YMCA Hazard Identification, Risk Assessment & Control Plan To be used in conjunction with the YMCA Master Risk Control Plan

Transcription

1 YMCA Hazard Identification, Risk Assessment & Control Plan To be used in conjunction with the YMCA Master Risk Control Plan YMCA Site: YMCA Homebush Excursion only: Excursion destination: Darling Harbour West Programa area/name of activity: Vacation Care Method of transport: Bus Excursion/activity date: Sydney Aquarium 14/07/2016 Estimated arrival & Departure times from centre: 10am till 2.30pm Date of assessment conducted: 18/02/2015 Yes No Name of person conducting the assessment: Mariam Beshara Jessica Nakhoul Water hazards nearby: X Assessment completed in consultation with: John Byrne Has emergency plan been discussed with all attending the excursion: X Name of coordinator: Ming Yi Yang Has a practice run of excursion been X Contact no. of coordinator: conducted: Estimated time children will be involved in excursion/activity 9am till 2pm If yes date conducted: Assessed ratio: 1:8 Educator sign Estimated no. of : 24 off: Estimated no. of children 4 Items that should be taken on the excursion: Brief background: N/A Excursion Backpack, excursion folder, first aid kit, asthma kit, children s medication (if any) sunscreen, excursion mobile phone, lunch (staff and children to bring own lunch & water bottles). History of previous incidents: Missing child from outside the northern region. The service went to Sydney aquarium without conducting a risk assessment, which resulted in a missing child. Homebush West_Sydney Aquarium_Risk Assessment_ Outside School Hours Care Review 01/06/2015 Page 1 of 10

2 SECTION 1 Risk Assessment TASK / ACTIVITY POTENTIAL HAZARDS & CONSEQUENCE Venue Considerations 1. Travel to and from Venue 2. Moving on and off Bus. 3. Venue open to the Public. Risk of impact from Vehicular traffic Falling down bus stairs Children running onto the road from footpath PROBABILITY (Refer Probability Matrix) CONTROL MEASURES (include reference to legislation, codes and standards) 1E Children to be monitored by YMCA staff whilst being transported to the venue Children supervised at all times Staff have First Aid Training Appropriate first aid equipment available All children to be seated while travelling on the bus 1E Children wait on footpath, away from edge of the road All staff are first aid trained Children are instructed to hold onto hand rails on bus when departing the bus WHO IS RESPONSIBLE BY WHEN Page 2 of 10

3 Potentional to loose a child Grazes, cuts and bruises due to slips and falls Ensure the children are aware of other members of the public. Appropriate ratios are enforced. Supervisors to use Excursion Group List with regular roll calls. During transitional periods extra roll calls and head counts are conducted Children have name clearly on clothing. 1E Running only in appropriate areas designated by Staff Staff First Aid trained First Aid Kits available Educate children before arriving at excursion about appropriate behavior Staff are educated about the facilities they will be visiting at Staff meeting s prior to the Holidays Ratio of 1:5 Staff to ensure that all children are wearing their YMCA T-shirt Children aren t allowed to wear socks whilst at the venue. Childrens bags and shoes will be placed in a room and socks must remain on at all times. Staff are to monitor when children are walking through venue. This will avoid any incidents to occur. Children wear labels with centre phone number and YMCA excursion t-shirts Staff do regular head counts to ensure Page 3 of 10

4 all children are accounted for. staff spread themselves out amongst children to ensure that maximum supervision is achieved. Follow BE Sharp/SCAN Supervision Techniques. General Lost/Missing Child 3D - Children wear labels with centre phone number and YMCA excursion t-shirtsstaff do regular head counts to ensure all children are accounted for. - Staff spread themselves out amongst children to ensure that maximum supervision is achieved. Follow BE Sharp/SCAN Supervision Techniques. Participant welfare issues such as: toilet facilities, shade, clean water, disabled access Familiarise children with site Toilets available Disabled access available Staff accompany children to bathrooms at least two children Check bathrooms before children enter to ensure they are clean and have sufficient toilet paper Staff not to leave the children alone with members of the public in bathroom Venue Specific Dim lights in walkways 2C Ensure the children are aware and prepared for walking thru Syndey Aquarium. Children to wear appropriate footwear. Appropriate ratios are enforced Children have centre name clearly on clothing Supervisors to use buddy system with regular roll calls head counts Walk in straight lines and stay together at all times Staff are first aid trained Open tank 2C No cover on the tank Hands in tank- danger to put hands in some Page 4 of 10

5 Uneven floor Glass floor Touch sea life Uneven floor to cross to next section of the venue Children can see underneath their feet Bending down to touch sealife in the water Children getting distracted by souveniers tanks Open tank on top and standing over the railings to see the sea animals swim beneath you. Railings block anyone from falling 2C Walking through on a ramp Children to hold onto railings if they feel unsteady 2C Children may be frightened and think they are walking on water or glass might break Children will be educated about it before they arrive at the venue 2C Children will be allowed to touch the sealife animals but not be able to move them Allergic reaction might occur without knowledge of or child Washing basin available to wash hands after touching sea life Falling over large rocks as you bend down to touch the sea life 2C Children to stay with at all times Children to not wonder off from their lines Exiting through souvenier shop Tumbalong Park Walking to the park 2C Walking to the park can become tiring for children as it is an 11 minute (850 metres) walk Water fountains near by and children may fall in if too close or not well supervised Walking through the public Will not be crossing any roads Food and Diet Food Allergies 1E No children to purchase any food during excursion. No sharing of food with staff members or children. Every 2 hours rehydrate children with a water break. Page 5 of 10

6 Toilets Risk to Staff and Volunteers Participating in physical activity Participant aggression caused by Chemical Handling Risk to Participants Children wandering off. Toilets are located inside the venue, in direct line of sight to staff. Muscular skeletal injuries Physical or psychological damage Risk to Staff, volunteers, patrons, buildings and environments. 1E YMCA Staff to check toilets and remove hazards before child use the facility Children always to visit toilets in groups accompanied by a YMCA staff member. 2D Staff have First Aid Training Appropriate first air equipment available. Manual Handling procedures and training. 2D Senior first Aid Training Appropriate first aid equipment available Challenging behaviors training 1E Follow appropriate chemical handling procedures. Senior First Aid Training Appropriate first aid equipment available. Appropriate handling and protective equipment available. Dehydration 2D Senior First Aid Training Appropriate first aid equipment available Page 6 of 10

7 Exposure to extreme weather conditions Exposure to potentially dangerous environments, eg roads, outdoor education environments Education regarding importance of hydration. 1E Senior First Aid Training Appropriate first aid equipment available Education of staff, volunteers and participants. 1E Senior First Aid Training Appropriate first aid equipment available. Planning and information. Education of staff, volunteers and participants. Staff to check surrounding for objects that could cause harm Program Management Contract management. Providing food or drinks. Equipment used in programs. Financial loss due to contract obligations not met. Contamination of food or drinks causing spread of disease. Risks to participants, staff and volunteers associated with equipment failure. Risks associated with use of electrical equipment. 1E Adequate planning and management. Liaison with council/provider of activity 2D Use of disposable eating and drinking vessels. Procedures for appropriate cleaning of equipment. 2D Regular maintenance and replacement schedules. Use of appropriate and adequate equipment. Tagging and checking of electrical equipment. Page 7 of 10

8 Senior First Aid Training. Appropriate first aid equipment available. ALL CONTROL MEASURES LISTED ABOVE MUST NOW BE TRANSFERRED TO THE YMCA MASTER RISK CONTROL PLAN SECTION 2 Probability Matrix to be used with YMCA Hazard Identification, Assessment and Control Report E Extreme risk detailed action plan required H - High risk needs senior management attention M Medium risk specify management responsibility L Low risk manage by routine procedures High or Extreme risks must be reported to Senior Management and require detailed treatment plans to reduce the risk to Low or Medium. Public Safety/OHS Reputation & Image Injuries or ailments not requiring medical treatment. Resolved by dayto-day management; Minor injury, First Aid Treatment Case or short term medical intervention. Some local press mention, with Senior Consequence Serious injury causing hospitalization or multiple medical treatment cases; short-term rehabilitation required. Some state media mention, with Senior Life threatening or multiple serious injuries causing hospitalization; significant impairment requiring longterm rehabilitation. Intense public and national media scrutiny. Eg: front Death or multiple life threatening injuries; permanent disability. Public inquiry or sustained adverse national media Page 8 of 10

9 Business Continuity Environment Legal/ Contract Management Financial internal review. Disruption to service capacity for up to half a day Minor effects on biological or physical environment Minor complaint, incident or contract issue resolved by Management. Financial loss up to $100K; minor cost overrun. Management required to prevent escalation. Disruption of services between 1 and 2 days Moderate, shortterm effects, but not affecting ecosystem functions Isolated threat of legal action or threat of loss of contract, resolved by management. Financial loss between 100 & 250K; cost overrun <5%. Management required to resolve. Disruption of services up to 5 days Serious, mediumterm effects. Significant incident with threat of legal action, loss of contract with moderate financial loss & impact to reputation. Financial loss between 250 & 500K; cost overrun >5% but <8%. page headlines, TV, etc; embarrassment for YMCA. Disruption of services up to 1 week Serious medium to long-term effects, with some impairment of ecosystem functions Civil law suit laid and/or serious breach of regulation; loss of significant contract & future tenders potentially affected. Financial loss between 500K & 1M; cost overrun >8% but <10%. coverage; loss of community participation and confidence. Disruption of services for greater than 1 week Very serious longterm effects, with significant impairment of ecosystem functions. Major law suit and/or criminal charges with prosecution/fines; loss of multiple contracts. Govt mandates YMCA not to be preferred supplier. Financial loss >1M; cost overrun >10%. Insignificant Minor Moderate Major Catastrophic Page 9 of 10

10 Likelihood Probability: Is expected to occur in most A Almost Certain M H H E E circumstanc es Will probably B Likely M M H H Extreme occur Might occur at some time in the C Possible L Medium M High E future Could occur but D Unlikely Low M M H H doubtful May occur but only in exceptional E Rare L L M M H circumstanc es Page 10 of 10