INVITATION FOR BIDS ENERGY-FVL-11 FLEET VEHICLE LEASING FOR LONG BEACH COMMUNITY ACTION PARTNERSHIP 2011

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1 INVITATION FOR BIDS FLEET VEHICLE LEASING FOR LONG BEACH COMMUNITY ACTION PARTNERSHIP 2011 Prepared By: Long Beach Community Action Partnership Operations Department Long Beach Office 3012 Long Beach Boulevard Long Beach, CA Marisa Semense Energy, Advocacy and Family Services Director Long Beach Community Action Partnership 3012 Long Beach Blvd., Long Beach CA (562) ext. 612 (562) fax

2 2 I. PROPOSAL Definitions: "LBCAP" or Agency is Long Beach Community Services Development Corporation, dba Long Beach Community Action Partnership. "Bidder" an individual or business submitting a bid to LBCAP. Purpose of Proposal: LBCAP is seeking bids from qualified vendors to provide fleet vehicle leasing for vehicles comparable to LBCAPs current vehicle fleet makes and models (see Exhibit A-LBCAP Vehicles). LBCAP is seeking to lease nine (9) vehicles over a thirty-six (36) month period for its energy program staff. This project will be funded entirely with government contract funds. In accordance with Public Law , LBCAP will give preference to bids that include American-made vehicles. LBCAP will have this IFB open until 5:00pm on Monday, November 21. The initial decision will be made by December 1, 2011 as to which bidder will satisfy the IFB s need. The term of any lease proposed must be January 1, 2012 December 31, ACTION REQUIRED: You are invited to review and respond to the Invitation for Bids. For questions on this IFB please contact LBCAP: TO SUBMIT BIDS and REQUEST FURTHER INFORMATION: Long Beach Community Services Development Corporation dba Long Beach Community Action Partnership Operations Director 3012 Long Beach Boulevard Long Beach, CA Telephone: (562) FAX (562)

3 3 II. PROPOSAL PREPARATION INSTRUCTIONS AND INFORMATION REQUIRED Each proposal must include the following information presented in the order and format shown below: 1. Title Page: Please state the Invitation for Bid subject and IFB number in your proposal. Please state your name and/or the business name including address, telephone number, fax number, name of contact person and name of person with authority to sign Agreements, Employer ID or SSN. Please place the date of submission on your proposal. LBCAP will not be responsible for any change in this information unless notification in writing is received. 2. Business/Service Locations: Please include location of office(s) within Southern California. Describe the range of activities currently performed by you or your business/firm, including capability to fulfill the specifics of the project (i.e. facilities, staff, equipment, workload etc.). 3. Cost Proposal: Please state the total dollar amount you do not intend to exceed for completing the project. A detailed Lease Rate Quote must be provided for each type of vehicle within your bid submission, showing, at minimum: a. Monthly Base Lease Rate (based upon delivered price, depreciation reserve and any leasing charges); b. Monthly Commercial Automobile Liability Insurance Fee combined limit of $1,000,000; c. Monthly Physical Damage Management Fee with comprehensive/collision deductible of $1,000/$1,000; d. Monthly Maintenance Program Fee fee shall be based upon: i. 20,000 annual vehicle miles per vehicle ii. No brake sets included in maintenance fee iii. No tires included in maintenance fee iv. No loaner vehicle provided under the maintenance agreement; e. Monthly Use Tax; f. Annual Overmileage Charge (per mile); and g. Service Charge Due at Lease Termination 4. Reference Documents: Please submit a copy of each of the following documents:

4 4 a. Master Lease Agreement that includes all terms and conditions of the proposed lease; b. Maintenance Agreement describing all services provided or covered under the maintenance plan; c. Commercial Automobile Insurance quote sheet; and d. Vehicle Specification Sheet for each type of vehicle provided III. EVALUATION PROCEDURES Evaluation Criteria: Proposals will be evaluated by LBCAP using the following criteria: 1. Business service locations/capabilities, ability to prepare clear and understandable documentation. (10%-5 Points) 2. Quality/Safety of the vehicles (10% - 5 Points) 3. Fuel Economy of the vehicles; (20%-10 Points) 4. Cost/Price; (50%-25 Points) 5. Inclusion of American-made vehicles. (10%-5 Points) Total 100% - 50 Points IV. FEDERAL PREFERENCE APPLICABLE In accordance with Public Law , the Department of labor, Health and Human Services, and Education, and related Agencies Appropriations Act of 1995, the following provisions are applicable to this purchase: Section 507: Purchase of American-Made Equipment and Products-It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available in this ACT should be American-made. V. TYPE OF AGREEMENT A vehicle lease Agreement is anticipated. Any agreement let from this IFB is for a lease period of thirty-six (36) months. VI. PAYMENT AND SUBMISSION OF INVOICES 1. Payment for work performed under this Agreement will not exceed the agreed upon amount, unless additional payments are agreed upon in advance and in writing, signed by both parties.

5 5 2. Payment will be made to the contractor based on invoices submitted. Invoices may not be accepted on more frequent intervals than once per month. Invoices requesting payments will be prepared and submitted containing at least the following information: Agreement number, description of services or specific vehicle the charge relates to and total cost for services. 3. The Agency will pay all approved invoices submitted within thirty (30) days of receipt. VII. RIGHTS LBCAP reserves the right to reject any and all proposals, in whole or in part, as well as the right to issue similar IFBs in the future. This IFB is in no way an agreement or obligation and in no way is LBCAP responsible for the cost of preparing the responsive proposal. One copy of a submitted proposal will be retained for official files and may later become a public record. Only electronic and written responses will be accepted. Responses should be sent via or in a sealed envelope, clearly marked with the IFB number, by registered, certified mail, overnight delivery with proof of delivery service, or by hand delivery to the name and address specified in the cover-letter to this IFB. Delivery to other than the name and address specified in this IFB may render the Bidder s proposal non-responsive. VIII. AGREEMENT CONDITIONS LBCAP will make a reasonable effort to execute an agreement based on this solicitation document within thirty (30) days of selecting a proposal that best suits LBCAP. The period for execution may be changed by mutual agreement of the parties. Any agreements to be executed are not effective until the agreement is signed by a person holding the required authority for both parties. Failure of Bidder to execute the agreement within the time frame identified above will be sufficient cause for voiding the award of the contract. If a successful person or business submitting a proposal refuses or fails to execute the agreement, LBCAP may award the contract to the next qualified person or business submitting a proposal. IX. AWARD Award will be made to the responsible and responsive bidder whose bid meets the requirements of the Invitation for Bids and offers the best value to LBCAP.

6 6 EXHIBIT A LBCAP VEHICLES Vehicle Information: Vehicle Ford F-150 XL 4x2 Super Cab Number to Include in Bid 7 SELECTED OPTIONS 145" Wheelbase Front License Plate Bracket California Emissions System Transmission: 4-Speed Automatic w/od Trailer Tow Package Auxiliary Transmission Oil Cooler Upgraded Radiator Wheels: 17" Gray Styled Steel Engine: 4.6L 2V EFI V8 Vinyl 40/20/40 Front Seat Power Windows/Door locks GVWR: 6,700 lbs Payload Package Radio: AM/FM Stereo/Clock Tires: P235/75R17 BSW A/T (5) 3.55 Axle Ratio Ladder Rack Lockable Tool Box Keyless Entry STANDARD EQUIPMENT Body Exterior Features: 4 doors Reverse opening rear passenger doors Tailgate Folding side-view door mirrors Black door handles Argent front and rear bumpers Front bumper with black rub strip Rear step bumper Regular bed Galvanized steel/alloy body material Trailering with harness Black grille Convenience Features: Manual air conditioning Steering wheel with manual tilting

7 7 Day-night rearview mirror Passenger-side visor mirror Front and rear cup holders Glove box Driver and passenger door bins Rear door bins Dashboard storage Bin instrument-panel storage 3 12V DC power outlets Ashtray Front lighter element(s) location Entertainment Features: AM/FM stereo with seek-scan 4 speakers Fixed antenna Lighting, Visibility and Instrumentation Features: Aero-composite halogen headlamps Cargo bed light Variable intermittent wipers Light-tinted windows Variable instrument panel lighting Analog display Tachometer Low-tire-pressure warning Trip odometer Oil pressure gauge Water temp. gauge Transmission oil temp. gauge In-radio clock Oil-pressure warning Water-temp. warning Battery warning Lights-on warning Key-in-ignition warning Low-fuel warning Door-ajar warning Brake-fluid warning Safety and Security: Four-wheel ABS brakes 4 ABS channels Four-wheel disc brakes Front and rear ventilated disc brakes Full-size spare tire Underbody mounted spare tire w/crankdown

8 8 Driver and passenger front-impact airbags Seat-mounted driver and passenger side-impact airbags Curtain 1st and 2nd row overhead airbag Driver and passenger side airbag head extension Front passenger airbag occupancy sensor Height adjustable front seatbelts Front seatbelt pre-tensioners 3 point rear center seatbelt Side-impact bars Manual tailgate/rear door lock Ignition disable SecuriLock Stability control with anti-roll control ABS and driveline traction control Manual adjustable front head restraints 2 rear head restraints Seats and Trim: Max. seating capacity of 6 Front split-bench seats 4-way driver and passenger seat adjustments Manual reclining driver and passenger seats Manual driver and passenger fore/aft adjustment Front center armrest Rear split-bench seat Rear seat fold-up cushion Vinyl front and rear seat upholstery Full cloth headliner Vinyl/rubber floor covering Cabback insulator Plastic/rubber shift knob Standard Engine: Engine 248-hp, 4.6-liter V-8 (regular gas) Standard Transmission: Transmission 4-speed automatic w/od

9 9 EXHIBIT A LBCAP VEHICLES, continued Vehicle Information: Vehicle Nissan Sentra 2.0 (CVT) 4dr Sedan Number to Include in Bid 1 SELECTED OPTIONS Axle Ratio California Emissions Transmission: Xtronic CVT SE-R Style Rear Spoiler Engine: 2.0L DOHC 16-Valve 4-Cylinder Radio: AM/FM/CD w/4 Speakers Front Bucket Seats Suede Cloth Seat Trim Tires: P205/60HR15 Wheels: 15" Steel w/full Wheel Covers STANDARD EQUIPMENT Body Exterior Features: 4 doors Manual remote side-view door mirrors Rear lip spoiler Body-colored door handles Body-colored front and rear bumpers Fully galvanized steel body material Black w/chrome surround grille Convenience Features: Manual air conditioning Mechanical trunk/hatch/door remote release Mechanical fuel remote release Power windows with driver 1-touch down Auto-locking doors Steering wheel with manual tilting Day-night rearview mirror Passenger-side visor mirror Front and rear cupholders Full floor console with covered box Glove box Driver and passenger door bins Covered bin instrument-panel storage Driver's footrest 1 12V DC power outlet

10 10 Entertainment Features: AM/FM stereo with seek-scan, single in-dash CD player 4 speakers Integrated roof antenna Lighting, Visibility and Instrumentation Features: Aero-composite halogen headlamps Variable intermittent wipers Standard Transmission: Transmission 2-speed CVT w/od

11 11 EXHIBIT A LBCAP VEHICLES, continued Vehicle Information: Vehicle Ford Escape XLT Number to Include in Bid 1 SELECTED OPTIONS 103" Wheelbase Rapid Spec 200A California Emissions System Transmission: 6-Speed Automatic Radio: AM/FM Single CD/MP3 Capable Wheels: 16" x 7" 5-Spoke Cast Aluminum Ford SYNC SIRIUS Satellite Radio Engine: Duratec 2.5L I Axle Ratio GVWR: 4,360 lbs Payload Package Tires: P235/70R16 AS BSW Premium Cloth Buckets w/60/40 Split Rear Seat STANDARD EQUIPMENT Body Exterior Features: 4 doors Liftgate rear cargo door Power remote folding side-view door mirrors Convex driver and passenger mirror Black door handles Body-colored front and rear bumpers Rear step bumper Fully galvanized steel body material Roof rack rails only Chrome grille Convenience Features: Manual air conditioning Cruise control with steering wheel controls Keyfob rear window remote release Power windows with driver 1-touch down Power rearmost windows Keyfob (all doors) remote keyless entry Illuminated entry Keypad locking Integrated key/remote

12 12 Auto-locking doors Remote window controls rear window only Steering wheel with manual tilting Day-night rearview mirror Auto-dimming rearview mirror Illuminated driver and passenger-side visor mirrors Front and rear cupholders Full floor console with covered box Mini overhead console with storage Glove box Driver and passenger door bins Rear door bins Seatback storage pockets 2 Audio media storage Bin instrument-panel storage Retained accessory power 2 12V DC power outlets Entertainment Features: AM/FM/Satellite with seek-scan, single in-dash CD player MP3 decoder Radio data system Speed-sensitive volume Steering-wheel mounted audio controls 4 speakers Fixed antenna Lighting, Visibility and Instrumentation Features: Delay-off aero-composite halogen headlamps Front fog lights Variable intermittent wipers Fixed interval rear window wiper Rear window defroster Flip-up rear windshield Deep-tinted windows Dome light with fade Front reading lights Variable instrument panel lighting Analog display Tachometer Compass Outside-temperature display Low-tire-pressure warning Trip computer Trip odometer Water temp. gauge In-dash clock Systems monitor

13 13 Oil-pressure warning Battery warning Lights-on warning Key-in-ignition warning Low-fuel warning Low-washer-fluid warning Door-ajar warning Trunk-ajar warning Brake-fluid warning Safety and Security: Four-wheel ABS brakes 4 ABS channels Brake assist Front disc/rear drum brakes Front ventilated disc brakes Compact spare tire Underbody mounted spare tire w/crankdown Driver and passenger front-impact airbags Seat-mounted driver and passenger side-impact airbags Safety Canopy System(TM) curtain 1st and 2nd row overhead airbag Front passenger airbag occupancy sensor Height adjustable front seatbelts Front seatbelt pre-tensioners 3 point rear center seatbelt Side-impact bars Remote activated perimeter/approach lights Tailgate/rear door lock included with power doors Rear child safety locks Ignition disable Panic alarm Stability control with anti-roll control AdvanceTrac(R) w/roll Stability Control(R) ABS and driveline traction control Manual adjustable front head restraints 3 rear head restraints Seats and Trim: Max. seating capacity of 5 Front bucket seats 8-way driver seat adjustment Manual reclining driver and passenger seats Power height-adjustable driver seat Power driver fore/aft adjustment Power driver cushion tilt 4-way passenger seat adjustment Manual passenger fore/aft adjustment Front center armrest

14 14 Rear split-bench seat Rear seat flip forward cushion/seatback Premium cloth front and rear seat upholstery Cloth door panel trim Full cloth headliner Carpet floor covering Metal-look instrument panel insert, door panel insert, console insert Plastic/rubber shift knob Leather steering wheel Carpet front and rear floor mats Chrome and metal-look interior accents Carpet cargo space Plastic trunk lid/rear cargo door Cargo light Standard Engine: Engine 171-hp, 2.5-liter I-4 (regular gas) Standard Transmission: Transmission 6-speed automatic w/od

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