISSN shall be included in the Identifier or equivalent element of such metadata. 10 Metadata elements used in the ISSN Network The ISSN files, in the International Centre and regional and national centres, contain a common set of descriptive metadata elements (see annex D) considered sufficient for the identification of a serial4). The list of metadata elements may be augmented with additional fields if needed for national, regional or international purposes Exchange format for ISSN metadata For the exchange of ISSN metadata, the ISSN Network shall use the international standard format specified in ISO ) Full specifications of the data elements are given in the ISSN Manual. ISO 2005 All rights reserved 5

12 Annex A (normative) General principles for the assignment of ISSN A.1 General A.1.1 The assignment of an ISSN to a serial publication, regardless of its form, shall not imply any meaning or legal evidence with regard to the ownership of rights to that publication or its contents. A.1.2 Each ISSN shall be permanently linked to the key title established by the ISSN centre at the time of registration. A.1.3 Each distinct serial publication shall be assigned only one ISSN in accordance with rules established by the ISSN International Centre. A.1.4 When a distinct serial publication exists within another serial publication, whatever the form of presentation (e.g. an insert), each shall receive its own individual key title and ISSN. A.1.5 When a serial publication is published in different media, with the same title or not, different ISSN and key titles shall be assigned to the different editions. NOTE Microreproductions produced for the purpose of providing surrogates for the original materials are the exception and shall use the ISSN of the original serial publications. A.1.7 Some examples of types of serial publications to which an ISSN may be assigned are: printed journals (and their various product forms); newspapers; [remainder of list to be developed] Further information is provided in the ISSN Manual available from the ISSN International Centre. A.1.8 Some examples of the types of materials to which an ISSN shall not be assigned are: monographic publications; Weblogs and similar personal documents or correspondence; microreproductions produced as surrogates for the original materials; [remainder of list to be developed] Further information is provided in the ISSN Manual available from the ISSN International Centre. 6 ISO 2005 All rights reserved

13 A.2 Key title The key title is established or authenticated by the ISSN centre responsible for the registration of the continuing resource, in accordance with the rules given in the ISSN Manual 5). The key title is derived from the title information appearing on the title page or its equivalent of the print publication or from the most complete information on the non-print resources at the time of registration. The key title is the same title as the title proper, if this title is unique in the ISSN Register at the time of registration. If this title is not unique, the key title is the title proper to which a qualifying term is added (such as name of issuing body, place and/or date of publication, edition statement or medium statement), in order to make the resulting key title unique. All key titles are listed in the ISSN Register together with their ISSN. Key titles in non-roman alphabets shall be romanized according to ISO standards or, in the absence of ISO standards, other appropriate international or national standards. A.3 Title changes A.3.1 In cases where the title of the serial publication undergoes a major change, a new ISSN and a new key title shall be assigned. A.4 Ongoing integrating resources [If applicable as a separate clause, text to be developed] 3) The ISSN Manual is available from the ISSN International Centre. ISO 2005 All rights reserved 7

14 Annex B (normative) Roles and responsibilities of the ISSN centres B.1 ISSN International Centre B.1.1 The ISSN International Centre shall provide the services described in B.1.2 to B.1.x. B.1.2 Appoint appropriate ISSN national and regional centres and revoke such appointments as necessary. B.1.3 Coordinate, supervixe and promote the ISSN system in compliance with the specifications of this International Standard. B.1.4 Maintain a central register of all ISSN assignments. B.1.5 Review and decide on appeals of decisions made by ISSN national and regional centres in such matters as: rejection of ISSN applications disputes concerning the appropriateness of assignments of ISSNs to publications. B.1.6 Develop, maintain and make available documentation for users of the ISSN system. [additional subclauses to be developed] B.2 ISSN national and regional centres B.2.1 ISSN national and regional centres shall provide the services described in B.2.2 to B.2.x. B.2.2 Adhere to the policies and procedures established by the ISSN International Centre in compliance with the specifications of this International Standard. [additional subclauses to be developed] B.3 Criteria for the appointment of ISSN national and regional centres B.3.1 ISSN national and regional centres shall be appointed only by the ISSN International Centre. B.3.2 An ISSN national or regional centre may allocate certain ISSN functions by proxy to other organizations subject to approval by the ISSN International Centre and only in compliance with the specifications of this International Standard. [additional subclauses to be developed] 8 ISO 2005 All rights reserved

15 Annex C (normative) Check digit for ISSN The check digit helps guard against errors resulting from improper data transcription. The check digit is particularly effective in detecting transposition errors. The check digit used in the ISSN is calculated on a Modulus 11 basis using weights 8 to 2, as indicated in the following table. Step 1 Procedure Take the first seven digits of the ISSN (the check digit is the eighth and last digit). Example Step 2 Apply the constant weighting factors (8 to 2) associated with each digit Step 3 Multiply each digit by its associated weighting factor (e.g. 0 8; 3 7; 1 6; etc.). x = Step 4 Sum the products of these multiplications = 120 Step 5 Step 6 Step 7 Divide this sum by the modulus 11 to find the remainder. Subtract the remainder from 11 to generate the required check digit. If the check digit is 10, generate a check digit of X. If there is no remainder, generate a check digit of 0 (zero). Append the check digit to create the eight-digit International Standard Serial Number (ISSN) = 10 and a remainder of = ISO 2005 All rights reserved 9

16 Annex D (normative) Metadata for the registration of assigned ISSN D.1 General D.1.1 ISSN shall supply the ISSN regional or national centre or its designated proxy with a specified amount of metadata (descriptive information) about the publication to which the ISSN is assigned. The metadata associated with each ISSN assignment shall maintained by the ISSN centre or by its designated proxy. D.1.2 The specifications concerning the type and format of this metadata shall be established by the ISSN International Centre in cooperation with the individual ISSN centres and shall be published in the ISSN Manual. D.2 Elements of ISSN registration data Elements of ISSN registration data maintained by the ISSN International Centre and regional or national ISSN centres shall include the following: ISSN Key title Country of publication Imprint Electronic location and access Abbreviated key title Varying form of title Title proper Publication status (e.g. currently published, discontinued, unknown) Date(s) of publication Frequency Type of continuing resource Physical medium Specific material designation Language of publication Script of original title Classification (UDC or DDC) ISSN centre code Cataloguing source Name of issuing body(ies), as on piece 10 ISO 2005 All rights reserved

17 Name of issuing body(ies), as established by national cataloguing practice Coden and other codes Citation / References note Original language entry Translation entry Additional physical form entry Preceding entry Succeeding entry Supplement parent entry Supplement/Special issue entry Main series entry Subseries entry Nonspecific relationship entry Other edition entry ISO 2005 All rights reserved 11

18 Annex E (informative) Use of ISSN in other identification systems E.1 Application of ISSN for title level identification [Text to be developed if this clause is applicable] E.2 ISSN and URN [Text to be developed if this clause is applicable] E.3 ISSN and DOI [Text to be developed if this clause is applicable] 12 ISO 2005 All rights reserved

19 Bibliography [1] ISO 8:1977, Documentation Presentation of periodicals [2] ISO 9:1995, Information and documentation Transliteration of Cyrillic characters into Latin characters Slavic and non-slavic languages [3] ISO 215:1986, Documentation Presentation of contributions to periodicals and other serials [4] ISO 233-2:1993, Information and documentation Transliteration of Arabic characters into Latin characters Part 2: Arabic language Simplified transliteration [5] ISO 259-2:1994, Information and documentation Transliteration of Hebrew characters into Latin characters Part 2: Simplified transliteration [6] ISO 843:1997, Information and documentation Conversion of Greek characters into Latin characters [7] ISO 2108:2005, Information and documentation International Standard Book Number (ISBN). [8] ISO 2709:1996, Information and documentation Format for information exchange [9] ISO 3602:1989, Documentation Romanization of Japanese (kana script). [10] ISO 3901:1986, Documentation International Standard Recording Code (ISRC). [11] ISO 5122:1979, Documentation Abstract sheets in serial publications. [12] ISO 5123:1984, Documentation Headers for microfiche of monographs and serials [13] ISO 7098:1991, Information and documentation Romanization of Chinese. [14] ISO 7144:1986, Documentation Presentation of theses and similar documents [15] ISO 7275:1985, Documentation Presentation of title information of series [16] ISO 10957:1993, Information and documentation International standard music number (ISMN) [17] ISO TR 21449:2004, Content delivery and rights management: functional requirements for identifiers and descriptors for use in the music, film, video, sound recording, and publishing industries [18] International standard bibliographic description for serials and other continuing resources (ISBD(CR)). International Federation of Library Associations and Institutions (IFLA). München: Saur, 2002 [19] Functional requirements for bibliographic records: final report. IFLA Study Group on the Functional Requirements for Bibliographic Records. München: K.G. Saur, 1998 [20] Rozenfeld, S. Using The ISSN (International Serial Standard Number) as URN (Uniform Resource Names) within an ISSN-URN Namespace [online]. Request for Comments Internet Engineering Task Force, January 2001 [cited 4 January 2005]. Available at: < [21] ONIX for serials [online]. EDItEUR and NISO, [cited 4 January 2005]. Available at: < [22] DOI handbook [online]. Version 4.1. International DOI Foundation, November 2004 [cited 21 December 2004]. Available at < ISO 2005 All rights reserved 13