Building a Safer North Carolina. Program Package

Transcription

1 Building a Safer North Carolina Program Package

2 N.C. Department of Labor Cherie Berry Commissioner of Labor Kevin O Barr Consultative Services Bureau Chief Occupational Safety and Health Division Dear Potential North Carolina SHARP Construction Company: We are delighted that you are interested in becoming one of our SHARP Construction companies. The SHARP Construction Program is one of the most prestigious safety and health recognition programs for the construction industry in North Carolina. This program is designed for construction worksites with comprehensive effective safety and health programs, making them leaders in employee protection. NCDOL and the Consultative Services Bureau continue to work with general contractors in North Carolina and have worked hard to reduce fatalities and costly injuries in the construction industry. We also understand that during tight economic times and limited amount of resources we have to work smarter to ensure meaningful, profitable partnerships. SHARP Construction has been designed to do just that, with both parties being involved in this process. Quarterly reviews provided by your worksite and quarterly assistance provided by our professional safety and health consultants help create the safest worksite possible. A SHARP Construction package has been provided to you for your worksite. This package will be a useful tool for your company and NCDOL to evaluate and ultimately track the effectiveness of your safety and health system at your construction worksite. The top management official must agree to attend the initial opening conference of the SHARP Construction onsite evaluation or have a personal meeting with the consultants to discuss participation in the program. A deferral from an OSHA compliance general schedule programmed inspection of two years or until the project is completed will be granted provided that all program requirements are in place initially and remain in place. NCDOL reserves the right to have your company and worksite removed from the SHARP Construction program at any time. By obtaining your SHARP Construction status, you demonstrate to your employees and your subcontractors that you have successfully implemented an effective quality safety and health system. This commitment makes you a leader in the construction industry in regards to safety and health issues. Your worksite will receive a SHARP Construction banner that you can proudly display. At the conclusion of your project, the entire site, including the general contractor and the participating subcontractors, will be recognized by NCDOL. If you have any questions, please contact me at Sincerely, Kevin O Barr Bureau Chief 1101 Mail Service Center Raleigh, North Carolina Fax: kevin.obarr@labor.nc.gov

3 Section 1 Contents l SHARP Construction: Policy and Procedures Section 2 l Initial Self-Assessment Section 3 l Company/General Contractor DART and TRC Rates Section 4 l Letter of Intent to Participate/Request Form Section 5 l Quarterly Self-Assessment Section 6 l Construction Worksite OSHA 300 Log: l Including General Contractor l Including Subcontractors l Employee Hours Worked l Number of Employees

4 Section 1 Operating Policy and Procedures SHARP Construction is designed to recognize and award construction sector employers in North Carolina for their superior leadership in occupational safety and health management. The participants in this program are successful in protecting their employees and subcontractors from death, injury and illness by implementing a comprehensive and effective safety and health management system. SHARP Construction is created solely for the participation of general contractors in North Carolina. Note: Phase I of the program is designed for commercial general contractors. The general contractor must have a three-year operational history in North Carolina. Step 1 Participation in SHARP Construction must be initiated by completing a request form for a full-service safety and health survey accompanied by a signed letter of intent to participate from a top management official of the general contractor (e.g., owner, president, vice president) supporting the company s participation in the program. The top management official will complete and sign the initial company self-assessment. The top management official must agree to attend the initial opening conference of the SHARP Construction onsite evaluation or have a personal meeting with the consultants to discuss participation in the program. Step 2 The TRC/DART rates for SHARP Construction employer must be equal to or less than the most current BLS TRC/DART Rate for their specific NAICS code as averaged for the last three years. The employer shall provide the current OSHA 300 Log and the OSHA 300 and 300A Forms for the three years of activity in North Carolina preceding the request/evaluation. A deferral of two years or for the duration of the project will be granted provided the quarterly self-assessments are submitted to the consultants during the year and reflect a stable or improving safety and health program. NCDOL reserves the right to conduct surveys at any time if the self-assessment is not provided or if the self-assessment indicates the employers safety and health system is not stable or improving. Note: NCDOL reserves the right to have your company and worksite removed from the SHARP Construction Program at any time.

5 Step 3 The general contractor s worksite project manager will be responsible for providing the NCDOL Consultative Services consultant(s) its worksite s self-assessment evaluation beginning with the 1st quarter of the SHARP Construction designation status. This process will continue until project completion. Note: More frequent continuation surveys will result if the quarterly self-assessments are judged to show instability or lack of program effectiveness or improvement. Step 4 Beginning the second quarter, the general contractor will identify three onsite subcontractors who have been notified that they will participate in a full-service consultative visit. Each subcontractor will be required to submit a full-service request form. These surveys will be conventional in that the reports will be forwarded to the subcontractor employer with a list of hazards provided to the general contractor by the consultants. Step 5 Once the project is completed, the general contractor may apply for another site continuing in the SHARP Construction Program.

6 Section 2 Initial Self-Assessment As applicants for the North Carolina SHARP Construction status, we are committed to provide all of our employees and subcontractors with a safe and healthy work environment. As part of this proactive partnership between NCDOL and our company, we are committed to work toward continuous improvements in safety, quality and productivity. I understand that as a SHARP Construction employer we are obligated to complete and submit the quarterly self-assessment to the Consultative Services Bureau consultant(s). I hereby certify that I have reviewed this Initial SHARP Construction Self-Assessment, which represents our company s effort to obtain SHARP Construction status, and to the best of my knowledge this is a true, accurate and complete report. Signature of Management Official Date Title

7 Management Leadership Management leadership is the key to the success of any safety and health management system: Your top management policy must establish clear priority for safety and health issues. Top management must provide competent safety and health staff support to line managers and supervisors, and managers must personally follow safety and health rules established for others. Managers must provide and allocate the necessary resources needed to support the organizations safety and health system. Management must ensure that appropriate safety and health training is provided, that policies promote safety and health performance, and that top managers are involved in the planning and evaluation of safety and health performance. Top management values employee involvement and participation in safety and health issues. l Top management is involved in planning and evaluation of safety and health performance at the worksite: o Yes o No (check one) PLEASE give at least one example of top management involvement: l If employees were interviewed, would they say that management always follows safety and health rules: o Yes o No (check one) l Describe any additional information on this issue pertaining to your company: Administration and Supervision In the area of administration and supervision, are you: Assigning safety and health program tasks to a specific person or position for coordination or performance, ensuring that each assignment of safety and health responsibility clearly communicated, making sure that the individual with the assigned safety and health responsibility has the necessary knowledge, skills and information to perform their duties and at the same time giving them the authority to perform their duties, developing policies that promote the performance of safety and health responsibilities, and ensuring that organizational policies result in the correction of non-performance of safety and health responsibilities? l We would like everyone to be responsible for following safety rules and reporting hazards. l Who is/are the designated individual(s) responsible for the various safety and health tasks within the SHARP Construction worksite: Name(s) and job title: l Are these individuals given support and resources to perform their duties: o Yes o No (check one) l How are these individuals held accountable? PLEASE briefly explain: l Describe any additional information on this issue pertaining to your company:

8 Hazard Anticipation and Detection In the area of hazard anticipation and detection, the attributes that we evaluate each SHARP company are: A baseline comprehensive survey within the past five years, self-inspections, daily surveillance to hazard controls, effective hazard reporting system, change analysis, accident investigation for root cause, use of SDS s, job hazard analyses, and incident investigations. l Are effective weekly safety and health self-inspections performed: (b)(2) o Yes o No (check one) l Are incidents investigated by: o Project Manager o Site Superintendent o Safety Personnel/Safety Committee (check all that apply) l Are job hazards analyses being conducted? o Yes o No (check one) How often? l Describe any additional information on this issue pertaining to your company: Hazard Prevention and Control In the area of hazard prevention and control, are you: Ensuring that engineering controls are in place, safety and health rules and work practices are in place, all OSHA-mandated programs are in place, personal protective equipment is being used, housekeeping is properly maintained, the organization is properly prepared for emergencies, competent medical care is provided to employees and others working at your site, preventive maintenance is being performed, and hazard correction is being tracked to ensure hazards are eliminated? l When were your safety and health rules last updated? o 2012 o 2011 o 2010 o 2009 o 2008 (check one) l When were your employees last trained on safety and health rules? o 2012 o 2011 o 2010 o 2009 o 2008 (check one) l How long does it usually take to correct a hazard? o Immediately o Within One Week o One Month o Other: (check one) l If hazards are not corrected immediately, are your employees protected? o Yes o No (check one) l How would you rate your housekeeping? o Excellent o Fair o Poor (check one) l Describe any additional information on this issue pertaining to your company:

9 Planning and Evaluation In the area of planning and evaluation, are you: Analyzing jobsite injury and illness incidence data, developing safety and health goals and objectives for your safety program, developing an action plan to meet those goals and objectives, reviewing OSHA-mandated programs on an annual basis, and reviewing your overall safety and health management system annually? l Does injury/illness data analysis reveal incident trends? o Yes o No (check one) PLEASE list any trends: l Do you have safety and health goals focusing on zero incidents or reduction in incidents? o Yes o No (check one) What are you doing to meet your goals? l Did this or your last self-assessment result in any changes? o Yes o No (check one) What were the changes? l Describe any additional information on this issue pertaining to your company:

10 Section 3 Company/General Contractor DART and TRC Rates Rate Calculations: Annual rates are calculated by the formula (N/EH) x 200,000 where: N = Sum of the number of recordable injuries and illnesses in the year. EH = Total number of hours worked by all employees in the year. 200,000 = Equivalent of 100 full-time workers working 40 hours per week, 50 weeks in per year. PLEASE NOTE THE FOLLOWING REFERS TO THE NUMBER OF RECORDABLE CASES (i.e., NOT THE ACTUAL DAYS) TRC (Total Recordable CaseS): OSHA 300 Log N = Column H (Days away from work) + Column I (Job transfer or restriction) + Column J (Other recordable cases) DART (Days Away Restriction Transfer): OSHA 300 Log N = Column H (Days away from work) + Column I (Job transfer or restriction) OSHA 300 Log: TRC: (N = sum of Columns H, I & J) (Number of recordable cases) Year: N EH x 200,000 = Year: N EH x 200,000 = Year: N EH x 200,000 = DART: (N = sum of Columns H & I) (Number of recordable cases) Year: Year: Year: N EH x 200,000 = N EH x 200,000 = N EH x 200,000 = NOTE: n Please send a copy of the current OSHA 300 Log and the OSHA 300 and 300A summary for the last three calendar years. n If you would like to compare your annual rates, the data can be found on the website of the U.S. Department of Labor, Bureau of Labor Statistics. Scroll through: Industry Injury and Illness Data Industry Injury and Illness Data 20?? (year) Summary News Releases Supplemental New Release Tables Summary Tables l Table 1 Incidence Rates 20?? (PDF 112K)

11 Section 4 Letter of Intent to Participate/Request Form Signed letter of intent to participate in the SHARP Construction program COMPANY LETTERHEAD Letter of intent for SHARP Construction status SAMPLE This letter is to acknowledge that ABC Corporation has requested to be approved for the NCDOL SHARP Construction Program. We have reviewed the SHARP Construction Program package and are prepared to make this commitment to fulfill all of the requirements for SHARP Construction status. SAMPLE We have included the consultative services request form for a full service safety and health survey, and are looking forward to the initial meeting so we can communicate to your consultants our commitment to provide a safe and healthy construction worksite. In addition to sending you this letter of commitment and your consultative request form, we have also included OSHA 300 Log records and our initial self-assessment survey signed by our company s top management official. SAMPLE Thank you for your consideration Signature: Title: Date:

12 Section 4 Letter of Intent to Participate/Request Form

13 N.C. Department of Labor Request for FREE Safety and Health Consultation Complete this form in full and fax, mail or to: Consultative Services Bureau, NCDOL, 1101 Mail Service Center, Raleigh, NC ; fax: ; Name of company/employer: _ (PLEASE USE THE LEGAL NAME) Site address: _ (STREET ADDRESS, CITY, STATE, ZIP) Mailing address: _ (STREET ADDRESS, CITY, STATE, ZIP) Have you moved within the past two years? If so, please provide previous address: _ Person to contact: _ Job title: _ Telephone number: _ Ext.: _ Fax number: _ address: _ Type of business and description of process: _ North American Industry Classification System (NAICS): _ To determine your NAICS code, visit Number of employees: _ At your establishment/worksite Unemployment Insurance # (Required) Controlled by your company nationwide In area you want surveyed, if a limited scope survey request Type of Request (please read carefully): Full Service o Both Safety and Health On-Site Surveys: INCLUDE BOTH SAFETY AND HEALTH CONSULTANTS. Limited Service o Safety Visit Only/Please specify SAFETY issue (Machine Guarding, PPE, Electrical Hazards, power tools, working surfaces,etc.) o Health Visit Only/Please specify HEALTH issue (Noise, Air Contaminants, Ventilation, Respirators, Ergonomics, bloodborne, etc.) Briefly describe purpose of visit/area you want surveyed Briefly describe purpose of visit/area you want surveyed _ Recognition Programs (Participants may receive a deferral/exemption from general scheduled compliance inspections.) o SHARP General Industry o SHARP Construction o SHARP Public Sector o SHARP Logging/Tree Felling How did you hear about us: o Consultant Promotion (Consultant s name: _ ) o Mailing o Business Associate o NCDOL booth or conference o Other: _ I am authorized to request that the N.C. Department of Labor, Consultative Services Bureau, conduct a consultative survey of my company. I understand that this service is free of charge and it does not increase the probability that my company will receive an inspection from the Compliance Bureau. Following each survey, a written report of the consultant s findings will be provided. I understand that the company is obligated to correct any hazards observed by the consultant within the agreed upon time, to post the list of hazards found, and to allow the consultant to confer with employees. SIGNATURE OF AUTHORIZED COMPANY OFFICIAL DATE _ (PRINT or TYPE NAME) JOB TITLE If submitting online, call if receipt is not confirmed within 48 hours. Please retain a copy for your records. _

14 Section 5 Quarterly Self-Assessment Quarterly Review 1st 2nd 3rd 4th 5th 6th 7th (circle one) Quarterly Worksite Experience: Please provide documentation that can be used to satisfy your SHARP Construction commitment. Company Name: Worksite Location: Project Manager/Contact Name/Title: Date: Telephone: The purpose of the SHARP Construction quarterly review is to provide some guidance to assist your worksite on safety and health issues. Construction worksites that have properly addressed the following safety practices have had excellent results and few if any work related incidents during the construction of their site project. These reviews along with NCDOL consultants onsite reviews every other quarter will enhance the safety culture. These updates are very important and are a SHARP Construction requirement. I understand that as a SHARP Construction worksite we are obligated to complete and submit the quarterly self-assessment. I hereby certify that I have reviewed this quarterly SHARP Construction self-assessment and this represents our effort to maintain SHARP Construction status. Signature of worksite project manager Date

15 1. In the area of safety and health training: Employees receive appropriate safety and health training, new employee orientation should include applicable safety and health information, supervisors should receive appropriate safety and health training, and the training provided to supervisors should cover the supervisory aspects of their safety and health responsibilities. Are subcontractors providing appropriate safety and health training: o Yes o No (check one) All your employees are provided appropriate safety and health training: o Yes o No (check one) New employees orientation includes safety and health information relevant to the jobsite: o Yes o No (check one) Briefly describe any updates or improvements of your safety and health training: Additional Comments:

16 2. Employee and subcontractor participation is vitally necessary for any successful safety and health management system: There should be an effective process to involve employees in safety and health issues and to allow participation in hazard detection, prevention and control activities. Employees should be involved in training co-workers and should participate in evaluating your company s safety and health performance. How are employees and subcontractors at your worksite involved with safety and health issues: Additional Comments:

17 3. Housekeeping is very important on a worksite to prevent hazards and to reduce waste or damaged materials: How would you rate your overall housekeeping? o Excellent o Fair o Poor (check one) How do you ensure that housekeeping is properly maintained on this worksite? How do you ensure that housekeeping is properly maintained on this worksite? Additional Comments:

18 4. Worksite safety committees involving all subcontractors and having BOTH management and employees participate: How would you rate the effectiveness of your safety committees? o Excellent o Fair o Poor (check one) How frequently do the safety committees meet? o Daily o Weekly o Monthly (check one) How are your safety committees involved in conducting audits or inspections of your worksite? Additional Comments:

19 5. Safety audits must be conducted and documented to be able to determine proper hazard assessments at your worksite: How long does it usually take to correct a hazard? o Immediately o Within One Week o One Month o Other: (check one) If a hazard cannot be corrected immediately, is there interim protection o Yes o No (check one) List four common hazards identified at your worksite and how they were corrected: Additional Comments:

20 6. Safety toolbox meetings are effective way of reminding employees that safety is a top priority on a construction worksite: How often do you have toolbox meetings? o Daily o Weekly o Other: (check one) Please list the toolbox topics for this quarter and how many employees attended these meetings? TOPIC NUMBER OF EMPLOYEES ATTENDING Additional Comments:

21 7. NCDOL has discovered that 80 percent of work-related deaths in North Carolina fall into the following categories: l Falls l Electrical l Struck-by l Caught In/Between How are these TOP 4 hazards addressed at your worksite? How are your subcontractors held accountable and trained on these TOP 4 hazards? How did you make sure that all employees on the worksite where trained on these TOP 4 hazards? Additional Comments:

22 Section 6 Construction Worksite OSHA 300 Log Including General Contractor Including Subcontractors Employee Hours Worked Number of Employees

23 SHARP Construction Worksite OSHA 300 Log MONTHLY OSHA DATA Worksite Location: Start Date: Projected Completion Date: Month: o Jan o Feb o Mar o Apr o May o June o July o Aug o Sept o Oct o Nov o Dec (Please check month) General Contractor Work Hours # of Employees TRC DART Subcontractors Work Hours # of Employees TRC DART TOTAL PLEASE NOTE THIS REFERS TO RECORDABLE CASES AND (NOT THE ACTUAL DAYS) TRC (Total Recordable Case): OSHA 300 Log N = Column H (Days away from work) + Column I (Job transfer or restriction) + Column J (Other recordable cases) DART (Days Away Restriction Transfer: OSHA 300 Log) N = Column H (Days away from work) + Column I (Job transfer or restriction)

24 SHARP Construction Worksite OSHA 300 Log YEAR-TO-DATE OSHA DATA Worksite Location: Start Date o 2012 o 2013 o 2014 o 2015 (Please check year) Projected Completion Date: Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec TOTAL Work Hours: # of Employees: TRC: DART: