To share systems and practices on Contractors Management PETRONAS Perspective
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2 To share systems and practices on Contractors Management PETRONAS Perspective
3 Maintenance inspection, testing, servicing & repair Well services Operation Seismic work Fabrication Catering drilling Design and engineering security Transportation land, water & air Office services Construction, hook-up & commissioning Chemical supply diving Specialist services Environmental services Turnaround Accomodation Material supply
4 A party which has entered into a legal contract to supply services or materials to the Company. The term is also usually applied to suppliers who provide materials or services but are not in a contractual relationship with the company
5 120,000, ,000,000 80,000,000 60,000,000 40,000,000 20,000,000 0 '03/04 '04/05 '05/06 '06/07 '07/08 Company Contractors
6 Language Competency Culture / Values Amenities and welfare Lack of System / implementation Costs Incompatible Goals Poor Enforcement Complacency Unfamiliar with HSE Requirements / Standards Leadership Resources
7 HSE Management system (HSEMS) HSE Mandatory Control Framework (MCF) Technical Standards on Contractor Management Competency Development for HSE practitioners Embedment in Technology Inventory and Assessment Training Module Communication - Contractor HSE Forum Audit and Assurance
8 CONTRACTOR COMPANY PLANNING PRE-QUALIFICATION SELECTION RESPONSE TO QUESTIONNAIRES PREPARATION OF BID AND HSE PLAN DESCRIPTION OF WORK & RISK IDENTIFICATION CONTRACTING STRATEGY SHORT LIST & SCREEN BID EVALUATION CRITERIA EVALUATION/CLARIFICATION CONTRACT AWARD PRE-MOBILISATION JOINT COMPLETION OF HSE & EXECUTION PLAN PREPARATIONS PRE-MOB AUDIT MOBILISATION MOBILISATION KICK OFF MEETING PRE-EXECUTION AUDIT EXECUTION EXECUTION, SUPERVISION & REPORTING MONITORING, AUDITS & INSPECTION DEMOBILIZATION REVIEW OF DEMOBILIZATION HSE PLANS DEMOBILIZATION WORK ACCEPTANCE & SITE RESTORATION CLOSE OUT REPORT REVIEW FINAL EVALUATION & REPORT
9 2. Pre-qualification 3. Selection 4. Pre-mobilisation 5. Mobilisation 6. Execution 7. De-mobilisation 8. Evaluation and Close-out
10 Determine the Scope of Work Assess HSE risks associated with the work Determine contracting strategy Determine HSE requirements and standards for contract Prepare HSE related documents for inclusion in Invitation to Bid (ITB) Package Assign appropriate HSE milestones and hold points
11 Examples of Contracting Strategy Mode 1 Mode 2 Contractor provide people and tools for the execution of work under the supervision, instructions and HSEMS of the COMPANY requirements Contractor's HSEMS to provide assurance that the personnel are qualified and and the tools and machineries are properly maintained and suitable for the job The contractor executes all aspects of the job under its own HSEMS, provides the necessary instructions and supervision and verifies the proper functioning of its HSEMS. The COMPANY is responsible for verifying the overall effectiveness of the HSE management controls and assuring the contractor s HSE MS is compatible with the COMPANY s HSEMS
12 1. Planning 3. Selection 4. Pre-mobilisation 5. Mobilisation 6. Execution 7. De-mobilisation 8. Evaluation and Close-out
13 To ensure that only Contractors meeting the HSE criteria are shortlisted to participate in the bidding exercise Method Standard QUESTIONNAIRE To assess the extent to which a HSE management system has been developed and being implemented by the contractor Availability of HSE competent personnel Previous HSE performance (3 years) To evaluate the Contractors HSE record e.g. Fatality, LTIF, TRCF, Regulatory Non-compliance
14 1. Planning 2. Pre-qualification 4. Pre-mobilisation 5. Mobilisation 6. Execution 7. De-mobilisation 8. Evaluation and Close-out
15 Invitation to Bid (ITB) To invite only HSE pre-qualified bidders ITB contains Standard HSE Clauses HSE requirements specific to the project Company HSE goals and objective Company HSE MS requirements Scope of HSE Plan List of HSE control procedures Emergency response Training requirement for contractor personnel Any mandatory HSE requirement Linkage HSE milestones to progress payment Technical Evaluation
16 Standard HSE Contract Terms and Conditions Competence assurance ( legislative requirements and other high risk job ) Management of change Emission and Waste Management Sensitivity of work location Requirement for site restoration Reporting requirements Hazardous materials and chemicals management Alcohol and drug testing policy Medical and Occupational Health policy Emergency and Security Management Prohibited work practices
17 1. Planning 2. Pre-qualification 3. Selection 5. Mobilisation 6. Execution 7. De-mobilisation 8. Evaluation and Close-out
18 Kick-off Meeting Communication of relevant HSE aspects of the contract to the Contractor Company s HSE policy, basic HSE rules and procedures etc Project Organisation Site visit Review of major hazards Confirmation of HSE Plan HSE performance objectives and target Scope and schedule of HSE activities Emergency Response Plan Sub-contractor roles and responsibilities Incident reporting and investigation procedures HSE training and induction requirement Pre-mobilization Audit : Check readiness of equipment, procedures, equipment etc
19 1. Planning 2. Pre-qualification 3. Selection 4. Pre-mobilisation 6. Execution 7. De-mobilisation 8. Evaluation and Close-out
20 Communication of approved HSE Plan to all personnel (including sub-contractors) HSE Induction and Specific Trainings Revision of HSE Plan incorporating relevant lesson-learnt during mobilisation Contract Holder to ensure.. Mobilisation of personnel and equipment Finalisation of project HSE Plan Close-out of pre-mobilisation audit findings Conduct drill on emergency procedure Mobilisation audit to verify milestone for first payment
21 1. Planning 2. Pre-qualification 3. Selection 4. Pre-mobilisation 5. Mobilisation 7. De-mobilisation 8. Evaluation and Close-out
22 Contractors Roles Line management commitment to HSE issues Compliance with HSE requirements in the contract and HSE plan Identification and mitigation of hazards associated with the activities Internal HSE control system Incident and UAUC notification and reporting Monitoring of the quality, condition and integrity of tool/equipment Tool box / pre-job meetings Contract Holder/site representative Roles Work site HSE committee meeting Emergency exercises and drills Major incidents investigation Supervision of contractor performance and compliance to HSE HSE inspections, audits and closure of findings Competency assurance for high risk job Training of Contractor s personnel
23 1. Planning 2. Pre-qualification 3. Selection 4. Pre-mobilisation 5. Mobilisation 6. Execution 8. Evaluation and Close-out
24 Identify the hazards associated with de-mobilisation and identify and implement controls to minimise the risks. Ensure proper site restoration, including waste management and disposal. Ensure the organisational structure is adequate to complete demobilisation safely.
25 1. Planning 2. Pre-qualification 3. Selection 4. Pre-mobilisation 5. Mobilisation 6. Execution 7. De-mobilisation
26 Objectives Ensure all lessons learnt are formally documented and communicated to relevant parties. Under take overall assessment of contractor HSE performance highlighting best practices and areas for improvement. Ensure HSE close out report is included in the Final Project Closeout Report for future reference Contents of Close Out Report on HSE Assessment of effectiveness of project HSE Plan Contractor s HSE performance Best practices and lessons learnt.
27 Results from Contractor HSE Management Program Improvement in TRCF Record '03/04 '04/05 '05/06 '06/07 '07/08 Company Contractors
28 Common Issues Subcontracting Manpower Change / Turnover Training and competency Inconsistent work procedure/instruction Impractical HSEMS by contractors not fit for purposes
29 Past ; Monitor contractor s HSE activity after contract award reactive approach Present ; Impose contractor selection criteria (more HSE activities during earlier phase of tender evaluation and mobilisation) - proactive approach Future ; Share common HSE objectives between company and contractor - Partnering approach
30
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