YMCA Hazard Identification, Risk Assessment & Control Plan

Transcription

1 Section 1 - Activity Details Program information YMCA Site: Claremont Meadows Rooty Hill Program area/name of activity: Claremont Meadows Penrith Regional Art Gallery Rooty Hill Penrith Regional Art Penrith /activity date: Date assessment is conducted: Claremont Meadows Rooty Hill Name of person conducting the assessment Position: Shantalle Alexander : Name of Responsible assessment completed in consultation with: Position: Maree Hayes : Name of Nominated Supervisor/Certified Supervisor: Contact no. of Nominated Supervisor/Certified Supervisor: Claremont Meadows Candice Gordan Rooty Hill Daniela Debowy Claremont Meadows Rooty Hill Version 3_Jan 2015 Page 1 of 13

2 Estimated time children will be involved in /activity: 10:30am 2pm Assessed ratio: 1:8 Estimated no. of educators: Estimated no. of children: Are adults with specialized skills required? Yes Asthma, Anaphylaxis, First Aid, CPR & Child Protection Training If yes outline reason: A requirement for National Law and Regulation only destination: Method of transport: YMCA Company Bus Regional Art Gallery Penrith 86 River Rd Emu Plains Water hazards nearby: YES NO Will this have an impact on the event? If yes brief outline: There are water features throughout the garden. Educators need to monitor children walking through the garden. What additional control measures will you implement to ensure for children s safety? Proposed route to destination (attach a map if required) Estimated arrival & Departure times from center: 10am 3 pm Map will be attached as a hard copy at each centre Version 3_Jan 2015 Page 2 of 13

3 Claremont Meadows & Rooty Hill Has emergency plan been discussed with all educators attending the : YES NO Where can this be accessed? Please follow provider direction Emergency evacuation point is out the front on river road Has a site visit of the venue been conducted to assist in the preparation of this risk assessment: YES NO Went on this on the & have had a site visit on Has the venues site specific risk assessment been obtained and attached to this risk assessment? YES NO Map will be attached as a hard copy at each centre Claremont Meadows & Rooty Hill Items that should be taken on the : bag, first aid kit, walkie talkie, sun cream, spare hats, t-shirts, water, cups, emergency contact list of all children, medical/asthma/allergy forms, medication and Medical list, YMCA contact list for nominated supervisor at all site & CSM & CSC. Itinerary for the day inc arrival and departure times. Complete risk assessment and a charged mobile phone. Children to have enclosed shoes. Brief background/ Additional Information: E.g. Lunch provided? Designated eating area, toilets located etc.? The children will be doing a 2 hour workshop on assembly sculpture Toilets are located: Boys, girls & disables at the front of the gallery Parking: On River Rd. Drop Children off at the front of the gallery. Please follow procedure as outlined in the risk assessment on how to park. Lunch: Can be eaten in the grounds of the gallery Version 3_Jan 2015 Page 3 of 13

4 History of previous incidents at the venue and the YMCA: None Educator sign off (photocopy additional pages if required) Version 3_Jan 2015 Page 4 of 13

5 Section 2 Risk Assessment table Task/ Activi Potential Hazards & Probability Control Measures Who is the By Consequence (Refer (include reference to responsible When Risk legislation, codes and person? Supervision During Missing child or compromise of care and safety Potential risks to supervision - When 1 educator needs to attend to unexpected behaviours -When educators need to separate for toilet runs -When 1 Educator is paying for the 3C Matrix) Senior Management required preventing escalation. Disruption to service capacity for up to half a day standards) Clear plans in place for disruptions to supervision and ratio s Children will be easily identifiable with Y t-shirts and wrist bands. Wearing of these is outlined to parents on booking form. No child will wear a jumper or jacket over their shirt. The YMCA shirt must be clearly visible Educators to communicate to another educator is leaving their group to attend to a matter to ensure consistency of supervision Roll calls will be conducted throughout the during transition periods, before leaving the, before going on bus, exiting bus, before entering the venue, at lunch, before and after entering the venue before leaving the venue as per policy and Supervision of Children procedure these policies will be reviewed periodically. Roll calls need to be signed off by 2 educators to ensure we have the correct number of children. Copy of roll will be taken on Children will be reminded of sitting quietly for roll call. Children will be reminded of the importance of head Through Out Version 3_Jan 2015 Page 5 of 13

6 Injuries/Illness 3C Children s behaviour compromising supervision Serious injury causing hospitalization or multiple medical treatment cases; short-term rehabilitation required 3B Minor injury, First Aid Treatment Case or short term medical intervention counts. During rolls educators should be able to site and hear each child Head counts will be done every 15 minutes as per policy. Supervision of children roll and head counts policy and policy will be reviewed periodically Sign in and out sheets will be referred to when conducting a head count to ensure numbers are matching. Children will be placed in ratio groups Children will walk in 2 lines at venue NS or RP will be supervisor Additional support needs ratio 1:1 Educators will be identifiable by their uniform Educators to have walkie talkies at all times Meeting point will be allocated and discussed with children. Prior to leaving If a child is lost follow absent missing/runaway policy and procedure. As per supervision policy- children will remain insight of educators at all times First aid bag stocked & up to date (in expiry dates) prior to leaving on. First aid bag stocked & up to date (in expiry dates) prior to leaving on. NS/RP to assess the environment prior to children participating in the activity to ensure there are no hazards Children s behaviour will be guided at all times. Before leaving the children are reminded of YMCA rules and rules. Children will be given positive feedback on what they should be doing. Educators to role model positive behaviour As per policy any child that has a challenging behaviour will be excluded from attending the NS All educators NS CSM Before Before During Version 3_Jan 2015 Page 6 of 13

7 Safety of children on Health -Allergic reactions -responding to medical conditions - Dehydration 4C Death or multiple life threatening injuries; permanent disability. where their behaviour may put them self or others at risk. This will be determined by the NS or RP in consultation with CSM. All educators to be aware of Medical Conditions, allergies & intolerances. Inform provider of any of the children s food allergies & intolerances & preferences Educators will have a discussion with children about not sharing food because of germs and allergies. No nuts will be given to any child. This has been specified to restaurant Educators to ensure children do not purchase additional items from the canteens Educators will be aware at the start of their shift on which child needs medication during the. Medication is it is original packaging with the child s name, expiry date and name of medication. 2 educators should be administering medication and signing off on this. Educators will review administration of medical policy & procedure periodically All educators will ensure children have enough food and water throughout the day and rest breaks where required Before & during Risk of noncompliance to authorisation 4D Isolated threat of legal action or threat of loss of must be followed to scheduled times. If is running out of schedule supervisor (RP) to inform CSM to inform families. Only children whose parents have signed off on the booking form and ticked them have read risk assessment may go on the. Children who are starting school and have completed a full term of school can go on an provided the above point is followed. All ensure children s ages, capabilities and interest are taken into account when planning for the. s are planned for the safety wellbeing NS or RP Before Version 3_Jan 2015 Page 7 of 13

8 Child Protection Dealing with the Public During Over Crowding General public - other people outside program group. Children being exposed to members of the general public/strangers Exposure to prohibited persons and/or behaviours. 3B Minor injury, First Aid Treatment Case or short term medical intervention Mental and/or physical injury or harm. and interest of the children. Group discussion with children prior to attending venue about awareness of unknown adults, safety around general public Correct child to educator Any unknown person should be identified and asked to move on Any venue that is heavily overcrowded that may compromise care and safety should contact the AM or CSC to discuss continuing with the Throughout Emergency Situation During. Fire Threat, lock down, armed intruders Injuries caused by evacuation of tent 4D Life threatening or multiple serious injuries causing hospitalization; significant impairment requires long-term rehabilitation Keep children within a group, still supervising and monitoring children. NS or RP will ensure that this will happen. Educators should be aware of emergency evacuation plans for the venue Follow provider direction. Ongoing Travel by Bus Children or educator injured during travel Traffic and or accident (held up by accident or vehicle in an accident whilst children and educators are on board. 4D Life threatening or multiple serious injuries causing hospitalization; significant impairment requiring long-term rehabilitation Educators to ensure children are walking in 2 lines to the bus and to the venue. Educators to discuss bus rules with children, sitting facing the front, wear seat belts, noise kept to minimum, bags in front not in isles. Children to remain seated on bus until it is safe to exit. Children to enter and exit the bus one row at a time. Utilize handles where necessary. Educators to be sitting at a single seat at the front of the bus or next to the driver. Educators must never be left alone on bus by themselves with child/ren. There must be 2 staff on the bus at all times. Educator who is not driving must be supervising the children at all times and reminding them of appropriate behaviour on the bus. NS Bus driver Ongoing Version 3_Jan 2015 Page 8 of 13

9 Bus will drop children off at front of building. Once children are dropped off, a roll call will be conducted. Educators will ensure children are in an area away from main traffic area and sitting down before bus driver parks the bus. Route to venue will be followed (as attached). Bus driver to follow road rules and traffic signs. Bus driver will stay on designated travel plan and destination venue planned. Changes to itinerary shall be in the best interest of the children and their safety and wellbeing as per policy. Educator with who is first aid trained must be on bus. First aid kits stocked and checked are on bus. If there is a delay in traffic please phone other educator to phone CSM to contact provider. Get approval from CSM to take alternate route. Follow YMCA bus guidelines that are located in bus. If another vehicle is involved with the bus and someone is injured or unable to get particulars of someone driver license or you suspect the other driver to be on the influence of drugs. Always call CSM If you have a collision with another driver please ensure you get their particulars and fill out an incident form. Do not use mobile phones while driving. Drive carefully, if children are distracting the drive please pull over and guide the children in appropriate behaviour before continuing to drive. Ensure children arms stay within the bus. If in a traffic delay calm children and give supply them with the routine activities for the bus that is within the routine. Do not exceed the max limit allowance for people on the bus. Children who are 7 or under or 26kg will sit on a booster seat when travelling in the 11 seater buses Bus driver must have a license and this will be kept on file. Version 3_Jan 2015 Page 9 of 13

10 The license will be appropriate for the vehicle that they are driving and have done a bus induction Maximum speed limit for bus drivers on freeways is 100 km as per transportation policy. Radio must be kept at an appropriate volume so there are no distractions. The driver must not be under the influence of alcohol or drugs for the safety of the children. Children should not sit in the front of the vehicle for their safety. Weather conditions Toilets Weather Exposure Sun exposure Wet weather Toilet Supervision Confined areas with members of the public Educators being alone with children 4C Serious injury causing hospitalization or multiple medical treatment cases; short-term rehabilitation required. 4C Injuries or ailments not requiring medical treatment. All children must wear a hat when traveling to bus and venue. Educators will remind parents of children having hat. Spare hats on sites will be available. Educators will check children have a hat before leaving for. Children will apply sun cream 20 min before leaving and exiting. Sun cream will be placed in bag. Educator to be familiar with sun safe policy. will continue in light wet weather conditions. In wet weather children should be reminded about walking in 2 lines to stop slips or falls. Only in children s best interest and safety will there be any changes to. NS or RP where possible will contact CSM for consultation. Educator will take a group of children to the toilet. All educators should be aware of how many children are going to the toilet Educator who is taking the children to the toilet will have a walkie talkie on them. Educators will inform children of what toilet they are utilizing. Check bathrooms before the children enter, to ensure clean and free from any hazards Before & During ongoing Version 3_Jan 2015 Page 10 of 13

11 Educators should not be left alone with any one child when doing the toilet run. There must be a minimum of three children Plan for regular-scheduled toilet breaks taking larger groups of children Be aware of the members of the public using the toilets at the same time by ensuring you are in the toilet area outside the toilet cubicle Educators to remind children to wash hands Children must never go to toilet alone Boys will need to use girls toilets or a disabled toilet if no male staff is present Adequate supervision is paramount at all times, when an educator needs to utilise the bathroom inform other educators. Educators to organise another educator to look after their group of children. Where possible children will not move onto further activities until the Educator returns. Lunch Safety of grounds - Weather conditions Over Crowding -Injury, Accidents 2C Minor injury, First Aid Treatment Case or short term medical intervention. 2C Minor injury, First Aid Treatment Case or short term medical intervention. Grounds will be checked for sharps or any other risks before children sit for lunch Lunch will be in area that is away from the public Shade will be found to sit or under balcony if possible. Otherwise have lunch back at the centre The provider will instruct on how to utilise materials Materials are non-toxic Children will have enclosed shoes Children are encouraged to utilise smocks Children will be placed in small groups to reduce over crowding Educators will ensure all children are utilising equipment appropriately All Educator All Educator Ongoing Ongoing Version 3_Jan 2015 Page 11 of 13

12 Likelihood YMCA NSW Section 3 Risk Matrix to be used with YMCA Hazard Identification, Assessment and Control Report E Extreme risk detailed action plan required H - High risk needs senior management attention M Medium risk specify management responsibility L Low risk manage by routine procedures High or Extreme risks must be reported to Senior Management and require detailed treatment plans to reduce the risk to Low or Medium. Section 4 Review Public Safety/OHS Reputation & Image Business Continuity Environment Legal/ Contract Management Financial Injuries or ailments not requiring medical treatment. Resolved by day-to-day management; internal review. Disruption to service capacity for up to half a day Minor effects on biological or physical environment Minor complaint, incident or contract issue resolved by Management. Financial loss up to $100K; minor cost overrun. Minor injury, First Aid Treatment Case or short term medical intervention. Some local press mention, with Senior Management required preventing escalation. Disruption of services between 1 and 2 days Moderate, short-term effects, but not affecting ecosystem functions Isolated threat of legal action or threat of loss of contract, resolved by management. Financial loss between 100 & 250K; cost overrun <5%. Consequence Serious injury causing hospitalization or multiple medical treatment cases; short-term rehabilitation required. Some state media mention, with Senior Management required resolving. Disruption of services up to 5 days Serious, medium-term effects. Significant incident with threat of legal action, loss of contract with moderate financial loss & impact to reputation. Financial loss between 250 & 500K; cost overrun >5% but <8%. Life threatening or multiple serious injuries causing hospitalization; significant impairment requires longterm rehabilitation. Intense public and national media scrutiny. E.g.: front page headlines, TV, etc.; embarrassment for YMCA. Disruption of services up to 1 week Serious medium to long-term effects, with some impairment of ecosystem functions Civil law suit laid and/or serious breach of regulation; loss of significant contract & future tenders potentially affected. Financial loss between 500K & 1M; cost overrun >8% but <10%. Death or multiple life threatening injuries; permanent disability. Public inquiry or sustained adverse national media coverage; loss of community participation and confidence. Disruption of services for greater than 1 week Very serious long-term effects, with significant impairment of ecosystem functions. Major law suit and/or criminal charges with prosecution/fines; loss of multiple contracts. Govt mandates YMCA not to be preferred supplier. Financial loss >1M; cost overrun >10%. Insignificant Minor Moderate Major Catastrophic Probability: Is expected to occur in most circumstances Will probably occur Might occur at some time in the future A Almost Certain M H H E E B Likely M M H H Extreme C Possible L Medium M High E Could occur but doubtful D Unlikely Low M M H H May occur but only in exceptional circumstances E Rare L L M M H Version 3_Jan 2015 Page 12 of 13

13 Risk assessment review This section is to be completed only if a review has taken place. A blank version of this page can be photocopied each time a review is conducted and attached to the original risk assessment Reason for review_going on again Name of person conducting the review: Shantalle Alexander Position: Children Service Coordinator Review conducted in consultation with; Maree Hayes Position: Children Service Manager : Educator review sign off: Version 3_Jan 2015 Page 13 of 13