AUSTRALIAN FORESTRY STANDARD LIMITED
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1 Policy 01 AFSL Management System V0.1 07/10 [Australian Forestry Standard Limited (AFSL) has developed two Australian Standards within the Australian Forest Certification Scheme which address wood production from sustainable forest management and the tracking of certified products in the wood and forest products supply chain by a chain of custody mechanism. These Australian Standards were developed by and are maintained by AFSL Technical Committees which comprise of representatives of nominating organisations/associations and individuals with a nominated Chair and secretariat support from AFSL.] POL-01 AFSL Management System V0.1
2 POL-01 AFSL Management System V0.1 Jul-10
3 Table of Contents 1 Introduction Scope Management and Responsibility Management System Policy Management Commitment Responsibility Information Resources Documentation Requirements Fail Safe Control AFSL MS Model... 4 POL-01 AFSL Management System V0.1 Jul-10 2
4 1 Introduction This policy identifies the essential elements of the AFSL Management System (MS) that has been established in order to control the development and maintenance of all documents by AFS Limited. AFSL objectives regarding the implementation, maintenance and improvement of the Management System are: To identify and manage the many inter-related industry expectations and business activities using a process based MS Model; To develop an effective, easy to navigate, cohesive Management System that will enable AFSL to: o improve operational efficiency in the development of Forestry Industry Standards. o retain accreditation as a Standards Development Organisation; and To integrate the requirements of the ISO 9001 Quality Standard into AFSL business processes; and To provide ongoing control between the individual business processes, as well as over their combination and interaction. The AFSL Management System will provide the framework within which planning, development, monitoring and analysis will occur to produce a consistent quality of AFSL developed standards. 2 Scope The AFSL Management System has been developed to: Identify the processes needed to control essential business activities where the absence of a documented process may cause AFSL to not meet industry needs and expectations; Record those Performance Indicators that will demonstrate that the process is working efficiently and effectively; Ensure that the information and resources required to support the operation and monitoring of processes are readily available; Regularly monitor, measure and analyse all processes; and Ensure preventive and corrective action as necessary to continually improve processes. 3 Management and Responsibility 3.1 Management System Policy The AFSL Management System (MS) complies with the ABSDO requirements defined in Requirements for Accreditation of Standards Development Organisations. AFSL has adopted the Process Model from ISO 9001 as the framework for the Management System. Maintenance of the Management System is focussed on improving the effectiveness and efficiency of all AFSL operations and ABSDO compliance. POL-01 AFSL Management System V0.1 Jul-10 3
5 3.2 Management Commitment AFSL is committed to implementing, maintaining and continually improving this MS. The AFSL Board has adopted the management system and contributed by way of providing support to the continuous improvement and implementation of policies and procedures to ensure completeness and comprehensive documentation and record keeping is in place within the organisation. 3.3 Responsibility The CEO is also responsible for: ensuring that the Management System is established, implemented and maintained in accordance with the ABSDO and AFSL Board s requirements; the analysis of trends relating to deficiencies and reviewing the effectiveness of corrective and preventive measures; and reporting on the performance of the management system to the AFSL Board. 4 Information Resources The aim of Information Management is to: Identify key knowledge for the organisation; Catalogue and store this knowledge and make it available to interested parties; and Communicate changes to interested parties who have a requirement to utilise the information. AFSL is developing a Web portal to centralise all external information either by way of public access or secured log on. The management of this information will be done through implementing MS SharePoint. 5 Documentation Requirements The Management System documentation will consist of manuals, policies, procedures and process records. These will be supported by Guidance Notes, Templates, Plans and Work Instructions. 6 Fail Safe Control The entire AFSL electronic file system will be backed up to off-site storage on a nightly basis. The integrity of the backup system will be tested by requesting reinstatement of a file every 6 months or if requested. 7 AFSL MS Model The AFSL MS is made up of AFSL policies and individual procedures that will specify inputs, control mechanisms, and outputs for AFSL business activities. The integrity of the AFSL MS will be controlled through a regular cycle of Internal Audits and Management Reviews. POL-01 AFSL Management System V0.1 Jul-10 4
6 Figure 1: AFSL Management System Model POL-01 AFSL Management System V0.1 Jul-10 5
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