Services Policy

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Email Services Policy"

Transcription

1 Services Policy

2 CONTENTS Page 1 Introduction 3 2 Scope 3 3 Review and Evaluation 3 4 General Principles 4 5 Responsibilities 4 6 Business Use and Continuity 4 7 Personal Use 6 8 Managing Messages 7 9 Security Abuse 8 11 Monitoring 8 12 Training 9

3 INTRODUCTION 1.1 This Policy defines the manner in which Neath Port Talbot Local Health Board (LHB) will manage and facilitate the use of Electronic ( ) Services in an effective and corporate manner. 1.2 It defines standards for acceptable use, including requirements of the Data Protection, Freedom of Information Acts and Caldicott Report. 1.3 This policy will be supplemented, where necessary, by local procedures and best practice guidance. 2 SCOPE 2.1 The policy applies to all LHB staff, contracted third parties (including agency staff), students / trainees, secondees, non-lhb staff on placement and staff of other organisations accessing services from LHB sites. 2.2 This policy should not be read in isolation but should be read in conjunction with the other LHB IM&T policies, which should be adhered to at all times. Where an individual is uncertain of any aspects of either this or other policies then they should contact either their IT Security Officer within the LHB or the BSC Regional Information Governance Manager for clarification. 2.3 Other IM&T Policies include: Data Protection Policy Corporate IM&T Security Policy Corporate Internet Policy Freedom of Information/Environmental Information Regulations Policy Corporate Policy on Records Management Access to Health Records Policy 1.4 This policy applies to the body of all messages, including personal s, and any files attached to them. 3 REVIEW AND EVALUATION 3.1 A policy review will usually take place every three years or sooner if any of the following occur:- Major policy breach; Identification of new threats or vulnerabilities; Significant organisational restructuring;

4 Significant change in organisational infrastructure; Change in legislation. 4 GENERAL PRINCIPLES 4.1 messages are corporate records and must be treated with the same level of attention given to drafting and managing of other forms of written communication. 4.1 The LHB will allow limited personal use of services, and will define in the appropriate section below how members of staff are expected to manage this concession. 5 RESPONSIBILITIES 5.1 Line managers must ensure that they complete an authorised user form for each new member of their staff to use the system. 5.2 Members of staff must sign a declaration that they have read, understood and will adhere to this policy before they are given access to the system. 5.3 Line Managers must notify the BSC Service Desk of changes, particularly leaving dates, to ensure the User Directory is always up to date. 6 BUSINESS USE AND CONTINUITY 6.1 Members of staff must only use the System if it is the best means of communicating information messages that form part of the business process are business records and must be captured into the corporate records management system in electronic and/or paper format. 6.3 Members of staff must identify and manage their s in accordance with the records management retention and destruction schedules and procedures. 6.4 Contractual commitments must only be made via by those so authorised and the s and any attachments must be filed securely along with other documents for later access.

5 6.5 Members of staff must ensure inboxes are normally checked at least daily, that messages are dealt with promptly and that they have made arrangements are in place to deal with their mail in their absence. 6.6 Out of office messages must be used for periods of planned leave with an alternative contact being named. 6.7 Other than in exceptional circumstances, such as extended unplanned leave, the use of auto-forward is not permitted and will not be made available to users. Special requests should be made to the BSC Service Desk and authorised by one of the LHB s Executive Directors. 6.8 When appropriate, particularly for external contact, generic addresses such as should be utilised to ensure all messages are processed. 6.9 There may be a legal or business need to access an individual s mailbox when they are unavailable or absent for an extended period. Where it is not possible to ask the permission of the member of staff the access must be authorised in writing by an LHB Executive Director Access must only be made following a request by an Executive Director and a record must be kept of the reason for the access, the persons present, and the use made of the s. Members of staff should be informed when this type of management action has taken place On receipt of a staff resignation line managers must discuss with the staff member which parts of their account should be retained for business continuity purposes and arrange with the BSC Service Desk for them to be assigned accordingly There will be limits set on the size of attachments to sent and received messages. The maximum size allowed for external communication is 10Mb. Staff required to transfer larger documents should contact the BSC Service Desk for advice Mass groups (where these exist) should only be used to circulate reasonable, business related material. If in doubt, users should seek advice from their line manager A corporate disclaimer will be attached automatically on send and staff should not attach their own Anti-virus software is in place on the service.

6 7 PERSONAL USE 7.1 The LHB will allow members of staff to use the system for limited personal use and will endeavour to respect the privacy of personal s. However there may be some instances where this cannot be guaranteed. 7.2 The subject line must identify the status of personal messages (internal and outgoing) e.g. private-union related or personal non-work related. 7.3 All users will have a folder named PERSONAL where non-work related s can be kept. The content of the PERSONAL folder will not transfer to the corporate archive (see Section 8). The folder must not be used to keep any corporate material. Users will be required to keep the size of their PERSONAL folder to the bare minimum, deleting personal s as soon as possible. 7.4 The system must not be used for advertising, personal financial gain or operation of personal commercial enterprises. 7.5 Users must not forward chain letters of any sort either internally or externally under any circumstances. Any such mail claiming to be Virus warnings must be referred unopened to the IT Department at the BSC. 7.6 Members of staff must obtain written authority from their Director to use the System to undertake work on behalf of another organisation. 7.7 Designated folders must be created that clearly identify the information as being owned by the other organisation and outside Neath Port Talbot LHB s responsibility. Content of non-lhb folders will not be transferred to the corporate archive. 7.8 The user will be responsible for providing details of a nominated person in the third party organisation who is authorised to gain access in their absence. 7.9 Examples of acceptable personnel use would be: Mailing home/partner to notify them you are working late Mailing colleagues about work related social events Brief s to colleagues arranging weekend/evening activities Brief keeping in touch s 7.10 Examples of personnel use that would not be acceptable: s circulating a joke, whether to individuals or LHB wide Sending or storing personal photographs to colleagues Any personal that could cause harm or embarrassment to the LHB or individual staff members Any that takes the employee away from their work for more than a few minutes

7 8 MANAGING MESSAGES 8.1 Software is in place to provide a corporate archive, and search facility. 8.2 With the exception of s filed in the Personal, Non-LHB and Deleted folders all incoming and outgoing messages and their attachments will be automatically transferred to the corporate archive after a period of 60 days. Archived messages will be retained for six years. 8.3 Prior to the 60 day trigger point users are required to consider the value of each message, and either delete it, move it to an appropriate folder within the structure or transfer it to the corporate electronic or manual record keeping system. 8.4 Users will not be able to delete messages once they have transferred to the corporate archive. They will only be able to search the archive for their own inbound or outbound messages. 8.5 Searches of the corporate archive and backup facility for the purpose of retrieving information under Freedom of Information and other legislation will be limited to designated users for documented, authorised reasons. 9 SECURITY 9.1 is not a secure method of communication and must not be used if the content is personal, sensitive or critical such that, if it were received, disclosed or modified by an unauthorised person, could cause damage, distress, embarrassment or financial loss. 9.2 Patient identifiable data should only be sent using internal where the sole patient identifier is the hospital or NHS Number; internal mail includes addresses containing.nhs.uk. 9.3 Patient based or other personal data should only be sent using internal mail where the sole identifier is the hospital, NHS Number or staff number. If it is unavoidable that named personal data is included the information must be transmitted in an attached file that is password protected. For security the password should be communicated verbally to the recipient of the . Internal mail includes addresses containing.nhs.uk (the NHSnet). 9.4 No sensitive or confidential patient data, personal/staff data or business information should be sent via external To protect the confidentiality and integrity of the system user activity will be logged against individual user accounts. Each user is responsible for ensuring that computer terminals are not left open for use by unauthorised persons and those passwords are not shared or compromised.

8 10 ABUSE 10.1 No member of staff will send or forward s that in any way may be interpreted as insulting, disruptive or offensive by any other person or which may be disruptive to staff morale Misuse of the system will be treated as a disciplinary offence under the LHB s disciplinary procedure If the misuse is unlawful e.g. under Sex Discrimination Act 1975, Race Relations Act 1976, Data Protection Act 1998, the Board will take the necessary action Misuse includes:- Sending abusive, rude, obscene, pornographic, illegal or defamatory messages or material; Sending a message that could constitute bullying or harassment; Compiling or distributing chain letters either internally or externally; Sending confidential information without authorisation; Misuse of or the computer system which results in a claim being made against the LHB; Unauthorised copying or modifying of copyright material; Excessive personal use of MONITORING 11.1 The LHB reserves the right to take reasonable actions to ensure the system is functioning properly, to trace lost messages or retrieve messages lost due to a computer failure, and to monitor whether usage of the system is legitimate The LHB may need to allow access to the system to assist in the investigation of wrongful acts, or to comply with legal obligations or to defend any legal action brought against it Other forms of monitoring will not be carried out without prior notice 11.4 The LHB, in conjunction with the BSC, will agree a set of procedures identifying the respective roles and responsibilities of managers and IT staff in monitoring the use of the service.

9 12 TRAINING 12.1 This policy and associated responsibilities must be brought to the attention of new members of staff in the Induction Programme Directors must identify training needs and ensure appropriate training is received as soon as possible, particularly for new starters who are unfamiliar with the corporate system.

10 Please sign below and return to Melanie Jones, Office Manager, Neath Port Talbot LHB I have read and understood Neath Port Talbot Local Health Board s policy and I agree to abide by the stated guidelines. Full Name (print) Signature. Directorate... Date././200

Email Policy. Version: 1.1. Date ratified: February 2014 Name of originator /author (s): Responsible Committee / individual:

Email Policy. Version: 1.1. Date ratified: February 2014 Name of originator /author (s): Responsible Committee / individual: Version: 1.1 Ratified by: NHS Bury CCG IM&T Steering Group Date ratified: February 2014 Name of originator /author (s): Responsible Committee / individual: Greater Manchester CSU - IT Department NHS Bury

More information

Email Policy and Code of Conduct

Email Policy and Code of Conduct Email Policy and Code of Conduct UNIQUE REF NUMBER: CCG/IG/011/V1.2 DOCUMENT STATUS: Approved by Audit Committee 19 June 2013 DATE ISSUED: June 2013 DATE TO BE REVIEWED: June 2014 1 P age AMENDMENT HISTORY

More information

Internet, , Computer, and Telecommunications Policy

Internet,  , Computer, and Telecommunications Policy Internet, Email, Computer, and Telecommunications Policy 1. Purpose This policy sets out appropriate use of Monitor internet, email, general computer, and telecommunication services and equipment. This

More information

Acceptable Use of ICT Policy For Staff

Acceptable Use of ICT Policy For Staff Policy Document Acceptable Use of ICT Policy For Staff Acceptable Use of ICT Policy For Staff Policy Implementation Date Review Date and Frequency January 2012 Every two Years Rev 1: 26 January 2014 Policy

More information

COMPUTER USAGE - EMAIL

COMPUTER USAGE - EMAIL BASIC BELIEF This policy relates to the use of staff email at Mater Dei and is designed to provide guidelines for individual staff regarding their use. It encourages users to make responsible choices when

More information

and Internet Policy

and Internet Policy Email and Internet Policy April 2016 www.peopleknowhow.org Version: 04 Date Approved: April 2016 Scheduled Review Date: May 2017 Contents 1. Statement of Policy 3 2. Scope of Policy 3 3. Responsibilities

More information

BOARD OF DIRECTORS PAPER COVER SHEET. Meeting date: 22 February 2006. Title: Information Security Policy

BOARD OF DIRECTORS PAPER COVER SHEET. Meeting date: 22 February 2006. Title: Information Security Policy BOARD OF DIRECTORS PAPER COVER SHEET Meeting date: 22 February 2006 Agenda item:7 Title: Purpose: The Trust Board to approve the updated Summary: The Trust is required to have and update each year a policy

More information

Online Communication Services - TAFE NSW Code of Expected User Behaviour

Online Communication Services - TAFE NSW Code of Expected User Behaviour Online Communication Services - TAFE NSW Code of Expected User Behaviour State of NSW, Department of Education and Training, TAFE Customer Support Copies of this document may be made for use in connection

More information

St. Peter s C.E. Primary School Farnworth Email, Internet Security and Facsimile Policy

St. Peter s C.E. Primary School Farnworth Email, Internet Security and Facsimile Policy Learn, sparkle & shine St. Peter s C.E. Primary School Farnworth Email, Internet Security and Facsimile Policy Adopted from the LA Policy April 2015 CONTENTS Page No 1. Introduction 1 2. Guiding Principles

More information

AGENDA ITEM NO 14 RECOMMENDATION FROM STANDARDS COMMITTEE MEETING OF 12 MAY 2009 - "EMAIL POLICY" Executive Director (AK) [J50]

AGENDA ITEM NO 14 RECOMMENDATION FROM STANDARDS COMMITTEE MEETING OF 12 MAY 2009 - EMAIL POLICY Executive Director (AK) [J50] AGENDA ITEM NO 14 RECOMMENDATION FROM STANDARDS COMMITTEE MEETING OF 12 MAY 2009 - "EMAIL POLICY" Committee: Policy and Resources Date: 23 rd June 2009 Author: Executive Director (AK) [J50] 1.0 ISSUE 1.1

More information

Acceptable Use of Information Systems Standard. Guidance for all staff

Acceptable Use of Information Systems Standard. Guidance for all staff Acceptable Use of Information Systems Standard Guidance for all staff 2 Equipment security and passwords You are responsible for the security of the equipment allocated to, or used by you, and must not

More information

Conditions of Use. Communications and IT Facilities

Conditions of Use. Communications and IT Facilities Conditions of Use of Communications and IT Facilities For the purposes of these conditions of use, the IT Facilities are [any of the University s IT facilities, including email, the internet and other

More information

Human Resources Policy and Procedure Manual

Human Resources Policy and Procedure Manual Procedure: maintains a computer network and either purchases software for use in the network or develops proprietary software systems for Company use. Company employees are generally authorized to use

More information

Email Usage Policy Document Profile Box

Email Usage Policy Document Profile Box Document Profile Box Document Category / Ref QSSD 660 Version: 0004 Ratified by: Governance and Risk Committee Date ratified: 12 th January 2012 Name of originator / author: Name of responsible committee

More information

UNIVERSITY OF ST ANDREWS. EMAIL POLICY November 2005

UNIVERSITY OF ST ANDREWS. EMAIL POLICY November 2005 UNIVERSITY OF ST ANDREWS EMAIL POLICY November 2005 I Introduction 1. Email is an important method of communication for University business, and carries the same weight as paper-based communications. The

More information

ICT POLICY AND PROCEDURE

ICT POLICY AND PROCEDURE ICT POLICY AND PROCEDURE POLICY STATEMENT St Michael s College regards the integrity of its computer resources, including hardware, databases and software, as central to the needs and success of our day-to-day

More information

Policy Document Control Page

Policy Document Control Page Policy Document Control Page Title Title: Electronic Mail Policy Version: 5 Reference Number: CO6 Keywords: (please enter tags/words that are associated to this policy) Email Supersedes Supersedes: Version

More information

Delaware State University Policy

Delaware State University Policy Delaware State University Policy Title: Delaware State University Acceptable Use Policy Board approval date: TBD Related Policies and Procedures: Delaware State University Acceptable Use Policy A Message

More information

Rules for the use of the IT facilities. Effective August 2015 Present

Rules for the use of the IT facilities. Effective August 2015 Present Rules for the use of the IT facilities Effective August 2015 Present INFORMATION MANAGEMENT GUIDE RULES FOR THE USE OF THE UNIVERSITY S IT FACILITIES ( The Rules ) 1. Introduction 2. Interpretation 3.

More information

DATA PROTECTION AND DATA STORAGE POLICY

DATA PROTECTION AND DATA STORAGE POLICY DATA PROTECTION AND DATA STORAGE POLICY 1. Purpose and Scope 1.1 This Data Protection and Data Storage Policy (the Policy ) applies to all personal data collected and dealt with by Centre 404, whether

More information

ICT Student Usage Policy

ICT Student Usage Policy ICT Student Usage Policy Document status Document owner Vice Principal Finance and Resources Document author IT Manager Document type Policy Date of document January 2015 Version number 04 Review requirements

More information

ITU-10002 Computer Network, Internet Access & Email policy ( Network Access Policy )

ITU-10002 Computer Network, Internet Access & Email policy ( Network Access Policy ) ITU-10002 Computer Network, Internet Access & Email policy South Norfolk Council IT Unit Documentation www.south-norfolk.gov.uk Page : 2 of 8 Summary This policy informs all users about acceptable use

More information

THE UNIVERSITY OF THE WEST INDIES Electronic Mail & Messaging Services Policy 1. Introduction

THE UNIVERSITY OF THE WEST INDIES Electronic Mail & Messaging Services Policy 1. Introduction THE UNIVERSITY OF THE WEST INDIES Electronic Mail & Messaging Services Policy 1. Introduction In accordance with its broader strategic objectives, The University of the West Indies (the UWI) promotes the

More information

EMPLOYEE COMPUTER NETWORK AND INTERNET ACCEPTABLE USAGE POLICY

EMPLOYEE COMPUTER NETWORK AND INTERNET ACCEPTABLE USAGE POLICY EMPLOYEE COMPUTER NETWORK AND INTERNET ACCEPTABLE USAGE POLICY This is a statement of The New York Institute for Special Education s (NYISE s) policy related to employees Computer Network and Internet

More information

A Framework for the Safe and Secure Use & Management of Community Pharmacy NHSmail email including Generic Mailboxes

A Framework for the Safe and Secure Use & Management of Community Pharmacy NHSmail email including Generic Mailboxes A Framework for the Safe and Secure Use & Management of Community Pharmacy NHSmail email including Generic Mailboxes Contents 1 Introduction 3 2 NHSmail Acceptable Use Policy 3 3 Objectives 4 4 General

More information

LINCOLNSHIRE COUNTY COUNCIL. Information Security Policy Framework. Document No. 8. Email Policy V1.3

LINCOLNSHIRE COUNTY COUNCIL. Information Security Policy Framework. Document No. 8. Email Policy V1.3 LINCOLNSHIRE COUNTY COUNCIL Information Security Policy Framework Document No. 8 Email Policy V1.3 Document Control Reference V1.3 Email Policy Date 17 July 2015 Author Approved by Version History David

More information

Policy and Procedure for Internet Use Summer Youth Program Johnson County Community College

Policy and Procedure for Internet Use Summer Youth Program Johnson County Community College Policy and Procedure for Internet Use Summer Youth Program Johnson County Community College This Policy and Procedures for Internet Use booklet has been prepared for Summer Program students with access

More information

1. Computer and Technology Use, Cell Phones. 1.1. Information Technology Policy

1. Computer and Technology Use, Cell Phones. 1.1. Information Technology Policy 1. Computer and Technology Use, Cell Phones 1.1. Information Technology Policy Employees are provided with Internet access and electronic communications services (which may include, but are not limited

More information

Assistant Director of Facilities

Assistant Director of Facilities Policy Title ID Number Scope Status Reviewed By IT Security Policy P04001 All Users Policy Assistant Director of Facilities Reviewed Date January 2011 Last Reviewed Due for Review January 2013 Impact Assessment

More information

Harper Adams University College. Information Security Policy

Harper Adams University College. Information Security Policy Harper Adams University College Information Security Policy Introduction The University College recognises that information and information systems are valuable assets which play a major role in supporting

More information

and Internet Policy

and Internet Policy Email and Internet Policy Responsible Officer Authors Date effective from July 2008 Ben Bennett, Business Planning & Resources Director Policy Development Group Date last amended December 2012 Review date

More information

Guidelines for Computer, Internet, and Phone Use

Guidelines for Computer, Internet,  and Phone Use [insert organisation logo/name] Guidelines for Computer, Internet, Email and Phone Use 1. Overview of the Guidelines The guidelines relate to personal use of [insert organisation name] computers and phones

More information

Service Schedule for Business Email Lite powered by Microsoft Office 365

Service Schedule for Business Email Lite powered by Microsoft Office 365 Service Schedule for Business Email Lite powered by Microsoft Office 365 1. SERVICE DESCRIPTION Service Overview 1.1 The Service is a hosted messaging service that delivers the capabilities of Microsoft

More information

INTERNET AND EMAIL POLICY

INTERNET AND EMAIL POLICY Author: Computer Services Manager Valid Until: 25/02/16 Category: Public Impact Assessed: Ref: 66 Assessed: 05/03/08 10/02/10 30/01/11 25/02/15 INTERNET AND EMAIL POLICY 1 SCOPE This Internet/Email policy

More information

IM&T POLICY & PROCEDURE (IM&TPP 02) E-Mail Policy. Notification of Policy Release: Distribution by Communication Managers

IM&T POLICY & PROCEDURE (IM&TPP 02) E-Mail Policy. Notification of Policy Release: Distribution by Communication Managers IM&T POLICY & PROCEDURE (IM&TPP 02) E-Mail Policy DOCUMENT INFORMATION Author: Vince Weldon Associate Director of IM&T Approval: Executive This document replaces: IM&TPP No. 2 Email Policy Version 3.04

More information

Internet, E-mail and SMS Texting Usage Policy Group Policy

Internet, E-mail and SMS Texting Usage Policy Group Policy Internet, E-mail and SMS Texting Usage Policy Group Policy Scope: This Orbit Housing Group Limited ( Group ) policy provides a set of guidelines for all users within the Group on the proper usage of the

More information

Electronic Messaging Policy. 1. Document Status. Security Classification. Level 4 - PUBLIC. Version 1.0. Approval. Review By June 2012

Electronic Messaging Policy. 1. Document Status. Security Classification. Level 4 - PUBLIC. Version 1.0. Approval. Review By June 2012 Electronic Messaging Policy 1. Document Status Security Classification Level 4 - PUBLIC Version 1.0 Status DRAFT Approval Life 3 Years Review By June 2012 Owner Secure Research Database Analyst Retention

More information

Internet Use Policy and Code of Conduct

Internet Use Policy and Code of Conduct Internet Use Policy and Code of Conduct UNIQUE REF NUMBER: AC/IG/023/V1.1 DOCUMENT STATUS: Agreed by Audit Committee 18 July 2013 DATE ISSUED: July 2013 DATE TO BE REVIEWED: July 2014 1 P age AMENDMENT

More information

Senior School 1 PURPOSE 2 SCOPE 3 SCHOOL RESPONSIBILITIES

Senior School 1 PURPOSE 2 SCOPE 3 SCHOOL RESPONSIBILITIES Senior School 1 PURPOSE The policy defines and describes the acceptable use of ICT (Information and Communications Technology) and mobile phones for school-based employees. Its purpose is to minimise the

More information

HAZELDENE LOWER SCHOOL

HAZELDENE LOWER SCHOOL HAZELDENE LOWER SCHOOL POLICY AND PROCEDURES FOR MONITORING EQUIPMENT AND APPROPRIATE ICT USE WRITTEN MARCH 2015 SIGNED HEADTEACHER SIGNED CHAIR OF GOVERNORS DATE.. DATE. TO BE REVIEWED SEPTEMBER 2016

More information

Digital Device LOAN CHARTER

Digital Device LOAN CHARTER Digital Device LOAN CHARTER for use with 2015 Surface RT Loans Student name Family name Given name Parent/Carer name Family name Given name A Digital Device Loan Charter must be signed and provided to

More information

Use of the Internet and E-Mail Policy

Use of the Internet and E-Mail Policy Use of the Internet and E-Mail Policy This procedural documentsupersedes : Use of the Internet and E-Mail Policy CORP/EMP 16 v.4 Name and title of author/reviewer Samantha Francis HR Advisor Date revised

More information

If you have any questions about any of our policies, please contact the Customer Services Team.

If you have any questions about any of our policies, please contact the Customer Services Team. Acceptable Use Policy (AUP) 1. Introduction Blue Monkee has created this Acceptable Use Policy (AUP) for hosting customers to protect our resources and the resources of our other customers and hosting

More information

Policy Document Control Page. Updated to include new NHS mail encryption feature

Policy Document Control Page. Updated to include new NHS mail encryption feature Policy Document Control Page Title Title: Electronic Mail Policy Version: 6 Reference Number: CO6 Keywords: (please enter tags/words that are associated to this policy) Email Supersedes Supersedes: Version

More information

E-SAFETY POLICY 2014/15 Including:

E-SAFETY POLICY 2014/15 Including: E-SAFETY POLICY 2014/15 Including: Staff ICT policy (Corporation approved) Data protection policy (Corporation approved) Staff guidelines for Data protection Data Security, awareness raising Acceptable

More information

Unless this copy has been taken directly from the Trust intranet site (Pandora) there is no assurance that this is the most up to date version

Unless this copy has been taken directly from the Trust intranet site (Pandora) there is no assurance that this is the most up to date version Policy No: OP17 Version: 6.0 Name of Policy: Internet, Intranet and Email Acceptable Use Policy Effective From: 04/08/2015 Date Ratified 04/03/2015 Ratified Health Informatics Assurance Committee Review

More information

Sheridan College Institute of Technology and Advanced Learning Telephone and Computer Information Access Policy

Sheridan College Institute of Technology and Advanced Learning Telephone and Computer Information Access Policy Sheridan College Institute of Technology and Advanced Learning Telephone and Computer Information Access Policy Introduction This Telephone and Computer Information Access Policy (the "Policy") governs

More information

2.0 Emended due to the change to academy status Review Date. ICT Network Security Policy Berwick Academy

2.0 Emended due to the change to academy status Review Date. ICT Network Security Policy Berwick Academy Version History Author Approved Committee Version Status date Eddie Jefferson 09/15/2009 Full Governing 1.0 Final Version Body Eddie Jefferson 18/08/2012 Full Governing Body 2.0 Emended due to the change

More information

Strathfield Girls High School Bring your Own Device User Charter

Strathfield Girls High School Bring your Own Device User Charter Strathfield Girls High School Bring your Own Device User Charter The Strathfield Girls High School Bring Your Own Device program aims to improve student learning experiences both in and beyond the classroom.

More information

Recommendations. That the Cabinet approve the withdrawal of the existing policy and its replacement with the revised document.

Recommendations. That the Cabinet approve the withdrawal of the existing policy and its replacement with the revised document. Report to: Cabinet Date: 14 th October 2004. Report: of Head of Corporate Personnel Services Report Title: USE of INTERNET POLICY Summary of Report. The use of the Internet is growing rapidly. Over the

More information

Conditions of Use of IT Facilities at the LSE

Conditions of Use of IT Facilities at the LSE Conditions of Use of IT Facilities at the LSE By accessing and/or using the IT Facilities, you agree to be bound by these Conditions of Use including all documents referred to in them, and you agree to

More information

LOS ANGELES UNIFIED SCHOOL DISTRICT POLICY BULLETIN

LOS ANGELES UNIFIED SCHOOL DISTRICT POLICY BULLETIN LOS ANGELES UNIFIED SCHOOL DISTRICT POLICY BULLETIN TITLE: NUMBER: BUL - 999.8 ISSUER: Acceptable Use Policy (AUP) For District Computer and Network Systems Ronald S. Chandler, Chief Information Officer

More information

SOUTHERN SLOPES COUNTY COUNCIL COMPUTER & INFORMATION TECHNOLOGY USE POLICY

SOUTHERN SLOPES COUNTY COUNCIL COMPUTER & INFORMATION TECHNOLOGY USE POLICY SOUTHERN SLOPES COUNTY COUNCIL COMPUTER & INFORMATION TECHNOLOGY USE POLICY OBJECTIVE To provide users with guidelines for the use of information technology resources provided by Council. SCOPE This policy

More information

ABERDARE COMMUNITY SCHOOL. Email Policy. Drafted June 2014 Revised on ... (Chair of Interim Governing Body)

ABERDARE COMMUNITY SCHOOL. Email Policy. Drafted June 2014 Revised on ... (Chair of Interim Governing Body) ABERDARE COMMUNITY SCHOOL Email Policy Drafted June 2014 Revised on....... Mrs. S. Davies (Headteacher) Mr. A. Maddox (Chair of Interim Governing Body) E-MAIL POLICY Review This policy has been approved

More information

Computer Network & Internet Acceptable Usage Policy. Version 2.0

Computer Network & Internet Acceptable Usage Policy. Version 2.0 Computer Network & Internet Acceptable Usage Policy Version 2.0 April 2009 Document Version Control Version Date Description 1.0 Sept 2003 Original Version (adopted prior to establishment of BoM) 2.0 March

More information

EMMANUEL CE VA MIDDLE SCHOOL. IT Security Standards

EMMANUEL CE VA MIDDLE SCHOOL. IT Security Standards EMMANUEL CE VA MIDDLE SCHOOL IT Security Standards 1. Policy Statement The work of Schools and the County Council is increasingly reliant upon Information & Communication Technology (ICT) and the data

More information

REVIEWED BY Q&S COMMITTEE ON THE 4 TH JUNE 2015. Social Media Policy

REVIEWED BY Q&S COMMITTEE ON THE 4 TH JUNE 2015. Social Media Policy Social Media Policy SOCIAL MEDIA POLICY This Policy applies to all academy staff regardless of their employment status. It is to be read in conjunction with the E Safety and Data Security Policy. This

More information

APPROPRIATE USE OF INFORMATION TECHNOLOGY SYSTEMS INFRASTRUCTURE RESOURCES

APPROPRIATE USE OF INFORMATION TECHNOLOGY SYSTEMS INFRASTRUCTURE RESOURCES APPROPRIATE USE OF INFORMATION TECHNOLOGY SYSTEMS (INCLUDING INTERNET & E-MAIL) EMC CORPORATE POLICY COPYRIGHT 2007 EMC CORPORATION. ALL RIGHTS RESERVED. NO PORTION OF THIS MATERIAL MAY BE REPRODUCED,

More information

E Safety and Social Media Policy

E Safety and Social Media Policy E Safety and Social Media Policy Keeping learners safe whilst acknowledging the benefits and opportunities which new technologies offer to teaching and learning We acknowledge that colleagues and learners

More information

INFORMATION SECURITY POLICY

INFORMATION SECURITY POLICY Information Security Policy INFORMATION SECURITY POLICY Introduction Norwood UK recognises that information and information systems are valuable assets which play a major role in supporting the companies

More information

NHSnet SyOP 9.2 NHSnet Portable Security Policy V1. NHSnet : PORTABLE COMPUTER SECURITY POLICY. 9.2 Introduction

NHSnet SyOP 9.2 NHSnet Portable Security Policy V1. NHSnet : PORTABLE COMPUTER SECURITY POLICY. 9.2 Introduction NHSnet : PORTABLE COMPUTER SECURITY POLICY 9.2 Introduction This document comprises the IT Security policy for Portable Computer systems as described below. For the sake of this document Portable Computers

More information

Pasadena Unified School District (PUSD) Acceptable Use Policy (AUP) for Students

Pasadena Unified School District (PUSD) Acceptable Use Policy (AUP) for Students Pasadena Unified School District (PUSD) Acceptable Use Policy (AUP) for Students The Board of Education recognizes that the Technology, Assessment and Accountability (TAA) Department's resources (computers,

More information

POLICY ON USE OF INTERNET AND EMAIL

POLICY ON USE OF INTERNET AND EMAIL POLICY ON USE OF INTERNET AND EMAIL OVERVIEW Public sector employees are accountable for their use and management of all public resources including the use of services such as the Internet and electronic

More information

Acceptable Use of ICT Policy. Staff Policy

Acceptable Use of ICT Policy. Staff Policy Acceptable Use of ICT Policy Staff Policy Contents INTRODUCTION 3 1. ACCESS 3 2. E-SAFETY 4 3. COMPUTER SECURITY 4 4. INAPPROPRIATE BEHAVIOUR 5 5. MONITORING 6 6. BEST PRACTICE 6 7. DATA PROTECTION 7 8.

More information

Hull Teaching Primary Care Trust INTERNET USE POLICY 06.02.08

Hull Teaching Primary Care Trust INTERNET USE POLICY 06.02.08 Hull Teaching Primary Care Trust INTERNET USE POLICY 06.02.08 C ONTENTS Introduction 3 1. Objectives 3 1.1 Ensure Availability 3 1.2 Preserve Integrity 3 1.3 Preserve Confidentiality 3 1.4 Policy applicable

More information

Students are expected to have regard to this policy at all times to protect the ipads from unauthorised access and damage.

Students are expected to have regard to this policy at all times to protect the ipads from unauthorised access and damage. Penrice Academy Acceptable Use Policy for Mobile Digital Devices including ipads September 2014 Date of Review: May 2015 Introduction Penrice Academy ( The Academy ) may grant a licence to use ipads or

More information

USE OF INFORMATION TECHNOLOGY FACILITIES

USE OF INFORMATION TECHNOLOGY FACILITIES POLICY CI-03 USE OF INFORMATION TECHNOLOGY FACILITIES Document Control Statement This Policy is maintained by the Information Technology Department. Any printed copy may not be up to date and you are advised

More information

DIGITAL TECHNOLOGY POLICY St Example s School

DIGITAL TECHNOLOGY POLICY St Example s School DIGITAL TECHNOLOGY POLICY St Example s School RATIONALE: At St Example s we provide guidelines to all parents, staff and students on the use of electronic media e-mail, internet, intranet, facsimile, phone

More information

Bring Your Own Device Program: User Charter

Bring Your Own Device Program: User Charter Bring Your Own Device Program: User Charter Turramurra High School Bring Your Own Device program aims to improve student learning experiences both in and out of the classroom. The wireless network and

More information

Informatics Policy. Information Governance. Email and Internet Use and Monitoring Policy

Informatics Policy. Information Governance. Email and Internet Use and Monitoring Policy Informatics Policy Information Governance Document Control Document Title Author/Contact Document Reference 3539 Version 6 Pauline Nordoff-Tate, Information Assurance Manager Status Approved Publication

More information

Data Protection Division Guidance Note Number 10/08

Data Protection Division Guidance Note Number 10/08 Gibraltar Regulatory Authority Data Protection Division Data Protection Division Data Protection Division Guidance Note Number 10/08 Monitoring of Staff Guidance Note Number 10/08 Issue Date: 06/11/2008

More information

------------------- COMPUTER NETWORK AGREEMENT FORM

------------------- COMPUTER NETWORK AGREEMENT FORM COMPUTER NETWORK AGREEMENT FORM I (we) have read the guidelines for participating in the Wickliffe District Network and Internet Access program and agree to adhere to all ofthe provisions contained therein.

More information

CARRAMAR PUBLIC SCHOOL

CARRAMAR PUBLIC SCHOOL CARRAMAR PUBLIC SCHOOL Learning To Live Student Bring Your Own Device (BYOD) Policy This policy provides direction to schools choosing to allow student use of personal mobile electronic devices at school

More information

TOWN OF COTTESLOE POLICY EMAIL MANAGEMENT

TOWN OF COTTESLOE POLICY EMAIL MANAGEMENT EMAIL MANAGEMENT POLICY STATEMENT Town of Cottesloe email accounts are intended for business transactions in support of the Town s strategic goals and objectives. Accordingly any email transmission residing

More information

Data Protection Policy

Data Protection Policy Data Protection Policy This policy applies to the national office of Special Olympics GB; athletes, volunteers, and paid staff its clubs and regions; all Special Olympics GB donors, sponsors, and supporters;

More information

Islington ICT Email Policy A council-wide information technology policy. Version 0.9 June 2014

Islington ICT Email Policy A council-wide information technology policy. Version 0.9 June 2014 A council-wide information technology policy Version 0.9 June 2014 Copyright Notification Copyright London Borough of Islington 2014 This document is distributed under the Creative Commons Attribution

More information

INFORMATION SECURITY POLICY. Contents. Introduction 2. Policy Statement 3. Information Security at RCA 5. Annexes

INFORMATION SECURITY POLICY. Contents. Introduction 2. Policy Statement 3. Information Security at RCA 5. Annexes INFORMATION SECURITY POLICY Ratified by RCA Senate, February 2007 Contents Introduction 2 Policy Statement 3 Information Security at RCA 5 Annexes A. Applicable legislation and interpretation 8 B. Most

More information

Sydney Technical High School

Sydney Technical High School Sydney Technical High School Bring Your Own Device Program: User Charter The Sydney Technical High School s Bring Your Own Device program aims to enhance student learning experiences both in and out of

More information

Information Services. Regulations for the Use of Information Technology (IT) Facilities at the University of Kent

Information Services. Regulations for the Use of Information Technology (IT) Facilities at the University of Kent Scope Information Services Regulations for the Use of Information Technology (IT) Facilities at the University of Kent 1. These regulations apply to The Law All students registered at the University, all

More information

2.1 It is an offence under UK law to transmit, receive or store certain types of files.

2.1 It is an offence under UK law to transmit, receive or store certain types of files. Website Hosting Acceptable Use Policy 1. Introduction 1.1 Jarrett & Lam Consulting s Acceptable Use Policy for hosting customers to protect our resources, the resources of our customers and to ensure that

More information

School Web Design Ltd Acceptable Use Policy. 1. Definitions. 2. Resource Usage. 3. Prohibited Uses

School Web Design Ltd Acceptable Use Policy. 1. Definitions. 2. Resource Usage. 3. Prohibited Uses School Web Design Ltd Acceptable Use Policy The Policy below outlines the terms under which you the You, the Client may use the File Hosting Service provided by School Web Design. By using our File Hosting

More information

Internet, Social Networking and Telephone Policy

Internet, Social Networking and Telephone Policy Internet, Social Networking and Telephone Policy Contents 1. Policy Statement... 1 2. Scope... 2 3. Internet / email... 2 4. Social Media / Social Networking... 4 5. Accessing the internet, email or social

More information

SAS TRUSTEE CORPORATION ( STC )

SAS TRUSTEE CORPORATION ( STC ) SAS TRUSTEE CORPORATION ( STC ) POLICY ON USE OF EMPLOYER COMMUNICATION DEVICES AND WORKPLACE SURVEILLANCE under the Workplace Surveillance Act 2005 File: B915 May 2011 Version 3 INDEX Policy Statement...

More information

E-Mail, Calendar and Messaging Services Good Practice Guideline

E-Mail, Calendar and Messaging Services Good Practice Guideline E-Mail, Calendar and Messaging Services Good Practice Guideline Programme NPFIT Document Record ID Key Sub-Prog / Project Information Governance NPFIT-FNT-TO-IG-GPG-0017.01 Prog. Director Mark Ferrar Status

More information

Transforming business through technology. Acceptable Use Policy & Data Centre Policies

Transforming business through technology. Acceptable Use Policy & Data Centre Policies Acceptable Use Policy & Data Centre Policies September 2015 Princess Gemici Contents PART A: ACCEPTABLE USE POLICY ("AUP")...2 1. POLICIES REGARDING ACCEPTABLE USE...2 2. GENERAL...2 3. RIGHTS OF CORE...2

More information

HUMAN RESOURCES POLICIES & PROCEDURES

HUMAN RESOURCES POLICIES & PROCEDURES HUMAN RESOURCES POLICIES & PROCEDURES Policy title Application IT systems and social networking policy All employees and students CONTENTS PAGE Introduction and scope 2 General points 2 Authorisation to

More information

Ventura Charter School of Arts & Global Education Board Policy for Acceptable Use and Internet Safety

Ventura Charter School of Arts & Global Education Board Policy for Acceptable Use and Internet Safety Ventura Charter School of Arts & Global Education Board Policy for Acceptable Use and Internet Safety Student Policy--SP004 Ventura Charter School of Arts and Global Education ("School") recognizes the

More information

ELECTRONIC COMMUNICATION & INFORMATION SYSTEMS POLICY

ELECTRONIC COMMUNICATION & INFORMATION SYSTEMS POLICY ELECTRONIC COMMUNICATION & INFORMATION SYSTEMS POLICY I. ELECTRONIC COMMUNICATION A. PURPOSE To better serve our citizens and give our workforce the best tools to do their jobs, the Common Council of the

More information

INTERNET, E-MAIL USE AND

INTERNET, E-MAIL USE AND INTERNET, E-MAIL AND TELEPHONE USE AND MONITORING POLICY Originated by: Customer Services LJCC: 10 th April 2008 Full Council: June 2008 Implemented: June 2008 1.0 Introduction and Aim 1.1 The aim of this

More information

Bring Your Own Device Program: 2015 User Agreement

Bring Your Own Device Program: 2015 User Agreement Bring Your Own Device Program: 2015 User Agreement Asquith Girls High School Bring Your Own Device program aims to improve student learning experiences both in and out of the classroom. Asquith Girls High

More information

INTERNET, EMAIL AND COMPUTER USE POLICY.

INTERNET, EMAIL AND COMPUTER USE POLICY. INTERNET, EMAIL AND COMPUTER USE POLICY. CONSIDERATIONS Code of Conduct Discipline and termination policy Privacy Policy Sexual Harassment policy Workplace Health & Safety Policy LEGISLATION Copyright

More information

719.00 INTERNET, ELECTRONIC DEVICE, AND SOCIAL MEDIA USAGE POLICY FOR STAFF (Adopted 8/18/14, Revised 2/2/15)

719.00 INTERNET, ELECTRONIC DEVICE, AND SOCIAL MEDIA USAGE POLICY FOR STAFF (Adopted 8/18/14, Revised 2/2/15) 719.00 INTERNET, ELECTRONIC DEVICE, AND SOCIAL MEDIA USAGE POLICY FOR STAFF (Adopted 8/18/14, Revised 2/2/15) The Stoughton Area School District is committed to the appropriate use of the Internet and

More information

Student use of the Internet Systems is governed by this Policy, OCS regulations, policies and guidelines, and applicable law.

Student use of the Internet Systems is governed by this Policy, OCS regulations, policies and guidelines, and applicable law. OCS Internet Acceptable Use and Safety Policy for Students The Opportunity Charter School ( OCS or the School ) provides access to OCS s Internet Systems for its students for educational purposes, in conformance

More information

Sibford School Student Computer Acceptable Use Policy

Sibford School Student Computer Acceptable Use Policy Introduction Sibford School Student Computer Acceptable Use Policy The use of the latest technology is actively encouraged at Sibford School but with this comes a responsibility to protect both students

More information

E Safety Policy. 6 th March 2013. Annually. 26 th February 2014

E Safety Policy. 6 th March 2013. Annually. 26 th February 2014 E Safety Policy This e safety policy was approved by the Governing Body on: The implementation of this e safety policy will be monitored by: Monitoring will take place at regular intervals: Reporting to

More information

Acceptable Use of Information Technology Policy

Acceptable Use of Information Technology Policy Acceptable Use of Information Technology Policy Date created: January 2006 Updated Review date: April June 2008 Review date: Oct Dec 2009 Introduction VAW provides IT facilities for promoting its charitable

More information

STRATEGIC POLICY REQUIRED HARDWARE, SOFTWARE AND CONFIGURATION STANDARDS

STRATEGIC POLICY REQUIRED HARDWARE, SOFTWARE AND CONFIGURATION STANDARDS Policy: Title: Status: ISP-S9 Use of Computers Policy Revised Information Security Policy Documentation STRATEGIC POLICY 1. Introduction 1.1. This information security policy document contains high-level

More information

Kenmore State High School Student Laptop Charter

Kenmore State High School Student Laptop Charter Kenmore State High School Student Laptop Charter 2 Contents Student Laptop Charter... 4 Loan equipment... 4 Equipment ownership... 5 Fee for provision of laptop... 5 Laptop care... 6 Data security... 6

More information

Email, Internet & Social Networking Policy Version 3.0. 5 th December 2014

Email, Internet & Social Networking Policy Version 3.0. 5 th December 2014 Email, Internet & Social Networking Policy Lead executive Name / title of author: Chief Nurse Colin Owen, Information Governance and Data Security Lead Date reviewed: October 2014 Date ratified: 5 th December

More information

Student Laptop User Charter

Student Laptop User Charter Student name Family name Given name Year Level Parent/Carer name Family name Given name Purpose The St Margaret s Anglican Girls School Laptop Program aims to improve student learning experiences both

More information