Venue: European Chemicals Agency, Annankatu 18, Helsinki

Transcription

1 1(7) PROGRAMME Final 6 th Meeting of the Exchange Network on Exposure Scenarios (ENES6) May 2014 Venue: European Chemicals Agency, Annankatu 18, Helsinki Day 1 13 May, 08:30-19:00 TIME THEME SPEAKER-LEAD SETTING 08:30- Registration RECEPTION DESK 09:00 09:00-09:10 Opening Jack de Bruijn 09:10-09:45 SESSION 1. The CSR/ES Roadmap The CSR/ES Roadmap is a cross-stakeholder initiative and it sets out a rolling plan of actions to 2018 towards good quality information in the safe use of chemicals in the REACH chemical safety report and the extended safety data sheet. The 21 actions combined cover the logical sequence of steps in gathering, assessing and communicating information on chemical substances. 09:10-09:30 09:30-09:45 09:45-12: Progress on the CSR/ES Roadmap The Second Implementation Plan (Q1, 2014 Q2, 2015): Recap on the Roadmap s aims and the achievements so far. Looking forward: The priorities for the Second Implementation Plan (Q1-Q2, 2014). [20 ] 1.2 Questions and answers / Discussion. [15 ] SESSION 2. IMPROVING SUPPLY CHAIN COMMUNICATION: SECTOR USE MAPS Laura Walin Roadmap-ENES Coordination Group

2 2(7) 09:45-10: Sector use maps Use maps developed are a key vehicle for facilitating the communication between registrants and downstream users on existing uses and realistic conditions of use. This communication provides information in respect of (1) Description of use; and (2) Exposure assessment inputs for workers, the environment and consumers. The session is designed to share experiences on the application of, and learnings from, sector use maps. The session will also learn about the work of the new Working Group on Extended Use Maps, and its considerations on proposals where the format of such use maps can be extended to support the registrant s chemical safety assessment; by doing so, a number of the shortcomings currently experienced with the information communicated in the chemical safety report and extended safety data sheet can be resolved. PART A: THE SECTOR USE MAP CONCEPT Introduction to sector use maps: What are they? What purpose do they serve? What boundaries currently exist in their application? How sector use maps have developed to respond to both the registrant - downstream user information needs. Potential role of use maps for meeting the needs of other REACH actors: authorities. Potential role of use maps for meeting the needs of other REACH actors: registrants. [20 ] Laura Portugal (DUCC) Working Group on Extended Use Maps Elina Karhu Irene Cañas Sierra (Eurometaux /Nickel Institute) 10:45-11:15 PART B: LESSONS LEARNT WITH SECTOR USE MAPS Building on the past experience viewpoints of downstream users and registrants - strengths and weaknesses with real examples. [20 ] Question and answer / Experiences / Discussion [20 ] Coffee break [CSR Roadmap Action Area 2] Sophie Mathieu (A.I.S.E.) / Janice Robinson (CEPE) Working Group on Extended Use Maps Conference Centre

3 3(7) 11:15-12:15 12:15-12:30 12:30-13:30 PART C: IDENTIFYING AREAS FOR IMPROVEMENT Resolving shortcomings currently experienced with the information communicated in the chemical safety report and extended safety data sheet: enhancing the sector use maps. The extended use map concept, new fields and making the connection to the exposure assessment inputs for workers, the environment and consumers. The conclusions from the Working Group on Extended Use Map, so far. [30 ] Question and answer / Discussion. [30 ] [CSR Roadmap Action Area 2] 2.1 Breakout session(s) Introduction to the breakout sessions. [15 ] Lunch break Laure-Anne Carton de Tournai Working Group on Extended Use Maps Conference Centre

4 4(7) 13:30-15:30 15:30-15:45 15:45-17: Breakout sessions Parallel sessions to examine the added-value and feasibility for improvements in the format and application of exposure assessment inputs in order to: Improve the inputs to the registrant s assessment; Improve the information received by downstream users (DUs) in the supply chain. The focus of the breakout groups will be the connection between the exposure assessment inputs and sector use maps: whether the issues addressed in the Briefing documents are relevant and to confirm that there is a need to invest development work after ENES6, what is the most appropriate way to take this work forward, getting the contributors, as well as timing considerations. Group A: Exposure assessment inputs for workers (with reference to generic exposure scenarios, GESs). Moderator: Jan Urbanus, Concawe. Group B: Exposure assessment inputs for the environment (with reference to specific environmental release categories, SpERCs): Moderator: Johannes Tolls, DUCC. Group C: Exposure assessment inputs for consumers (with reference to specific consumer exposure determinants, SCEDs, and the new industry guidance on specific consumer exposure determinants, published 25 April. Note: This Group is more for information and understanding as the SCEDs are at a different stage in their development cycle. Moderator: Sophie Mathieu, DUCC/Concawe Working Group on SCEDs Coffee break SESSION 3. EXPOSURE SCENARIOS FOR COMMUNICATION. Breakout Rooms Breakout Group Moderators + Rapporteurs Conference Centre Jean-Christophe Dewart (Cefic)

5 5(7) 15:45-16:20 16:20-16:50 16:50-17: Building and structuring short titles for exposure scenarios for communication: conclusions and way forward. Harmonizing the approaches for building structured short titles for exposure scenarios (ES) and for generating the Table of Content (ToC) for the ES annex to the safety data sheet. Following the ENES5 meeting, the ES Short Titles Working Group organised a second workshop to test the IT-rules proposed for building standardised and structured short titles. The Group agreed on the rules for market sector description. The workshop conclusions, the agreed rules and the way forward for practical implementation will be presented. The rules for building and structuring short titles: the harmonized approach. [15 ] Proposals for implementation. [10 ] Questions and answers for clarification. [10 ] [CSR Roadmap Action Area ref.: 4.2] 3.2 ESCom phrases and ESCom XML Latest news on the ESCom project and next steps: Achievements so far, including the Phrase Catalogue. Questions and answers. [30 ] [CSR Roadmap Action Area ref.: 3.2] 3.3 The exposure scenario for communication: new illustrative examples. Presentation on the outcome of the drafting and consultation of new illustrative templates, examples and an explanatory note. [20 ] Sylvie Lemoine (A.I.S.E./DUCC) Working Group on ES Short Titles Dook Noij (Dow/Cefic) Mathias Glockner (SAP) ESCom Working Groups Stefano Frattini 17:10-17:20 17:20-17:30 17:30-19:00 19:00-20:00 [CSR/ES Roadmap Action Areas ref.: 1.2, 4.1] 3.4 Question and answer / discussion. [10 ] 3.5 General (first) conclusions from Day 1. Mercedes Viñas Reception (and end Day 1) Meeting of Coordination Group and breakout group facilitators / rapporteurs.

6 6(7) Day 2 14 May, 08:30-13:00 TIME THEME SPEAKER-LEAD SETTING 08:30- Reconvene 09:00 09:00-10:00 SESSION 4. IMPROVING SUPPLY CHAIN COMMUNICATION: SECTOR USE MAPS 09:00-10:00 10:00-12:20 10:00-10:45 10:45-11:00 11:00-11:30 11:30-11:45 11:45-12: Reports from breakout groups and proposals on the further development of (extended) sector use maps: conclusions and way forward. Converting the breakout reports into actions e.g. proposals for the scope of the development needs, setting out a test phase with volunteer sectors. Question and answer / Discussion. [60 ] SESSION 5. PROGRESS ON OTHER ROADMAP ACTIONS AFTER ENES Safe use information for mixtures. (a) Progress on the development of a common framework for the top-down approach to lead substance determination. [30 ] (b) Developments in sector approaches to generating safe use information (the bottom-up approach). [15 ] [CSR Roadmap Action Area ref.: 4.4] 5.2 Question and answer / Discussion. [15 ] Coffee break 5.3 Interactive support tools for downstream users. Demonstration. [15 ] 5.4 The downstream user chemical safety report: Understanding the issues. Presentation on the conduct and outcomes of a survey of downstream users. [20 ] [CSR/ES Roadmap Action Areas ref.: 4.5, 4.6] Rapporteurs for each Group Roadmap-ENES Coordination Group Erwin Annys (Cefic) Steven Van de Broeck (essenscia) / Christian Bögi (BASF) Working Group on Mixtures (Cefic-VCI) Johannes Tolls (Henkel/FEICA) Conference Centre Fesil Mushtaq Marianne Lyngsaae (Brenntag/Fecc) Working Group on the DU CSR

7 7(7) 12:05-12:20 12:20-12:45 12:20-12: Question and answer / Discussion. [15 ] SESSION 6. ENES6 Conclusions and next steps towards ENES7 in November ENES6 Conclusions and next steps towards ENES7 in November [15 ] Erwin Annys (Cefic) 12:45-13:00 Closing the meeting. 13:30 Optional lunch Restaurant