Completing a Partial Check Reversal. Jared Waldron, Laurie Leahey, and Kevin Czmyr
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1 Completing a Partial Check Reversal Jared Waldron, Laurie Leahey, and Kevin Czmyr 1
2 Harvesting Knowledge 2016 Fall Conference October Office of Operations John Traylor, Executive Deputy Comptroller Division of Payroll, Accounting and Revenue Services Chris Gorka, Deputy Comptroller Dave Hasso, Assistant Comptroller Robin Rabii, Director, Bureau of State Payroll Services 2
3 Completing a Partial AC-230 Three Areas of Focus Today Returned Time Information Gross Returned Amount Net Returned Amount Pay Check City AC-230 Worksheet 3
4 Returned Time Information Employee Terminated 6/8/16 Paycheck Issue Date 6/29/16 Returned Date Range is 6/9/16 6/15/16 Returned Time is 5 Days 4
5 Gross Returned Amount Calculate the Regular Salary If you are returning regular salary, you need to determine the amount the employee was overpaid. This employee has a regular salary of $1,
6 Gross Returned Amount Using Review Paycheck in Payserv Find the daily rate for the regular salaried employee. $1, becomes $
7 Gross Returned Amount Calculate The Regular Salary To Be Returned Find the gross overpayment of the regular salary. $ * 5 = $ (5 days) $
8 Gross Returned Amount Calculate Other Earnings If you are returning other any earnings use same process to calculate returned amount. This employee has three: Facility Security Pay - FSS Inconvenience Pay - IPF Location Pay - LOC 8
9 Gross Returned Amount Using Review Paycheck in Payserv Find the daily rate of the other earnings. Multiply by number of days being returned (5). 9
10 Gross Returned Amount Move decimal point one place to the left FSS: IPF: LOC: Multiply by number of days being returned (5) FSS: * 5 = $14.39 IPF: * 5 = $12.01 LOC: * 5 = $
11 Gross Returned Amount Find the Gross Returned Amount Add the regular salary and other earnings. RGS $ FSS $14.39 IPF $12.01 LOC + $33.03 Total $ Total Returned Gross is $
12 Net Returned Amount Calculating Net Returned amount AC-230 Worksheet 12
13 Net Returned Amount Enter Returned Time 13
14 Net Returned Amount Enter Original Check Data This information can be found in PayServ: Review Paycheck on the Paycheck Taxes and Paycheck Deductions panels. Copy the information on to the AC-230 worksheet. 14
15 15
16 16
17 Original Check Data This is the information that should be entered on your worksheet so far. 17
18 Net Returned Amount Calculate What Employee Should Receive Using paycheckcity.com calculate the paycheck the employee should have received. 18
19 Net Returned Amount Paycheckcity.com Navigate to the Salary Calculator Change state to New York 19
20 General Information Gross Pay Difference between original amount and the amount being returned $1, $ $ Gross Pay Type Pay Per Period Pay Frequency Bi-weekly Federal Filing Status and Addition withholding Using employee tax data in PayServ determine the employees filing status Any additional withholding can be found here as well 20
21 State and Local Information State and Local Filing Status Using Update Employee Tax Data in PayServ, determine the employee s filing status New York SDI Select No If there are local taxes enter the work address 21
22 Voluntary Deduction Section Enter Deduction Name Enter Deduction amount and Type If it s a percentage based deduction enter the amount of the percentage and select % of Gross Pay in the drop down If it s a flat rate enter the amount and select $ Fixed Amount If it is a Before-Tax deduction select which taxes are exempt 22
23 Net Returned Amount Paycheckcity.com Use the results to fill in the Should Receive column of the AC-230 worksheet. 23
24 Net Returned Amount The online form should calculate the Return to NYS amount by subtracting the Should Receive amount from the Original Check amount. 24
25 Complete the AC-230 Transfer the Return To NYS amounts to the AC-230. AC 230 Worksheet AC
26 Complete the AC-230 Add all taxes and deductions This is the Total of Deductions Refunded Box 36 26
27 Complete the AC-230 Determine the Refund Amount Subtract the total of deductions refunded (box 36) from the gross returned amount (box 18). $ $ = $ $ is the amount the employee owes New York State. 27
28 Complete the AC-230 Determine the Net Amount of Check Returned Enter the net amount of the check provided to cover the overpayment (box 38). Only payroll checks, certified bank checks, or money orders are accepted. If the employee writes a personal check, the agency must deposit it in the agency account and provide an agency check guaranteeing payment. Checks should be made payable to the NYS Comptrollers Revolving Exchange Account. 28
29 Complete the AC-230 Determine the Balance Due to Employee Subtract the refund amount less deductions refunded (box 37) from the net amount of the check being returned (box 38). $1, $ = $ Employee is due a total of $
30 Resources Websites/Worksheets Paycheckcity.com Blank AC-230 Blank AC-230 Worksheet 30
31 Contact Information AC-230 Unit Jared Waldron Kevin Czmyr Laurie Leahey
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