This policy is a sub-policy of the main University Health and Safety Policy Statement.

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1 HR Services ACCIDENT, DANGEROUS OCCURRENCE, ILL-HEALTH AND VIOLENT INCIDENT MANAGEMENT & REPORTING PROCEDURE. This policy is a sub-policy of the main University Health and Safety Policy Statement. CONTENTS 1. Introduction 2. Definition of terms 3. Accident / incident procedure 4. UEL accident reporting procedure 5. RIDDOR reporting procedure 6. UEL accident investigation procedure 7. Appendices Appendix 1: Specified injuries under RIDDOR Appendix 2: Dangerous occurrences under RIDDOR Appendix 3: Reportable work-related illnesses under RIDDOR Appendix 4: UEL Accident / Incident Report Form 1. INTRODUCTION The purpose of this policy is to give guidance to staff, Deans of Schools, Directors of Service, students and contractors on the arrangements which apply to the reporting of all work-related accidents, dangerous occurrences, ill-health and violent incidents which occur, whether or not on UEL premises and with or without apparent injuries. These must be reported to the Dean of School/Director of Service and to the Health and Safety Unit (HSU), using the attached accident/incident report form Appendix 4. This includes accidents and incidents involving staff, students and visitors. The accident/incident report form must be completed as soon as possible after the event (note: anyone can report an accident - not just the injured party). The Dean of School/Director of Service must ensure that the accident/incident is investigated and remedial measures have been implemented to prevent similar occurrences in the future.

2 In the event of a serious accident / incident the occurrence must be reported at once via telephone to the Dean of School/Director of Service who will notify the HSU and Health and Safety Executive to arrange a full investigation. Where the accident or incident occurs out of normal working hours, the Security Officer-In-Charge should be contacted. With the exception of attending to the injured person - the area where the serious accident/incident has occurred should be left undisturbed i.e. as was at the time of the occurrence. The Dean of School/Director of Service / Security Officer-In-Charge will institute any follow up action required and ensure that appropriate action is taken, including the completion of relevant forms, to prevent similar occurrences in the future. Persons with minor injuries (cuts and abrasions, sprains) must immediately be referred to a qualified first-aider. Serious injuries should be referred to the emergency services by calling for an ambulance so that these are dealt with by the accident and emergency department in a local hospital. 2. DEFINITION OF TERMS Accident: Any unplanned event resulting in an injury. Reportable work-related illnesses: Types of work-related illnesses which must be reported to the Health and Safety Executive. Dangerous Occurrence: Something that happens which does not result in a reportable injury but clearly could have (See Section 4 & Appendix 2.) Fatality: A death Serious incident: A significant event which demands a response beyond the routine, resulting from uncontrolled developments with the potential to cause multiple serious injuries, ill health or loss of life, serious disruption or extensive damage to property, inside or outside the establishment. Specified injuries: A specified injury may include: fractures to arms or legs or losing consciousness (See Section 4 & Appendix 1) Minor injury: A minor injury may include: cuts, abrasions, bruising, fractured finger Near Miss: A hazardous event or situation not causing injury or ill-health but with the potential to do so No injury accident: An accident, such as a slip, trip or fall, where no injury was sustained Over seven day absence: A member of staff has been absent from work for over seven days, including weekends, as a result of an occupational ill-health or accident RIDDOR notification: The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations require a RIDDOR notification; this can be completed on-line at Violent Incident: Physical or verbal assault or the threat of assault 3. ACCIDENT / INCIDENT PROCEDURE FLOWCHART

3 Key: RT: RIDDOR to be telephoned RF: RIDDOR report form to be completed

4 ACCIDENT / INCIDENT PROCEDURE NOTE: In the event of a serious injury, accident or incident, the immediate area where the incident occurred should be left undisturbed except for disruption necessary to treat the injured party. First at scene If you have an accident which does not require first aid, observe a dangerous occurrence, have a 'Near Miss' or suffer a verbal assault or threat of assault, please report it, using the Accident / Incident Report Form (appendix 4) and send it to your Dean of School / Director of Service. If you sustain an injury, have an accident or are involved in an accident or incident and need first aid attention, or if you encounter a person that has suffered an injury, you should contact a first aider by either: checking the First Aider list on the School or Service notice-board; or checking the First Aider list on the Health and Safety Unit (HSU) website; or by contacting switchboard; or contacting Security. In the event of a serious injury, accident or incident, inform the injured person s Dean of School or Director of Service by telephone immediately. First Aiders The first aider will attend to the injured party, providing care as appropriate for the situation and will contact the emergency services as required. The first aider, with the injured party, will then complete an Accident / Incident Report Form, liaising with other UEL staff or witnesses as appropriate. This form will be submitted to the injured party s Dean of School or Director of Service. In the event of a serious injury, accident or incident, the First Aider will ensure that contact has been made with the injured person s Dean of School or Director of Service.

5 Dean of School / Director of Service The Dean of School / Director of Service, on receiving a telephone notification of a serious accident, fatality, dangerous occurrence or serious incident, will attend the incident location, or send an appropriate representative, to conduct an initial investigation of the incident (see Section 6: Accident Investigation) and will notify the following of the circumstances of the accident or incident: Senior Management (VCG) HSU Safety Co-ordinator Health and Safety Unit (HSU) The HSU, on receiving a telephone notification, will liaise with the Dean of School or Director of Service, attending the location if necessary. 4. UEL ACCIDENT REPORTING PROCEDURE All UEL work related accidents, incidents, dangerous occurrences, near misses, ill-health occurrences and violent incidents involving staff, students or visitors, must be reported to the Dean of School or Director of Service using the accident/incident form located in appendix 3 of this document or downloaded via the link below. Accident/Incident Form The accident/incident form must be completed as soon as possible after the occurrence. The form may be completed by any informed individual; it does not have to be completed by the injured party. The completed accident/incident report form, should be passed to the Dean of School or Director of Service, who will initiate an accident investigation (refer to section 6.) and will then forward the form to the HSU with full details of the outcome of the investigation and which, if any, remedial measures have been implemented to prevent similar accidents or incidents in the future. 5. RIDDOR REPORTING PROCEDURE Additional reporting measures must be undertaken in some circumstances, under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR). There are two categories of RIDDOR reporting to

6 Regulations 2013 (RIDDOR). There are two categories of RIDDOR reporting to the Health and Safety Executive (HSE): the immediate notification by telephone and then completion of the F2508 form on within 10 days; or, for less serious incidents, the formal notification using the F2508 form within 15 days. NB: For reportable diseases use form F2508A Overview Some significant injuries, diseases and dangerous occurrences must be reported to the Health and Safety Executive in addition to our accident reporting policy. Under RIDDOR, certain categories of accidents and incidents must be reported either immediately and / or within 15 days of occurrence. This must be achieved using a form F2508 downloaded from the HSE using this link or on-line by using the RIDDOR website On-line reporting is preferred. For further guidance please follow this link. The Dean of School or Director of Service is responsible for ensuring that RIDDOR reports are made and that copies of all relevant information are forwarded to the HSU promptly. Where the seriousness of the incident requires immediate notification by telephone to the Incident Reporting Centre, then an additional telephone call must be made to inform the HSU. When do I report? If an accident or incident is connected to UEL work you may need to report to the Health and Safety Executive (HSE). You will need to make a report if there is a death or specified injury, an over seven day injury, a reportable work-related illness or a dangerous occurrence. For Visitors, Students or Contractors, an accident may be reportable should the individual have attended hospital directly from UEL premises and/or remained in hospital for over 24hrs as a result of an accident connected to UEL work. Death or major injury You must report to the Incident Reporting Centre (see who do I report to? below) by telephone and then submit a formal F2508 within ten days. (The HSE send a F2508 report form back to you to check,sign and return a copy to them.) This must be done if:

7 an employee, or a self-employed person working on our premises is killed or suffers a major injury (see Appendix 1) including as a result of physical violence; a student or member of public is taken to hospital; a student or member of public is killed; Over seven-day injury You must submit a F2508 form within fifteen days if: an accident connected with work (including an act of physical violence) results in an injury and an employee or self employed person working on our premises is absent from work or unable to do their full range of normal duties for over seven days (not counting the day of the injury but including any days they would not normally work such as weekends) as a result of an injury which is not a specified injury (see Appendix 1). Dangerous Occurrence If something happens which does not result in a reportable injury, but which clearly could have done, it may be a dangerous occurrence (see Appendix 2) which must be reported immediately and then a F2508 submitted within ten days. Disease You must submit a F2508A form as soon as a doctor notifies you that an employee suffers from a reportable work-related disease (see Appendix 3) Who do I report to? Incident Contact Centre: Report online for all non fatal or non major incidents: Telephone: (8.30am pm Mon - Fri) Please Note, this is for fatal and specified injuries only. Out of Hours emergency telephone: What records do I need to keep? You will need to keep a record of any reportable injury, disease or dangerous occurrence for three years from the date it occurred. The record should include: the date and method of reporting; the date, time and location of the event; personal details of those involved; and

8 a brief description of the nature of the event or disease. This record may either be retained electronically or in paper form but must be easily retrievable. Section 9 on the UEL accident/incident report form must also be completed. 6. UEL ACCIDENT/INCIDENT INVESTIGATION PROCEDURE The Dean of School or Director of Service will attend or send a representative to attend the accident or incident location and will assist with the investigation and in completion of the accident/incident report form, particularly sections 6 (description of event), 7 (sketch of incident) and section 8 (Part B) 'Accident investigation'. Section 8 should be completed as far as possible and also forwarded to HSU, a copy of this may be amended if new information subsequently comes to light and may be forwarded at a later date. It may be appropriate to consider the wider implications of the accident or incident. For example, conduct a review of the relevant risk assessments, safe working procedures or method statement, revise personal protective equipment issued or arrange further health and safety or other training. The aim is to prevent a similar incident or accident recurring. Advice relating to any aspect of the accident/incident investigation or possible recommendations to prevent recurrence may be sought from the HSU. 7.APPENDICES Appendix 1: Specified injuries under RIDDOR Appendix 2: Dangerous occurrences under RIDDOR Appendix 3: Reportable work-related illnesses under RIDDOR Appendix 4: UEL Accident / Incident Report Form Appendix 1 REPORTABLE SPECIFIED INJURIES: fractures, other than to fingers, thumbs and toes amputations any injury likely to lead to permanent blinding or reduction in sight in one or both eyes any crush injury leading to internal organ damage serious burns which:

9 cover more than 10% of the body cause damage to the eyes, respiratory system or other internal organs any degree of scalping which requires hospital treatment unconsciousness caused by head injury or asphyxia any other injury arising from working in an enclosed space which: leads to hypothermia or heat-induced illness requires resuscitation or admittance to hospital for more than 24 hours Appendix 2 REPORTABLE DANGEROUS OCCURRENCES: collapse, overturning or failure of load-bearing parts of lifts and lifting equipment; the failure of any closed vessel or associated pipework (other than a pipeline) where that failure could cause death; plant or equipment coming into contact with overhead power lines; electrical short circuit or overload causing fire or explosion; any unintentional explosion, misfire, failure of demolition to cause the intended collapse, projection of material beyond a site boundary, injury caused by an explosion; accidental release of a biological agent likely to cause severe human illness; failure of industrial radiography or irradiation equipment to de-energise or return to its safe position after the intended exposure period; malfunction of breathing apparatus while in use or during testing immediately before use; failure, damaging or endangering of diving equipment, the trapping of a diver, an explosion near a diver, or an uncontrolled ascent; collapse or partial collapse of a scaffold over five metres high, or any supporting part of any slung or suspended scaffold or erected near water where there could be a risk of drowning after a fall; collision of a train with any other train or vehicle; dangerous occurrence at a well (other than a water well); dangerous occurrence at a pipeline, which could cause personal injury or shutdown of the pipeline for more than 24 hours; Note: additional categories of dangerous occurrences apply to mines, quarries, relevant transport systems (railways etc.,) construction and offshore workplaces. Appendix 3 REPORTABLE WORK-RELATED ILLNESSES: Carpal Tunnel Syndrome: where the person s work involves regular use of percussive or vibrating tools Cramp of the hand or forearm: where the person s work involves prolonged periods of repetitive movement of the fingers, hand or arm Occupational dermatitis: due to exposure to a known skin sensitiser or irritant

10 Hand Arm Vibration Syndrome: where the person s work involves regular use of percussive or vibrating tools, or holding materials subject to percussive processes, or processes causing vibration Occupational asthma: where the person s work involves significant or regular exposure to a known respiratory sensitiser Tendonitis or tenosynovitis: in the hand or forearm, where the person s work is physically demanding and involves frequent, repetitive movements The full list of reportable diseases and the work activities they are related to, can be found in the detailed guide to the Regulations and in the pad of report forms, or the Health and Safety Unit at Please click here for the Accident/Incident Form Policy reviewed Feb 2014: Next review date Feb 2016.

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