Anyone who arrives at a function already intoxicated will be denied entry into the function.

Transcription

1 Chapter Policies Kappa Delta Sorority 2012 Alcohol Policy Hazing Policy Internet Policy Kappa Delta Sorority Policy on Alcohol Kappa Delta Sorority s National Council has developed this policy on alcohol for our chapters to protect the sorority and its members and guests from the risks associated with the consumption of alcoholic beverages. All Kappa Delta chapters must operate in a manner that is consistent with university, local, state and federal laws and policies concerning the serving and consumption of alcohol. Each chapter shall provide its members/new members with the appropriate university alcohol policy and Interfraternity Council/Panhellenic Council alcohol policy. Each chapter shall provide information to its members/new members regarding alcohol consumption and the laws of the state in which the university is located. Anyone planning to consume alcohol at a Kappa Delta-sponsored or co-sponsored event must present legal, valid identification. No alcohol shall be present at any co-sponsored function or event held in a men s fraternity facility. Alcohol can only be served at a co-sponsored function held at a third-party vendor location. No alcohol shall be present at any new member program or activity of the chapter. All membership recruitment programs and functions that deal with the membership recruitment of new members will be completely dry. Anyone who arrives at a function already intoxicated will be denied entry into the function. No chapter members/new members, collectively or individually, shall purchase for, serve to or sell alcoholic beverages to minors at Kappa Delta functions. Members who provide alcohol to minors will be subject to disciplinary procedures. Minors observed drinking alcoholic beverages must be asked to refrain. Their refusal to cooperate will result in their eviction from the function. These underage members of Kappa Delta will also be subject to disciplinary actions. No alcohol will be dispensed at a sorority-sanctioned function except by a designated person over 21 years of age who is not a member of Kappa Delta and who has not and will not consume alcohol before or during the event. There shall be no possession of any alcoholic beverages in any Kappa Delta house, lodge, apartment, suite or room or on any property designated or recognized as Kappa Delta property, regardless of ownership of the property. No chapter of Kappa Delta may purchase alcoholic beverages with sorority funds, nor may anyone in the name of or on behalf of the chapter coordinate the collection of any funds for such purchase. This includes the purchase of kegs, party balls and other bulk quantities of alcoholic beverages. In addition, no alcohol may be served from common source containers (kegs, party balls or other bulk containers) at chapter events unless operated by a licensed third-party vendor. The sale of alcoholic beverages by any chapter of Kappa Delta is strictly forbidden. No chapter of Kappa Delta shall participate in any activity or action that creates the impression that the chapter is selling alcohol. Examples include, but are not limited to, charging admission to parties, passing the hat, selling drink tickets, selling empty cups, having vending machines that dispense alcoholic beverages or by using any other direct or indirect means of collecting monies from persons attending chapter functions. The chapter hosts no open parties (social functions). Individual non-members attending a chapter function do so only by specific written or approved verbal invitation of chapter members who assume responsibility for the welfare of said guests and any damage caused by those guests. A list of individuals' names will be maintained and monitored at the door or entry to the function. Guests and hosts attendance lists are maintained on file after the function. No tap system and/or a keg is present at a chapter function unless the tap system and/or keg is part of a cash bar operated by a licensed and insured third-party vendor.

2 Kappa Delta chapters are prohibited from holding philanthropic events and/or fundraisers in bars or in conjunction with any alcoholic beverage company, manufacturer, distributor or retailer. No philanthropy event or fundraiser may include alcohol, even if served legally per Kappa Delta guidelines. Party definition It is important to understand that Kappa Delta may be considered a sponsoring organization or a "cosponsoring organization" of an event simply because of the number of Kappa Delta members taking part in the activity. Consequently, the Kappa Delta Policy on Alcohol must be followed if there is a substantial number of sorority members (defined as members and new members) at the event. If the event is held at a men s fraternity facility, the event must be alcohol-free. If the event is held at a third-party location, the Kappa Delta Policy on Alcohol applies to any activity which is implicitly or explicitly sponsored by Kappa Delta. All functions must be by invitation only; there shall be no open parties. Co-sponsoring organization Kappa Delta chapters are prohibited from co-sponsoring an event in which alcohol is served or is present at a men s fraternity facility. If an event is held at a third-party vendor location, Kappa Delta chapters are prohibited from cosponsoring a function with an alcohol distributor or tavern where alcohol is given away, sold or otherwise provided to those present. The chapter shall not co-sponsor or co-finance a function where alcohol is purchased by any host chapters, groups or organizations. Any function co-sponsored or co-financed with any chapters, groups or organizations held at a third-party vendor location, where alcohol is legally present, must meet the following criteria: The function is co-hosted with not more than one other chapter, group, or organization, unless special permission is obtained from the CSC/CS/SA. All hosts have a liability insurance policy with a minimum of $1 million basic coverage; The function is in compliance with all organization policies; All non-member guests are pre-approved by the chapter; Guests and hosts lists are completed and posted prior to the function and maintained on file by the vice president-standards for four years; chapter must indicate attendance or nonattendance of members and guests at function; Each host has equal representation of sober monitors during the function. Themes Kappa Delta chapters are prohibited from engaging in the promotion of parties with alcohol or alcoholrelated themes as the focus for such parties. Themes should be in good taste and not reflect poorly on KD. Drinking games No chapter member shall permit, tolerate, encourage or participate in drinking games at any chapter function. Types and amounts of alcohol Hard liquor (above 50 proof) is prohibited from all Kappa Delta parties, including parties co-sponsored with other sororities or fraternities, except those taking place at outside locations at which alcohol is served via a cash bar. Alcohol shall not be served to any person who is visibly intoxicated. The Kappa Delta chapter shall determine prior to a function what types of beverages will be allowed at the event. However, alcohol is only allowed in the manufacturer s single-serving containers. Non-alcoholic beverages and food must be served as well and must be available throughout the entire party. Beverages in glass containers, while not strictly prohibited, should be avoided if possible. Transportation The safety and well-being of Kappa Delta members is of utmost priority. To ensure that all Kappa Deltas have a safe and enjoyable experience, the following risk management and risk avoidance policies are in effect.

3 Safe-transportation policy Third-party commercial transportation (i.e., licensed and insured chartered buses, taxis, limo service, or university-sanctioned and staffed transportation programs) must be provided in accordance with the following: o Chapter Events. If the chapter event is held more than 60 minutes or 60 miles, whichever is less, from the college campus, whether or not alcoholic beverages will be served. This includes, but is not limited to, chapter/council/new member retreats, sisterhood events, recruitment workshops, etc. This does not apply to nationally sponsored events such as State Days, NCTA, National Convention, extension presentations, colonizations or installations or any National Panhellenic Conference event. o Date Functions. If alcoholic beverages are served at a Kappa Delta-sponsored date function (and date functions where Kappa Delta co-sponsors the function with another sorority) such as a date party, formal, grab-a-date, crush party, match party, etc., regardless of location. Third-party commercial transportation is the preferred method of transportation, but in the absence of that, Kappa Delta designated drivers or walkers must be used. o Mixers. If the mixer ( social, function, exchange, party, two-way, whatever the terminology is on your campus) is co-sponsored with another campus organization and it is close to campus, designated drivers/walkers must be used, but it doesn t have to be chartered buses. University-sanctioned and staffed transportation is the preferred method of transportation, but in absence of that, Kappa Delta designated drivers or walkers must be used. o All Other Events. If the event doesn t appear to fall into any of these categories, you must not assume it is approved. Please contact the chapter CSC/CS/SA for permission and clarification on how this policy applies to your event. Guidelines for all transportation Alcohol may not be consumed by anyone (members and their guests) on the provided transportation, regardless of age. If the provided transportation returns members to a centralized location, that is some distance from the residence areas, a safe means of transportation from the drop-off site should be utilized. The chapter may hire taxis or use designated drivers/walkers to provide this service. Designated-driver guidelines: As stated above, third-party licensed and insured safe transportation is the preferred method. However, it is recognized that this is not always readily available in a certain location, nor a reasonable or costeffective means of transportation for all chapter functions. If third-party transportation is not required by the above policy, then the following guidelines should be applied: Designated drivers must be Kappa Deltas or members of the co-sponsoring organization who do not drink alcohol before, during or after the event and who do not allow alcohol in the vehicles used for transportation. The vehicle will have seatbelts for each passenger, and the driver will require each vehicle occupant to use seatbelts. Designated drivers must have a current and valid unrestricted driver s license and insurance. Designated drivers cannot receive monetary compensation, but can receive nonmonetary incentives such as points, excuses, etc. Designated drivers can be used for Kappa Delta-sponsored or co-sponsored functions only. Designated drivers can receive reimbursement for gasoline expenses. Designated drivers cannot be a specific group of people being singled out (i.e., new members only, only members under 21, sophomores only, etc.). Drivers need to be volunteers or selected by a random assignment. Drivers understand that they have undertaken additional personal liability for accepting this role as the designated driver. Kappa Delta expressly prohibits the use of Sober Sister, Designated Driver, or similartype programs for any non-kappa Delta related social activities. No Kappa Delta member or new member, voluntarily or involuntarily, shall be asked, volunteer and/or be required to sit by the phone, or otherwise be on call to pick up Kappa Delta members and/or their

4 guests while in attendance at any personal or non-kappa Delta social function (i.e., local clubs/establishments, private parties, fraternity events, philanthropy events, etc.). Members and new members may not participate in university or student organizationsponsored designated driver programs in which their participation is required by virtue of their Kappa Delta membership (i.e., Panhellenic, Greek Council, GAMMA, BACCHUS, etc). If individual members choose to participate in designated driver activities on their own accord, such participation cannot be forced, coerced, persuaded or required. Participation in such university-sponsored and/or approved programs is the personal choice and liability of the individual member and cannot be attributed to Kappa Delta Sorority and/or the local chapter. Designated-walker guidelines: The designated walker will not consume alcohol or illegal substances on the day she serves as a designated walker (at least 12 hours prior to her shift and during her shift). The chapter members will obey all state, local and university laws as to where they may walk and as to walking with open containers of alcohol. The chapter members will walk on well-lit, public walkways. There needs to be an acceptable designated walker/member ratio pre-determined by the chapter. Walkers understand that they have undertaken additional personal liability for accepting this role as the designated walker. The walker must have another sober walker with her at all times. Entrance IDs, wristbands and the bar The Entrance There will only be one entrance to a party. The entrance to the party shall serve two purposes: (1) to make sure all persons entering the party are either a member of Kappa Delta Sorority or on the guest list and (2) to check identification of individuals entering the party. At least one Kappa Delta officer must be at the entrance at all times. If the party involves another sponsoring organization that organization must provide a list of its active membership and guests and that list must be available at the entrance to the party. The guest and host list should be maintained on file by the vice president-standards for four years. Identification All persons shall have their IDs checked at the entrance to the party. Either a valid driver s license or two other picture IDs shall be considered sufficient identification. Wristbands Wristbands will be placed on individuals wrists at the entrance to the party and will only be issued to those of legal drinking age. No one will be permitted to possess or obtain any alcoholic beverages without wearing a wristband. A list of all those receiving wristbands and a separate list for those who are underage must be completed and maintained on file by the vice president-standards for four years after the function. The Bar There is to be a single bar area with designated servers who are of legal drinking age, are not Kappa Delta members, and are not consuming alcohol. No alcohol may be distributed from any other area of the facility. Designated servers will not continue to serve any persons who are visibly intoxicated. Procedures for BYOB parties Once a person of legal drinking age with alcohol has entered the party and obtained a wristband, she will immediately take her alcohol to the bar and exchange it for the proper amount and type of tickets (e.g., four beers for four tickets designated for that brand of beer). A person may only receive a beverage from the designated server (see above regarding qualifications for servers) in exchange for a ticket and may only receive one beverage at a time. Kappa Delta members must be responsible for monitoring the party to make sure that no one is drinking without a wristband, that no person is in possession of more than one beverage at a time, and that no one who is visibly intoxicated is being served. All non-alcoholic beverages must be in a can or bottle. There shall be no non-alcoholic beverages served from a punch bowl, pitcher or any type of open container at any BYOB party. Cash bar

5 Where the laws of the state in which the event is to be held permit a cash bar without requiring that the sponsoring organization hold a liquor license, a cash bar is the preferred option. Ending times All parties shall have a designated ending time. The bar will be closed no later than one (1) hour prior to the end of the event. All drinking will cease, and no persons may remove their beverages from the bar after the designated ending time. Security and sober monitors Professional security services shall be hired to enforce and maintain decorum at all events. Security personnel shall be given a copy of the Kappa Delta alcohol policy and requested to enforce it. Chapters will provide sober monitors at Kappa Delta-sponsored and co-sponsored events with alcohol. The chapter should designate an appropriate number of monitors for the event size. If the event is cosponsored, each host will have equal representation of sober monitors during the event. It will be the duty of the sober monitors to oversee that all Kappa Delta policies and procedures for events are followed throughout the event. Therefore, monitors are not allowed to consume any alcohol prior to, during the event and/or shift, if a rotation system is used. Monitors should be upperclassmen whenever possible, and all monitors shall receive training in their duties by the chapter risk management committee. See the current Risk Management Manual for a list of duties and guidelines for sober monitors. Extra precautionary option Where it is economically and logistically feasible, the area where any alcohol is served should be separate from the room where the event is taking place. Discrepancies In the event of any discrepancies between the Kappa Delta alcohol policy and university, city, state or federal laws or policies, the latter laws or policies will control, unless Kappa Delta rules and policies are more stringent, in which case Kappa Delta rules will prevail. Hazing Policy Kappa Delta does not condone hazing of any kind in any of her collegiate chapters. Kappa Delta is concerned about the human dignity and well-being of her new members and frowns upon any activity that is degrading. Kappa Delta does not permit immature action in new-member activities. Kappa Delta does not countenance anything unkind or any display of an undignified nature, either on campus or within her household. Hazing is defined as any activity, action taken or situation created, whether on or off sorority premises, that has the reasonable potential to produce mental, emotional or physical discomfort; embarrassment; harassment; or ridicule. Such action need not be maliciously intended in order to be hazing. Furthermore, hazing often occurs with consent of the victim and is strictly forbidden by sorority policy and law. Hazing activities and situations include, but are not limited to: scavenger hunts, treasure hunts or kidnaps; road trips or any other such activities carried on outside the confines of the chapter/meeting facility; providing and encouraging the consumption of alcoholic beverages; blindfolding to disorient or intimidate; engaging in public stunts and buffoonery such as the wearing of publicly conspicuous apparel; morally degrading or humiliating games and activities; paddling in any form; interrogations or verbal abuse; physical and/or psychological shocks; creation of excess fatigue; and any other activities, which are not consistent with sorority law or regulations and policies of the university.

6 The following penalties will be imposed in proven cases of hazing within KD chapters: Any new member who allows herself to be hazed will be subject to the deferral of her initiation. Any member who individually hazes or is aware of its occurrence will be subject to disciplinary action up to and including national probation. Any chapter which knowingly allows hazing to occur as an acceptable part of the new member education program will be subject to disciplinary action up to and including national probation. Stronger disciplinary action up to and including the loss of the chapter charter may be imposed by the National Council, if the situation warrants. Conspicuously Frivolous Public Behavior Regardless of whether such events involve hazing, chapters should avoid any activity that might attract negative public attention, such as a scavenger hunt (unless held inside the chapter house/facility) or the wearing of costumes around campus or in the community. In planning, it is important for chapters to think carefully about what the public perception of an activity might be, no matter how innocent the activity actually is. If you would like to report hazing activities, please call the hazing hotline at NOT-HAZE ( ). Internet Policy Personal websites As personal websites/blogs proliferate and become increasingly popular, Kappa Delta Sorority wishes to remind its members to use both caution and sensibility when deciding upon content for a personal site. Personal safety and good taste should be of utmost concern when revealing information about you, your habits and interests. Kappa Delta requires members with personal websites/blogs to provide a disclaimer statement indicating the web pages are not official and that the author is solely responsible for the content. Kappa Delta requires its members to follow our organizational policies pertaining to use of copyrights and trademarks. Kappa Delta Sorority owns trademarks for the name Kappa Delta, the letters K? and the crest, among other nicknames and symbols commonly used by and identifiers of Kappa Delta. As such, Kappa Delta is under a legal duty to protect the goodwill associated with its trademarks and has both right and obligation to ask for removal of objectionable/illegal content from websites/blogs if the name Kappa Delta or one if its registered trademarks is commercially used. Furthermore, Kappa Delta Sorority, as a private membership organization, has the right to set standards and require its members to follow these standards. Any member not meeting the expectations established can and will face appropriate disciplinary action. Electronic use and promotion of Kappa Delta s name and commercial endorsement Kappa Delta encourages its members to publish and communicate freely and openly on the World Wide Web and use social media when appropriate, but when doing so members should abide by our stated policies and guidelines, as any reference to Kappa Delta will reflect upon Kappa Delta s image, both positively and negatively. Members are reminded that website pages are public documents and have a potential audience of millions, mostly non-members. Kappa Delta Sorority owns trademarks on the name Kappa Delta, KD and the Kappa Delta crest, among other nicknames and symbols commonly used by and identifiers of Kappa Delta. These trademarks have acquired a secondary meaning and have engendered goodwill associated with the marks, which Kappa Delta must protect and maintain in order to preserve its intellectual property rights. Permission is granted to chapters and alumnae chapters for non-commercial use of Kappa Delta s copyrights and trademarks, but such permission may be revoked under intellectual property infringement law. Chapters should use the GIN System, a licensed third-party website development company, which is authorized to use the copyrights or trademarks of Kappa Delta. Authors of any website should have express permission from Kappa Delta Sorority or the owner of the trademark or copyright when using any trademark, logo or copyrighted material. When in doubt, contact Kappa Delta National Headquarters.

7 Photographs, drawings, video clips and sound clips may not be used on any website without the permission of the person who created them or who owns the rights. Every person in a photograph or video clip must sign a release giving permission. These releases shall be kept on file as long as photos or video clips remain on the website. Internet The Kappa Delta Internet shall be defined as the community on the World Wide Web established for the members of Kappa Delta Sorority, to disseminate information, share ideas and an opportunity for interactive participation. Collegiate chapter website is defined as the website that introduces a particular chapter of Kappa Delta Sorority members at a specific college or university and offers links to more specific information about that chapter and its activities. Alumnae chapter website is defined as the website that introduces a particular alumnae group of Kappa Delta members in a specific area and offers links to more specific information about that Kappa Delta group and its activities. The KD website is defined as the website established by the Kappa Delta National Headquarters to which collegiate and alumnae chapters are linking and that offers more specific information about national Kappa Delta and its activities. All collegiate and alumnae chapter websites shall be in good taste and conform to all Kappa Delta policies. All correct sorority terminology shall be used, such as alumnae (not alumni) and members, collegians, sisters or initiates when referring to initiated members (not actives). National Headquarters reserves the right to monitor and review such websites as necessary to ensure image consistency and adherence to Kappa Delta policies, but does not accept responsibility for the content of such websites. Each collegiate and alumnae chapter website shall provide a link to the official Kappa Delta Internet. Each collegiate and alumnae chapter website shall provide the official Kappa Delta address (kappadelta@kappadelta.org). The national organization desires all websites to be linked to the national Kappa Delta website; however, Kappa Delta reserves the right to remove them from the network should they be found to be in violation of the policies of Kappa Delta. All information provided on collegiate and alumnae chapter websites shall be kept as up-to-date as possible, checked at least once per week, and shall provide a date stamp on the website to indicate the date last modified and the author of the page. The address of the author is also encouraged. Each author of a collegiate or alumnae chapter website shall revise errors as promptly as possible if found after review by Kappa Delta Sorority. It is the author s responsibility to provide accurate and truthful information. All websites shall not include links to personal/commercial sites that are inconsistent with the rules. Websites shall not engage in product endorsements or other personal/commercial advertising unless approved in writing by national Kappa Delta. For safety and privacy concerns, members are cautioned about publishing personal information, such as addresses and telephone numbers, on the websites. Kappa Delta requires members with personal websites/blogs to provide a disclaimer statement indicating the web pages are not official and that the author is solely responsible for the content. Kappa Delta requires its members to follow organizational policies pertaining to use of copyrights and trademarks. Kappa Delta Sorority owns trademarks for the name Kappa Delta, letters KD and the crest. As such, Kappa Delta is under a legal duty to protect the goodwill associated with its trademarks and has both right and obligation to ask for removal of objectionable/illegal content from websites/blogs if the name Kappa Delta or one if its registered trademarks is used. Collegiate Chapter GIN Systems The GIN System is a web-based chapter tool used for internal communications. The partnership between GIN and Kappa Delta gives every collegiate chapter access to the GIN System, a chapter website, and a Facebook welcome tab. All collegiate chapter websites must follow the Internet policies outlined in the COHB. The private, webbased chapter tool, or GIN system, should be used for internal chapter business only. Examples of suitable chapter business include the posting of chapter calendars, the creation of sign-ups for events and T-shirts, the tracking of points and the sharing of files, such as committee reports and minutes. Officers should utilize the mass and text-messaging services to further inform members about chapter business. While the GIN system is private, attention and respect must be paid to content and communications. The GIN system shall be treated as any other material using the Kappa Delta trademarks. Kappa Delta is under a legal duty to protect the goodwill associated with its trademarks and has both right and obligation

8 to ask for removal of objectionable/illegal content. Communications that raise questions about risk management and chapter safety will also be handled accordingly. Facebook/MySpace/Twitter and all social networking equivalents Each Kappa Delta member is highly encouraged to become a fan of Kappa Delta s official Facebook pages (Kappa Delta Sorority (National Headquarters), Kappa Delta Foundation and the Confidence Coalition and become a follower of KappaDeltaHQ on Twitter. While participation in these communities falls within the above-stated guidelines, special attention must be given to the image portrayed. Is this an image that presents you in your best light as the talented, responsible, beautiful individual that you are? Do you reveal too much about yourself, creating a security risk? Are you breaking any laws? Would you want your parents or potential employers to see what you have displayed? Stories abound about personal websites and entries harming individual s health, welfare, academic, collegiate or professional careers. Kappa Delta, as along with universities, is taking punitive measures against inappropriate portrayals on the Internet. Kappa Delta encourages its members to use accounts as a communication tool and an efficient way to disseminate information. messages or attached files pertaining to Kappa Delta business should be in compliance with all Kappa Delta policies. messages and attached files shall not contain written words of Ritual or any references to ritualistic services. messages and attached files shall not contain any pictures or words that are in bad taste or obscene in nature, and profanity is prohibited. Requests and inquiries of an administrative nature should be directed to Kappa Delta National Headquarters. This includes such items as change of address, marriages, forms, labels, etc. Chat rooms Kappa Delta members are advised to enter into any public chat room with discretion. All discussions should comply with Kappa Delta policies. Problems and complaints should not be discussed with other chapters via online services, as they are not completely secure despite best efforts. Private chat rooms are password protected. Computer accounts and passwords that are assigned to individual members should not be shared with others, especially those who are not members of Kappa Delta Sorority. The written word of our Ritual or reference to any ritualistic service is forbidden in public and private chat rooms. Profanity, obscenity or words of pornographic nature are strictly forbidden in both public and private chat rooms. Impermissible uses Kappa Delta resources derived from the Kappa Delta Internet may only be used for sorority purposes and may not be used for any purpose that is illegal, immoral, unethical, dishonest, damaging to the reputation of Kappa Delta Sorority, inconsistent with the mission of Kappa Delta Sorority, or likely to subject Kappa Delta Sorority to liability in Kappa Delta Sorority s sole discretion. Impermissible uses include but are not limited to the following: Harassment Libel or slander Fraud or misrepresentation Unauthorized copying or transmission of copyright-protected items Use of Kappa Delta Sorority s trademarks, logos, insignia or copyrights without prior approval Unauthorized use of accounts or passwords assigned to others Posting or sending obscene, pornographic or offensive material Posting or sending political information or propaganda Material that casts the sorority in an unfavorable light, including, but not limited to, any materials deemed to associate the sorority with alcohol or illegal-substance use or to be sexist or demeaning to minorities or other persons Posting or sending material that does not comply with the mission or values of Kappa Delta sorority

9 Solicitation of alumnae for personal reasons or fundraising for personal community-service interests Sanctions As a private membership organization, Kappa Delta Sorority has the right to set standards and require its members, collegiate chapters and alumnae chapters to follow these standards. Any member not meeting the expectations established can and will face appropriate disciplinary action. Furthermore, violations by any Kappa Delta member, collegiate chapter or alumnae chapter of any guidelines, policy or impermissible use shall result in the loss of computing privileges within the Kappa Delta Internet and the revocation of a link to that particular member, collegiate chapter or alumnae chapter website. Members are also encouraged to abide by any campus Panhellenic rules, university policy and any and all applicable federal, state and local laws, especially those governing computer and telecommunication use, privacy and publicity rights and defamation.