Health Information Technology

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1 Health Information Technology Associate of Applied Science: Health Information Technology ( ) Certificates: Medical Records Coding Specialist ( ) Release of Information Data Specialist ( ) Stephanie Vergne, MAEd, RHIA, CPC Program Coordinator/Professor Phone: (606) Shalena Jarvis, RHIT, CCS HIT Instructor Phone: (606)

2 Health Information Technology Program The Health Information Technology program is a 63 credit hour program leading to an Associate in Applied Science Degree. The HIT Associate Degree program is in Candidacy Status, pending accreditation review by the Commission on Accreditation for Health Informatics and Information Management Education (CAHIM). Medical Records Coding Specialist graduates are encouraged to sit for the American Health Information Management Association Certified Coding Associate (CCA) credential or the American Academy of Professional Coders' Certified Professional Coder (CPC) or Certified Professional Coder Hospital Outpatient (CPC-H) coding examinations. Students are required to achieve a minimum grade of C in all Health Information Technology courses, as well as the General Education courses. Role of the Health Information Technology Professional Health information technology professionals play a critical role in maintaining, collecting, and analyzing the data that doctors, nurses, and other health care providers rely on to deliver quality healthcare. They are experts in managing patient health information and medical records, determining budgets and implementing policies, administering computer information systems, and coding the diagnoses and procedures for health care services provided to patients. Degree graduates work in a multitude of settings throughout the healthcare industry including hospitals, physician offices, clinics, long-term care facilities, insurance companies, government agencies, and home care providers. Job Outlook The Bureau of Labor Statistics (BLS) states that employment in the health care industry is expected to grow much faster than the average. Employment of Registered Health Information Technicians (RHIT), the credential preferred by employers, is expected to increase by 20% through In addition, with the increasing use of electronic health records, RHIT s with a strong understanding of technology and computer software will be needed to complete the new responsibilities associated with electronic data management. With an associate s degree and credential based on skills, education, and interests some of the positions available are: Health Data Analyst Insurance Claims Analyst Records Technician Specialist Clinical Coding Specialist Physician Practice Manger Patient Information Coordinator Health Information Manager Health Information Supervisor Wage/Salary Information In 2010, the average earning nationally for graduates with an associate degree and acquired credentials (RHIT, CCA, CPC, and CPC-H) ranged between $25,000 and $50,000 annually (BIS). Go to and search by job title and zip code for current wage information.

3 Program Home Campus Hazard Community and Technical College, Hazard Campus. Program Admission The Health Information Technology Program is a selective admission program. The deadline to apply for the program is March 1 st of each spring term with start date of new students each fall term (new students begin in fall terms only). To be considered for admission into the HIT program, standard college admission guidelines should be followed as well as completion of the two pre-admission forms that are located on the HIT website. aspx Credentials Graduates will earn an Associates in Applied Science in Health Information Technology as well as earn the two embedded certificates: Medical Record Coding Specialist and Release of Information Data Specialist. Program Length The AAS in Health Information Technology degree can be completed in two years (4 semesters); however, any developmental courses needed or pre-requisites must be met prior to beginning the program. The two embedded certificates are available as an additional credentials upon graduating with the AAS degree. HIT classes must be taken in the semester being offered (as indicated on the program sheet) or you will have to wait 1 year to take/retake the classes if spaces are available. Program Cost Online program tuition is the same for both in-state and out-of-state students. Additional costs will be associated with practicum experience ( course). Students are responsible for transportation to practicum sites, professional liability insurance, drug screenings, background checks, immunizations, and books/materials. Please see the following website regarding tuition and fees: Academic Honesty From the KCTCS Student Code of Conduct, KCTCS faculty and Learners are bound by principles of truth and honesty that are recognized as fundamental for a community of teachers and scholars. The college expects Learners and faculty to honor, and faculty to enforce, these academic principles. The college affirms that it will not tolerate academic dishonesty including, but not limited to, violation of the academic rights of Learners (section 2.0) and Learner academic offenses and sanctions (section 2.3).

4 Health Information Technology (AAS) Pre-requisites: Any developmental courses, Computer literacy (CIT 105), Human Anatomy & Physiology I (BIO 137), and admission to the Health Information Technology Program required. Course Section/Number Course Title Credits Fall Term First Year Introduction to Health Information Technology 3 HIT 105 Pathophysiology/Pharmacology for Health Information Professionals 4 BIO 135 or- Human Anatomy & Physiology with lab or- 4 BIO 139 Human Anatomy & Physiology II MIT 103 or- CLA 131 or- AHS 115 Medical Terminology 3 Heritage/ Humanities 3 17 credit hours Spring Term First Year HIT 109 Clinical Classification I 4 HIT 110 Legal/Ethical Issues in Health Information 2 CIT 130 or- Productivity Software or- 3 OST 240 Integrated Software ENG 101 Writing I 3 COM 181 or- COM 252 Basic Public Speaking or- Introduction to Interpersonal Communication 3 15 credit hours Fall Term Second Year HIT 200 Information Systems in Healthcare 3 HIT 202 Clinical Classifications II 3 HIT 205 Performance Improvement in Health Information 3 ENG 102 Writing II 3 MAT 110 or- Applied Mathematics or- 3 MAT 150 College Algebra 15 credit hours Spring Term Second Year HIT 112 Reimbursement Methodologies 3 HIT 207 Clinical Classification Systems III 3 HIT 211 Health Care Management and Statistics 3 Clinical Practicum 4 PSY 110 or- General Psychology or- 3 SOC 101 Introduction to Sociology (Certificate course information can be found in the course catalog) 16 credit hours

5 Course Descriptions : Introduction to Health Information Technology Includes history, organization, financing and delivery of health care services within a variety of settings. Explores the roles of a health information professional, an introduction to legal aspects of insurance billing, and the role of the State Insurance Commission. Covers information on the generic components of the content, structure, collection, maintenance, and dissemination of health care data and how these components relate to record systems and documentation standards. HIT 105: Pathophysiology and Pharmacology for Health Information Professionals Provides an overview of pathophysiology content, review of disease terminology, and clinical presentation with the application of pharmacology to treat human diseases as it relates to the field of health information technology. HIT 109: Clinical Classification System I Applied current government-mandated diagnosis and procedure coding systems in a health care setting. HIT 110: Legal and Ethical Issues in Health Information Includes legal principles and issues that govern health information management and patient medical records. Covers ethical issues as they relate to the security and dissemination of patient health information and corporate compliance programs. HIT 112: Reimbursement Methodologies Introduces the uses of coded data and health information reimbursement and payment systems appropriate to all health care settings included managed care. Includes a history of major U.S. insurance developments. HIT 200: Information Systems in Healthcare Covers the concepts of computer technology related to the healthcare industry and the tools and techniques for collecting, storing, retrieving, and analyzing health care data. HIT 202: Clinical Classification Systems II Includes Current Procedural Terminology (CPT) coding system and the study of hospital based reimbursement issues. Uses a microcomputer and software to apply medical coding procedures. HIT 205: Performance Improvement in Health Information Examines principles of performance improvement as it relates to health information technology. Integrates data collection, analyses, evidence-based care, implementation of performance improvement processes, and examines regulatory, accrediting organization, and payer requirements including payment.

6 HIT 207: Clinical Classification Systems III Introduces the advanced application of clinical classification systems in the reimbursement for health care services and specialty systems such as RBRVS, OASIS, RUGs, Cancer Registry, etc. Reviews fraud, abuse, and regulatory agency requirements relating to coding and billing. HIT 211: Health Care Management and Statistics Introduces the principles of organization supervisor, leadership, motivation, and team building within the health information environment. Applies concepts of descriptive statistics, data validity, reliability, and the appropriate use and interpretation of applied health care statistics including the use, collection, arrangement, analysis, presentation and verification of health care data. : Clinical Practicum Introduces the student to the clinical practice of health information review, documentation, and supervision within a health information management (HIM) department. Observes and assists personnel in assigned areas of job responsibility within the HIM Department. Provides student with on site project. Exposes student to HIM roles in other departments (e.g., quality, COM, Cancer Registry, and compliance risk management).

7 CAHIIM Curriculum Requirements AHIMA 2011 Curriculum Competencies and Knowledge Clusters for Health Information Management (HIM) Education at the Associate Degree Level Program/Institution Name/City/State: Health Information Technology/Hazard Community & Technical College/Hazard/KY To use this template for CAHIIM accreditation purposes, please document the course or courses (in Column 3) by prefix and number, that contain the knowledge clusters listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). Note that each knowledge cluster contains the term and number corresponding to the New Version of Bloom s Taxonomy (see page 6 of this document). Where a knowledge cluster is specified at a higher taxonomy level, it is expected that the content will be introduced and reinforced in the curriculum, which in some cases may occur in more than one course in the program. When this occurs please list all courses that cover the knowledge cluster and that build toward entry-level competence. Please upload all program professional course syllabi in the CAS self-assessment online system when requested. Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) I. Domain: Health Data Management I.A. Subdomain: Health Data Structure, Content, and Standards 1. Collect and maintain health data (such as data elements, data sets, and databases). 2. Conduct analysis to ensure that documentation in the health record supports the diagnosis and reflects the patient s progress, clinical findings, and discharge status. 3. Apply policies and procedures to ensure the accuracy of health data. 4. Verify timeliness, completeness, accuracy, and appropriateness of data and data sources for patient care, management, billing reports, registries, a and/or databases. I.B. Subdomain: Healthcare Information Requirements and Standards Column 2 - Knowledge Clusters (Curricular Components) Health Data Structure, Content, and Standards Data versus information (Analyzing, 4) Health information media (such as paper, computer, web-based) (Analyzing, 4) Structure and use of health information (individual, comparative, aggregate) (Analyzing, 4) Health record data collection tools (forms, screens, etc.) (Analyzing, 4) Data sources (primary/secondary) (Analyzing, 4) Data storage and retrieval (Analyzing, 4) Healthcare data sets (such as OASIS, HEDIS, DEEDS, UHDDS) (Understanding, 2) Healthcare Information Requirements and Standards Type and content of health record (paper, electronic, computer-based, e-health-personal, Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). HIT 200 HIT 205 HIT 200 HIT 211

8 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). 1. Monitor and apply organization-wide health record documentation guidelines. 2. Apply policies and procedures to ensure organizational compliance with regulations and standards. 3. Maintain the accuracy and completeness of the patient record as defined by organizational policy and external regulations and standards. 4. Assist in preparing the organization for accreditation, licensing, and/or certification surveys. I.C. Subdomain: Clinical Classification Systems 1. Use and maintain electronic applications and work processes to support clinical classification and coding. 2. Apply diagnosis/procedure codes according to current nomenclature. 3. Ensure accuracy of diagnostic/procedural groupings such as DRG, MSDRG, APC, and so on. 4. Adhere to current regulations and established guidelines in code assignment. 5. Validate coding accuracy using clinical information found in the health record. 6. Use and maintain applications and processes to support other clinical classification and nomenclature systems (ex. DSM IV, SNOMED-CT). 7. Resolve discrepancies between coded data and supporting documentation. web-based) (Evaluating, 5) Health record documentation requirements (such as accreditation, certification, licensure) (Evaluating, 5) Data quality and integrity (Analyzing, 4) Clinical Classification Systems Classifications, taxonomies, nomenclatures, terminologies, and clinical vocabularies such as SNOMED-CT (Analyzing, 4) Principles and applications of coding systems (such as ICD, CPT, DSM) (Evaluating, 5) Diagnostic and procedural groupings (such as DRG, APC, RUGs) (Evaluating, 5) Case mix analysis and indexes (Analyzing, 4) Severity of illness systems (Analyzing, 4) Coding compliance strategies, auditing, and reporting (such as CCI, plans) (Evaluating, 5) Coding quality monitors and reporting (Evaluating, 5) HIT 105 HIT 109 HIT 112 HIT 202 HIT 207

9 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). I.D. Subdomain: Reimbursement Methodologies 1. Apply policies and procedures for the use of clinical data required in reimbursement and prospect payment systems (PPS) in healthcare delivery. 2. Apply policies and procedures to comply with the changing regulations among various payment system for healthcare services such as Medicare, Medicaid, managed care, and so forth. 3. Support accurate billing through coding, chargemaster, claims management, and bill reconciliation processes. 4. Use established guidelines to comply with reimbursement and reporting requirements such as the National Correct Coding Initiative. Reimbursement Methodologies Commercial, managed care and federal insurance plans (Analyzing, 4) Compliance strategies and reporting (Applying, 3) Payment methodologies and systems (such as capitation, prospective payment systems, RBRVS) (Analyzing, 4) Billing processes and procedures (such as claims, EOB, ABN, electronic data interchange) (Analyzing, 4) Chargemaster maintenance (Evaluating, 5) Regulatory guidelines (NCDs and QIOs) (3) Reimbursement monitoring and reporting (Evaluating, 5) HIT 112 HIT Compile patient data and perform data quality reviews to validate code assignment and compliance with reporting requirements, such as outpatient prospective payment systems. 6. Ensure accuracy of diagnostic/procedural grouping such as DRG, APC, and so on. II. Domain: Health Statistics, Biomedical Research, and Quality Management II.A. Subdomain: Healthcare Statistics and Research Healthcare Statistics and Research Indices, databases, and registries (Analyzing, 4) Vital statistics (Evaluating, 5) Healthcare statistics (Evaluating, 5) HIT 200 HIT 205 HIT 211

10 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). 1. Collect, maintain, and report data for clinical indices/databases/registries to meet specific organization needs such as medical research and disease registries. 2. Collect, organize, and present data for quality management, utilization management, risk management, and other related studies. 3. Comprehend basic descriptive, institutional, and healthcare vital statistics. Descriptive statistics (such as means, frequencies, ranges, percentiles, standard deviations) (Understanding, 2) Statistical applications with health care data (Applying, 3) Data selection, interpretation, and presentation (Evaluating, 5) Knowledge-based research techniques (such as library, MEDLINE, web-based)(evaluating, 5) II. Domain: Health Statistics, Biomedical Research, and Quality Management II.B. Subdomain: Quality Management and Performance Improvement 1. Abstract and report data for facility-wide quality management and performance improvement program 2. Analyze clinical data to identify trends that demo quality, safety, and effectiveness of healthcare. Quality Management and Performance Improvement Quality assessment and improvement (such as process, collection tools, data analysis, reporting techniques) (Applying, 3) Utilization management, risk management, and case management (Understanding, 2) Regulatory quality monitoring requirements (Applying, 3) Outcomes measures and monitoring (Applying, 3) HIT 205 HIT 211 III. Domain: Health Services Organization and Delivery III.A. Subdomain: Healthcare Delivery Systems 1. Apply current laws, accreditation, licensure, and certification standards related to health information initiatives from the national, state, local, and facility levels. Healthcare Delivery Systems Organization of healthcare delivery in the United States (Analyzing, 4) Healthcare organizations structure and operation (Analyzing, 4) External standards, regulations, and initiatives (such as licensure, certification, accreditation, HIPAA, ARRA) (Analyzing, 4) HIT 211

11 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). 22. Differentiate the roles of various providers and Healthca re providers and disciplines (Analyzing,4) disciplines throughout the continuum of healthcare a and respond to their information needs. III.B. Subdomain: Healthcare Privacy, Confidentiality, Legal, and Ethical Issues 1. Adhere to the legal and regulatory requirements related to the health information infrastructure. 2. Apply policies and procedures for access and disclosure of personal health information. 3. Release patient-specific data to authorized users 4. Maintain user access logs/systems to track access to and disclosure of identifiable patient data. 5. Apply and promote ethical standards of practice. Healthcare Privacy, Confidentiality, Legal, and Ethical Issues Legislative and regulatory processes (Applying, 3) Legal terminology (Applying, 3) Health information/record laws and regulations (such as retention, patient rights/advocacy, advanced directives, privacy) (Evaluating, 5) Confidentiality, privacy, and security policies, procedures, and monitoring (Evaluating, 5) Release of information policies and procedures (Evaluating, 5) Professional and practice-related ethical issues (Evaluating, 5) HIT 110 IV. Domain: Information Technology & Systems IV.A. Subdomain: Information and Communication Technologies 1. Use technology, including hardware and software to ensure data collection, storage, analysis, and reporting of information. 2. Use common software applications such as spreadsheets, databases, word processing, graphics, presentation, , and so on in the execution of work processes. Information Technology & Systems Computer concepts (hardware components, systems architectures, operating systems and languages, and software packages and tools) (Applying, 3) Communication and internet technologies (such as networks, intranet, standards) (Applying, 3) Common software applications (such as word processing, spreadsheet, database, graphics) (Applying, 3) Health information systems (such as administrative, patient registration, ADT, EHR, PHR, lab, radiology, pharmacy) (Analyzing, 4) HIT 200

12 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). 3. Use specialized software in the completion of Voice recognition technology (Applying, 3) HIM processes such as record tracking, release of Health information specialty systems (such as ROI, information, coding, grouping, registries, billing, coding, registries) (Evaluating, 5) quality improvement, and imaging. Application of systems and policies to health information systems and functions and health care 4. Apply policies and procedures to the use of data requests (Evaluating, 5) networks, including intranet and Internet application s, System acquisition and evaluation (Applying, 3) to facilitate the electronic health record (EHR), personal health record (PHR), public health, and other administrative applications. 5. Participate in the planning, design, selection, implementation, integration, testing, evaluation, and support for EHRs. d IV.B. Subdomain: Data, Information, and File Structures 1. Apply knowledge of database architecture and design (such as data dictionary) to meet departmental needs. HIT 200 IV.C. Subdomain: Data Storage and Retrieval 1. Use appropriate electronic or imaging technology for data/record storage. 2. Query and generate reports to facilitate information retrieval using appropriate software. 3. Apply retention and destruction policies for healthcare information. Date Storage and Retrieval Document archival, retrieval, and imaging systems (Analyzing, 4) Maintenance and monitoring of data storage systems (Analyzing, 4) HIT 205

13 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). IV.D. Subdomain: Data Security 1. Apply confidentiality and security measures to protect electronic health information. 2. Protect data integrity and validity using software or hardware technology. 3. Apply departmental and organizational data and information system security policies. 4. Use and summarize data compiled from audit trail and data quality monitoring programs. Data Security and Healthcare Information Systems System architecture and design (Applying, 3) Screen design (Analyzing, 4) Data retrieval and maintenance (Analyzing, 4) Data security concepts (Applying, 3) Data integrity concepts (Analyzing, 4) Data integrity and security processes and monitoring (Applying, 3) HIT 110 HIT 200 HIT 211 V. Domain: Organizational Resources V.A. Subdomain: Human Resources 1. Apply the fundamentals of team leadership. 2. Participate in and work in teams and committees. 3. Conduct orientation and training programs. 5. Monitor and report staffing levels and productivity standards for health information functions. 6. Use tools and techniques to monitor, report, and improve processes. 7. Comply with local, state, and federal labor regulations. Organizational Resources Roles and functions of teams and committees (Evaluating, 5) Teams/consensus building and committees (Analyzing, 4) Communication and interpersonal skills (Evaluating, 5) Team leadership concepts and techniques (Analyzing, 4) Orientation and training (such as content, delivery, media) (Evaluating, 5) Workflow and process monitors (Analyzing, 4) HIT 211 V.B. Subdomain: Financial and Resource Management 1. Make recommendations for items to include in budgets and contracts. 2. Monitor and order supplies needed for work processes. Financial and Resource Management Revenue cycle monitors (Analyzing, 4) Organizational plans and budgets (framework, levels, responsibilities, etc.) (Analyzing, 4) Resource allocation monitors (Analyzing, 4) HIT 112

14 Column 1 - HIM Associate Degree Entry-Level Competencies (Student Learning Outcomes) 3. Monitor coding and revenue cycle processes. 4. Recommend cost-saving and efficient means of achieving work processes and goals. 5. Contribute to work plans, policies, procedures, and resource requisitions in relation to job functions Column 2 - Knowledge Clusters (Curricular Components) Column 3 List the Course(s) Prefix and Number that contain each of the Knowledge Clusters as listed in Column 2 and those courses that address achievement of Entry-Level Competency for each Domain and Subdomain (Column 1). BIOMEDICAL SCIENCES Anatomy (Analyzing, 4) Physiology (Analyzing, 4) Medical Terminology (Analyzing, 4) Pathophysiology (Analyzing,4) Pharmacotherapy (Analyzing, 4) BIO 135 OR 137/139 BIO 135 OR 137/139 AHS 115 OR CLA 131 OR MIT 103 HIT 105 HIT 105 Bloom s Taxonomy: Revised Version 1 = Remembering: Can the student recall or remember the information? 2 = Understanding: Can the student explain ideas or concepts, and grasp the meaning of information? 3 = Applying: Can the student use the information in a new way? 4 = Analyzing: Can the student distinguish between the different parts, break down information, and infer to support conclusions? 5 = Evaluating: Can the student justify a stand or decision, or judge the value of?

15 Health Information Technology Program Book List: *Textbooks may change based upon new editions and course competency changes* Course Textbook Name/ISBN Publisher - U.S. Health System: Origins and Functions/ ISBN Cengage Learning - Documentation for Medical Records w/cd/ ISBN AHIMA HIT Pathophysiology for the Health Professions/ISBN Saunders-Elsevier HIT The Complete Diagnosis Coding Book/ISBN ICD-9-CM for Hospitals Vol 1, 2, 3/ISBN McGraw Hill Cengage HIT 110 HIT 112 HIT Fundamentals of Law for Health Informatics and Information Management/ISBN Understanding Health Insurance: A Guide to Billing and Reimbursement/ISBN Electronic Health Records: A Practical Guide for Professionals and Organizations/ISBN AHIMA Delmar/Cengage Learning AHIMA HIT The Complete Procedure Coding Book/ISBN CPT Professional Edition/ISBN ICD-9-CM for Hospitals Vol 1, 2, 3/ISBN McGraw Hill Cengage Cengage HIT 205 HIT 207 HIT Quality and Performance Improvement in Healthcare/ISBN You Code It! Abstracting Case Studies Practicum/ISBN ICD-9-CM for Hospitals Vol 1, 2, 3/ISBN CPT Professional Edition/ISBN Health Information Management Technology An Applied Approach/ISBN Health Information Management Technology: An Applied Approach/ISBN Case Studies in Health Information Management/ISBN Registered Health Information Technician (RHIT) Exam Preparation/ISBN AHIMA McGraw Hill Cengage Cengage AHIMA AHIMA Delmar AHIMA

16 Attendance Procedures This class is taught via the internet. Participation is required on all assignments/discussions. Courses will need to be checked for updates at least three times a week. You will need to read and study your assigned work on a daily basis and submit work by the due dates. All due dates will be posted on the course calendar and syllabus. Grading Procedures All scores are added and divided by the number of scores expected to be completed. The grading scale is as follows: A B C D 59.9 < E Points for each assignment and exam may vary. All points and grading information will be listed on course site and syllabus. You must earn a score of C or better in each course (including general education courses) to remain in the HIT program. Practicum Procedures The Health Information Technology program requires that all students submit to a background check and drug screen during the fall semester before registering for. If the background check and drug screening in not performed during the open window period, the student will not be permitted to continue with the course. Students will be notified of the deadline for submission during the fall semester before registration for. Hazard Community and Technical College (HCTC) Background Check and Drug Screening Procedure: Kentucky s Community and Technical Colleges and Schools (KCTCS) do not require students to obtain a background check or drug screen in order to participate in academic program; however, clinical affiliates may prohibit student participation without demonstrating successfully passing the background and drug screening. KCTCS Administrative Policy and Procedures, Section 6 at 6.9 KCTCS Criminal Background Check Policy for Allied Health and Nursing Students. Students will be required to have the background check and drug screening done prior to the enrollment of. The designated completion date will be provided by the Program Coordinator or faculty. The student is responsible for the cost of the background check and drug screen, which is paid directly to Verified Credentials. Students will be provided instructions on how to access Verified Credential s website and complete the process. The application for drug screen and procedure of collection of specimen by the vendor must be completed within the allotted time-frame specified by the HCTC Health Information Technology program. In the event of a positive screen or issues with the background check, the student will be notified by the Program Coordinator. Students who are ineligible for clinical experience will not be able to complete the required clinical practicum of the program and will therefore be ineligible to continue in the Health Information Technology program. The student is responsible for providing results of the background check and drug screen to the clinical site upon any request. Please note that if the clinical site uses the Verified Credentials system, the clinical site already has access to the student s information.

17 HCTC does not accept the responsibility for any student begin ineligible for course work, continued enrollment in the Health Information Technology program, or subsequent licensure for any reasons, including failure to pass a criminal background check or drug test. Student who provide false information regarding criminal offenses or drug use in any documents relating to their attendance at HCTC are subject to immediate dismissal. Failure to disclose correct information at any time also may be the basis for professional discipline and/or denial of licensure. Successful completion of a criminal background check and/or drug test does not insure eligibility for licensure or future employment. In addition to criminal background checks and drug screens, the student must have up-to-date immunization records. Some practicum sites may require a TB skin test. If asked, the student is responsible for providing the clinical site with a copy of up-to-date immunization records and/or TB skin test results. It is the responsibility of the student to schedule date/time for clinical site visits. Likewise, if the site visit has been scheduled and the student is unable to attend on the scheduled date/time, it is the student s responsibility to notify the clinical site supervisor and reschedule. One site visit will be required for each of the following facilities: 1) Acute Care or Critical Access, 2) Long Term Care, and 3) Outpatient Clinic. If the student is unable to attend any of the sites who have agreements with HCTC, or if the student is outside the service area, the student must contact the instructor to make other site visit arrangements. Due to the nature of the clinical site practicum the student is expected to follow HIPAA privacy rules. In addition, it is expected that the student will be professional in both appearance and behavior while observing at his/her clinical site. This includes, but not limited to, dress code policies and smoking policies. Students are expected to be courteous and adhere to the policies and procedures for the department, as well as the facility site. AHIMA Virtual Lab: To help bring experiential learning to the HIM academic experience, AHIMA developed the Virtual Laboratory an Internet-based, practical, participative, HIM and health information technology (HIT) work environment. Students can access and experience state-of-the-art software like the master patient index (MPI), encoders, electronic document management systems (EDMS), transcription and speech recognition, and other applications they ll regularly use in the working world. Lessons and activities designed specifically for the lab applications allow students to test their skills and decision-making ability without jeopardizing the privacy, security, or integrity of real medical records! Useful in the traditional classroom or through distance-learning, students will have their first encounter with, or brush up on, standard processes, identity management, identification and correction of medical records, preventing the creation of duplicate records, and more. The Lab is essential in preparing students for their on-site experiences. Here s how it works: Step 1: Your school enrolls in the Virtual Lab by submitting an enrollment application to AHIMA.

18 Step 2: When AHIMA receives the application with payment (check, PO, or credit card), an individual registration web page is created for your school, and orientation materials are sent to the school registrar. Step 3: The school registrar or instructor begins the user registration process by adding individual user names to the page, and then clicks a button to generate a registration for each new user (instructors and/or students). Step 4: Each VLab user receives a registration with a unique link, which they must click to continue their individual user registration. The s (users receive up to a total of 3 s to complete the registration process) direct them through the registration process, and a final registration informs them when their registration is complete. Step 5: User accounts are established in each of the lab applications upon completion of individual user registration. Step 6: Instructors select lessons and activities and provide them to their students to guide them through their use of the Virtual Lab. For more information on AHIMA Virtual Lab (including system requirements) go to the following website: Certification Why Get Certified? Whether you're just starting the journey or well on the path of a successful health information management (HIM) professional career, AHIMA certification in HIM, coding, healthcare privacy and security, or health data analysis is your guide to career enhancement, increased salary, and greater success in your chosen profession. AHIMA credentials are earned through a challenging program of examinations, education, and experience, and maintained through continuous review and education. For more information on why it is important to get certified go to: For more information on the available credentials please visit any of the following sites: AHIMA Code of Ethics: HIT Students are expected to adhere to the American Health Information Management Association Code of Ethics: _ _001166

19 STATEMENT OF UNDERSTANDING Student Name: Program: Health Information Technology College: Hazard Community and Technical College As a student of this program, I agree to the rules, regulations, policies and procedures as stated below. 1. The program requires a period of assigned, guided clinical experiences either in the college or other appropriate facility in the community. 2. These clinical experiences are assigned by the instructor for their educational value and thus no payment (wages) will be earned or expected. 3. It is understood I will be a student within the clinical facilities that affiliate with my college and will conduct myself accordingly. I will follow all required and published personnel policies, standards, philosophy, and procedures of these agencies. I will agree, at my own expense, to obtain all health screenings, immunizations, criminal background checks, and drug screenings as required by the affiliating agency. 4. I have been provided a copy of, read, and agree to adhere to the college s policies, rules, and regulations related to the program for which I am applying. 5. I understand that information regarding a patient or former patient is confidential and may be used only for clinical purposes within an educational setting according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA). 6. I understand the educational experiences and knowledge gained during the program do not entitle me to a job; however, if all educational objectives and licensure requirements are successfully attained, I will be qualified for a job in this occupation. 7. I understand any action on my part inconsistent with the above understandings may result in suspension of training. 8. I understand that I am liable for my own medical and hospitalization expenses. 9. I understand that I will be accountable for my own actions; therefore, I will carry a minimum $1,000,000/$3,000,000 (or a greater amount of as required by the Facility) limited professional liability insurance during the clinical phase of the program. I have read and understand each term above, and agree to abide by this statement of understanding. To be signed by legal guardian if applicant is a minor. Student Signature: Date: As the legal guardian of the student named above, I agree to the above conditions.

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