OSHA s Voluntary Protection Program (VPP) and Marine Corps Base Camp Lejeune

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1 OSHA s Voluntary Protection Program (VPP) and Marine Corps Base Camp Lejeune 1

2 VPP Background In 1982, the Occupational Safety and Health Administration (OSHA) developed VPP to: Recognize and Promote: Effective worksite Safety and Health MANAGEMENT SYSTEMS. 2

3 What is VPP? It s a performance-based safety and health partnership between OSHA and private industries 3

4 Purpose of VPP To achieve Significant Improvement in safety performance 4

5 VPP Benefits The average VPP worksite has a Days Away, Restricted or Transferred (DART) case rate 52% below the average for its industry. Fewer injuries & illnesses mean greater cost savings as worker s compensation premiums and other costs are reduced. Lower worker s compensation costs (20+%/yr.) Positive Return on Investment (ROI) (150+%) 5

6 VPP Requirements All employees must have at least three (3) meaningful ways to participate in Safety and Health problem identification and resolution This involvement is in addition to the individual right to notify supervisors of hazardous conditions and practices, and to have these issues addressed. 6

7 Employee Involvement Examples Examples of employee involvement include participating in: Safety and health problem-solving teams Routine assessments or worksite inspections Accident and near miss investigations Hazard analysis and abatement programs Volunteering to be a Safety Representative Participate in MCCS Safety committees 7

8 VPP Process VPP is a process, a culture, Not an inspection. There are four main principles to the process: 1. Management Leadership and Employee Involvement 2. Work Site Analysis 3. Hazard Prevention and Control 4. Safety and Health Training 8

9 MCB, Camp Lejeune Management/Leadership Our Managers must provide visible leadership by: Establishing clear lines of communication for safety and health policies Creating an environment that allows for reasonable employee access to top site management Clearly defining responsibilities, goals, and objectives Setting example of safe and healthful behavior Ensuring all workers, including contractors, have high quality safety and health protection 9

10 MCB, Camp Lejeune Employee Involvement Our safety culture must enable meaningful employee involvement: Participation in committees, audits, investigations, work area self inspections, job hazard analyses, etc. Awareness of VPP site participation Hazard reporting Receive feedback - suggestions, hazard reports, etc. Safety training Demonstrate understanding of basic principles of VPP 10

11 MCB, Camp Lejeune Work Site Analysis Work Site Analysis includes: Baseline Safety/Health Hazard Analysis (JHA) Ongoing Hazard Analysis Pre-use Analysis (materials/processes) Documenting and Use of Hazard Analyses Routine Inspections / Self Inspections Employee Hazard Reporting System Industrial Hygiene Accident/Incident Investigations Trend Analysis 11

12 MCB, Camp Lejeune Hazard Prevention and Control Hazard Prevention and Control includes: IH Surveys conducted annually Control hierarchy (engineering, administrative, work practice, Personal Protective Equipment (PPE)) Preventive maintenance to keep equipment from becoming hazardous Access to medical/health professionals for physicals, treatment, first aid, CPR, etc. (Bldg 65, USNH) Emergency systems (response, training, drills, critiques) Controls are understood, followed, and enforced 12

13 MCB, Camp Lejeune Safety and Health Training Safety and Health Training includes: VPP concepts Employee rights under OSHA Responsibilities of managers, supervisors, workers Recognizing hazardous conditions Signs and symptoms of workplace related illnesses Job specific training for example: Job hazard analysis / protective measures Work area inspection / self-inspection Mishap investigation. Site hazards and protective measures Emergency evacuation procedures 13

14 Summary The use of the four main principles to the VPP process: 1. Management Leadership and Employee Involvement 2. Work Site Analysis 3. Hazard Prevention and Control 4. Safety and Health Training Means a safer work place for Everyone! 14

15 EXTRA SLIDES 15

16 Becoming a Star Site The DoD VPP CX Success Roadmap consists of six process phases to assist nominated sites in achieving VPP Star recognition MCB, CamLej Currently 16

17 Phase I Orientation / Assessment (July 2009) Orientation/Engagement Provided an overview of VPP and the DoD VPP CX Engaged key stakeholders in site VPP efforts Conducted a Safety Perception Survey Began VPP familiarization training Assessment Conducted a baseline assessment of the site Provided the site with a gap analysis and initial action plan Reinforced familiarization with electronic tools provided by the DoD VPP CX 17

18 VPP CX Onsite Evaluation Assessment Evaluation consisted of: Opening Conference Document Review Walkthrough of Worksites Employee and Management Interviews Gap Analysis and Action Plan Report Closing Conference Intended to mirror an OSHA on-site visit 18

19 Onsite Walkthrough The onsite walkthrough differed from an inspection Assessed policy vs. practice in representative areas Noted best practices and significant hazards Conducted informal interviews in employee work areas 19

20 Gap Analysis Report The objective of the gap analysis was to develop an action plan which: Identified unmet VPP requirements Served as roadmap to obtain VPP certification 20

21 Gap Analysis Contents The gap analysis covered: Injury data (last three years) Management Leadership Involvement Employee Involvement Policies and procedures Existing programs vs. OSHA VPP criteria. VPP implementation gaps are Normal and Expected 21

22 Three Stages of Program Maturity Gap analysis parallels the three stages of the formal OSHA Challenge process Stages require progressively increasing depth: Stage 1: Initial development of policies, procedures, and programs Stage 2: Communicate to site, train personnel, implement Stage 3: Full implementation, continuous improvement 22

23 Phase II Implementation Support (July 2010) DoD CX Support Includes: VPP Gap Analysis / Action Plan Access to subject matter experts- Implementation Leads Additional support and implementation for selected installations Finding a mentor (GE of Wilmington possible candidate) Access to webinars, workshops, training, videos, best practices, tools, etc. Progress reporting to Tennant Commands VPP e-tool application development Pre-OSHA evaluation support with Mock Audit visit 23

24 Gap Analysis Graphic Summary Report 24

25 Phase III - Application The Application e-tool: Provides an on-line document filing system for each required application element Reviewed by HQ and DoD VPP CX subject matter experts 25

26 Phase IV OSHA On-Site The OSHA On-site: CX is available to conduct a validation and coaching visit prior to OSHA on-site evaluation 26

27 Phase V - Approval 27

28 Phase VI - Sustainment Sustainment support includes: Continued access to the DoD VPP CX Web Portal for up-to-date: Tools Training Materials Best Practices Information. Participation in workshops and other training events Continued access to the web-based VPP Application tool (e-vpp tool) for Annual Reports 28

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