Partner Contract for Statewide Voluntary Four-Year-Old Preschool

Transcription

1 Partner Contract for Statewide Voluntary Four-Year-Old Preschool Contract: This Contract is entered into between the College Community School District, th Avenue SW, Cedar Rapids, IA, hereafter referred to as District and Waypoint Services, 318 Fifth Street SE, Cedar Rapids IA operating the Kirkwood Kids Child Development Center, located at 6301 Kirkwood Blvd SW, Cedar Rapids, IA, hereafter referred to as Center. Program: The District and Center are entering into this Contract for the purpose of providing Statewide Voluntary Preschool funding to support eligible preschool programming at Center. The program shall consist of a half-day class providing services to eligible students in a morning session from 9:00 a.m. to 12:00 noon (Monday thru Friday) per the agreed upon preschool calendar. The Statewide Voluntary preschool funded portion of the program will consist of a minimum of ten (10) hours per week. Term: The term of this contract shall be from August 30, 2010 to May 26, The parties may renew this contract for subsequent school years upon the written agreement of the parties. Either party may terminate the contract with or without cause upon sixty (60) days written notice to the other. Notice shall be deemed to have been given if delivered or mailed to a representative of the party at the address set forth below. Center Responsibilities: Center agrees to provide classroom space and playground area that meet the requirements of DHS licensure for the purpose of hosting a Statewide Voluntary Preschool classroom(s) for a total of 39 eligible students. Center is an approved and licensed child development center by the Department of Human Services (DHS). Center agrees that during the term of this contract and any subsequent renewal it shall maintain such approval and licensing and will abide by all licensing requirements of DHS. If at any time Center shall no longer be DHS approved or licensed, District may terminate this Contract. Center agrees to provide a fully-licensed teacher. The Center also agrees to provide a teacher assistant who shall be available to work with the teacher and children during the program hours. The Center s employees assigned to the Program shall be an employee of the Center and shall not be considered an employee of the District for any purpose. The Center agrees to faithfully provide the services described in the original grant application to each enrolled student. The Center acknowledges the assurances required of the District and promises to comply with those assurances during the Statewide Voluntary Preschool-funded portion of the program (see attached document). Further, it agrees to collect and share the information required by the Statewide Voluntary Preschool program for accountability purposes.

2 District Responsibilities: The District agrees to reimburse the Center for the true and actual expenses directly associated with the implementation of the Statewide Voluntary Preschool program during the hours of operation up to the funding cap specified elsewhere in this agreement. Reimbursable expenses shall include instructional supplies and materials, staff salaries and benefits, travel, professional development, necessary equipment and supplies specific to the preschool, transportation, contracted services, etc. Teacher and teacher associate salaries and benefits are reimbursable only for the portion of the day they are providing the Statewide Voluntary Preschool-funded services. District shall be entitled to supervise and observe any assigned teacher during the hours of operation of the Program. Expenditures for approved curriculum and necessary supporting materials for the curriculum are reimbursable. The instructional materials must align with those used in other Statewide Voluntary Preschool-funded sites within the district. All materials purchased by the Center with Statewide Voluntary Preschool funding are the property of the District. Should the contract between the District and Center be terminated for any reason items purchased with Statewide Voluntary Preschool funds must be returned to the District. District shall be responsible for determining special education and related services categorization and placement in accordance with state and federal law and shall be responsible for any special costs or programming involved for students enrolling with an individual education plan (IEP). District shall not be responsible for providing transportation for any students enrolled in the program. Transportation to field trips arranged by the teacher can be scheduled by the Center through the District transportation department at a cost in accordance with the normal per mile rental fees. District shall provide a schedule of professional development opportunities for its regular preschool employees. Center staff will be welcome to participate in each session offered by District without additional charge except for materials. Students: Students shall be required to complete District enrollment process in order to be enrolled in the Program and shall be subject to all of District policies, practices, and procedures. Center is required to report attendance on a quarterly basis. Center shall be responsible for monitoring attendance requirements. Calendar: Beginning on/before August 30, the Center shall conduct classes according to District s school calendar for each day that classes are in session for other students enrolled in District schools. Student Records: District and Center shall cooperate regarding student records for students enrolled in the Preschool Program, and District shall maintain all educational records as required by law. Each party and its employees shall be responsible for maintaining the confidentiality of any educational records as required by law. The parties shall furnish each other with any educational records as required by law. The parties shall furnish each other with any necessary

3 documentation needed to comply with each party s federal and state standards, regulations, and requirements, including, but not limited to, free and reduced lunch applications, enrollment reports, and attendance reports. Cost to Parents: The Center agrees not to charge tuition or fees for the Statewide Voluntary Preschool-funded portion of the day. A parent of each child in the program will sign a form, provided by the District, to reflect that no tuition or fees are charged for the Statewide Voluntary Preschool program portion of the day. Maximum Payment Calculation: The District will pay the Center an amount representing the true and actual cost of the grant-funded program but not to exceed 60% of the per pupil cost for the year multiplied by the number of students actually enrolled in the program on August 30, 2010 minus the District s restricted indirect cost rate set by the Department of Education (for set at 1.65% or $58 per student). For the school year the amount available to the Center $3472 per pupil enrolled by August 30, That amount is hereafter referred to as the per pupil allocation. The maximum cap is $ ($3472 x 39 students). In the event of an across the board (ATB) reduction of state aid is ordered by the Governor, the per pupil allocation will be reduced proportionally. Monthly Payments: September through May Payments: Upon receipt of an invoice from the Center by the 5 th of each month, the District will pay the Center 1/9 th of the estimated yearly cost of the program in each month from September through May. Final Settlement Payment: By June 7 th, the Center must submit a report showing the total school year cost of the program. The District will pay the Center the difference between its YTD actual costs minus the sum of prior payments but not to exceed the maximum payment calculation described earlier in this document. If the total of the nine monthly payments already made to the Center exceeds the actual costs, the Center will return the over payment to the District. Payment from the district to be made on third Thursday of each month. Total billings may not exceed amount described in the Maximum Payment Calculation section above. The District will pay the Center on the third Thursday of each month for the amount of reimbursable expenditures as noted in this contract: Description of Expenses Yearly Estimate Monthly Expenditure 1/9 th of Yearly Estimate Salaries $ $ Administrative Costs $ $ Benefits $ $ Employee Travel $ 0 $ 0 Professional Development $ $ Supplies and Materials $ $ Equipment $ 0 $ 0 Contracted Services $ 0 $ 0 Transportation $ 0 $ 0

4 Total Expenses* $ $ * True and actual cost of the grant-funded program but not to exceed 60% of the per pupil cost for the year multiplied by the number of students actually enrolled in the program on August 30, 2010 minus the District s indirect cost rate set by the Department of Education (for set at 1.65% or $58 per student). For the school year the Per Pupil Allocation is to the Center is $3472. Representatives: The contact person for each party shall be as follows: District: Richard T. Whitehead, Superintendent of Schools Center: Liz Hoskins, Executive Director, Waypoint Amendment of Contract: This contract may not be modified, changed, or varied except by written instrument signed by the parties. This contract shall not be assigned by either party unless the other party agrees to the assignment in writing. Center: Waypoint Services, Kirkwood Kids Child Center Date College Community School District Date

5 Partner Contract for Statewide Voluntary Four-Year-Old Preschool Contract: This Contract is entered into between the College Community School District, th Avenue SW, Cedar Rapids, IA, hereafter referred to as District and All God s Children, 1195 Steeple Lane NE, Swisher, hereafter referred to as Center. Program: The District and Center are entering into this Contract for the purpose of providing Statewide Voluntary Preschool funding to support eligible preschool programming at Center. The program shall consist of a half-day class providing services to eligible students in a morning session from 8:30 a.m. to 11:00 a.m. (M, T, W, TH) and an afternoon session from 12:30 p.m. to 3:00 p.m. (M, T, W, TH) per the agreed upon preschool calendar. The Statewide Voluntary preschool funded portion of the program will consist of a minimum of ten hours per week. Term: The term of this contract shall be from August 30, 2010 to May 26, The parties may renew this contract for subsequent school years upon the written agreement of the parties. Either party may terminate the contract with or without cause upon sixty (60) days written notice to the other. Notice shall be deemed to have been given if delivered or mailed to a representative of the party at the address set forth below. Center Responsibilities: Center agrees to provide classroom space and playground area that meet the requirements of DHS licensure for the purpose of hosting a Statewide Voluntary Preschool classroom(s) for a total of 38 eligible students. Center is an approved and licensed child development center by the Department of Human Services (DHS). Center agrees that during the term of this contract and any subsequent renewal it shall maintain such approval and licensing and will abide by all licensing requirements of DHS. If at any time Center shall no longer be DHS approved or licensed, District may terminate this Contract. Center agrees to provide a fully-licensed teacher. The Center also agrees to provide a teacher assistant who shall be available to work with the teacher and children during the program hours. The Center s employees assigned to the Program shall be an employee of the Center and shall not be considered an employee of the District for any purpose. The Center agrees to faithfully provide the services described in the original grant application to each enrolled student. The Center acknowledges the assurances required of the District and promises to comply with those assurances during the Statewide Voluntary Preschool-funded portion of the program (see attached document). Further, it agrees to collect and share the information required by the Statewide Voluntary Preschool program for accountability purposes.

6 District Responsibilities: The District agrees to reimburse the Center for the true and actual expenses directly associated with the implementation of the Statewide Voluntary Preschool program during the hours of operation up to the funding cap specified elsewhere in this agreement. Reimbursable expenses shall include instructional supplies and materials, staff salaries and benefits, travel, professional development, necessary equipment and supplies specific to the preschool, transportation, contracted services, etc. Teacher and teacher associate salaries and benefits are reimbursable only for the portion of the day they are providing the Statewide Voluntary Preschool-funded services. District shall be entitled to supervise and observe any assigned teacher during the hours of operation of the Program. Expenditures for approved curriculum and necessary supporting materials for the curriculum are reimbursable. The instructional materials must align with those used in other Statewide Voluntary Preschool-funded sites within the district. All materials purchased by the Center with Statewide Voluntary Preschool funding are the property of the District. Should the contract between the District and Center be terminated for any reason items purchased with Statewide Voluntary Preschool funds must be returned to the District. District shall be responsible for determining special education and related services categorization and placement in accordance with state and federal law and shall be responsible for any special costs or programming involved for students enrolling with an individual education plan (IEP). District shall not be responsible for providing transportation for any students enrolled in the program. Transportation to field trips arranged by the teacher can be scheduled by the Center through the District transportation department at a cost in accordance with the normal per mile rental fees. District shall provide a schedule of professional development opportunities for its regular preschool employees. Center staff will be welcome to participate in each session offered by District without additional charge except for materials. Students: Students shall be required to complete District enrollment process in order to be enrolled in the Program and shall be subject to all of District policies, practices, and procedures. Center is required to report attendance on a quarterly basis. Center shall be responsible for monitoring attendance requirements. Calendar: Beginning on/before August 30 except for Fridays, the Center shall conduct classes according to District s school calendar for each day that classes are in session for other students enrolled in District schools. Student Records: District and Center shall cooperate regarding student records for students enrolled in the Preschool Program, and District shall maintain all educational records as required by law. Each party and its employees shall be responsible for maintaining the confidentiality of any educational records as required by law. The parties shall furnish each other with any educational records as required by law. The parties shall furnish each other with any necessary

7 documentation needed to comply with each party s federal and state standards, regulations, and requirements, including, but not limited to, free and reduced lunch applications, enrollment reports, and attendance reports. Cost to Parents: The Center agrees not to charge tuition or fees for the Statewide Voluntary Preschool-funded portion of the day. A parent of each child in the program will sign a form, provided by the District, to reflect that no tuition or fees are charged for the Statewide Voluntary Preschool program portion of the day. Maximum Payment Calculation: The District will pay the Center an amount representing the true and actual cost of the grant-funded program but not to exceed 60% of the per pupil cost for the year multiplied by the number of students actually enrolled in the program on August 30, 2010 minus the District s restricted indirect cost rate set by the Department of Education (for set at 1.65% or $58 per student). For the school year the amount available to the Center $3472 per pupil enrolled by August 30, That amount is hereafter referred to as the per pupil allocation. The maximum cap is $131,936 ($3472 x 38 students). In the event of an across the board (ATB) reduction of state aid is ordered by the Governor, the per pupil allocation will be reduced proportionally. Monthly Payments: September through May Payments: Upon receipt of an invoice from the Center by the 5 th of each month, the District will pay the Center 1/9 th of the estimated yearly cost of the program in each month from September through May. Final Settlement Payment: By June 7 th, the Center must submit a report showing the total school year cost of the program. The District will pay the Center the difference between its YTD actual costs minus the sum of prior payments but not to exceed the maximum payment calculation described earlier in this document. If the total of the nine monthly payments already made to the Center exceeds the actual costs, the Center will return the over payment to the District. Payment from the district to be made on third Thursday of each month. Total billings may not exceed amount described in the Maximum Payment Calculation section above. The District will pay the Center on the third Thursday of each month for the amount of reimbursable expenditures as noted in this contract: Description of Expenses Yearly Estimate Monthly Expenditure 1/9 th of Yearly Estimate Salaries 80, Administrative Costs 4, Benefits 13, Employee Travel Professional Development Supplies and Materials 13, Equipment 10, Contracted Services Transportation 0 0

8 Total Expenses* 131,936 14, * True and actual cost of the grant-funded program but not to exceed 60% of the per pupil cost for the year multiplied by the number of students actually enrolled in the program on August 30, 2010 minus the District s indirect cost rate set by the Department of Education (for set at 1.65% or $58 per student). For the school year the Per Pupil Allocation is to the Center is $3472. Representatives: The contact person for each party shall be as follows: District: Richard T. Whitehead, Superintendent of Schools Center: Maureen Peters, Director Amendment of Contract: This contract may not be modified, changed, or varied except by written instrument signed by the parties. This contract shall not be assigned by either party unless the other party agrees to the assignment in writing. Center: All God s Children Date College Community School District Date