VEHICLE BID 9000 GVW, ONE TON CARGO VAN WITH LONG WHEEL BASE. BID DATE: August 7, BID DUE DATE: August 22, :00 AM CITY HALL

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1 VEHICLE BID 9000 GVW, ONE TON CARGO VAN WITH LONG WHEEL BASE BID DATE: August 7, 2014 BID DUE DATE: August 22, :00 AM CITY HALL PURCHASING COORDINATOR'S OFFICE 50 W. 134 TH STREET DUBUQUE, IOWA

2 NOTICE OF CALL FOR BIDS The City of Dubuque will be accepting bids for one (1) new GVW, one ton, long wheel base cargo van with trade-in. Bids are to be submitted for a standard production model and for a hybrid production model, if offered by a manufacturer. Sealed proposals will be received in the office of the Purchasing Coordinator by 10:00am August 22, Send your bid to: Purchasing Coordinator City of Dubuque 50 West 13th Street Dubuque, Iowa All bids are subject to the following criteria: 1. No bid may be withdrawn after scheduled closing time for receiving bids. 2. All bids will be publicly opened. Any bids received after the time designated will be returned unopened. 3. Bid shall be good for 60 days after receipt by City of Dubuque. 4. Envelope containing bids shall be plainly marked UB One Ton Van 5. Exclude any federal excise and state tax. 6. Bidder must complete bid proposal forms in their entirety. Terms and costs of any extended warranties must be stated clearly and completely. 7. Bidder must furnish a brochure of the unit being bid. The unit's specifications must be highlighted with no inked-in changes permitted. 8. Upon delivery of vehicle the dealer shall furnish the Vehicle Maintenance Supervisor with the following information and paperwork: a. Engine serial number b. Transmission serial number c. Gear ratios d. Vehicle window sticker e. Copy of all warranties pertaining to the purchased vehicle 9. Vehicle is to be bid FOB City of Dubuque Municipal Services Center, 925 Kerper Court, Dubuque, Ia Delivery is to be made directly to the noted facility. 10. Title and registration of all vehicles shall read: City of Dubuque 50 West 13 th Street Dubuque, Iowa 52001

3 11. The City of Dubuque Administrative Policy 3.10 (Purchasing Policy): as required by Chapter 23A, Section 3, Code of Iowa, it shall be City policy to consider purchasing goods or services from locally owned businesses located within the City of Dubuque when the cost of other considerations are relatively equal. Vendors located within the corporate limits of the City of Dubuque may be given a ten percent (10%) preference on purchase up to $ and a five percent (5%) preference on purchase of $ or more. 12. The City reserves the right to reject any and all bids or any part thereof, or to accept any bid or part thereof deemed to be in the best interest of the City. Tony Breitbach Purchasing Coordinator Date: 8/7/2014 SPECIFICATIONS It is the intent of this specification to describe the minimum requirements for a new 2014 model year 9000 GVW one ton long wheel base cargo van with trade-in to be purchased by the City. All parts not specifically mentioned but, which are necessary to provide a complete unit shall be furnished by the successful bidder at the bid price and shall conform in strength, quality of material and workmanship that is usually provided by the engineering practice indicated in this specification. ************************************************************************************ COMPLETION OF BID FORM The bidder shall complete all items in these specifications with a check mark ( ) to indicate the unit being bid meets the specifications. If the bid deviates from the specifications, the bidder shall indicate in the description area how the unit deviates from the specifications. ************************************************************************************ WARRANTY The bidder shall furnish with the bid a guarantee by the manufacturer that the unit is suitable for the services intended and shall state the length of time any part found to be defective or not suitable for the intended service shall be replaced without cost. Length of time and conditions of warranty shall be important in the final analysis of all bids. Warranty shall not be for less than thirty-six (36) months. Meets above specifications ( ) yes ( ) no Description:

4 **************************************************************************************** HYBRID Should the manufacturer offer a hybrid-powered compact vehicle, the bidder shall submit a bid for the hybrid vehicle also. Offered: ( ) yes ( ) no Bid included: ( ) yes ( ) no 2014 MODEL YEAR ONE TON CARGO VAN WITH LONG WHEEL BASE The undersigned proposes to furnish in accordance with the preceding specifications, a new GVW, one ton cargo van with long wheel base ready for immediate use with all necessary parts and accessories needed for its operation. FUEL All vehicles purchased by the City of Dubuque must have the ability to use ethanol fuel, with capability to use E85 preferred. Meets or exceeds above ( ) Yes ( ) No 85% ethanol ( ) Yes ( ) No Description ENGINE Gasoline and ethanol V8, 5.0 liter engine or larger. TRANSMISSION Four speed heavy-duty automatic overdrive with two-wheel drive. STEERING Steering shall be power.

5 GAUGES Speedometer, fuel, oil pressure, ammeter and engine heat shall be gauge type instruments. ELECTRICAL EQUIPMENT Alternator shall be heavy duty with minimum of 100 amps. Battery shall be heavy duty maintenance free with 70 amp minimum with 800 cold cranking amps. BODY The vehicle shall be 1 ton with long wheel base. DOORS/WINDOWS 50/50 swing-out hinged door on right side with vented windows. No windows on driver s side. Two hinged rear doors with windows and defoggers. Power windows and door locks. SEATS Drive and right hand passenger shall be high back bucket type seats with cloth upholstery. TIRES LT245/75R16E radial mud and snow front, rear and full size spare. BRAKES Hydraulic; front disc; rear drum or disc with anti-lock brake system. TRAILER HITCH The unit shall have a factory installed two inch receiver hitch on rear of unit Meets above specification ( ) Yes ( ) No Description SHOCKS Standard heavy duty. GEAR RATIO Factory recommended with posi-traction with rear-wheel drive.

6 BUMPERS Front bumper shall be heavy duty and rear bumper shall be heavy duty step. MIRRORS Standard right and left outside mirrors to be positioned below eye level, painted black; inside mirror shall be day/night type. WINDSHIELD WIPERS Intermittent, plus 2 speed with washer. LIGHTS Interior dome and map lighting. HEATER, DEFROSTER AND AIR CONDITIONER Standard; factory installed. Rear window defroster. RADIO Factory installed am-fm stereo. TAILLIGHTS Shall be dual electric with lighted bracket for license plate. SAFETY PROVISIONS OSHA approved electronic back-up alarm. COLOR To be selected at time of order. Color chart to be included with bid. FACTORY MANUAL One operating manual and one service manual shall be provided at time of delivery. OPTION: Engine shall have heavy duty cooling system COST _

7 TRADE-IN 2009 Ford E350 SWR 1 Ton Van 5.4L Miles: Approximately 51,400 To view vehicle contact Terry Roussel at

8 BID OPTION # YEAR ONE TON, 9000 GVW CARGO VAN WITH LONG WHEEL BASE The undersigned proposes to furnish in accordance with the specifications, a new GVW, one ton cargo van with long wheel base ready for immediate use with all the necessary parts and accessories needed for its operation. PLEASE COMPLETE ALL THE FOLLOWING: YEAR MAKE MODEL DELIVERY DATE STANDARD WARRANTIES EXTENDED WARRANTIES Cost $ DELIVERY PRICE FOB: Maintenance Service Garage GOVERNMENT DISCOUNT TRADE-IN: NET COST TO CITY AUTHORIZED REPRESENTATIVE DEALERSHIP DATE

9 BID OPTION # HYBRID-POWERED, ONE TON, 9000 GVW CARGO VAN WITH LONG WHEEL BASE The undersigned proposes to furnish in accordance with the specifications, a new 2014 hybrid-powered 9000 GVW, one ton cargo van with long wheel base ready for immediate use with all the necessary parts and accessories needed for its operation. FUEL All vehicles purchased by the City of Dubuque must have the ability to use ethanol fuel, with E85 preferred. Meets or exceeds above ( ) Yes ( ) No E85 fuel ( ) Yes ( ) No Description Detail other alternative fuel or energy sources this vehicle may use. Description Description PLEASE COMPLETE ALL THE FOLLOWING: YEAR MAKE MODEL DELIVERY DATE STANDARD WARRANTIES EXTENDED WARRANTIES Cost $ DELIVERY PRICE FOB: Maintenance Service Garage GOVERNMENT DISCOUNT TRADE-IN: NET COST TO CITY AUTHORIZED REPRESENTATIVE DEALERSHIP DATE

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