Ph.D. / M.S. ORDINANCES AND REGULATIONS

Transcription

1 Ph.D. / M.S. ORDINANCES AND REGULATIONS INDIAN INSTITUTE OF TECHNOLOGY MADRAS CHENNAI Updated up to March,

2 Ph.D. ORDINANCES CONTENTS Ph.D. REGULATIONS R.1 Categories of Admission R.2 Eligibility R.3 International Students R.4 Selection Procedure R.5 Admission R.6 Choice of Guide R.7 Eligibility for being Guides R.8 Change/Addition of Guide R.9 Doctoral Committee R.10 Registration R.11 Course Work R.12 Progress Report R.13 Comprehensive Examination R.14 Enrolment R.15 Minimum Residential Requirement R.16 Relief from Ph.D. Programme to take up job R.17 Maximum duration of Programme R.18 Withdrawal from the Programme R.19 Cancellation of Registration R.20 Reversion of upgraded Ph.D. Registration to Master s Programme R.21 Conversion of Ph.D. Registration to MS Programme R.22 Synopsis R.23 Submission of Thesis R.24 Panel of Examiners R.25 Thesis Report R.26 Viva Voce Examination R.27 Award of Ph.D. Degree R.27 Discipline R.29 Power to Modify 1

3 M.S. ORDINANCES M.S. REGULATIONS R.1 Categories of Admission R.2 Eligibility R.3 International Students R.4 Selection Procedure R.5 Admission R.6 Choice of Guide R.7 Eligibility for being Guides R.8 Change/Addition of Guide R.9 General Test Committee R.10 Registration R.11 Course Work R.12 Progress Report R.13 Enrolment R.14 Minimum Residential Requirement R.15 Relief from M.S. Programme to take up job R.16 Maximum Duration of Programme R.17 Withdrawal from the Programme R.18 Cancellation of Registration R.19 Reversion of updated Ph.D. Registration to M.S Programme R.20 Conversion of PhD registration to MS programme R.21 Synopsis R.22 Submission R.23 Panel of Examiners R.24 Thesis Report R.25 Viva Voce Examination R.26 Award of M.S. Degree R.27 Discipline R.28 Power to Modify 2

4 ORDINANCES AND REGULATIONS ORDINANCES O.1 A candidate who has qualified for the award of Master's degree of this Institute or a recognised Institute or University in the discipline as prescribed in the regulations of the Senate is eligible to apply for the Ph.D. programme of this Institute. O.2 A candidate who has qualified for the award of Bachelor's Degree in Engineering / Technology with exceptionally good academic background in the discipline as prescribed in the regulations of the Senate is also eligible to apply for Ph.D programme in Engineering/Technology of this Institute. O.3 The award of the Ph.D degree shall be in accordance with the regulations of the Senate of this Institute. REGULATIONS R.1 Categories of Admission Candidates will be admitted to the Ph.D programme of the Institute under one of the following categories: (a) (b) Particulars Regular full-time scholars with or without Institute fellowship or with project support. Admission to Ph.D Programmes under Regular as well as the Project category, the Departments must adopt a common cut off at the time of calling for interview and common merit list of selection for all categories Eligibility requirement of project staff applying for Ph.D. may be treated equivalent to that of External registration candidates under N-HTRA. Students selected from HTRA list can move to N-HTRA and revert back to HTRA later. Students selected from N-HTRA list cannot move to HTRA category Research scholars sponsored under the Quality Improvement Programme (QIP). 3 Reso. No. 9/2015 (BR.5) 9/2013 (BR.7)

5 (c) (d) Research scholars who are staff members of the institute. Research scholars under the external registration programme sponsored by and employed in industry/orgainsation having R & D facilities and recognised by DST or IIT Madras, national laboratories, reputed universities/colleges or employed in research/analysis jobs in public sector/private sector/ government in the case of management area. (A research scholar under the external registration programme will normally carry out part or all of his / her research work in the industry/ organization/national laboratories/universities employing the scholar under the supervision of a co-guide also employed in the same organization and a guide at IIT Madras. The candidate must have at least two years experience in the case of registration in Engineering/Sciences/Social Sciences and in Management). (e) Research scholars working on a part-time basis from a reputed University / Institution / Organisation. (f) (g) (A research scholar working on a part time basis shall normally carry out the research work at IIT Madras under the supervision of a guide at IIT Madras. The feasibility of doing this with sufficient intensity will be an important consideration in admitting the scholar in this category. The candidate must have at least two years experience in the case of registration in Engineering/Sciences/Social Sciences and in Management). Scholars will be permitted to do course work without the residential requirement with the permission of their institution subject to fulfilling the course requirement. i) Part time scholar residing within the commutable distance from IIT Madras may use this option. ii) The scholar to complete the course and comprehensive requirement within the time limit. iii) Leave not required for attending the courses The minimum residential requirement for the Ph.D scholar under external registration and Ph.D. research scholars working on part- basis not employed in the Institute is one semester 30/2009 9/2013 (BR.5) 4

6 (h) Inter-disciplinary MS/PhD a. The faculty member interested in guiding Inter-disciplinary Research has to prepare the area of research and eligibility criteria and send to Academic Section by January end for the February advertisement and August end for October advertisement.(pl refer MS PhD admission brochure for details of area of research) b. The DC of the scholar will decide the course requirement. c. DC will decide about the method of Comprehensive Examination. the DC members for Interdisciplinary scholars to be nominated as follows: (a) one DC member each from respective departments of guides. (b) 3 rd DC member from the department other than the departments. (c) for interdisciplinary MS one member from primary department and other members from any other department. 1/ /2014 R.2 Eligibility R.2.1 Minimum Educational Qualifications Qualification for Regular Full-Time Research The minimum educational qualifications for admission to the Ph.D programme of the Institute are as follows: Ph.D. in Engineering (a) (b) Candidates with a Master's degree in Engineering/Technology with a good academic record or a Master's degree by Research in Engineering/ Technology disciplines, with a good academic record. Candidates with Master's degree in Sciences with a good academic record and of exceptional merit are eligible for the relevant Engineering discipline and with a valid GATE score or UGC/CSIR-NET/NBHM or equivalent qualification in the relevant area tenable for the year of registration. In the case of candidates with more than 5 years relevant experience after the Master's degree, the requirement of a test score may be waived by the Selection Committee. 5

7 (c) (d) (e) Candidates who have qualified for the award of Bachelor's degree in Engineering/Technology with exceptionally good academic record in an eligible discipline will be considered for direct admission to Ph.D. Programme as a regular full time scholar subject to the following conditions: a B.Tech. degree holder of Centrally Funded Technical Institute with a minimum CGPA of 8.0 on a 10.0 point scale or with a valid GATE score a Bachelor s degree holder in Engineering/Technology with 8 CGPA or equivalent from any other University and having a valid GATE score. a Bachelor s degree holder in Engineering/Technology from a reputed R & D organization and having a proven research record. Direct Ph.D. scholars have also to exercise option for dual degree before completing the course work. that no Direct Ph.D. admission can be allowed for Non-CFTI candidates if he/she does not qualify in GATE. Admission of students selected in November for Direct Ph.D. without GATE will be subject to their qualifying in GATE prior to joining. M.Tech/Ph.D Dual Degree programme in ED department : The selection of candidates through MS admission process. Final selection for admission will be as per the criteria fixed by the department selection committee. one year PG programme from Accredited Universalities as one of the eligibility criteria for admission to Ph.D. at IIT Madras. Following are the conditions: 1. The Selection committee may consider the applicant as direct Ph.D., if the candidate found suitable and meet eligibility requirements. 2. Courses completed already in one year PG programme may be considered by the Doctoral Committee towards course requirement for Direct Ph.D. 3. The scholar will be eligible for HTRA, if they qualify GATE (equivalent to Direct Ph.D. scholars) 55/2012 (BR.5) 53/2014 (AR.4) (ii) 55/2014 (BR.5) 70/2013 (AC.17) 73/2014 (AR.2) 6

8 2.1.2 Ph.D. In Sciences Master's degree in Sciences with a good academic record and having a valid GATE score or UGC/CSIR-NET/NBHM or equivalent qualification tenable for the current year in the relevant area. Master's degree in Engineering/Technology are eligible with a good academic record. B.Tech degree holder of an IIT are eligible with a minimum of CGPA of 8.0 on a 10.0 point scale or with a valid GATE Score. B.Tech / B.E degree of any recognized University in India with a minimum CGPA of 8.0 on a 10.0 point scale or equivalent with valid GATE score. Students who get more than 8.0 CGPA in M.Sc. in Science Departments of IIT Madras can be admitted directly to their Ph.D programme in Sciences with interview at departmental level Ph.D. in Humanities and Social Sciences Master's degree in an eligible discipline with a good academic record or equivalent and having a valid GATE score or UGC/CSIR- NET/NBHM or equivalent qualification tenable for the current year in the relevant area Ph.D. in Management Masters degree or equivalent PG Diploma or Associateship in a relevant discipline, and a Bachelor's degree with a good academic record OR Five year integrated masters degree / dual degree or equivalent in a relevant discipline with a good academic record AND Qualifying in national level examinations such as JMET /CAT /XAT /MAT /ATMA /GATE /UGC or CSIR / NET / JRF or Lectureship or equivalent or international level post graduate admission examination such as GMAT / GRE or equivalent. OR At least 5 years of managerial experience in lieu of the above examination. (This clause is only for Non-HTRA candidates) Master's degree in Engineering / Technology with a good academic record or a Master's degree by Research in Engineering / Technology in a relevant discipline are exempted from qualifying in National level examinations. 7

9 2.1.5 Institute staff members/research scholars under QIP/Research Scholars under External Registration / Research scholars working on part-time basis. For Research Scholars in the above categories, the minimum educational qualifications are the same as prescribed for full time research Scholars in 2.1.1, 2.1.2, and for admission to the Ph.D programme in the respective categories. However, valid GATE score or CSIR / UGC JRF or Lectureship / NBHM / JMET / CAT / AIMA or equivalent qualification as applicable for regular full time research scholars may not be required in these cases. The research scholars may be admitted to the Ph.D programme under the part-time category from a reputed University/ Institution/ Organization and they must have two years experience for Ph.D in the case of registration in Engineering / Science / Social Sciences / Management Studies. (The list of eligible disciplines in which the minimum educational qualifications have to be obtained will be provided by each department in the Admissions Brochure, which will be updated from time to time). The Department/Selection Committee may find fit to consider meritorious candidates from disciplines other than listed in the Admission Brochure if there is a good match between the educational / research background of the candidate and the proposed area of research. The admission brochure will also include details about inter-disciplinary research areas, which may be pursued by the research scholars for the Ph.D degree and the corresponding eligible disciplines given by the Departments. Additional and stiffer criteria than the minimum educational qualifications given in R.2.1 may be set by the Department Selection Committee from time to time for short listing candidates to be called for interview and or test.) Offering admission into PhD programme for students in the 4 th year of their B.Tech. programme a) Applications will be sought from bright students who are in their 4 th year in between October-and December and after completion of selection process, offer of admission to PhD programme for July session of next year to be finalized by December. 8

10 b) In case NCB makes students of 6 th semester eligible to write GATE, GATE score may be used while considering admission process. In case of non-availability of such a provision, the candidate with a CGPA of 8 and above, if found suitable, can be offered admission to PhD programme without HTRA. They can be encouraged to write GATE in their 8 th semester to enable such candidate to become eligible for HTRA by qualifying in GATE. c) Fellowship for the selected students will be for 5 years as applicable for direct Ph.D admissions. d) Candidates from centrally Funded Technical Institutes having a CGPA of 8 and above, if found suitable, can be offered admission to PhD programme with HTRA. The need to qualify GATE to avail HTRA is waived for such students. e) In principle, MSc., students in 3 rd semester / MA students in 9 th semester of IITs with a CGPA of 8 and above may also be eligible to apply. The Senate suggested that the proposal to be discussed in the DCC of the respective departments and HoD may send recommendation for approval of the Senate Inducting B.Tech students from Other Indian Institutions into IIT Madras at the end of 3 rd year 2/2013 (d) 2/2013 (d) a) Top 10% of the B.Tech students from other Institutions (which agree to participate in the programme) who are in their 3 rd year will be eligible to apply for Direct Ph.D. This provision will be applicable to the institutes who enter into a specific MoU with IITM in this regard. The MoU content to be decided by the BAC for courses part and BAR for research part. b) Selected students will move to IIT Madras in the 4 th year. c) Credits earned during first year of Ph.D programme at IIT Madras shall have equivalence to the credit needed for the 4 th year of the B.Tech programme. The credits will be transferred to their parent institution to award B.Tech degree. d) The candidate would complete the comprehensive viva within 5 semesters after joining IIT Madras. e) The students selected for admission to PhD programme are eligible for HTRA for five years, after completing their first year of stay successfully at IIT Madras. Students from CFTIs having a CGPA of 8 and above, will be eligible for award of HTRA without the requirement of GATE. Students admitted from Non-CFTIs, are required to qualify in GATE for becoming eligible for the award of HTRA. f) If a student does not perform well in the courses at IIT Madras, the student will be transferred back to the parent institution along with credits earned. 9

11 g) If a student is not found fit to continue in the PhD programme, he/she will be allowed to drop out any time after the 5 th year, at which point the B.Tech credits will be transferred to the parent institute. R.2.2 Upgradation of registration from M.S / M.Tech. to Ph.D. Programme (Regular / External) (i) Meritorious MS/MTech students with CGPA>8.0 after completing prescribed courses (could even be after 1 semester), can convert to direct PhD as in the current practice. (ii) Alternately, students approach HoD with the recommendation of a chosen advisor. Students can take comprehensive examination at the time when comprehensive viva offered by the departments with the permission of the guide and the department. After passing the comprehensive viva examination, the scholar shall exercise option for upgradation within a month (iii) Constitution of new Doctoral Committee to be done in workflow. (iv) If they fail, they can continue to be in the original program that they joined and no paper work is required, otherwise they can try comprehensive examination for the final time. Failing which the scholar to continue M.S. (v) Once failed in two comprehensive examinations, no more option available to the M.S. scholar for upgradation (i.e. they cannot avail option (i) anymore). (vi) This new provision will not alter the existing regulations for comprehensive examination. Meritorious candidates who have registered for M.S/M.Tech. programmes are eligible to upgrade their registration to the Ph.D programme in the same department if they satisfy the following criteria: (a) The candidate should have been registered for a minimum of 2 semesters in the M.S/M.Tech. programme. (b) Minimum CGPA of 8.0 in the prescribed courses. (c) Course work is compulsory and DC can suitably recommend residential requirement to complete course work. In the case of a M.S. Scholar, the General Test Committee of the M.S. scholar will consider the application for upgradation to Ph.D. under the supervision of the same guide(s) and make its recommendation to the Chairman, Senate to approve the upgradation of the scholar as per 71/2013 (AR.3) 10

12 rule and report the same to the Senate. If approved, a Doctoral Committee as per R.9 will be constituted to replace the General Test Committee. In the case of a M.Tech. Student, a Committee duly constituted by the Head of the Department will consider the application for upgradation to Ph.D. and make its recommendation to the Chairman, Senate to approve the upgradation of the student as per rule and report the same to the Senate. If approved, a Doctoral Committee as per R.9 will be constituted and guide(s) as per R.6 will be allotted. The candidate should pass the comprehensive examination (R.13) within a semester after upgradation to the Ph.D. programme and within two attempts. The candidate will be treated on par with one admitted directly after a Bachelor's degree, but with the residency period and course work completed under the M.S/M.Tech. registration as decided by the Doctoral Committee credited to the Ph.D programme. (see Page 10 for explanation of CGPA) M.S : (a) (b) (c) M.S. scholars can opt for upgradation after clearing atleast three courses. minimum CGPA of 8.0 in the prescribed courses in the M.S. Programme. After upgradation to Ph.D., the M.S. scholars can opt for exit option after one semester. 72/2013 (BR.3) M.Tech. : (a) (b) (c) (d) (e) (f) M.Tech. students can opt for upgradation should have been registered for minimum 2 semesters. minimum CGPA of 8.0 in the prescribed courses completed in the M.Tech. Programme M.Tech. students can opt for upgradation with the recommendation of the committee constituted by the Head of the concerned department. The committee will have 4 to 5 members uniformly across depts.. for sending recommendation. Potential guide will be one of the members of the Committee After upgradation to Ph.D., the M.Tech. students can opt for exit option after one semester. The above norms will be applicable from 2013 batch scholars / students. 11

13 M.S. scholars can opt for upgradation to Ph.D. programme within 3 years from the date of joining MS programme and beyond 3 years the request for upgradation to Ph.D. can be accepted with atleast one journal paper published or accepted. (a) M.S. scholars can opt for upgradation after clearing atleast three courses. There should be minimum CGPA of 8.0 in the GTC prescribed courses at the time or request by the scholar for upgradation. (b) minimum CGPA of 8.0 in the prescribed courses in the M.S. Programme. (c) After upgradation to Ph.D., the M.S. scholars can opt for exit option after one semester. (d) The MS Scholars to exercise option for dual degree at the time of upgradation (e) that M.S. scholars can opt for upgradation to Ph.D. programme within 3 years from the date of joining MS programme and beyond 3 years the request for upgradation to Ph.D. can be accepted with at least one journal paper published or accepted. (f) The option for two degrees will be available to all those who have converted / admitted direct Ph.D. from (g) The name of the MS degree under Dual Degree option will be Master of Science in YY (name of the department). (h) Ph.D. & MS degree will be awarded after successfully completing the Ph.D. requirement 29/2014 (BR.3) 59/2015 (BR.5) 53/2014 (AR.4) (i) 53/2014 (AR.4) (iv) M.Tech. : (a) M.Tech. students can opt for upgradation should have been registered for minimum 2 semesters. (b) Minimum CGPA of 8.0 in the prescribed courses completed in the M.Tech. rogramme (c) M.Tech. students can opt for upgradation with the recommendation of the committee constituted by the Head of the concerned department. (d) The committee will have 4 to 5 members uniformly across departments for sending recommendation. (e) Potential guide will be one of the members of the Committee (f) After upgradation to Ph.D., the M.Tech. students can opt for exit option after one semester. 12

14 R.2.3 Switch over to Ph.D. from M.Tech. programme (Kakodkar Committee Recommendation) (i) For students admitted from M.Tech to Ph.D, an option may be given to them to select 2 degrees for M.Tech. and Ph.D. or Ph.D alone. Students who exercise two-degree option to complete four additional courses above 5000 level. (ii) The minimum CGPA for eligibility shall be fixed at 8. (iii) The Departmental Committee consisting HoD will recommend for up-gradation from M.Tech. to Ph.D. (iv) If the student opts for two degrees, no separate project works to be done for M.Tech. programme. (v) For upgraded scholar from M.Tech. to Ph.D., the 2 special courses to be completed in lieu of 4 additional courses at 5000 level. (vi) (vii) (viii) (ix) They may be allowed to take up Ph.D. in another department also as recommended by the departmental committee. However, M.Tech. Degree will be given from the parent department. Exit option may be given to go back to the parent department, if dropping out of Ph.D. Admission norms of the each department will be fixed by the committee of the admitting department. R.2.4 Upgradation of registration from M.Sc to Ph.D. Programme to Dual M.Sc.-Ph.D. programme 1. Qualifying CGPA is CGPA will be computed at the end of 3 rd semester and upgradation request can be given by M.Sc. students after 3 rd semester. 3. The upgradation will be for M.Sc. and Ph.D. Dual degree 4. The M.Sc. students have to complete all the M.Sc. courses as per M.Sc. curriculum and course requirement as per Ph.D. regulations and one/two special departmental courses in lieu of M.Sc. project. 5. Comprehensive Viva Voce to be completed within three semester after conversion 6. Exit option will be considered after 6 th semester 7. Students can exercise exit option (with M.Sc. degree alone) after 2/2013 (I.d) 53/2014 (AR.4) (v) 73/

15 6 th semester and have to meet the M.Sc. credit requirements of the respective departments 8. M.Sc. degree will be awarded on successful submission of Ph.D.synopsis. 9. The date of award of M.Sc. degree in the M.Sc. certificate shall be printed as date of completion of M.Sc. course requirements for which, certificate of date of completion of M.Sc. courses to be issued by the respective HoDs. 10. Other requirements for Ph.D. such as seminar, research proposal meeting, defence etc. remains the same as per Ph.D. regulations R.3 International Students Foreign nationals can only register as regular full-time scholars. Foreign nationals with degree from Indian Universities will be treated on par with Indian nationals for admission purposes. Foreign nationals with foreign degrees must meet the minimum educational requirements as given in R.2.1 equivalent to a Indian Master's degree in the relevant disciplines. In addition, they should have a valid GRE/ GMAT / GATE /JMET/CAT/XAT/MAT/ATMA/UGC or CSIR /NET /JRF or an equivalent examination and should have cleared TOEFL score in the relevant discipline. International students are expected to have a working knowledge of English. R.4 Selection Procedure Eligible candidates possessing the minimum educational qualifications and satisfying additional criteria set by the departments from time to time, will be called for an Interview and/or Test by the Selection Committees of the respective departments. For candidates who have obtained PG degree 10 years earlier as on the last date prescribed for receipt of the completed application, a departmental test may be conducted. The applications of foreign nationals may be considered without a personal interview / test. Based on the academic record and the performance of the candidates in the interview and/or test, the Departmental Selection Committee will recommend to the Chairman, Senate the names of candidates found suitable for admission to the Ph.D. Programme. 14

16 R.5 Admission (a) (b) Candidates whose selection is approved by the Chairman, Senate will be admitted to the Ph.D. programme after payment of prescribed fees. Ordinarily, a candidate is not eligible for re-registration for Ph.D. after cancellation of his/her earlier registration for any reason. Based on the merits of the individual case and taking into consideration of any special circumstances, a candidate may be considered for re-registration. R.6 Choice of guide (a) (b) (c) (d) (e) Allotment of research scholars to guides will be made by the Head of the Department taking into consideration the research profile of the department and the preferences of the research scholars and guides. There shall be not more than two guides from the Institute for a research scholar. Additional Guide from outside the Institute can be allowed with the approval of Chairman, Senate on case to case basis only for Biomedical Devices and Technology Programme. Co-guide from other IITs / Institutions / Industries with a minimum academic qualification of Master s degree in Engineering / Management and with adequate professional experience in the relevant field or Ph.D in relevant area may be nominated for Ph.D scholars on the request of scholar / supervisor. The recommendation for the co-guide shall be made with valid reasons and justifications by the DC of the research scholar. (f) Appointment of Co-guide by the Head of the Department on the recommendation of the guide within 24 months from the date of joining for the Ph.D. scholars. After the time limit, the co-guide shall be made with valid reasons and justifications by the DC of the research scholar. (g) Every department should send the method of guide allocation passed by their DCC to Dean (Academic Research) for approval. The procedure should be made known to faculty and students. 6/2012 (BR.3) 1/2013 (4) 15

17 (h) (i) (j) (k) Co-guide for Ph.D./M.S. scholars can be appointed from foreign /Indian universities within the time limit approved by the Senate. [24 months for Ph.D. and 12 months for M.S.]. For recommendation of the co-guide beyond the time limit Dean (Academic Research) will consider such requests on case-tocase basis. The DC/GTC has to verify the CV of the proposed co-guide and appointment of co- guide can be considered even from the Institution which do not have MoU with IITM. The co-guide will be requested to sign IPR and NDA document as a part of acceptance. From the financial point of view the Institute should have no obligation to the Co-guide. 25/2013 (BR.2) R.7 Eligibility for being guides The following may be a guide for a Ph.D scholar: (a) (b) (c) (d) All faculty members of the Institute. Scientific / Design staff of the Institute with a doctoral degree. Continuance of retired faculty members / emeritus faculty as guides When a faculty member, who has guided a candidate for at least 3 years, retires, he will continue to be a guide. However, a coguide who is in service will be appointed in addition. The guide who has retired will be invited for the Doctoral Committee meetings, synopsis meeting and the viva voce examination. A faculty member who is to retire within 3 years may be permitted to become a guide to a new scholar with another faculty member, who is not likely to retire within 5 years as coguide, at the time of registration itself. On retirement, the faculty member will continue to be a guide and will be invited to the Doctoral Committee meetings, synopsis meeting and viva voce examination. CSIR and other Emeritus Fellows / Scientists / Emeritus Professors, who hold office at this Institute for a period of 2 years or more, can become co-guides for scholars along with a guide from IIT Madras, with at least 5 years service still left at the time of registration of the scholar. In case a faculty member who is a guide goes on leave 16

18 (e) exceeding one year duration, another faculty member will be identified to become a co-guide of the research scholar. The induction of new guides after 3 years of registration of a research scholar will be considered by the Doctoral Committee in the office of the Dean, Academic Research. (f) Co-guide for Ph.D./M.S. scholars can be appointed from foreign / Indian universities within the time limit approved by the Senate. [24 months for Ph.D. and 12 months for M.S.]. For recommendation of the co-guide beyond the time limit Dean (Academic Research) will consider such requests on case-tocase basis. (g) (h) (i) The DC/GTC has to verify the CV of the proposed co-guide and appointment of co- guide can be considered even from the Institution which do not have MoU with IITM The co-guide will be requested to sign IPR and NDA document as a part of acceptance. From the financial point of view the Institute should have no obligation to the Co- guide R.8 Change/Addition of guide The Doctoral Committee of a research scholar may recommend change of guide or appointment of a co-guide for valid reasons. R.9 Doctoral Committee The Head of the Department will intimate to the Dean, Academic Research, for each scholar the area of research, the name(s) of the guide(s) and a panel of names, indicating the area of specialisation of faculty members for constitution of a Doctoral Committee, within 8 weeks of the date of joining of the research scholar. The following is the composition of the Doctoral Committee: 1. Head of the Department (HoD/nominee of HoD) (If the HoD happens to be the Guide of a scholar, the senior most Professor / previous HoD will be nominated by Chairman, Senate or his nominee) HoD may nominate Chairman, if he/she is otherwise engaged for the conduct of DC/GTC meetings to assess the progress of the scholars HoD must be present for comprehensive Exam / Synopsis / Thesis report / Viva voce meetings of the Scholar - Chairman 17

19 2. The Dean (Academic Research) - Member 3. Research Guide or Guides - Member(s) 4. A minimum of two faculty member of the - Member Department nominated by the Chairman, Senate or his nominee from the suggested panel of names by HoD 5. A minimum of one faculty member of allied Departments or allied Institutions nominated by the Chairman, Senate or his nominee from the suggested panel of names by HoD - Member In case any member goes on leave exceeding one year duration, or resigns or retires from the Institute, the Chairman, Senate or his nominee will nominate another member on the suggestion of the Chairman, Doctoral Committee. Scientific/Design staff and others who are eligible to guide Ph.D. scholars may be nominated as members of the Doctoral Committee. appointment of DC members from abroad can be made with condition that non-disclosure agreement to be obtained from the proposed DC members before appointment (a) For comprehensive viva meeting HoD or his/her nominee to be the Chairman (b) Guide will act as a convener of the Doctoral Committee except for comprehensive viva (c) The workflow will show the details of DC meeting conducted and DC commitment of faculty members. (d) that the DC members for Interdisciplinary scholars to be nominated as follows: (a) one DC member each from respective departments of guides. (b) 3 rd DC member from the department other than the departments. (c) for interdisciplinary MS one member from primary department and other members from any other department. R.10 Registration (a) The Doctoral Committee will meet normally within a month of being constituted, where the research scholar will make a presentation. The Doctoral Committee will fix/approve the date of registration for the Ph.D. programme, consider the proposed research topic and prescribe/approve the courses of study in this meeting. (b) The registration may be backdated for research scholars employed in IC & SR projects by up to 6 months from the date of 18

20 admission to the programme, on the recommendation of the Doctoral Committee with justification. Based on the recommendation of the Doctoral Committee, the Senate may, additionally permit backdating by a further period of 6 months. R.11 Course Work The Doctoral Committee will normally prescribe two core courses and at least four electives. The prescribed courses shall be post-graduate level courses of the Institute. (a) Ph.D research scholars in the Engineering / Sciences / Humanities and Social Sciences/Management shall complete two core courses and at least two electives [ minimum 12 credits (Resolution.20, 210 th Senate)]. In cases where the scholar is directly admitted to the Ph.D Programme in Engineering with a Bachelor's degree in Engineering/ Technology or with a Master's degree in science where eligible or where the research scholar updates from the M.S/M.Tech programme at IIT Madras, to the Ph.D programme, the scholar should successfully complete 5 core courses and 3 electives out of a minimum 5 prescribed by the Doctoral Committee [minimum 24 credits (Resolution.20, 210 th Senate)]. In the case of a scholar updating to the Ph.D Programme in Engineering from the M.S/M.Tech Programme at IIT Madras, the courses already successfully completed by the scholar in the Master's Programme may be considered by the Doctoral Committee for the course work requirements. Changes in prescribed courses shall be made only by the Doctoral Committee. The Doctoral Committee may prescribe additional courses for a scholar wherever found necessary. (b) (c) The Doctoral Committee may give credit to courses already undergone by a research scholar in this Institute or other Institutions, provided they are the same or equivalent to those prescribed, and the performance level of the scholar in them meets the minimum requirements. The Doctoral Committee may prescribe additional courses for research scholars wherever found necessary. UG courses suggested by DC may be allowed as additional courses. 1/2013 (5) 19

21 (d) (e) (f) Credit to courses already undergone by a Research Scholar in this Institute or other Institutions may not be considered if they were credited for award of any previous degree/diploma waiver of one or more courses out of those prescribed by the Ph.D Ordinances and Regulations in exceptional cases by the Doctoral Committee is not advisable. as a general principle that the MS/Ph.D scholar not to be encouraged to take contact courses. For courses of special nature, permission may be given by Dean (Academic Research) on case to case basis. (g) For MTech-PhD dual degree in ED department : Number of credits for courses to be kept similar to that of existing Senate-approved M.Tech. to (M.Tech.+Ph.D) upgradation. For appearing in comprehensive examination 24 credit courses work required. Mini project not required. Laboratory / practice components in courses to be highlighted. (h) The scholars upgraded from MS to PhD to complete 30 credits and a minimum 8 theory courses and special courses with course number XX6999 and XX7999 (XX stands for department code). 2 special course work to be completed by 4 th semester. In addition they need to complete comprehensive examination successfully (i) For upgraded scholar from M.Tech. to Ph.D., the 2 special courses to be completed in lieu of 4 additional courses at 5000 level. (ii) the two special courses (XX6999 and XX7999) as graded courses, which will be included in the CGPA requirement. Grades to be obtained for these courses will be between S and C. (iii) The objectives of the courses are as follows: Course objectives: XX6999 Report on critical review of Literature and Seminar Presentation XX7999 Report on Simulation / Preliminary Experimental/Analytical Verification of prior art and presentation of a Seminar. Each of the courses will carry 3 credits in which they have to submit a project report and give a seminar as decided by the Doctoral committee. 71/2013 (AR.4) 53/2014 (AR.4) (iii) 73/2014 (AR.3) 20

22 Completion of these two courses will be towards partial fulfillment of award of MS degree for upgraded/direct PhD scholars. (i) Course work is desirable for a) Regular : 2 Semesters b) Direct PhD : 3 Semesters c) Upgraded PhD: 2 Semester (j) Grades Based on the semester performance, each student is awarded a final grade at the end of the semester in each subject. The grades and the corresponding grade points are as follows: Grade Points S 10 A 9 B 8 C 7 D 6 Research scholars shall obtain a minimum CGPA of 7.5 in the courses taken by them subject to a minimum of C grade in the prescribed courses. If more than the minimum required electives have been taken, only the electives with the best performance will be considered for computing the CGPA. A student is considered to have completed a subject successfully and earned the credits if he secures a grade other than D. Once a subject successfully completed, it cannot be repeated. The GPA will be calculated according to the formula 73/2014 (AR.3) GPA = Where C = credit for the course, GP = the grade point obtained for the registered course, the sum is over all the courses taken in that semester, successfully completed courses. R.12 Progress Report (a) Scholars to submit progress report through workflow to the Guide, HoD, DC members & Office of the Dean (Academic Research) every semester. After guide s review/evaluation of the progress, HoD to approve the same and the scholar becomes eligible for enrolment. 21

23 (b) Continuance of registration and award/continuance of scholarship/research Assistantship will be based on the recommendation of the Doctoral Committee. In the case of research scholars under external registration or working on a part-time basis, the Doctoral Committee will pay particular attention to the quantum of effort put in by the scholar towards doctoral studies and progress. Inadequacy of effort/progress can be a reason for cancellation of registration. c) Research Proposal meeting should be completed with in a year after Comprehensive Examination. R.13 Comprehensive Examination (a) (b) (c) Every Ph.D scholar shall take and perform satisfactorily in a Comprehensive Examination in his/her Department. The Comprehensive Examination shall be conducted by a Comprehensive Examination Committee of the Department, consisting of the Doctoral Committee members of the scholar and at least two other faculty members of the Institute nominated by the Chairman of Doctoral Committee. If the performance of a research scholar in the Comprehensive Examination in the first attempt is not satisfactory, he/she will be given one more opportunity to appear for the comprehensive examination within six months of the first attempt. The registration of a research scholar who fails to complete successfully the Comprehensive Examination in both attempts, will be given an option to convert his/her registration from Ph.D to M.S. programme if he/she so desired, otherwise his/her registration will be cancelled. The procedure for Ph.D scholars of Engineering / Management Department to convert to MS after failing in the second attempt of Comprehensive Examination is given in R.21/ Ph.D The objective of the Comprehensive Examination is to test the general capability of the research scholar and the breadth of his/her knowledge in his/her discipline and areas related to his/her field of research. The Comprehensive Examination will usually consist of a written test and oral examination or a oral examination. 22

24 The Comprehensive Examination Committee shall intimate to the research scholar sufficiently in advance the scope of the Comprehensive Examination, so as to enable the scholar to prepare adequately for it. (d) (e) The Ph.D research scholars are normally expected to complete successfully the Comprehensive Examination within a year after his/her registration in the Ph.D programme and in any case not later than three semesters after his registration in the Ph.D programme. After successful completion of comprehensive examination, ResearchProposal meeting shall be conducted within a year in the form of 1 st seminar. In case seminar is not conducted within 2½ years, there must be a separate research proposal meeting of the DC. (f) Both written and oral components for Comprehensive viva. The department to decide the modalities. (g) Comprehensive Examination to be completed by the Scholars: i) Regular : within a year but not later than 3 semesters ii) Direct PhD : within 5 semesters iii) Upgraded PhD: within 2 semesters after upgradation 2/2013 (6) R.14 Enrolment All research scholars who are in residence and whose registration is still in force, are required to enroll online each semester on the stipulated date till their submission of thesis after payment of the requisite fees and HoD to approve it. Those not in residences may pre-enrol in absentia during the stipulated period after payment of the requisite fees. The enrolment will be completed only after successful completion of progress meeting during the semester. The enrolment will be cancelled if the progress is not satisfactory. Online enrolment through workflow and HoD to approve it. R.15 Minimum Residential Requirement (a) The minimum period of study and research for regular full time research scholars required at the Institute from the date of registration for the Ph.D. Programme in engineering to the date 23

25 (b) (c) (d) of submission of Ph.D. thesis shall be 24 months for research scholars with Master's Degree in Engineering / Technology; 36 months for i. research scholars with Master's Degree in Sciences, ii. research scholars directly admitted to the Ph.D Programme with Bachelor's degree in Engineering / Technology iii. for research scholars who update from the M.S/M.Tech Programme at IIT Madras to the Ph.D Programme. The minimum period of study and research for regular full time research scholars from the date of registration for the Ph.D Programme in Sciences, Humanities and Social Sciences and Management to the date of submission of the Ph.D thesis shall be 24 months. The minimum residential requirement for the Ph.D. Scholar under external registration and research scholars working on a part-time basis not employed in the Institute is one semester. Withdrawal from the programme is permitted for a semester or longer for reasons of ill health or other valid grounds as duly recommended by Doctoral Committee. R.16 Relief from Ph.D. programme to take up job Ph.D. Scholars who got a job offer can get relief from the programme, while keeping their registration alive on payment of the requisite fees every semester, on the following condition : Scholars who take up jobs will be relieved on their request, based on the recommendations of Doctoral Committee, if they have completed their (a) minimum residential requirement; (b) course work and (c) comprehensive examination. The renewal of their registration for every year/semester however, will be considered only if the Doctoral Committee finds his/her progress to be satisfactory and recommends continuance of registration. R.17 Maximum Duration of Programme Regular Ph.D. Research Scholars should submit the thesis within 5 years from the date of registration and Direct PhD and Upgraded PhD scholars Scholars should submit the thesis within 6 years from the date of registration. The Doctoral Committee may extend the period of submission of the thesis further 2 years with an additional year for 24

26 (i) research scholars under QIP, (ii) research scholars who are staff members of the institute, (iii) research scholars under external registration and (iv) research scholars working on a part-time basis (v) maximum duration for women PhD Scholars who avail maternity leave, is 5years +2years+ number of days of maternity leave ( not exceeding 180 days) (271 st senate dated ( Reso:10/2016 BR-4) R.18 Withdrawal from the programme A scholar may be permitted by the Dean, Academic Research to withdraw from the programme for a semester or longer for reasons of ill health or other valid grounds duly recommended by the Doctoral Committee. Normally a scholar will be permitted to discontinue from the programme only for a maximum continuous period of two semesters. R.19 Cancellation of Registration (a) (b) The registration of a research scholar whose progress is not found to be satisfactory by the Doctoral Committee or who has not enrolled is liable to be cancelled. The registration of a research scholar who has not submitted his/her thesis before the end of the maximum permissible period as in R.17 will be cancelled. R.20 Reversion of upgraded Ph.D Registration to Master's Programmes (a) i) A research scholar who updates his/her M.S. registration to Ph.D, may apply for reversion to the M.S. Programme under the supervision of the same guide(s) if he/she so desires and if he/she has completed three years after the date of original M.S registration. (ii) If a research scholar, who updates his/her M.S. registration to Ph.D, fails to pass the comprehensive examination in two attempts, he/she will be reverted to the M.S. Programme. The Doctoral Committee will consider the application only if the scholar has completed all the course requirements prescribed originally by the General Test Committee when the scholar registered for the M.S. programme and if the research work carried out till date is found suitable for submission as an M.S. thesis. If the application is found acceptable, the Doctoral 25

27 Committee may recommend reversion of registration. If the reversion is approved by the Institute, the Doctoral Committee will continue to function as the General Test Committee till the completion of the scholar's M.S. Programme. The scholar must complete the requirements of the M.S. degree within a maximum period of one year from the date of reversion of the registration from Ph.D to M.S. (iii) Scholars upgraded from MS and the direct Ph.D. scholars who exercise exit option will submit thesis and satisfy the requirements for MS by Research and degree will be awarded as per norms. (b) i) A research scholar who updates his/her M.Tech registration to Ph.D, may apply for reversal of registration to the original M.Tech programme if he/she completed three years after the date of original M.S registration. ii) If a research scholar, who updates his/her M.Tech registration to Ph.D, fails to pass the comprehensive examination in two attempts, he/she will be reverted to the M.Tech Programme. If the Doctoral Committee recommends the reversal of registration, and the same is approved by the Institute, the scholar must complete the requirements of the M.Tech degree within a maximum period of one year from the date of reversal of the registration from Ph.D to M.Tech. (See M.S. and M.Tech. Ordinances and Regulations) 53/2014 (AR.2) (vii) R.21 Conversion of Ph.D Registration to MS Programmes The Ph.D registration of a research scholar who fails to complete successfully the Comprehensive Examination in both attempts, will be given an option to convert his/her registration from Ph.D to M.S. programme if he/she so desired, otherwise his/her registration will be cancelled. The procedure for Ph.D scholars of Engineering / Management Department to convert to MS after failing in the second attempt of Comprehensive Examination is given below : i) First, the Ph.D. scholar has to formally convey his/her request to exercise the option for conversion of registration to the M.S. (by Research) programme to the concerned Guide(s) and Heads of Department soon after he/she is informed of his/her failure in the 26

28 ii) iii) iv) second attempt of the Comprehensive Examination. The Doctoral Committee must favourably recommend the Ph.D. scholar's request for conversion to the M.S. (by Research) programme within one week from the date of receipt of the same from the concerned scholar. Following the favourable recommendation of the DC and its subsequent approval by the Chairman, Senate, the DC will become the General Test Committee (GTC) for the scholar and the same Guide will continue. The duration of the scholar's M.S. (by Research) programme shall not be more than 3 years from the date of first registration in the Ph.D. programme. v) In its first meeting following the conversion of registration, the GTC will take into account the credits earned by the scholar in the courses already undergone by him/her as a part of the Ph.D. programme. Further one more course may be prescribed by the GTC of the scholar to satisfy M.S. programme norms. This is not applicable to scholars who are directly admitted into the Ph.D programme. vi) The award of HTRA to the scholar will be as per the M.S. (by Research) programme. R.22 Synopsis (a) On satisfactory completion of the prescribed courses, the comprehensive examination and the research work, the scholar shall submit the requisite copies of the synopsis of his/her research work in the required format through the guide(s) and Head of the Department to the Academic Section for consideration of the Doctoral Committee. Prior to submission of the synopsis, the scholar is required to give at least two seminar talks on the topic of his/her research. The scholar should have at least one paper either published or accepted for publication in a refereed journal. DC may consider exceptional cases, which will be reported to Senate. This amendment shall come in to effect for scholars joined from July 2007 onwards. Newly admitted Ph.D. scholars from July 2014 are expected, but not mandated to publish (a) Two journal papers out of which one journal paper to be published in the listed journals 4/2013 (AR.3) 27