PRISM. Performance and Registration Information Systems Management. IRP Annual Meeting Conference 2015 Savannah Georgia, May 18 th 21 st

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1 PRISM Performance and Registration Information Systems Management IRP Annual Meeting Conference 2015 Savannah Georgia, May 18 th 21 st Monique Riddick, PRISM Program Technical Manager Federal Motor Carrier Safety Administration Enforcement Division (FMCSA MC ECE) 1

2 What is PRISM? Cooperative Federal/State Program Links safety fitness to state vehicle registrations Funding for nationwide implementation began in 1998 PRISM program run by FMCSA over 17 years Currently 46 PRISM Jurisdictions in different phases of implementation Implementation progress tracked in a PRISM Status Map 2

3 PRISM Stakeholders FMCSA issues Federal OOS orders to unsafe motor carriers IRP denies and suspends registrations to OOS carriers PRISM provides Target File of OOS Carriers and Vehicles Law Enforcement identifies vehicles operating while under a Federal Out of Service Order and takes action

4 IRP and PRISM IRP is the backbone of the PRISM program 15 PRISM Registration Requirements Bringing safety down to the Vehicle level Establishes link between Motor Carrier Responsible for Safety and every commercial vehicle registered in IRP 4

5 PRISM State Vehicle Registration Connectivity January 2015 STEP DESCRIPTION STATES N/A White - Not Active in PRISM Program (5) MI, HI, NV, OR, WY Step 0 Tan - Implementing Approved Plan (1) MD Washington* Step 1 Grey Step 2 Red Step 3 Purple Step 4 Yellow Step 5 Green Step 6 Blue - Collecting/Validating USDOT Number of MCRS - Submitting Targeted Vehicles to PRISM/SAFER - Authority in Place to Deny for Federal OOS - Denying for Federal OOS - Authority in Place to Suspend for Federal OOS - Suspending for IH & Unsat/Unfit - Denying and Suspending for all except Failure to Pay - Denying and Suspending for ALL Federal OOSO (1) MA (2) AZ, IL (4) AK, CO, LA, TN (2) NC, WV (1) NY (7) FL, GA, ID, ND, NH, OK, TX California Oregon Nevada Idaho Arizona Utah Montana Wyoming Colorado New Mexico North Dakota South Dakota* Nebraska* Kansas* Oklahoma Minnesota Iowa* Missouri* Arkansas Illinois* Michigan Kentucky* Ohio* New York D.C.* Virginia* North Carolina South Carolina Maine* VT* NH* MA CT* RI* New Jersey* Delaware Step 7 Orange - Uploading 950 codes confirming State suspension (10) AR, IN, KS, MN, MS, NE, NM, PA, SC, UT Texas Georgia Step 8 Gold - Authority in Place to Deny Reincarnated Carriers - Denying Suspected Reincarnated Carriers - State Reporting Suspected Reincarnated Carriers (18) AL, CA, CT, D.C., DE, IA, KY, ME, MO, MT, NJ, OH, RI, SD, VA, VT, WA, WI Florida Alaska * - States that are Directly Pulling Plates from Suspended Vehicles via Pick-up Orders (21) CT, D.C., IL, IN, IA, KS, KY, ME, MO, Hawaii NE, NH, NJ, OH, PA, RI, SD, VT, VA, WA, WV, WI Total PRISM States: 45 + D.C. Updated: 2/5/2015

6 Growth of PRISM Program October States upgraded their level of PRISM Implementation Kansas Maryland* (Joined PRISM Program in September 2014) North Dakota* (Moved from Step 1 to Step 6 within 2014) Oklahoma South Dakota Texas 6

7 Growth of PRISM Program January States upgraded their level of PRISM Implementation Pennsylvania* (Moved from Step 1 to Step 7 within 2014) Minnesota Mississippi New Hampshire 7

8 February 2015 FY 2015 PRISM funding priority >> Non PRISM States Growth of PRISM Program Jurisdictions adding new system changes to increase their level of implementation Vehicle registration system changes to apply the 950 IRP status code System changes to remove the MCS 150 update Commercial motor vehicle law enforcement technologies 8

9 Growth of PRISM Program 3 States previously not in PRISM applied for grants in FY 2015 Michigan Nevada Wyoming 9

10 PRISM Implementation Reviews Why do PRISM States have a review? PRISM Implementation Reviews help both FMCSA and State partners to track progress of State s accomplishments 15 IRP Registration requirements 6 Law Enforcement requirements discussed in detail with State partners Recommendations are provided to States in a final report 10

11 PRISM Implementation Reviews Alabama Colorado (On Site) Idaho Maine North Dakota New Jersey New Mexico Rhode Island (On Site) FY 2014 PRISM reviews (8 total) 11

12 PRISM Implementation Reviews 3 completed Ohio Minnesota Missouri 4 upcoming Texas (April) Vermont (June On Site) Kansas (June) Oklahoma (4 th quarter / On Site) FY 2015 PRISM reviews (7 total) 12

13 Common Findings from FY 2014 Reviews States reviewed in general are satisfying all of the PRISM IRP Registration requirements All States reviewed in FY 2014 are successfully denying Out of Service carriers from obtaining IRP registrations Most States (87%) reviewed in FY 2014 are suspending vehicle registrations of all OOS carriers 13

14 Common Findings from FY 2014 Reviews Some States are not consistently reporting quarterly to FMCSA for the total number of registration denials and suspensions Most States are applying the IRP Status Code 950 for vehicles that have been suspended due to Federal OOS All PRISM States demonstrate strong communications between the IRP Office, State Law Enforcement agencies and the local FMCSA Division office 14

15 Common Findings from FY 2014 Reviews Recommendations from a PRISM Review are used by States to create an action plan and correct any issues Example 1: In some IRP systems, the error message for an OOS carrier simply reads as Out of Service Recommendation: Add more descriptive text to PRISM error messages to include Federal Out of Service reason Example 2: In some IRP systems, the 950 Status codes were only being updated during a monthly baseline Recommendation: Add programming to ensure that the IRP Status Codes are updated on a nightly basis 15

16 FMCSA Problem: Reincarnated Carriers What is a Reincarnated/Affiliated carrier? A.K.A Chameleon Carriers Carriers that attempt to evade FMCSA OOS sanctions by obtaining a new USDOT Number and re registering vehicles 16

17 FMCSA Problem: Reincarnated Carriers How does PRISM and IRP help identify? PRISM States at Step 8 GOLD have authority to deny registration to reincarnated carriers Prior to registration, IRP Offices perform a VIN Check against the PRISM Target File Has this vehicle been previously registered to an OOS carrier? IRP Office administrators compare the new USDOT Number to the old USDOT Number and look for similarities 17

18 Communications between IRP, FMCSA, and PRISM After the 2 USDOT Numbers are compared, the IRP Administrator will do one of the following: Override the VIN error Valid Transfer No Affiliations Provide registration to new carrier is sent to PRISM to remove VIN from Target File Suspected Reincarnation IRP can confirm with FMCSA Division Deny new registration 18

19 Communications between IRP, FMCSA, and PRISM s sent from IRP are analyzed by PRISM support PRISM notifies FMCSA Division office and the IRP Office of any suspected reincarnated carriers Example Data 19

20 Communications between IRP, FMCSA, and PRISM A monthly report of any suspected reincarnated carriers is generated by PRISM and sent to the FMCSA Division offices FMCSA Division may assign Safety Investigator to a case number to look into the two companies as possible reincarnate 20

21 PRISM CONTACT INFORMATION Monique Riddick PRISM Program Technical Manager (202)

22 Panel Discussion How Can FMCSA and IRP Work Together to Combat Reincarnated Motor Carriers? 22

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