PARTNER AGREEMENT. (Project Title) Advanced Training and Life Long Learning Program in Applied Health Sciences

Transcription

1 PARTNER AGREEMENT (Project Title) Advanced Training and Life Long Learning Program in Applied Health Sciences (Number of the Grant Agreement) I (Number of the Project) TEMPUS SE-TEMPUS-JPHES between Linnaeus University (LNU)-Sweden (Universiteetsplatsen 1, SE Vaxjo - Sweden) represented by Stephen Hwang, Rector. Professor Mosad Zineldin is appointed to be in charge for this agreement and project hereinafter referred to as to as the Coordinator and Žilinská univerzita v Žiline (ZUZ) Slovakia (Univerzitná 8215/1, SK Žilina Slovakia) represented by Dr. h.c. Prof. Ing. Tatiana Čorejová, PhD, Rector hereinafter referred to as the Co-beneficiary Within the Tempus IV Programme, the European Commission approved and accepted the application for the project Advanced Training and Life Long Learning Program in Applied Health Sciences. The European Commission has decided to co-fund the project with a maximum of 90% of the total eligible for direct and indirect costs, an amount of ,041 EURO. The remaining portion of at least 10%, or ,63 will be financed by partners own resources. The total budget of the project amounts to , 67. The coordinator and the co-beneficiary will respect and implement all terms conditions, articles, annexes and guidelines stated in the Grant Agreement for this project. The following is agreed between the coordinator and the co-beneficiary to define their respective rights and obligations with respect to the performance of specific tasks related to the project. Article 1 - Purpose of the Agreement The project goals, outcomes, and products are binding for the project team and each beneficiary. All beneficiaries are obliged to stick to the aims of the project as laid down in the application ( TEMPUS SE-TEMPUS-JPHES). The co-beneficiary will do its best to contribute to the collective goal. Article 2 - Duration This Agreement shall enter into force on the date of signature by the coordinator and the cobeneficiary, but will have a retroactive effect from 1 December 2013 for a period of 36 months, on that basis will be reimbursed expenses incurred by the co-beneficiary to the implementation of the project 1

2 activities from 01/12/2013, ie the period for eligible expenditure begins on 01/12/2013 and ends on 30/11/2016. Article 3 - Obligations of the coordinator and co-beneficiaries The co-ordinator alone is entitled to receive funds from the EACEA and distribute the amounts corresponding to the interest of each beneficiary. On the basis of this agreement, the coordinator and the co-beneficiary will contribute to the implementation of the project activities and required outcomes in accordance with the terms and conditions as stated in the grant and present agreements. The parties to the present contract shall carry out the work in accordance with the agreed project schedule, work plan and timetable. The parties agreed to devote their best efforts to achieve the results specified herein and perform their responsibilities under this Agreement in accordance with accepted professional standards. Furthermore, the co-beneficiary complies with the following: is responsible for delivering and reporting the institution s work and reporting at deadlines which will be set by the coordinator. The institution will thoroughly document the work in progress and hand in interim reports if requested by the coordinator and EACEA. Is fully responsible for any action taken on their own and not communicated with the coordinator. agree to supply to the coordinator all information that the latter finds necessary to ask for concerning the implementation of the present contract. inform the coordinator about any change in personnel, tasks or procedures of its project team. inform the coordinator of any delay in the performance of the activities undertaken. Is responsible for any misreport and misspending in accordance with the rules of EACEA and local legislation will provide the personnel, facilities, equipment, and material necessary to be able to perform and complete their share of the work under this contract. Article 4 - Allocation of funds The coordinator will manage the budget centrally. Each expense incurred by the co-beneficiary will be refunded by the coordinator on request and only if it is: In connection with the project and necessary for it; Designed in the overall project budget. If the co-beneficiary anticipate exceptional costs that are not budgeted, it shall inform the coordinator must request prior approval by the EACEA immediately; Reasonable and justified and if it is consistent with the principles of sound financial management, in particular in terms of price-benefit ratio and cost effectiveness; Generated during the period of eligibility as specified above; Actually incurred by the co-beneficiary and recorded in its accounts in accordance with applicable accounting principles, and be declared in accordance with the requirements of applicable law. If the conditions mentioned above are met, the coordinator will reimburse expenses in the shortest possible time after receiving appropriate support documents in original or as copies, if the law requires the co-beneficiary to retain the original for its files. 2

3 The following table shows the maximum budget for the co-beneficiary is given according to categories of expenditure of the project (see below) and expressed in euros. Item Sum in Euro Staff cost Travel cost & cost of stay Equipment 0 Printing and publication Other costs Total eligible costs Staff costs: The figures in the budget indicate a maximum. Co-beneficiary of the grant may be reduced if the co-beneficiary fails to justify the expenditures of the budget and or fail to deliver the part or all of the required tasks. In this case, the coordinator can allocate more funds to another co-beneficiary. Moreover, this amount will be paid only if the eligible supporting documentation (timesheets and individual agreements on personnel costs) are provided by the co-beneficiary in addition to other documents required by the EACEA such as salary slips, employee contract, etc. All statutory taxes and social deductions from staff costs paid to any staff member will be the responsibility of the cobeneficiary. Travel expenses and subsistence expenses: As stated above, the co-beneficiary will be reimbursed for travel expenses if the eligible supporting documents (Economy tickets and receipt of the price, boarding passes, visa receipts, travel insurance costs, airport transfer receipts, etc (except for taxi costs where other more economical means of transport can reasonably be used)) are provided and approved by the coordinator together with the individual mobility reports. Per diem will be paid to the person (in cash or by bank transfer) travelling upon the submission of all required documents (copy of the air ticket with the price indicated, boarding passes, visa receipts, travel insurance costs, airport transfer receipts (except for taxi costs where other more economical means of transport can reasonably be used)). Per diem will be paid according to the norms indicated in the guideline, i.e. only lump sum (per diem) less than or equal to the limits established by the EACEA and or the local travel cost policy at the co-beneficiary s institution may be charged to the project. If the meeting organizers incur direct costs for the payment of meals, the amount per person will be deducted from the per diem. This amount is a maximum. If a co-beneficiary fails to justify the expenditures, the coordinator have right to not pay the fund and or re-allocate the funds to another cobeneficiary. Printing costs: The amount in the budget is a maximum. In cases where a co-beneficiary fails to justify the budget, the coordinator may decide to allocate additional funds to another co-beneficiary. This amount may be paid only if the eligible supporting documents are provided by the co-beneficiary. Other costs: The amount in the budget is a maximum. In cases where a co-beneficiary fails to justify the costs/expenditure, the coordinator will reduce the budget and may also decide to allocate additional funds to another. The figures for other expenses include the costs of interpretation and translation, bank charges related to the project and the external audit. This amount may be paid only if the eligible supporting documents are provided by the co-beneficiary. Indirect costs: The final amount of indirect costs may amount to a maximum of 7% of total eligible direct costs. The corresponding budget will be temporarily held by the coordinator, because the final 3

4 amount for the entire project can only be evaluated after the completion of the project in accordance with the final financial evaluation of the European Commission. In addition, costs that are not accepted by the European Commission in its financial evaluation due to a violation of the guidelines (ineligible costs) will be deducted from indirect costs and personnel costs until these amounts are distributed among the co-beneficiaries. Co-financing The co-beneficiary should provide eligible and full supporting documentation of project co-funded share which is 10 % expenditures of its co-funding share prior to the payment of the balance (reimbursement for outstanding costs not paid within the eligibility period). The co-beneficiary must avoid "double financing" (expenditure can not be paid twice by the project or by another project funded by the EU). Article 5 - Arrangements for payment The coordinator will pay the co-beneficiary for work completed satisfactorily according to the description and schedule of the work. Travel and subsistence, equipment, costs of publishing and printing and other costs: The coordinator reimburse expenses incurred directly to the person or co-beneficiary, depending on one who has incurred expenditure and rules internal, upon presentation of a request for payment accompanied by the necessary supporting documents Article 6 - Bank account Staff costs and overheads payments shall be made to the co-beneficiary bank account denominated in euro, as indicated below: Name of bank: Address of branch: Radlinského 32, Bratislava 15 Precise denomination of account holder: Žilinská univerzita v Žiline Full account number (including bank codes): IBAN account code: SWIFT code: As the reason for payments the coordinator will indicate budget of project ATHEALTH, FRI Article 7 - Accounting books and financial information The co-beneficiary shall keep accounts of all expenses incurred on the project and preserve all evidence and documents in connection therewith for five years after the end of the period covered by this Agreement. The coordinator may reject an item of expenditure which can not be justified under the rules specified in the Administrative and Financial Handbook published by the European Commission. The co-beneficiary shall promptly inform the coordinator of any delays in the completion of activities it undertakes under this agreement. The co-beneficiary must provide the coordinator all the information which may be useful for the implementation of this Agreement. The co-beneficiary will provide the coordinator with all documentation relating to funding and project activities, required by the European Commission. 4

5 Article 8 - Termination In the case where the co-beneficiary fails to fulfill its obligations under this Agreement and shall provide any remedy to the situation 30 days after receiving a written notice specifying the coordinator failure and requiring it to be remedied, the coordinator may terminate or cancel this Agreement, without prejudice to the consequences provided by applicable law. If the co-beneficiary or coordinator violates the terms of this Agreement, the other party shall be entitled to terminate this agreement. The other party must receive written notification by registered letter. The coordinator shall be entitled to terminate this Agreement in the case of misrepresentation of the co-beneficiary vis-à-vis the coordinator about the work carried out or expenditure. If this Agreement is terminated as a result, the coordinator may request the co-beneficiary to reimburse all or part of the payments made under this contract. Article 9 - Amendments to the Agreement Changes or amendments to this agreement must be approved by both parties to the agreement and will become effective only after being signed by authorized representatives of both parties. Article 10 - Applicable law and competent court In case of disagreement or dispute arising between the parties as a result of this Agreement or in connection therewith or as a result of activities under this Agreement, the parties shall first seek an amicable settlement. If a dispute can not be amicably resolved, the courts of Brussels shall have exclusive jurisdiction in the matter. Signatures We, the undersigned, declare that we have read and accepted the terms and conditions of this contract as described above, including the annexes thereto. For the Coordinator Professor Stephen Hwang President of LNU. For the Co-beneficiary Professor Tatiana Čorejová Rector of University of Zilina Växjö, / / Žilina / / Stamp of the institution Stamp of the institution 5