credit union. What is Governance?

Transcription

1 Different Models of Credit Union Governance: Theory, Practice & Practical Approaches Michael Daigneault CEO Why This Webinar? Because you asked for it Namely, folks who attended my Governance session in Maui asked for a webinar on the different models of governance appropriate to credit unions. As such - let s talk about different models governance

2 What is Governance? What is Governance? To govern is to steer, to direct, and to influence or persuade from a position of authority. As such, governance deals with the legitimate distribution of authority throughout a system whether a country, a corporation or a credit union.

3 Introduction: The Problem: Not All Credit Union Governance Efforts Are As Effective As They Need To Be... Exceptional Responsible Functional Dysfunctional Copyright, 2014 Michael Daigneault & Quantum Governance L3C The Shift Perhaps one way of visualizing the work that has to be done is to help shift the quality of governance towards the Exceptional end of the overall governance & leadership spectrum. Number Of CU s Dysfunctional Functional Responsible Exceptional Quality of CU Governance & Leadership 2005, 2014 Michael G. Daigneault& Quantum Governance, L3C

4 What Are the Key Elements of Governance in a Credit Union? Federal & State Regulators/Examiners Credit Union Members Supervisory or Audit Committee Executive Committee Officers Chair Vice-Chair Treasurer Secretary CEO Senior Management Team Other Committees Task Forces Context The Governance Models 1. Operational/Working Models 2. Collective/Co-Operative Models 3. Parliamentary Models 4. Traditional (Nonprofit & Corporate) Models Three Contemporary Governance Models Policy Governance Model - John & Miriam Carver Governance as Leadership Model - Chait, Ryan & Taylor/Trower Executive Model - Coerver & Byers/Jan Masaoka

5 Some Vital Preliminaries The Co-operative Model The Parliamentary Model The Traditional Model The Co-operative Model The User-Owner Principle The User-Control Principle The User-Benefits Principle And In Addition

6 The Co-operative Model (Cont d) The Seven Co-operative Principles 1. Voluntary & Open Membership 2. Democratic Member Control 3. Member Economic Participation 4. Autonomy & Independence 5. Education Training & Information 6. Co-Operation Among Co-operatives 7. Concern For Community The International Co-operative Alliance is the apex organization for Co-operatives Worldwide The Parliamentary Model The Order Principle The Equality Principle The Justice Principle The Right of the Minority Principle Right of the Majority to Rule Principle

7 The Traditional Model The Public Trust/Stewardship Principle The Fiduciary Oversight/Accountability Principle The Complimentary Structure Principle The Differentiation of Responsibilities Principle The Fairness Principle The Parliamentary Model + The Traditional Model The Co-operative Model Focused Constructive Partnership Focused CEO/Staff Focused

8 The Governance Spectrum Focused Constructive Partnership Focused CEO/Staff Focused High High Authority Authority High Executive HighAuthority Executive Authority Focused The Ten Principles of the Policy Governance Model 1. Ownership: The board exists to act as the informed voice and agent of the owners, whether they are owners in a legal or moral sense. All owners are stakeholders, but not all stakeholders are owners, only those whose position in relation to an organization is equivalent to the position of shareholders in a for-profit-corporation. 2. Position of : The board is accountable to owners that the organization is successful. As such it is not advisory to staff but an active link in the chain of command. All authority in the staff organization and in components of the board flows from the board. 3. Holism: The authority of the board is held and used as a body. The board speaks with one voice in that instructions are expressed by the board as a whole. Individual board members have no authority to instruct staff. 4. Ends Policies: The board defines in writing its expectations about the intended effects to be produced, the intended recipients of those effects, and the intended worth (cost-benefit or priority) of the effects. These are Ends policies. All decisions made about effects, recipients, and worth are Ends decisions. All decisions about issues that do not fit the definition of Ends are means decisions. Hence in Policy Governance, means are simply not Ends.

9 Focused (Continued ) 5. Means Policies: The board defines in writing the job results, practices, delegation style, and discipline that make up its own job. These are board means decisions, categorized as Governance Process policies and -Management Delegation policies. 6. Executive Limitations Policies: The board defines in writing its expectations about the means of the operational organization. However, rather than prescribing board-chosen means -- which would enable the CEO to escape accountability for attaining Ends, these policies define limits on operational means, thereby placing boundaries on the authority granted to the CEO. In effect, the board describes those means that would be unacceptable even if they were to work. These are Executive Limitations policies. 7. Policy Sizes: The board decides its policies in each category first at the broadest, most inclusive level. It further defines each policy in descending levels of detail until reaching the level of detail at which it is willing to accept any reasonable interpretation by the applicable delegatee of its words thus far. Ends, Executive Limitations, Governance Process, and -Management Delegation polices are exhaustive in that they establish control over the entire organization, both board and staff. They replace, at the board level, more traditional documents such as mission statements, strategic plans and budgets. Focused (Continued ) 8. Clarity and Coherence of Delegation: The identification of any delegatee must be unambiguous as to authority and responsibility. No subparts of the board, such as committees or officers, can be given jobs that interfere with, duplicate, or obscure the job given to the CEO. 9. Any Reasonable Interpretation: More detailed decisions about Ends and operational means are delegated to the CEO if there is one. If there is no CEO, the board must delegate to two or more delegatees, avoiding overlapping expectations or causing confusion about the authority of various managers. In the case of board means, delegation is to the CGO unless part of the delegation is explicitly directed elsewhere, for example, to a committee. The delegatee has the right to use any reasonable interpretation of the applicable board policies. 10. Monitoring: The board must monitor organizational performance against previously stated Ends policies and Executive Limitations policies. Monitoring is for the purpose of discovering if the organization achieved a reasonable interpretation of these board policies. The board must therefore judge the CEO's interpretation for its reasonableness, and the data demonstrating the accomplishment of the interpretation. The ongoing monitoring of board's Ends and Executive Limitations policies constitutes the CEO's performance evaluation.

10 CEO/Staff Focused the executive director must be largely responsible for the board fulfilling its governance role. -- Jan Masaoka on the CompassPoint Model Weak vs. Strong s (this approach is designed for and particularly effective with weak boards ). s act to both govern and support the organization. Effective functioning of the is the responsibility of the CEO. should hold the CEO accountable for facilitating its own success. Constructive Partnership Focused Generative Thought The Governance as Leadership Model Strategic Thought Fiduciary Thought Fiduciary Strategic Generative

11 The Fiduciary Mode s core work: Ensure legal & regulatory compliance Ensure financial controls & overall accountability Conserve organization s resources, public stewardship for assets of the organization Regularly evaluate CEO & set success criteria Oversee operations & critical risk areas Monitor performance Evaluate results The Strategic Mode s core work: Scan internal & external environments. Review, modify & assist strategic plan/vision. Assess strategy performance via needs assessment, critical success factors, benchmarks, and competitive position. If necessary, recruit new leadership.

12 The Generative Mode s core work: Sees current challenges in new light. Perceives and frames better problems and opportunities. Asks key questions! Acknowledges organizations are not always logical or linear. Discovers strategies, priorities, & realities. Suspends the rules of logic to tap intuition and intellectual playfulness. Encourages robust discourse, not quick consensus.

13 Thank You!!! Let us know how we can help you and your colleagues succeed! -- Michael Michael G. Daigneault, CEO Quantum Governance, L3C Business Cell , Michael Daigneault & Quantum Governance, L3C 2012 Michael Daigneault and Quantum Governance, L3C Appendix Slides

14 10 Common Governance Challenges 1. Unclear Understanding of Roles & Responsibilities 2. Getting Stuck in One Primary Mode of Thought 3. Lack of Focus on Critical or Strategic Issues 4. Lack of Effective Leadership 5. Lack of Accountability 6. Lack of Rejuvenation 7. Lack of Engagement 8. Imbalance of Authority 9. Ineffective Meetings 10. Not Asking Hard Questions Which all IMPACT your ability to execute your MISSION! What are the Core Responsibilities of a CU of Directors?

15 Governance & Leadership Ethics & Financial Integrity Resource Development & Community Outreach Credit Union s Core Responsibilities Performance & Results Strategic Thinking & Planning CEO Mgmt. Support & Oversight Credit Union Governance: The Big Three... CEO Sup. Com. CEO Supervisory Committee