810 Inbound Invoice - Version 4010

Transcription

1 810 Inbound Invoice - Version 4010 Transaction Set Specifications *** HEADER AREA *** SEG ID SEGMENT NAME REQ DES MAX USE LOOP REPEAT ISA Interchange Control Header M 1 GS Functional Group Header M 1 ST Transaction Set Header M 1 BIG Beginning Segment for Invoice M 1 REF Reference Identification O 12 GROUP N1 O 200 N1 Name M 1 N3 Address Information O 2 N4 Geographic Location O 1 ITD Terms of Sale/Deferred Terms of Sale O >1 DTM Date/Time Reference O 10 FOB F.O.B. Related Instruction O 1 *** DETAIL AREA *** GROUP IT1 O IT1 Baseline Item Data (Invoice) M 1 GROUP PID O 1000 PID Product/Item Description M 1 PO4 Item Physical Details O 1 GROUP SAC O 25 SAC Service, Promotion, Allowance, or Charge Information M 1 *** SUMMARY AREA *** TDS Total Monetary Value Summary M 1 CAD Carrier Detail O 1 GROUP SAC O 25 SAC Service, Promotion, Allowance, or Charge Information M 1 GROUP ISS O >1 ISS Invoice Shipment Summary M 1 CTT Transaction Totals O 1 SE Transaction Set Trailer M 1 GE Functional Group Trailer M 1 IEA Interchange Control Trailer M 1

2 NOTE: The Mandatory and Optional indicators are in accordance with the segment's requirement within the ANSI standards. All segments/elements shown are required by McLane FoodService, unless specifically specified otherwise.

3 Transaction Set Specifications - Header Area 810 Inbound Invoice - Version ISA Segment: Interchange Control Header ISA*00* *00* *01*SENDER_ID *12* *YYMMDD*HHMM*U*00401* *0*P** ISA01 I01 ISA02 I02 ISA03 I03 ISA04 I04 ISA05 I05 ISA06 I06 ISA07 I05 ISA08 I07 ISA09 I08 ISA10 I09 ISA11 I10 ISA12 I11 ISA13 I12 ISA14 I13 ISA15 I14 ISA16 I15 Description Qualifiers/Definitions Min/Max Authorization Information Qualifier 00 - No Authorization Sent 2/2 Authorization Information Leave Blank 10/10 Security Information Qualifier 00 - No Security Information Present 2/2 Security Information Leave Blank 10/10 Interchange ID Qualifier 01 - DUNS Number 2/ Phone Number 16 - DUNS Number + 4 char suffix ZZ - Mutually Defined Interchange Sender ID Sender Identification Number 15/15 Interchange ID Qualifier 12 - Phone Number 2/2 Interchange Receiver ID McLane DUNS Number: /15 Interchange Date YYMMDD 6/6 M DT Interchange Time HHMM 4/4 M TM Interchange Control Standards U - X12 1/1 Identifier Interchange Control Version Number Version Number for the 5/5 Envelope Interchange Control Number Sequentially Assigned Number 9/9 M N0 Acknowledgment Requested 0 - No Acknowledgment Requested 1/1 Test Indicator P - Production 1/1 T - Test Component Separator Not Used 1/1

4 GS Segment: Function Group Header GS*IN*SENDER_ID* *CCYYMMDD*HHMM*73*X* GS GS GS GS GS GS06 28 GS GS Description Qualifiers/Definitions Min/Max Functional Identifier Code IN - Invoice Information 2/2 Application Sender's Code Sender Identification Number 2/15 Application Receiver's Code McLane DUNS Number: /15 Group Date CCYYMMDD 8/8 M DT Group Time HHMM 4/8 M TM Group Control Number Sequentially Assigned Number 1/9 M N0 Responsible Agency Code X - Accredited Standards Committee X12 1/2 Version/Release/Industry Identifier Code Draft Standards Approved for 1/12 Publication by ASC X12 ST Segment: Transaction Set Header ST*810* ST ST Description Qualifiers/Definitions Min/Max Transaction Set Identifier Code Invoice 3/3 Transaction Set Control Number Sequentially Assigned Number 4/9

5 810 Inbound Invoice - Version BIG Segment: Beginning Segment for Invoice BIG*CCYYMMDD* *CCYYMMDD* BIG BIG02 76 BIG BIG Description Qualifiers/Definitions Min/Max Invoice Date CCYYMMDD 8/8 M DT Invoice Number Invoice number assigned by Sender 1/22 Purchase Order Date CCYYMMDD 8/8 O DT Purchase Order Number Purchase Order Number if supplied by 1/22 customer O AN REF Segment: Reference Identification REF*BM* REF REF Description Qualifiers/Definitions Min/Max Reference Identification Qualifier BM - Bill of Lading Number 2/3 Reference Identification Bill of Lading Number 1/30 N1 Segment: Name N1*BT*MCLANE FS VENDORS*ZZ* N1*RE*VENDOR REMIT TO*1*DUNS N1*ST*MCLANE FOODSERVICE, INC.*9* N N N Description Qualifiers/Definitions Min/Max Entity Identifier Code BT - Bill to 2/3 RE - Remit to ST - Ship to Name Free-form text name 1/60 Identification Code Qualifier 1 - DUNS Number 1/2 9 - DUNS Number + 3-character suffix NOTE N ZZ - Mutually defined Identification Code Identification Number 2/80 C AN NOTE: The distribution center listing is located in Addendum 1.

6 N3 Segment: Address Information N3*ADDRESS FOR EACH N1 N Address Information Company Address 1/55 N4 Segment: Geographic Location N4*CITY*STATE*ZIP_CODE N N N City Name Free-form text for city name 2/30 O AN State or Province Code State/Province abbreviation 2/2 O ID Postal Code Zip Code 3/15 O ID NOTE: McLane requires N3 and N4 segments for all N1 segments transmitted.

7 810 Inbound Invoice - Version ITD Segment: Terms of Sale/Deferred Terms of Sale ITD*01*2*2**10**30*****2% 10 N30 ITD*03*3*2.75* *5* *30* ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD ITD Terms Type Code 01 - Basic 2/ Fixed Date O ID 04 - Deferred or Installment 05 - Discount not Applicable 07 - Extended 08 - Basic - Discount Offered 09 - Proximo 14 - Previously agreed upon Terms Basis Date Code 1 - Ship Date 1/2 2 - Delivery Date O ID 3 - Invoice Date Terms Discount Percent Discount percentage 1/6 O R Terms Discount Due Date Date payment is due if discount is to be 8/8 earned C DT Terms Discount Days Due Number of days in the terms discount 1/3 period C N0 Terms Net Due Date Date when total invoice amount becomes 8/8 due O DT Terms Net Days Number of days until total invoice is due 1/3 (discount not applicable) O N0 Terms Discount Amount Total discount amount excluding decimal 1/10 - assumed 2 decimal places O N2 Terms Deferred Due Date Date deferred payment or date percent 8/8 of invoice payable is due O DT Deferred Amount Due Deferred amount due for payment 1/10 C N2 Percent of Invoice Payable Amount of invoice payable expressed in 1/5 percent C R Description Free form message 1/80 O AN Day of Month Numeric value of the day of the month 1/2 payment is due C N0

8 DTM Segment: Date/Time Reference DTM*011*CCYYMMDD DTM DTM Date/Time Qualifier Shipped 3/3 Date CCYYMMDD 8/8 C DT FOB Segment: F.O.B. Related Instruction FOB*PP FOB Ship Method of Payment CC - Collect 2/2 PP - Prepaid (by seller) MX - Mixed

9 Transaction Set Specifications - Detail Area IT1 Segment: Baseline Item Data (Invoice) IT1*1*169*CA*40.87**UA* *CB*048623*VN* Inbound Invoice - Version IT IT IT IT IT IT IT IT IT IT Assigned Identification Invoice line number 1/20 O AN Quantity Invoiced Numeric value of quantity invoiced 1/10 C R Unit or Basis for Measurement CA - Case 2/2 EA - Each PL - Pallet/Unit Load Unit Price Price per unit of product 1/17 C R Product/Service ID Qualifier UA - UPC/EAN Case Code (2-5-5) 2/2 Product/Service ID UPC - Case Code 1/48 Product/Service ID Qualifier CB - Buyer's Catalog Number 2/2 Product/Service ID McLane Item Number 1/48 Product/Service ID Qualifier VN - Vendor's Item Number 2/2 Product/Service ID Vendor Item Number 1/48 PID Segment: Production/Item Description PID*F****ITEM DESCRIPTION PID PID Item Description Type F - Free-form 1/1 Description Free Form description of the 1/80 Product/Item

10 PO4 Segment: Item Physical Details P04*12 PO Pack Number of inner pack units per outer pack unit 1/6 O N0 NOTE: The PO4 segment is optional. SAC Segment: Service, Promotion, Allowance, or Charge Information SAC*A*F800***30*******02*12345**Promo Allowance SAC SAC SAC SAC SAC SAC Allowance or Charge Indicator A - Allowance 1/1 C - Charge Service, Promotion, Allowance or Charge C040 Freight, Delivery Charge 4/4 Code D240 - Freight D270 Fuel Surcharge E340 Logistics Fee F180 Pallets F340 Pick-up Allowances F910 Quality Discount H010 Fuel Surcharge I170 Trade Discount I570 - Warehouse Amount Total allowance amount 1/15 NOTE: The SAC05 is required and must O N2 be greater than or equal to zero Allowance or Charge Method of Handling 01 - Bill Back 2/2 Code 02 - Off Invoice O ID 05 - Charge (Paid by vendor) 06 - Charge (Paid by customer) NOTE: NOT A COMPLETE LIST Please refer to EDI Standards for a complete list of valid codes Reference Identification Number assigned referencing an 1/30 allowance, promotion, deal or charge Description Free form description of allowance or 1/80 charge

11 810 Inbound Invoice - Version Transaction Set Specifications - Summary Area TDS Segment: Total Monetary Value Summary TDS* ** * TDS TDS TDS Total Invoice Amount Amount of Invoice (including charges and less allowances) before terms discount (if discount is applicable) Amount of invoice due if paid by terms discount due date 1/15 M Discounted Amount Due 1/15 O Terms Discount Amount Total amount of terms discount 1/15 O N2 N2 N2 CAD Segment: Carrier Detail CAD*M****ROADWAY CAD01 91 CAD Transport Type Code K - Backhaul 1/2 M - Motor (Common carrier) ID O R - Rail U - Private Parcel Service ZZ - Mutually defined NOTE: NOT A COMPLETE LIST Please refer to EDI Standards for a complete list of valid codes Routing Free form description of the routing 1/35 requested for shipment, or the originating carrier's identity AN C

12 SAC Segment: Service, Promotion, Allowance, or Charge Information SAC*A*F800***30*******02*12345**Promo Allowance SAC SAC SAC SAC SAC SAC Allowance or Charge Indicator Service, Promotion, Allowance or Charge Code Amount Allowance or Charge Method of Handling Code Reference Identification Description A - Allowance C - Charge D270 - Fuel Surcharge F180 - Pallet F340 - Pick/Up D240 - Freight NOTE: NOT A COMPLETE LIST Please refer to EDI Standards for a complete list of valid codes Total allowance amount NOTE: The SAC05 is required and must be greater than or equal to zero 01 - Bill Back 02 - Off Invoice 05 - Charge (Paid by vendor) 06 - Charge (Paid by customer) NOTE: NOT A COMPLETE LIST Please refer to EDI Standards for a complete list of valid codes Number assigned referencing an allowance, promotion, deal or charge Free form description of allowance or charge 1/1 4/4 1/15 O 2/2 O N2 ID 1/30 1/80

13 810 Inbound Invoice - Version ISS Segment: Invoice Shipment Summary ISS*37*CA*219*LB*3700*CF ISS ISS ISS03 81 ISS ISS ISS Number of Units Shipped Units shipped 1/10 C R Unit or Basis for Measurement Code CA - Case 2/2 Weight Weight 1/10 C R Unit or Basis for Measurement Code LB - Pounds 2/2 Volume Volume 1/8 C R Unit or Basis for Measurement Code CF - Cubic Feet 2/2 CTT Segment: Transaction Totals CTT*5 CTT Number of Line Items Total number of line items in the 1/6 transaction set. M N0 SE Segment: Transaction Set Trailer SE*36* SE01 96 SE Number of Included Segments Total number of segments within and 1/10 including the ST and SE segments. M N0 Transaction Set Control Number Sequential counter of invoices within the 4/9 current group.

14 GE Segment: Functional Group Trailer GE*1*73 GE01 97 GE02 28 Number of Transaction Sets Included Group Control Number Total number of sets within the current group (total number of ST/SE pairs). Same sequentially assigned number used in GS06. 1/6 M 1/9 M N0 N0 IEA Segment: Interchange Control Trailer IEA*1* IEA01 I16 IEA02 I12 Number of Included Functional Groups The number of functional groups 1/5 included in the transmission. M N0 Interchange Control Number Same sequentially assigned number used 9/9 in ISA13. M N0

15 810 Inbound Invoice - Version Addendum 1 - Distribution Center Codes Ship To's xxx, where xxx is the D listed below McLane Foodservice Center D Address City State Zip PORTLAND SW 115 th Ave TUALATIN OR TRACY EAST PESCADERO AVENUE TRACY CA RIVERSIDE MERIDIAN PARKWAY RIVERSIDE CA PHOENIX SOUTH 43RD AVENUE PHOENIX AZ DENVER EAST 34TH DRIVE AURORA CO HOUSTON GREENS LANDING HOUSTON TX SHAWNEE MONTICELLO SHAWNEE KS ARLINGTON SCIENTIFIC DRIVE ARLINGTON TX MILWAUKEE GRANDVIEW PKWY STURTEVANT WI MEMPHIS SHELBY VIEW DRIVE MEMPHIS TN PLYMOUTH PILOT DRIVE PLYMOUTH MI CINCINNATI INTERNATIONAL WAY HEBRON KY BURLINGTON COMMERCE DRIVE BURLINGTON NJ ALBANY 160 N E INDUSTRIAL PARK #22 GUIDERLAND CENTER NY MANASSAS WELLINGTON ROAD MANASSAS VA CONCORD ODELL SCHOOL ROAD CONCORD NC FOREST PARK SOUTH CORPORATE PKWY FOREST PARK GA ORLANDO TRADEPORT DRIVE ORLANDO FL 32824