MANAGEMENT SYSTEMS IN BBBEE ACCREDITATION AND VERIFICATION. Mandla Sithole Manager : Knowledge Transfer Department

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1 MANAGEMENT SYSTEMS IN BBBEE ACCREDITATION AND VERIFICATION Mandla Sithole Manager : Knowledge Transfer Department

2 1.. COUNCIL OF TRADE AND INDUSTRY INSTITUTIONS COTII CIPC Development Finance and Small Business Development Institutions NRCS CT NEF ECIC NCT NMISA Technical Infrastructure Institutions Standardisation,, Quality Assurance, Accreditation and Metrology SABS NGB NCC SANAS Regulatory Institutions NCR NLB

3 2. TECHNICAL INFRASTRUCTURE INSTITUTIONS COTTII NRCS Act No. 5, 2008 Measurement Units and Measurement Standards Act,, No. 18 of 2006 Standards Act No. 08, 2008 Accreditation for Conformity Assessment, Calibration and Good Laboratory Practice Act, No. 19 of 2006

4 3. SANAS MANDATE & CORE BUSINESS Ac credit <Latin> To give trust to; to believe Accreditation: Third party attestation (confirmation) related to conformity assessment body (accredited body) conveying formal demonstration of its competence to carry out specific conformity assessment tasks (ISO/IEC 17000: clause 5.6). Competence/y to carry out Specific Conformity Assessment Tasks (Equivalent of BBBEE Verification Scope) Competency: Ability to demonstrate application of knowledge, understanding acquired through qualification, training and experience through practical skills as objectively prescribed in a set of performance criteria/ standards

5 3.1 SANAS MANDATE & CORE BUSINESS Enabling Act: Accreditation for Conformity Assessment, Calibration and Good Laboratory Practice Act No. 19 of 2006 SANAS is the sole national accreditation body in its scope of activities ( Conformity Assessment) Accreditation of calibration, testing and verification laboratories, certification bodies, inspection bodies, BBBEE Verification agencies and other bodies within its scope of activities. Approval, competence and equivalence of Good Laboratory Practices (GLP) compliant organisations in line with Organisation for Economic Cooperation and Development (OECD) requirements. Participate: In formulating international and regional guidelines and standards to facilitate the accreditation process. Formulate and implement national guidelines and standards to facilitate the accreditation process

6 3.2 SANAS MANDATE & CORE BUSINESS Liaison with: International, Regional and National standard bodies regarding accreditation related activities. Technical regulatory and metrology organisations regarding accreditation related activities. National regulators in respect of any matter related to accreditation Promote: Accreditation as a means of facilitating international trade and enhancing the Republic s economic performance and transformation. Accreditation of calibration, testing and verification laboratories, certification bodies, inspection bodies, BBBEE Verification agencies and other bodies within its scope of activities. Recognition and protection of the use of the SANAS Accreditation Symbol nationally and internationally Competence, equivalence and acceptance of accredited bodies nationally and internationally

7 3.3 ISO/IEC STANDARDS,SABS & SANS STANDARDS THE SABS is a founding member of the International Organisation for Standardisation (ISO) Standards Division Training Certification Laboratories Technical Committees Working Groups

8 The relationship between SANAS and other Stakeholders International Organization For Standardization (ISO) International Accreditation Forum (IAF) [ISO9001,14001,Product Cert] International Laboratory Accreditation Cooperation (ILAC) ISO Accredited Certification bodies Accredited Laboratories Accredited Inspection Bodies Verification Labs BEE Verification agencies SABS, TUV, ZAS Certified ISO 9001, Product Certification TESTING, CALIBRATION, MEDICAL & LABORATORIES GOVERNMENT REGULATORS INSPECTION BODIES Entities

9 6. SANAS MANAGEMENT SYSTEM Based on ISO/IEC 17011:2004 SANAS Management System Document Types applicable to BBBEE Verification Agencies A -Advisory Documents PM -Policy Manual OP -Operational Procedures P -Procedures R -Accreditation Requirements F -Forms SANAS R47-02: Based on the Principles and Requirements of ISO/IEC and ISO R -Document Type 47 -Document Number 02 -Revision/Version Number

10 6.1 SANAS MANAGEMENT SYSTEM SANAS Management System Document applicable to BBBEE Verification Agencies Accreditation Act No. 19 of 2006 Documents relating to BBBEE Accreditation SANAS A01 SANAS P20 SANAS P24 SANAS P41 SANAS R03 SANAS R04 SANAS R05 SANAS R47-02 SANAS R51 SANAS R76 SANAS Forms F01,F02,F03,F04, F18, F163,F164,

11 7. BBBEE VERIFICATION AGENCY ACTIVITIES Secondary focus Primary focus Management System Based on SANAS R47-02 Core Business : BBBEE Verification BBBEE Codes of Practice Charters Verification Manual Competency Verification BBBEE status Competency Aspects Final Product BBBEE Scorecard & Certificate Validity Reliability Consistency

12 7.1 COMPETENCY AND COMPETENCY ASPECTS Reporting & Certificates Personnel Verification Environment & Location Decision Making Core Business BBBEE Verification Scope Verification Methodology Codes, Charters, Verification Manual Practice Instructions, Methods Sampling Verification Planning Verification Hardware & Software Validation

13 8.. SANAS R REQUIREMENTS CONTENTS 1. Introduction 2. Objectives 3. Background 4. References 5. Definitions 6. The role of BEE Verification Agencies 7. The accreditation role of SANAS on behalf of the dti 8. Responsibilities of BEE Verification Agencies 9. Principles 10. General requirements 11. Management system requirements for Verification Agencies 12. Structural requirements Informative Requirements/ Clauses Mandatory Requirements/Clauses

14 8.1 SANAS R47-02 REQUIREMENTS CONTENTS 13.. Human resource requirements 14. Information requirements 15. Document control 16. Confidentiality 17. Information exchange between a BEE VA and its customers 18. Process requirements 19. Appeals 20. Complaints 21. Records on BEE-verified clients 22. Internal verification process audit 23. Corrective action 24. Management review Mandatory Requirements

15 9.. SANAS R47-02 SIGNATURE WORDS 1. SHALL- MINIMUM REQUIREMENTS to be implemented 2. ESTABLISH - Design and document (hard/soft copy) the requirement 3. IMPLEMENT- Put documented requirements into PRACTICE 4. MAINTAIN - REVIEW, REVISE and UPDATE the documents 5. POLICY/IES -A statement of INTENTION and DIRECTION as formally expressed by top management of the VA. Rules to be implemented in running the VA business 6. OBJECTIVES Something aimed to be achieved (SMART)r 7. PROCEDURE -A description of detailed ACTIVITIES to support POLICY implementation 8. INSTRUCTIONS- A description of detailed ACTIVITIES to support PROCEDURE implementation 9. RECORDS- OBJECTIVE EVIDENCE to support policy, procedure, instruction implementation

16 11. MANAGEMENT SYSTEM REQUIREMENTS Establish, implement and maintain a Management System appropriate to the scope of its activities - Policies & Objectives Procedures Programs/ Plans/ Schedules BBBEE Codes of Practice, Sector Charters, Verification Manual, Practice Instructions, Methods, Forms Records: Management System & Verification

17 SANAS R47-02 REQUIREMENTS MANAGEMENT PROCESSES 10. General Requirements 12.2 &13.6. Impartiality Requirements 16 Confidentiality Requirements 12.1 Structural Requirements 11 System Requirements 15 Document Control 21 Control of Records 19. Appeals 20. Complaints 22. Internal Auditing 23. Corrective Action 24. Management Review CORE PROCESSES CLIENT Request & 2 Request for A BEE Verification 17.1 Info on verification process 18.2 Verification Preparation 18.1 Verification Methodology Verification Verification Decision 15.5 Verification certificate CLIENT Rating SUPPORT SUPPORT PROCESSES PROCESSES 13.1 Personnel Competency 13.2 Personnel Involved in V Processes 13.3 External Verification Analysts 13.4 Personnel Records 13.5 Outsourcing 18.4 Special Evaluation 14 Info Req Ref to Verification & Use of Marks

18 25.. MANAGEMENT SYSTEM BENEFITS (R BASED) To set the minimum standard of performance by all verification agencies irrespective of their size. Opportunity to formalise organisation s best business practices Enable drive efficiency in your business operations and client satisfaction Minimise the effect of a disruption on an organisation Systematic identification and management of current and future threats to your business Clear transmission of information within the organisation- Minimal loss of information. Clear transmission of expected results/effects Platform for evaluating activities, processes, systems and their results. Dependable information that: # Permanent (hard Copy or electronic) # Provide basic control # Management of changes. # Eliminate uncertainty and confusion. Control- prevents shortcuts Ensure consistency of practices.

19 QUESTION AND ANSWER SESSION THE END THANK YOU