Internet, , Computer, and Telecommunications Policy

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Internet, , Computer, and Telecommunications Policy"

Transcription

1 Internet, , Computer, and Telecommunications Policy 1. Purpose This policy sets out appropriate use of Monitor internet, , general computer, and telecommunication services and equipment. This is to ensure that Monitor s IT, and internet systems operate effectively, without unnecessary disruption due to system breakdowns, and that Monitor is not exposed to any potential liability through unauthorised use of the systems. The requirements of this policy are essential for the success of the business, and any breach will lead to disciplinary action being taken; such breach may result in summary dismissal or withdrawal of access to Monitor s network and equipment. This policy is for guidance and information only. It does not form part of your contract of employment. 2. Scope This policy applies to all full time and part time employees on a permanent or fixed term contract, and to associated persons working for Monitor such as secondees, agency staff, contractors and others employed under a contract of service, and all other individuals using or accessing Monitor services and equipment, whether on or off-site. 3. Inappropriate Use Misuse general The following actions are expressly prohibited and may result in disciplinary action: Downloading (or opening) the following: unauthorised programs or software; files that may contain viruses; works of others without their permission, or copyrighted material such as music or films; s and attachments where the content of the attachment looks suspicious. Connecting personal equipment to Monitor networks, PCs and laptops, including: 1

2 personal equipment such as MP3 or media players (including ipods), digital cameras, non-monitor USB sticks, multi-function mobile phones and personal digital assistants. Non-work related activity, including: receiving, storing or circulating material that is inappropriate in the context of Monitor s business functions (including music files); entering into lengthy personal conversations during working hours or sending excessive numbers of personal s; creating congestion by sending trivial messages or unnecessarily copying/forwarding of s e.g. humorous stories etc. Any chain mail letter must be deleted immediately and not sent on to any person either within Monitor or outside; signing up to non-work related discussion groups with your Monitor address; operating a private business or soliciting for work. Unauthorised access including: obtaining or attempting to obtain unauthorised access to any program or data held in Monitor s or another organisation's IT facilities, or on any other computer. You should report any suspected misuse, either by you or by a colleague, whether accidental or deliberate, to the appropriate line manager. More serious misconduct which may result in termination of your employment and/or legal proceedings includes: accessing or downloading pornography or other offensive material; distributing or relaying offensive or abusive material via ; libelling or defaming colleagues, external business contacts, or third parties via ; or using the internet to commit fraud or other illegal acts. Intercepting communications Monitor has not and does not sanction for any purpose Monitor staff intercepting telecommunications made or received by Monitor staff. Interception includes the modification or interference with, or the monitoring of transmissions made by, the telecommunications system (for example, by way of telephone tapping and the recording of calls made). Accordingly, any such practice is expressly forbidden. Breach of this prohibition may invoke formal procedures described in the Discipline Policy. Data Protection personal data In the event that foundation trusts or other third parties submit personal data to Monitor (for example. on patients or trust employees) or data which you consider may amount to personal data, you should immediately seek advice from the 2

3 Legal Directorate. Pending legal advice, you must not process that data in any way. Personal data means data which relate to a living individual who can be identified from those data (or from those data and other information in Monitor s possession or which is likely to come into Monitor s possession) and includes any expression of opinion about the individual and any indication of the intentions of Monitor or any other person in respect of the individual. Virus Protection and other threats Monitor takes reasonable precautions to protect its IT systems from viruses and unsolicited s. However, new viruses and other threats emerge all the time. It is for this reason that you must not install any software or use external media (such as CD-ROMs, DVDs, USB devices etc) without the prior authorisation of the Corporate Affairs team. The Corporate Affairs team will ensure that the contents of any software/devices are checked for viruses before they are installed/used on a computer connected to Monitor s network. You should report any suspected security incident, including virus warnings, receipt of inappropriate external , password disclosure or compromise, to the appropriate line manager as soon as possible. Personal use Monitor allows limited private, non-work related, use of the internet and systems, but this must be neither abused nor carried out to the detriment of Monitor s day-to-day business. It is expected that this will be during a break or after working hours for a short period. Further detail is set out in the subsequent sections. etiquette All s sent from your Monitor address may be construed as s from Monitor. You should consider carefully all s before sending, and use formal and businesslike language where possible and appropriate. All s sent externally must contain a disclaimer and an auto-signature, which can be accessed from the Corporate Services team. Internet Limited personal use of the internet is permitted. This is a privilege and not a right, and is dependent upon employees not abusing the privilege. Monitor reserves the right in its absolute discretion to withdraw permission for personal use of the internet at any time. Personal use should take place substantially out of normal working hours. Personal use of Monitor s computer systems is not private and may be subject to monitoring. Storage of personal data (My Documents) As part of maintaining its IT security, Monitor periodically reviews storage of data and space available in its IT system. Monitoring reports have shown that staff tend to retain large quantities of data on their personal drive (My Documents). 3

4 Storing data in My Documents takes up space on the file server and is backed up daily which increases the time and cost to Monitor. It can also affect the speed and reliability of the system. You are therefore asked to retain only minimal information in My Documents by: transferring any relevant Monitor work onto the R drive; deleting any data which is unnecessary; deleting any large quantities of inappropriate and unauthorised data e.g. photographs, music files; emptying your recycle bin monthly. You are discouraged from collecting individual data for use in connection with Monitor's business in cases where Monitor has databases covering similar subject matter. It is recognised, however, that personnel will keep information for their personal use, such as address books and personal organisers. It will be your responsibility to ensure that such processing is lawful; you should consult Monitor s in-house Legal Directorate or other person delegated by Monitor if you are in any doubt. In general, the keeping of a small quantity of data for obvious purposes, such as contact telephone details, is unlikely to give rise to any issues. Subject to this, the Legal Directorate should be consulted before any database or system for processing personal data is created, commissioned, purchased or materially modified on behalf of Monitor. 4. Monitoring Use of the internet and will be monitored to ensure that the security of the networks, systems equipment and integrity are not compromised. Monitor reserves the right to survey, record and retrieve all information from its electronic communication systems including (but not limited to) telephone use, s and internet usage, recording the time of use, the locations visited and the content retrieved. s sent and received by employees can be recovered by Monitor even after deletion. Monitor recognises, however, that employees have a legitimate right to expect that their personal life remains private and as such, are entitled to a degree of privacy in their work environment. Monitor shall, therefore, take all reasonable steps to ensure that the Data Protection Principles contained in the Data Protection Act 1998 are followed when such monitoring is carried out. Monitoring will be carried out to safeguard employees, in addition to protecting the interests of Monitor and any third parties. All information gathered as a result of monitoring will be held securely, with only certain authorised personnel being allowed access to such information (which may include Senior Management). Where information has been gathered as a result of monitoring, this will usually only be used for the purpose for which the monitoring was carried out. However, there may be circumstances where monitoring for one purpose (e.g. monitoring inboxes when employees are on sickness absence), leads to the discovery of an 4

5 activity that Monitor could not reasonably be expected to ignore, for example, discovery of a serious breach of heath and safety that puts others at risk. Clearly, in such circumstances, Monitor reserves the right to take such action as is necessary to protect its interests, and those of third parties. Reasons for Monitoring Monitor wants to provide a working environment free from bullying, harassment and discrimination. In order to detect such unacceptable behaviour, as well as to protect Monitor against liability for the wrongdoings of its employees, it may be necessary for Monitor to monitor the use by employees of its electronic communication systems to establish whether there is reason to believe that such behaviour has taken place. Monitor may also need to carry out monitoring for business purposes in order to ensure that employees do not breach other Monitor policies. For instance, Monitor has strict rules about breaches of confidentiality, which are set out in the employee's statement of terms and conditions of employment. Monitoring may be required to investigate allegations of misuse or abuse of the electronic communication systems made in the context of disciplinary or poor performance procedures. For example, monitoring might be necessary as a useful tool to counter time wasting and detect excessive personal use, which can cause an unnecessary burden on employees who have to cover for colleagues who spend unreasonable time ing friends or browsing the Internet. Monitor may need to check an employee's inbox when they are absent from work to determine whether there are any s or voice mails that require attention during such absence. Monitor may need to monitor communications for staff training and quality control purposes. IT services will make resource monitoring reports available to Human Resources to ensure that resources are used in compliance with this policy. 5. Passwords and Access Access to Monitor s network or equipment must be made by user-ids which are clearly linked to an individual user. User-ids and passwords must be kept confidential, and never displayed, shared, or saved for automatic connection. Line managers will determine which individuals are to be given authority to view or maintain specific information. Levels of access to specific systems and data should be on a job function and need to know basis, independent of status. 6. Disciplinary action Access to internet and may be withdrawn at any time as a result of, or pending the outcome of, investigations into suspected misuse. Where misuse may amount to misconduct or gross misconduct Monitor s Discipline Policy will apply. Depending on the seriousness of the offence, the breach may result in your summary dismissal, which means without notice or payment in lieu of notice. 5

6 You may be personally liable to prosecution, and open to claims for damages, if your actions are found to be unlawful. If you are unsure about your use of and the internet, you should seek clarification from the Corporate Services team. This policy has been in operation since August 2004 and was updated in August 2005, August 2006 and December DECLARATION I have read and understood the INTERNET, , COMPUTER AND TELECOMMUNICATIONS POLICY and I am aware of the activities which are inappropriate and may lead to disciplinary action. Further, I am aware that Monitor may consider and review my and internet activity as stated above. Signature Date. Print Name. PLEASE RETURN TO HUMAN RESOURCES 6

Email Services Policy

Email Services Policy Email Services Policy CONTENTS Page 1 Introduction 3 2 Scope 3 3 Review and Evaluation 3 4 General Principles 4 5 Responsibilities 4 6 Business Use and Continuity 4 7 Personal Use 6 8 Managing Email Messages

More information

and Internet Policy

and Internet Policy Email and Internet Policy Responsible Officer Authors Date effective from July 2008 Ben Bennett, Business Planning & Resources Director Policy Development Group Date last amended December 2012 Review date

More information

Electronic Communications Guidance for School Staff 2013/2014

Electronic Communications Guidance for School Staff 2013/2014 Our Lady of Lourdes and St Patrick s Catholic Primary Schools Huddersfield Electronic Communications Guidance for School Staff 2013/2014 Updated September 2013 Contents 1. Introduction 2. Safe and responsible

More information

Senior School 1 PURPOSE 2 SCOPE 3 SCHOOL RESPONSIBILITIES

Senior School 1 PURPOSE 2 SCOPE 3 SCHOOL RESPONSIBILITIES Senior School 1 PURPOSE The policy defines and describes the acceptable use of ICT (Information and Communications Technology) and mobile phones for school-based employees. Its purpose is to minimise the

More information

ICT POLICY AND PROCEDURE

ICT POLICY AND PROCEDURE ICT POLICY AND PROCEDURE POLICY STATEMENT St Michael s College regards the integrity of its computer resources, including hardware, databases and software, as central to the needs and success of our day-to-day

More information

Acceptable Use Policy Internet and Email - Students

Acceptable Use Policy Internet and Email - Students Acceptable Use Policy Internet and Email - Students Ref HR01 Acceptable Use Policy Internet and Email - Students Review Date: August 2016 North East Scotland College All rights reserved INTRODUCTION Information

More information

TONBRIDGE & MALLING BOROUGH COUNCIL INTERNET & EMAIL POLICY AND CODE

TONBRIDGE & MALLING BOROUGH COUNCIL INTERNET & EMAIL POLICY AND CODE GENERAL STATEMENT TONBRIDGE & MALLING BOROUGH COUNCIL INTERNET & EMAIL POLICY AND CODE 1.1 The Council recognises the increasing importance of the Internet and email, offering opportunities for improving

More information

St. Peter s C.E. Primary School Farnworth Email, Internet Security and Facsimile Policy

St. Peter s C.E. Primary School Farnworth Email, Internet Security and Facsimile Policy Learn, sparkle & shine St. Peter s C.E. Primary School Farnworth Email, Internet Security and Facsimile Policy Adopted from the LA Policy April 2015 CONTENTS Page No 1. Introduction 1 2. Guiding Principles

More information

Information Systems Acceptable Use Policy for Learners

Information Systems Acceptable Use Policy for Learners Information Systems Acceptable Use Policy for Learners 1. Introduction 1.1. Morley College is committed to providing learners with easy access to computing and photocopying facilities. However it needs

More information

Dene Community School of Technology Staff Acceptable Use Policy

Dene Community School of Technology Staff Acceptable Use Policy Policy Overview Dene Community School of Technology The school provides computers for use by staff as an important tool for teaching, learning, and administration of the school. Use of school computers,

More information

Terms & Conditions. In this section you can find: - Website usage terms and conditions 1, 2, 3. - Website disclaimer

Terms & Conditions. In this section you can find: - Website usage terms and conditions 1, 2, 3. - Website disclaimer 1 Terms & Conditions In this section you can find: - Website usage terms and conditions 1, 2, 3 - Website disclaimer -Acceptable internet use policy 1,2,3,4 - Acceptable email use policy 1, 2 - Copyright

More information

Recommendations. That the Cabinet approve the withdrawal of the existing policy and its replacement with the revised document.

Recommendations. That the Cabinet approve the withdrawal of the existing policy and its replacement with the revised document. Report to: Cabinet Date: 14 th October 2004. Report: of Head of Corporate Personnel Services Report Title: USE of INTERNET POLICY Summary of Report. The use of the Internet is growing rapidly. Over the

More information

2.0 Emended due to the change to academy status Review Date. ICT Network Security Policy Berwick Academy

2.0 Emended due to the change to academy status Review Date. ICT Network Security Policy Berwick Academy Version History Author Approved Committee Version Status date Eddie Jefferson 09/15/2009 Full Governing 1.0 Final Version Body Eddie Jefferson 18/08/2012 Full Governing Body 2.0 Emended due to the change

More information

Acceptable Use of ICT Policy For Staff

Acceptable Use of ICT Policy For Staff Policy Document Acceptable Use of ICT Policy For Staff Acceptable Use of ICT Policy For Staff Policy Implementation Date Review Date and Frequency January 2012 Every two Years Rev 1: 26 January 2014 Policy

More information

Information Technology and Communications Policy

Information Technology and Communications Policy Information Technology and Communications Policy No: FIN-IT-POL-001 Version: 03 Issue Date: 10.06.13 Review Date: 10.06.16 Author: Robert Cooper Monitor Changes Approved by: Board of Governors Version

More information

E-SAFETY POLICY 2014/15 Including:

E-SAFETY POLICY 2014/15 Including: E-SAFETY POLICY 2014/15 Including: Staff ICT policy (Corporation approved) Data protection policy (Corporation approved) Staff guidelines for Data protection Data Security, awareness raising Acceptable

More information

The Wellcome Trust Sanger Institute IT Acceptable Use Policy (AUP) Version 1.8

The Wellcome Trust Sanger Institute IT Acceptable Use Policy (AUP) Version 1.8 The Wellcome Trust Sanger Institute IT Acceptable Use Policy (AUP) Version 1.8 Introduction The IT systems must be used in a reasonable manner and in such a way that does not affect their efficient operation,

More information

EMMANUEL CE VA MIDDLE SCHOOL. IT Security Standards

EMMANUEL CE VA MIDDLE SCHOOL. IT Security Standards EMMANUEL CE VA MIDDLE SCHOOL IT Security Standards 1. Policy Statement The work of Schools and the County Council is increasingly reliant upon Information & Communication Technology (ICT) and the data

More information

COMPUTER USAGE - EMAIL

COMPUTER USAGE - EMAIL BASIC BELIEF This policy relates to the use of staff email at Mater Dei and is designed to provide guidelines for individual staff regarding their use. It encourages users to make responsible choices when

More information

Email & Internet Policy

Email & Internet Policy Email & Internet Policy Use of email system and internet services Current Document Status Version V0.2 Approving body Acorn Academy Cornwall Date 11 June 2015 Date of formal approval (if applicable) Responsible

More information

Forrestville Valley School District #221

Forrestville Valley School District #221 Forrestville Valley School District #221 Student Acknowledgment of Receipt of Administrative Procedures for Acceptable Use of the Electronic Network 2015-2016 All use of electronic networks shall be consistent

More information

Acceptable Use of Information Systems Standard. Guidance for all staff

Acceptable Use of Information Systems Standard. Guidance for all staff Acceptable Use of Information Systems Standard Guidance for all staff 2 Equipment security and passwords You are responsible for the security of the equipment allocated to, or used by you, and must not

More information

Sibford School Student Computer Acceptable Use Policy

Sibford School Student Computer Acceptable Use Policy Introduction Sibford School Student Computer Acceptable Use Policy The use of the latest technology is actively encouraged at Sibford School but with this comes a responsibility to protect both students

More information

HUMAN RESOURCES POLICIES & PROCEDURES

HUMAN RESOURCES POLICIES & PROCEDURES HUMAN RESOURCES POLICIES & PROCEDURES Policy title Application IT systems and social networking policy All employees and students CONTENTS PAGE Introduction and scope 2 General points 2 Authorisation to

More information

Internet Use Policy and Code of Conduct

Internet Use Policy and Code of Conduct Internet Use Policy and Code of Conduct UNIQUE REF NUMBER: AC/IG/023/V1.1 DOCUMENT STATUS: Agreed by Audit Committee 18 July 2013 DATE ISSUED: July 2013 DATE TO BE REVIEWED: July 2014 1 P age AMENDMENT

More information

This policy applies equally to all full time and part time employees on a permanent or fixed-term contract.

This policy applies equally to all full time and part time employees on a permanent or fixed-term contract. Discipline Policy 1. Introduction This policy set outs how Monitor will deal with employee conduct which falls below the expected standard. It is Monitor s aim to use the policy as a means of encouraging

More information

The term Broadway Pet Stores refers we to the owner of the website whose registered office is 6-8 Muswell Hill Broadway, London, N10 3RT.

The term Broadway Pet Stores refers we to the owner of the website whose registered office is 6-8 Muswell Hill Broadway, London, N10 3RT. Website - Terms and Conditions Welcome to our website. If you continue to browse and use this website you are agreeing to comply with and be bound by the following terms and conditions of use, which together

More information

Acceptable Use of Information. and Communication Systems Policy

Acceptable Use of Information. and Communication Systems Policy Use of Information Purpose of this document This document describes what is acceptable and what is unacceptable use of the company s systems. It has been prepared to help Intu Properties plc employees,

More information

Computer Facilities and External Networks Acceptable Use by Students

Computer Facilities and External Networks Acceptable Use by Students Related Policies Copyright Media Usage Offshore Data Hosting Privacy Web Publishing Purpose Policy Computer facilities and external networks are made available as resources for use by students in Catholic

More information

Acceptable Use of Information and Communication Systems Policy

Acceptable Use of Information and Communication Systems Policy Use of Information and Communication Systems Policy Purpose of this document This document describes what is acceptable and what is unacceptable use of the company s systems. It has been prepared to help

More information

ICT Student Usage Policy

ICT Student Usage Policy ICT Student Usage Policy Document status Document owner Vice Principal Finance and Resources Document author IT Manager Document type Policy Date of document January 2015 Version number 04 Review requirements

More information

Delaware State University Policy

Delaware State University Policy Delaware State University Policy Title: Delaware State University Acceptable Use Policy Board approval date: TBD Related Policies and Procedures: Delaware State University Acceptable Use Policy A Message

More information

Email Policy and Code of Conduct

Email Policy and Code of Conduct Email Policy and Code of Conduct UNIQUE REF NUMBER: CCG/IG/011/V1.2 DOCUMENT STATUS: Approved by Audit Committee 19 June 2013 DATE ISSUED: June 2013 DATE TO BE REVIEWED: June 2014 1 P age AMENDMENT HISTORY

More information

INTERNET, EMAIL AND COMPUTER USE POLICY.

INTERNET, EMAIL AND COMPUTER USE POLICY. INTERNET, EMAIL AND COMPUTER USE POLICY. CONSIDERATIONS Code of Conduct Discipline and termination policy Privacy Policy Sexual Harassment policy Workplace Health & Safety Policy LEGISLATION Copyright

More information

Rules for the use of the IT facilities. Effective August 2015 Present

Rules for the use of the IT facilities. Effective August 2015 Present Rules for the use of the IT facilities Effective August 2015 Present INFORMATION MANAGEMENT GUIDE RULES FOR THE USE OF THE UNIVERSITY S IT FACILITIES ( The Rules ) 1. Introduction 2. Interpretation 3.

More information

Internet, Social Networking and Telephone Policy

Internet, Social Networking and Telephone Policy Internet, Social Networking and Telephone Policy Contents 1. Policy Statement... 1 2. Scope... 2 3. Internet / email... 2 4. Social Media / Social Networking... 4 5. Accessing the internet, email or social

More information

ITU-10002 Computer Network, Internet Access & Email policy ( Network Access Policy )

ITU-10002 Computer Network, Internet Access & Email policy ( Network Access Policy ) ITU-10002 Computer Network, Internet Access & Email policy South Norfolk Council IT Unit Documentation www.south-norfolk.gov.uk Page : 2 of 8 Summary This policy informs all users about acceptable use

More information

DATA PROTECTION AND DATA STORAGE POLICY

DATA PROTECTION AND DATA STORAGE POLICY DATA PROTECTION AND DATA STORAGE POLICY 1. Purpose and Scope 1.1 This Data Protection and Data Storage Policy (the Policy ) applies to all personal data collected and dealt with by Centre 404, whether

More information

Use of the Internet and E-Mail Policy

Use of the Internet and E-Mail Policy Use of the Internet and E-Mail Policy This procedural documentsupersedes : Use of the Internet and E-Mail Policy CORP/EMP 16 v.4 Name and title of author/reviewer Samantha Francis HR Advisor Date revised

More information

The Bishop s Stortford High School Internet Use and Data Security Policy

The Bishop s Stortford High School Internet Use and Data Security Policy Internet Acceptance Use and Data Security Policy Last Updated: 08/10/2012 Date of Next Review: 08/10/2015 Approved by GB: 10/10/2012 Responsible Committee: Student Welfare and Development Internet Acceptable

More information

Niagara County Community College

Niagara County Community College Niagara County Community College NCCCnet Computer Usage Policy Document: NCCCnet Computer Usage Policy Owner: Chief Information Officer Version: 2.0 NCCCnet Policy Page 1 of 7 NCCCnet Use Policy Introduction:

More information

Online Communication Services - TAFE NSW Code of Expected User Behaviour

Online Communication Services - TAFE NSW Code of Expected User Behaviour Online Communication Services - TAFE NSW Code of Expected User Behaviour State of NSW, Department of Education and Training, TAFE Customer Support Copies of this document may be made for use in connection

More information

USE OF INFORMATION TECHNOLOGY FACILITIES

USE OF INFORMATION TECHNOLOGY FACILITIES POLICY CI-03 USE OF INFORMATION TECHNOLOGY FACILITIES Document Control Statement This Policy is maintained by the Information Technology Department. Any printed copy may not be up to date and you are advised

More information

BLACKROCK COLLEGE E-MAIL/INTERNET USER POLICY

BLACKROCK COLLEGE E-MAIL/INTERNET USER POLICY Acceptable Use Policy Educational Purpose The computer system in Blackrock College has been established for a limited educational purpose. The term "educational purpose" includes classroom activities,

More information

Tameside Metropolitan Borough Council ICT Security Policy for Schools. Adopted by:

Tameside Metropolitan Borough Council ICT Security Policy for Schools. Adopted by: Tameside Metropolitan Borough Council ICT Security Policy for Schools Adopted by: 1. Introduction 1.1. The purpose of the Policy is to protect the institution s information assets from all threats, whether

More information

Computer Network & Internet Acceptable Usage Policy. Version 2.0

Computer Network & Internet Acceptable Usage Policy. Version 2.0 Computer Network & Internet Acceptable Usage Policy Version 2.0 April 2009 Document Version Control Version Date Description 1.0 Sept 2003 Original Version (adopted prior to establishment of BoM) 2.0 March

More information

Information Technology Acceptable Use Policy

Information Technology Acceptable Use Policy Information Technology Acceptable Use Policy Overview The information technology resources of Providence College are owned and maintained by Providence College. Use of this technology is a privilege, not

More information

IGO GROUP GOVERNANCE STANDARD 5 WHISTLEBLOWER INDEPENDENCE GROUP NL

IGO GROUP GOVERNANCE STANDARD 5 WHISTLEBLOWER INDEPENDENCE GROUP NL IGO GROUP GOVERNANCE STANDARD 5 WHISTLEBLOWER INDEPENDENCE GROUP NL CONTENTS 1. PURPOSE & SCOPE... 3 2. UNACCEPTABLE CONDUCT... 3 3. HOW TO MAKE A REPORT... 4 4. INVESTIGATING UNACCEPTABLE CONDUCT... 5

More information

Information Services. Regulations for the Use of Information Technology (IT) Facilities at the University of Kent

Information Services. Regulations for the Use of Information Technology (IT) Facilities at the University of Kent Scope Information Services Regulations for the Use of Information Technology (IT) Facilities at the University of Kent 1. These regulations apply to The Law All students registered at the University, all

More information

Acceptable Use of ICT Policy. Staff Policy

Acceptable Use of ICT Policy. Staff Policy Acceptable Use of ICT Policy Staff Policy Contents INTRODUCTION 3 1. ACCESS 3 2. E-SAFETY 4 3. COMPUTER SECURITY 4 4. INAPPROPRIATE BEHAVIOUR 5 5. MONITORING 6 6. BEST PRACTICE 6 7. DATA PROTECTION 7 8.

More information

Authorised Acceptable Use Policy 2015-2016. Groby Community College Achieving Excellence Together

Authorised Acceptable Use Policy 2015-2016. Groby Community College Achieving Excellence Together Groby Community College Achieving Excellence Together Authorised Acceptable Use Policy 2015-2016 Reviewed: Lee Shellard, ICT Manager: May 2015 Agreed: Leadership & Management Committee: May 2015 Next review:

More information

Internet, Social Media and Email Policy

Internet, Social Media and Email Policy West Lothian Council Internet, Social Media and Email Policy Approved : Council Executive 25 June 2012 INTERNET, SOCIAL MEDIA AND E-MAIL POLICY (Covering all Employees) CONTENTS 1. POLICY STATEMENT...

More information

THE PERSONAL USE OF INTERNET, E-MAIL AND TELEPHONES

THE PERSONAL USE OF INTERNET, E-MAIL AND TELEPHONES THE PERSONAL USE OF INTERNET, E-MAIL AND TELEPHONES In summary the telephone, fax, E-mail and Internet should NOT be used: For personal gain or profit. To represent yourself as someone else. To send, post,

More information

UNIVERSITY OF ST ANDREWS. EMAIL POLICY November 2005

UNIVERSITY OF ST ANDREWS. EMAIL POLICY November 2005 UNIVERSITY OF ST ANDREWS EMAIL POLICY November 2005 I Introduction 1. Email is an important method of communication for University business, and carries the same weight as paper-based communications. The

More information

INTERNET, E-MAIL USE AND

INTERNET, E-MAIL USE AND INTERNET, E-MAIL AND TELEPHONE USE AND MONITORING POLICY Originated by: Customer Services LJCC: 10 th April 2008 Full Council: June 2008 Implemented: June 2008 1.0 Introduction and Aim 1.1 The aim of this

More information

Faculty/Staff/Community Mountain Home School District Computer and Network Appropriate Use Policy

Faculty/Staff/Community Mountain Home School District Computer and Network Appropriate Use Policy Faculty/Staff/Community Mountain Home School District Computer and Network Appropriate Use Policy Mountain Home School District is responsible for securing its network and computer systems against unauthorized

More information

Simon Langton Grammar School for Boys E-Safety Policy

Simon Langton Grammar School for Boys E-Safety Policy Background to the Policy Simon Langton Grammar School for Boys E-Safety Policy The E Safety Policy and its implementation will be reviewed annually. Our E Safety Policy has been written by the school,

More information

Information Security and Electronic Communications Acceptable Use Policy (AUP)

Information Security and Electronic Communications Acceptable Use Policy (AUP) Policy No.: AUP v2.0 Effective Date: August 16, 2004 Revision Date: January 17, 2013 Revision No.: 1 Approval jwv / mkb Information Security and Electronic Communications (AUP) 1. INTRODUCTION Southwestern

More information

Saint Martin s Catholic Academy

Saint Martin s Catholic Academy Saint Martin s Catholic Academy E-Safety Policy - Acceptable Use - Students January 2015 Why have an Acceptable Use Policy? An Acceptable Use Policy is about ensuring that you, as a student at Saint Martin

More information

HAZELDENE LOWER SCHOOL

HAZELDENE LOWER SCHOOL HAZELDENE LOWER SCHOOL POLICY AND PROCEDURES FOR MONITORING EQUIPMENT AND APPROPRIATE ICT USE WRITTEN MARCH 2015 SIGNED HEADTEACHER SIGNED CHAIR OF GOVERNORS DATE.. DATE. TO BE REVIEWED SEPTEMBER 2016

More information

Disciplinary Procedure

Disciplinary Procedure Disciplinary Procedure 1. Purpose and Scope This procedure is designed to help and encourage employees to achieve and maintain acceptable standards of conduct and performance whilst ensuring the fair and

More information

STFC Monitoring and Interception policy for Information & Communications Technology Systems and Services

STFC Monitoring and Interception policy for Information & Communications Technology Systems and Services STFC Monitoring and Interception policy for Information & Communications Technology Systems and Services Issue 1.0 (Effective 27 June 2012) This document contains a copy of the STFC policy statements outlining

More information

MEMORANDUM INFORMATION TECHNOLOGY SERVICES DEPARTMENT

MEMORANDUM INFORMATION TECHNOLOGY SERVICES DEPARTMENT MEMORANDUM INFORMATION TECHNOLOGY SERVICES DEPARTMENT TO: John Phillips, City Manager Number: 04-020 SUBJECT: Computer Network, Internet and E-Mail Access Policy Date: 9/903 Attached is copy of the Information

More information

Regulation 8.3.R2 COMPUTING AND NETWORK FACILITIES RULES. 1. Definitions. In this regulation unless a contrary intention appears.

Regulation 8.3.R2 COMPUTING AND NETWORK FACILITIES RULES. 1. Definitions. In this regulation unless a contrary intention appears. Regulation 8.3.R2 COMPUTING AND NETWORK FACILITIES RULES 1. Definitions In this regulation unless a contrary intention appears Authority means (i) in relation to the central facilities and computing and

More information

Acceptable Use of Information Technology Policy

Acceptable Use of Information Technology Policy Acceptable Use of Information Technology Policy Date created: January 2006 Updated Review date: April June 2008 Review date: Oct Dec 2009 Introduction VAW provides IT facilities for promoting its charitable

More information

TAUNTON PUBLIC SCHOOLS Internet Acceptable Use and Social Networking Policies and Administrative Procedures

TAUNTON PUBLIC SCHOOLS Internet Acceptable Use and Social Networking Policies and Administrative Procedures TAUNTON PUBLIC SCHOOLS Internet Acceptable Use and Social Networking Policies and Administrative Procedures A. INTERNET ACCEPTABLE USE POLICY OF THE TAUNTON PUBLIC SCHOOLS I. Mission Statement: Academic

More information

Town of Essex Comprehensive Public Records and Technology Policy

Town of Essex Comprehensive Public Records and Technology Policy Town of Essex Comprehensive Public Records and Technology Policy Introduction: Public records and the use of technology are inextricably linked in our modern age. As such, this policy covers both topics,

More information

LARKS HILL JUNIOR & INFANT SCHOOL

LARKS HILL JUNIOR & INFANT SCHOOL LARKS HILL JUNIOR & INFANT SCHOOL Social Media Policy Written: Reviewed Autumn Term 2015 Larks Hill J & I School Social Media Policy 1. Introduction For the purposes of this policy, social media refers

More information

Internet and e-safety Policy

Internet and e-safety Policy Internet and e-safety Policy Head of ICT: Mrs Amanda Gudgin Revised: June 2015 This policy applies to the Early Years Foundation Stage (EYFS), Infant and Junior School. Document Purpose This policy reflects

More information

FREDERICK BREMER SCHOOL E SAFETY POLICY 2015-6. Date of Issue: June 2015 Ratified: For review:

FREDERICK BREMER SCHOOL E SAFETY POLICY 2015-6. Date of Issue: June 2015 Ratified: For review: FREDERICK BREMER SCHOOL E SAFETY POLICY 2015-6 Date of Issue: June 2015 Ratified: For review: Index Contents Page Number Introduction 3 Aim of the policy 3 Roles and Responsibilities 4 Frederick Bremer

More information

Disciplinary Policy and Procedure

Disciplinary Policy and Procedure Disciplinary Policy and Procedure Policy 1. Purpose of the policy and procedure Disciplinary rules are important for the running of the University so that everyone understands what is expected of them

More information

Use of Social Networking Websites Policy. Joint Management Trade Union Committee. ENDORSED BY: Consultative Committee DATE: 14 February 2013

Use of Social Networking Websites Policy. Joint Management Trade Union Committee. ENDORSED BY: Consultative Committee DATE: 14 February 2013 Use of Social Networking Websites Policy START DATE: March, 2013 NEXT REVIEW: March 2015 COMMITTEE APPROVAL: Joint Management Trade Union Committee CHAIR S SIGNATURE: STAFF SIDE CHAIR S SIGNATURE: DATE:

More information

UCD Information Technology Services Acceptable Use Policy

UCD Information Technology Services Acceptable Use Policy UCD Information Technology Services Acceptable Use Policy To safeguard individuals and to ensure the integrity and reliability of information services, UCD has a number of Use Policies. These are designed

More information

POLICY ON THE USE OF UNIVERSITY INFORMATION AND COMMUNICATION TECHNOLOGY RESOURCES (ICT RESOURCES)

POLICY ON THE USE OF UNIVERSITY INFORMATION AND COMMUNICATION TECHNOLOGY RESOURCES (ICT RESOURCES) Policy Document POLICY ON THE USE OF UNIVERSITY INFORMATION AND COMMUNICATION TECHNOLOGY RESOURCES (ICT RESOURCES) For the definitions of terms used in this policy document refer to the Delegations of

More information

NEWMAN UNIVERSITY DISCIPLINARY POLICY AND PROCEDURE

NEWMAN UNIVERSITY DISCIPLINARY POLICY AND PROCEDURE 1. Scope and Purpose NEWMAN UNIVERSITY DISCIPLINARY POLICY AND PROCEDURE 1.1 Newman University [hereafter referred to as the University] recognises disciplinary rules and procedures are necessary for the

More information

Version: 2.0. Effective From: 28/11/2014

Version: 2.0. Effective From: 28/11/2014 Policy No: OP58 Version: 2.0 Name of Policy: Anti Virus Policy Effective From: 28/11/2014 Date Ratified 17/09/2014 Ratified Health Informatics Assurance Committee Review Date 01/09/2016 Sponsor Director

More information

Conditions of Use. Communications and IT Facilities

Conditions of Use. Communications and IT Facilities Conditions of Use of Communications and IT Facilities For the purposes of these conditions of use, the IT Facilities are [any of the University s IT facilities, including email, the internet and other

More information

Human Resources Author: Lou Hassen Version: 1 Review Date: Dec 2012 Page 1 of 7. Trinity Academy Disciplinary Policy

Human Resources Author: Lou Hassen Version: 1 Review Date: Dec 2012 Page 1 of 7. Trinity Academy Disciplinary Policy Page 1 of 7 Trinity Academy Disciplinary Policy Policy Statement The purpose of the Disciplinary Procedure is to give staff members every opportunity to improve standards of behaviour and conduct and to

More information

Cellular/Smart Phone Use Procedure

Cellular/Smart Phone Use Procedure Number 1. Purpose This procedure is performed as a means of ensuring the safe and efficient use of cell/smart phones throughout West Coast District Health Board (WCDHB) facilities. 2. Application This

More information

SUPPORT STAFF DISCIPLINARY AND DISMISSAL PROCEDURE

SUPPORT STAFF DISCIPLINARY AND DISMISSAL PROCEDURE SUPPORT STAFF DISCIPLINARY AND DISMISSAL PROCEDURE SUPPORT STAFF DISCIPLINARY AND DISMISSAL PROCEDURE 1. INTRODUCTION 1.1 The Procedure has been established to help and encourage members of staff to achieve

More information

Digital Device LOAN CHARTER

Digital Device LOAN CHARTER Digital Device LOAN CHARTER for use with 2015 Surface RT Loans Student name Family name Given name Parent/Carer name Family name Given name A Digital Device Loan Charter must be signed and provided to

More information

Unless this copy has been taken directly from the Trust intranet site (Pandora) there is no assurance that this is the most up to date version

Unless this copy has been taken directly from the Trust intranet site (Pandora) there is no assurance that this is the most up to date version Policy No: OP17 Version: 6.0 Name of Policy: Internet, Intranet and Email Acceptable Use Policy Effective From: 04/08/2015 Date Ratified 04/03/2015 Ratified Health Informatics Assurance Committee Review

More information

Dundalk Institute of Technology. Acceptable Usage Policy. Version 1.0.1

Dundalk Institute of Technology. Acceptable Usage Policy. Version 1.0.1 Dundalk Institute of Technology Acceptable Usage Policy Version 1.0.1 1 Document Location..\DkIT_Policy_Documents\Policies Revision History Date of this revision: Date of next review: Version Revision

More information

DISCIPLINE RUTLAND. limited by guarantee. Registered in England and Wales.

DISCIPLINE RUTLAND. limited by guarantee. Registered in England and Wales. DISCIPLINE POLICY FOR STAFF OCTOBER 2014 HARINGTON SCHOOL RUTLAND office@haringtonschool.com www. haringtonschool.com Harington School. Registered Company Number 9031174. Company limited by guarantee.

More information

Extratime. Staff, Children and Young People s e safety Policy

Extratime. Staff, Children and Young People s e safety Policy Extratime Staff, Children and Young People s e safety Policy Introduction Extratime recognises the Internet and other digital technologies provide a vast opportunity for children and young people to learn,

More information

Information & Communications Technology Usage Policy Olive AP Academy - Thurrock

Information & Communications Technology Usage Policy Olive AP Academy - Thurrock Information & Communications Technology Usage Policy Olive AP Academy - Thurrock Version Control Sheet Title: Purpose: Owner: Information Communications Technology Policy To advise staff of the procedures

More information

Whistleblower Policy. Atlas Iron Limited

Whistleblower Policy. Atlas Iron Limited Atlas Iron Limited ATLAS IRON LIMITED Whistleblower Policy WHISTLEBLOWER POLICY PURPOSE & SCOPE The Atlas Iron Limited (Atlas) Board is committed to fostering a culture of corporate compliance, ethical

More information

ISLE OF MAN PRISON SERVICE

ISLE OF MAN PRISON SERVICE ISLE OF MAN PRISON SERVICE CODE OF CONDUCT AND DISCIPLINE Isle of Man Prison Service Code of Conduct and Discipline Contents Statement of Purpose and Values Purpose Prison Service Objectives Values Definition

More information

Sheridan College Institute of Technology and Advanced Learning Telephone and Computer Information Access Policy

Sheridan College Institute of Technology and Advanced Learning Telephone and Computer Information Access Policy Sheridan College Institute of Technology and Advanced Learning Telephone and Computer Information Access Policy Introduction This Telephone and Computer Information Access Policy (the "Policy") governs

More information

Data Protection and Information Security. Data Security - Guidelines for the use of Personal Data

Data Protection and Information Security. Data Security - Guidelines for the use of Personal Data Data Protection and Information Data - Guidelines for the use of Personal Data Page 1 of 10 Created on: 21/06/2013 Contents 1. Introduction... 3 2. Definitions... 3 4. Physical... 4 5 Electronic... 6 6

More information

Staff Disciplinary and Dismissal Policy and Procedure January 2011

Staff Disciplinary and Dismissal Policy and Procedure January 2011 Staff Disciplinary and Dismissal Policy and Procedure January 2011 Staff Disciplinary and Dismissal Policy and Procedure Contents Section Page No. 1. Policy statement 2 2. Purpose and scope 2 Informal

More information

ICT Acceptable Use Policy. August 2015

ICT Acceptable Use Policy. August 2015 ICT Acceptable Use Policy August 2015 Document title ICT Acceptable Use Policy August 2015 Document author and department Responsible person and department Robbie Walker, Information Security Architect,

More information

WELB YOUTH SERVICE INTERNET AND ACCEPTABLE COMPUTER USAGE POLICY

WELB YOUTH SERVICE INTERNET AND ACCEPTABLE COMPUTER USAGE POLICY WELB YOUTH SERVICE INTERNET AND ACCEPTABLE COMPUTER USAGE POLICY INTRODUCTION This document sets out the policy of WELB Youth Service in relation to the use of the computer and Internet facilities within

More information

Roles and Responsibilities The following section outlines the roles and responsibilities for e-safety of individuals and groups within the College:

Roles and Responsibilities The following section outlines the roles and responsibilities for e-safety of individuals and groups within the College: Penrice Academy E-SAFETY POLICY Adopted by the Governing Body on June 2013 Review date: June 2015 Scope of the Policy This policy applies to all members of the College community (including staff, students,

More information

EMERSON PARK ACADEMY

EMERSON PARK ACADEMY 1 ACCEPTABLE USE POLICY (AUP) EMERSON PARK ACADEMY (Signature of Headteacher) 1 St September 2014 2 ACCEPTABLE USE POLICY EMERSON PARK ACADEMY 'Acceptable and Responsible Use of ICT Resources' Contents

More information

Disciplinary and Dismissals Policy

Disciplinary and Dismissals Policy Policy Purpose/statement/reason for being Disciplinary and Dismissals Policy E.G - MIP is designed to strengthen the effectiveness of individual s contribution to the Council s success. Purpose The Disciplinary

More information

EMPLOYEE COMPUTER NETWORK AND INTERNET ACCEPTABLE USAGE POLICY

EMPLOYEE COMPUTER NETWORK AND INTERNET ACCEPTABLE USAGE POLICY EMPLOYEE COMPUTER NETWORK AND INTERNET ACCEPTABLE USAGE POLICY This is a statement of The New York Institute for Special Education s (NYISE s) policy related to employees Computer Network and Internet

More information

Kenmore State High School Student Laptop Charter

Kenmore State High School Student Laptop Charter Kenmore State High School Student Laptop Charter 2 Contents Student Laptop Charter... 4 Loan equipment... 4 Equipment ownership... 5 Fee for provision of laptop... 5 Laptop care... 6 Data security... 6

More information

TRUST POLICY AND PROCEDURES FOR THE USE OF SOCIAL NETWORKING SITES (INCLUDING ACCESS VIA MOBILE DEVICES) Status: Final. Version Date Author Reason

TRUST POLICY AND PROCEDURES FOR THE USE OF SOCIAL NETWORKING SITES (INCLUDING ACCESS VIA MOBILE DEVICES) Status: Final. Version Date Author Reason TRUST POLICY AND PROCEDURES FOR THE USE OF SOCIAL NETWORKING SITES (INCLUDING ACCESS VIA MOBILE DEVICES) Reference Number HR 2012 046 Version: 1 Status: Final Author: Jane Thomas Job Title HR Manager Amendment

More information

INFORMATION SECURITY POLICY. Contents. Introduction 2. Policy Statement 3. Information Security at RCA 5. Annexes

INFORMATION SECURITY POLICY. Contents. Introduction 2. Policy Statement 3. Information Security at RCA 5. Annexes INFORMATION SECURITY POLICY Ratified by RCA Senate, February 2007 Contents Introduction 2 Policy Statement 3 Information Security at RCA 5 Annexes A. Applicable legislation and interpretation 8 B. Most

More information