Ponderosa Townhome Association

Transcription

1 Revised August 2015 COLORADO PROPERTY MANAGEMENT GROUP, INC SOUTH PARKER ROAD, SUITE 105 AURORA, CO (Office) (Fax) 0

2 EMERGENCY NUMBERS Fire, Police, Ambulance Call 911 Non-emergency Aurora Police Call Gas Problems Call Xcel Electrical Problems Call Xcel Sewer, plumbing or roof leaks AFTER HOURS EMERGENCIES After 6 p.m. Monday Fridays, Weekends and holidays Property Management Call Property ext. 20 or 17 Call and press 7 for the on-call operator Colorado Property Management Group 2620 S. Parker Rds., Suite 105 Aurora, CO Office Fax AURORA LOCAL NUMBERS FOR REFERENCE Adams County Information Arapahoe County Information Aurora Animal Shelter Aurora History Museum Aurora Housing Authority Cable TV complaints Central Library Crisis Center Helpline Driver s License E. 4 th (Sable Blvd) E. Quincy (Parker Rd) Emission Tests Graffiti Hotline Hazardous Material/Chemical Tri County Health Landlord/tenant issues Neighborhood Support Poison control Center RTD Bus Information Senior Center of Aurora Social Services Arapahoe County Adams County Tickets/summons Zoning

3 Table of Contents Introduction and Overview... 4 Article I - General Information... 5 Section 1. Property Management... 5 Section 2. Change of Address and Ownership... 5 Section 3. Monthly Maintenance Fees... 5 Section 4. Collection Procedure... 5 Section 5. Insurance... 6 Section 6. Rentals... 6 Article II Section 1. Patios... 6 Bird Feeders... 6 Firewood... 6 Grills... 7 Hanging Plants... 7 Patio Furniture... 7 Shades... 7 Section 2. Children... 7 Section 3. Common Property... 7 a. Common Elements... 7 b. Mail Boxes... 8 c. Rocks and bark... 8 d. Trees... 8 Section 4. Emergencies... 8 Right of Entry... 8 Section 5. Exterior Additions or Modifications... 8 a. Air Conditioners... 8 b. Satellite Dish Guidelines... 9 Section 6. Home Businesses... 9 Section 7. Illegal Activities... 9 Section 8. Loitering/Soliciting... 9 Section 9. Maintenance and Repairs... 9 a. Air Conditioners... 9 b. Chimneys... 9 c. Doors & Windows... 9 d. Dryer Vents... 9 e. Garage... 9 f. Water Heaters g. Plumbing and Sewer h. Prevention of Water Damage Section 10. Motor Vehicles a. Car Washing b. Repairs c. Use Section 11. Noise

4 Section 12. Parking Section 13. Garages Section 14. Garage Sales Section 15. Personal Disputes Section 16. Pets Section 17. Signs Section 18. Trash a. Common Trash Receptacles b. Hazardous Material c. Large Trash Items Enforcement: Procedures and Fines Process and Penalties Owner Information Form Suggestions, Complaints, or Requests Form Architectural Request Form

5 WHEREAS, the Board of Directors of the Ponderosa Townhome Association desires to establish, adopt, and enforce the following of the Association, to be effective as of the below date, and of such date, to supersede all previously adopted by the Board. These rules are IN ADDITION to ordinances of the City of Aurora, County of Arapahoe, which provide for additional penalties. NOW, THEREFORE, effective as of this January 14, 2003, the Board hereby establishes, makes, and adopts the following provisions to be the of this Association. Introduction and Overview As an owner of a Ponderosa Townhome unit, you are a member of the Ponderosa Townhome Homeowners Association (HOA). The Association as a whole is responsible for operations of the Ponderosa Townhome development through a Board of Directors and is dedicated to the safety and welfare of the residents as well as the protection of the owners investments and property values. The Board of Directors is made up of five elected Ponderosa Townhome owners who volunteer time to be on the Board and work with a contracted Property Management Company. Your monthly HOA maintenance assessment is applied towards the maintenance and operation of the property. The Ponderosa Townhome By-Laws and Condominium Declarations include covenants, rules, and regulations to facilitate the operation of the property. In accordance with both the By-Laws and the Declarations, the Board of Directors may adopt supplemental rules and regulations as well as establish, make and enforce compliance with the rules and regulations. Through the years, the Ponderosa Townhome Board of Directors has established a list of rules and regulations that support the HOA s covenants and protect the owners property. These rules were developed with input from Ponderosa Townhome residents as well as historical violations by owners and/or tenants. Based on the Condominium Declarations for Ponderosa Townhome Condominiums, the Board has the power to commence a court action to enforce the rules and any penalties that are assessed. It is the responsibility of each owner to abide by the. Your considerate adherence to the rules will keep Ponderosa Townhome a pleasant and safe community for us all. 4

6 Article I - General Information Section 1. Property Management The Association contracts with a Property Management Company to manage the day-to-day operations of the development and enforce the. Please report any problems, maintenance issues, or violations of the rules and regulations directly to the Property Management Company. The HOA holds regular meetings with a representative of the Property Management Company to oversee the operation of the property. These meetings include a Homeowner s Forum to provide the owners an opportunity to discuss any issues or questions. Please note that any questions in relation to the property can be addressed directly to the Property Management Company at any time. Section 2. Change of Address and Ownership It is a requirement of the Covenants for each owner to keep the Property Management Company notified of the owner s current mailing address. Owner information, including change of address, may be submitted by filling out the Owner Information Form found at the back of this document. Please make a copy of this form and use it for any updates. Verbal notices cannot be accepted. Each owner purchasing or selling his unit should have their realtor or title company request a Status Letter or Transfer Letter from the Property Manager to determine the status of the property account. Such a letter is considered conclusive evidence of account payments. This letter ensures that each buyer/seller is receiving all credits due. A minimum of 72 hours notice to the Property Management Company is required. Section 3. Monthly Maintenance Fees Each owner is responsible for the payment of his/her monthly maintenance assessment regardless of whether or not a bill is received from the Association. Payment of the monthly fee is a responsibility imposed on all owners by the Covenants. The Association books are kept on a monthly basis. Should you have any questions at any time about your account please feel free to call the Property Management Company. All monthly assessments are due on the first of each month. To assure assignment to the proper account, please include your Ponderosa Townhome address and unit number on the check submitted with the payment coupon. Section 4. Collection Procedure The monthly assessments are due by the first of each month. If the monthly assessment is not paid by the 15 th of the month it is due, a Late Notice will be mailed. A fifteen (15) dollar late charge and an interest charge of 10% per annum will be assessed on the first day of the following month and the first of every month thereafter until the account is paid in full. Additionally, all incurred expenses, including but not limited to attorney and collection fees, will be assessed as incurred. Forty-six (46) days past the due date, a First Warning (Intent to Lien) notice will be mailed. Sixty (60) days past the due date, a Second Warning notice will be mailed. Seventy-six (76) days past due, a Final Warning notice will be mailed. If in ten (10) days we have not received payment or have not heard from you, the account will be turned over to the Association s attorney for filing of lien and collection. 5

7 Section 5. Insurance The Association carries a Master Insurance Policy, which, in general, covers the Association s risk for damages to the common elements and common area of the Association s property. Owners are personally responsible for damage and loss to their own personal property and improvements within their own unit. Each owner, therefore, is strongly encouraged to carry an insurance policy such as an apartment unit owner s policy or common interest ownership unit owner s policy more commonly known as an H.O.-6 to cover the risk of the unit owner s loss. The policy should cover not only the risk the owner may have regarding the owner s personal property, liability coverage, unit, and improvements but also cover the risk the owner may have for payment of the deductible portion of the Association s Master Insurance Policy. If the owner is responsible for a claim that arises out of injury or damages caused by the unit owner, the owner s lessee, family member, guest, purchaser under a real estate contract, or other similar person, the owner will be held responsible for the deductible portion of the Association s Master Insurance Policy. All unit owners are hereby advised that claims on the Association s Master Insurance Policy will not be submitted unless the total damage repair or other loss is estimated to be in excess of $2, The Association s Master Insurance Policy deductible at the time of this writing is $1,000.00, which can change depending on existing circumstances. The Association s Board will determine if a loss is to be submitted under the Association s Master Insurance Policy. In instances where the Association pays for a loss, whether or not in excess of $2,500.00, and where the Association s Board determines that the cause of the loss is the unit owner or one of the persons for which the unit owner is responsible, then the unit owner shall pay the Association the amount for the Association s loss. If the amount of the loss in not reimbursed to the Association within thirty (30) days of notice to the unit owner, the amount of the loss shall be considered a delinquent assessment under the Association s Declaration and will be collected in accordance with the assessment collection procedure established. If your lender needs an insurance certificate for the Association building coverage, it should be ordered through the Association s insurance agent. Call the Property Management Company for the name and telephone number of the insurance agent. Section 6. Rentals A copy of the lease agreement for any rented unit must be provided to the Property Management Company within ten days of execution. The lease should clearly state that the tenants are subject to the rules and regulations of the Association. Any failure by the tenant to abide by the rules and regulations shall be considered default under the lease. It is the owner s responsibility to provide a copy of the to their tenants. Owners will be held responsible for the actions of their tenants including fines for violations of rules and regulations and any damages to the Association property. Please note that business communication from the Association will be directed to the owner rather than the tenant. General information such as a notification of maintenance work will be directed to the tenant or the owner (or both). The owner should forward any relevant information to the tenant when appropriate. Article II - Section 1. Patios Patios must be neat and clean in appearance. Patios must be maintained in a presentable manner and may not be used for storage of building materials or any objects that extend beyond the confines of the patio. Bird Feeders Bird Feeders are not allowed. The feeders attract squirrels and birds (such as pigeons) that are extremely destructive to the property. Firewood Firewood may be kept on the patio provided it is neatly stacked and the amount is not excessive (should not be visible above the fence). 6

8 Grills Based on safety and insurance requirements, charcoal fueled grills are not allowed in the complex or to be stored on the patio. Gas and electric grills are allowed but need to be used cautiously. Any damage caused by a grill will be the responsibility of the homeowner. Hanging Plants Live, healthy plants may be hung on the patio during the summer months. Patio Furniture Standard patio furniture in good condition is allowed. It is the Board s discretion as to what constitutes patio furniture. Shades Shades - exterior shades of any kind are not allowed unless approved in writing by the Board. All shades must be rolled up when not in use. Section 2. Children a. All children 18 years old and younger must be closely supervised at all times. Children are not allowed to be left unattended outside of your unit. All toys, children s play articles, etc. must be picked up after each use. b. Owners and occupants are responsible for any damage done by children to building exteriors, grounds, landscaping, and common areas. Children shall at all times avoid unnecessary noise that may disturb other residents. Section 3. Common Property a. Common Elements 1) Common elements such as sidewalks, driveways, stairways, entryways, and passageways shall not be obstructed or used by anyone for any other purpose other than ingress and egress from the units. These areas must be kept clear to allow emergency access if needed. 2) No personal articles shall be placed on or in any of the general common elements except for those items that are the common property of all of the unit owners. The Association assumes no responsibility for, nor shall it be liable for, any loss or damage to articles left or stored in any common areas or storage areas. If item(s) are not removed, they will be disposed of without further notice. 3) Each unit owner is responsible for the acts of their family, tenants, and/or guests. Any damage to the general common property caused by the owner, their family, tenants, or guests shall be repaired at the expense of the owner. 4) Water is paid by the Association. Washing of vehicles is strictly prohibited. 5) Soliciting is strictly forbidden. 6) Permission from the Board of Directors is needed before planting flowers, plants, gardens, or other shrubbery in common landscaped areas. 7

9 7) No owner or occupant shall allow trash, garbage cans, supplies, or other articles to be placed in entry areas or behind garages. b. Mail Boxes 1) Tampering with the mailboxes is a Federal offense and will be reported to the Federal authorities. 2) Lost keys are the responsibility of the owner. If a key is lost, the lock will need to be replaced. The existing lock can be removed when the postal carrier has the door open or it can be removed by a qualified locksmith. c. Rocks and bark Rocks and bark are placed on the property for landscaping and drainage purposes. When they are in any way placed, thrown, or kicked into the lawn areas, they cause costly damage to maintenance equipment. Owners will be responsible for any damages caused by rocks or bark purposely removed from the rock and bark beds. d. Trees Trees on the Ponderosa property are common property and are regularly maintained. Owners are responsible for any tree damage caused by their tenants, guests, family, or pets. Section 4. Emergencies Any emergency such as a fire, burglary, theft, attack, or harassment must be reported to the proper authorities. Please dial 911 and give the operator your name, location, (address and description) and details regarding the problem. All owners and residents are responsible for helping to protect the residents and the property. Any maintenance emergency such as structural damage, questions regarding plumbing or sewage responsibilities, or any other property issue must be directed to the Property Management Company. Right of Entry The Association s Condominium Declaration states that each unit owner or resident shall grant the right of entry to the management company or to any other person authorized by the Board in case of an emergency originating in or threatening a condominium unit, whether the owner or resident is present or not. If the owner or resident is not available to provide entry during an emergency, a locksmith will be called to gain entry. The owner may be responsible for the cost. Section 5. Exterior Additions or Modifications No exterior additions or alterations to any building or changes in fences, walls, or other structures shall be commenced, erected, or maintained. No work of any kind shall be done upon the exterior building walls or grounds without the express written consent of the Board of Directors. A homeowner installing anything that causes damage to the exterior of the building or structure (for example, structural damage, puncture of siding, or paint damage) will be billed for all repairs. No owner, resident, or lessee shall install wiring for electrical or telephone installation or for any other purpose. Nor shall any television, radio, or satellite antennas, machines, or air conditioning units be installed on the exterior of the project, or that protrude through the walls or the roof of the building, except when expressly authorized in writing by the Board of Directors. Any requests for additions or modifications must be submitted in writing to the Board of Directors by using the Architectural Request form. (Copy of form is enclosed) a. Air Conditioners Window air conditioner units or window fans that protrude past the window screens are not allowed. 8

10 b. Satellite Dish Guidelines 1) All satellite installations must have the prior written approval of the Board of Directors before installation. A formal request with a diagram of the proposed installation position must be submitted to the Board for review and approval. 2) The Association recommends the eighteen- (18) inch or smaller sized dishes. 3) Due to landscape growth, the Association will not guarantee a continual line of sight for the reception of a signal. Section 6. Home Businesses No business activity which increases vehicular or pedestrian traffic in the area, or in any respect causes inconvenience to other Members, in any way changes the essential residential character of the area, or violates the local zoning restrictions shall be conducted upon, in front of, or in connection with any lot. This is not intended to restrict a Member from maintaining a business office in the residence so long as the above conditions are met. No exclusion or inclusion shall deny the right of the Board to take action if any use of the lot results in interference with the normal residential purpose of the Association. Section 7. Illegal Activities Ponderosa Townhome has no tolerance for illegal activities of any kind. Please call the Aurora Police immediately if you are witness to any illegal activity. All owners and residents are responsible for the welfare and safety of the property. Section 8. Loitering/Soliciting No loitering, soliciting, or posting of handbills is allowed on the Ponderosa Townhome property without written authorization from the Board of Directors. Section 9. Maintenance and Repairs a. Air Conditioners Owners are responsible for the maintenance and repair of their air conditioning unit. b. Chimneys Chimney flues can pose a fire hazard if they are not cleaned regularly. Please obtain an authorized chimney cleaner to service your chimney. c. Doors & Windows Each owner is responsible for maintenance of all unit doors, doorframes, thresholds, windows, and screens. Fines and assessments for repair can and will be levied against the homeowner if these items are not maintained. No changes can be made to the door. If the door is replaced, it must be replaced with the same type of door, with the original color and trim work. New exterior screen and storm doors must be submitted to the Board of Directors for prior approval. d. Dryer Vents Dryer vents accumulate lint and become a fire hazard. Owners are responsible for dryer vent cleaning on a regular basis. e. Garage Owners are responsible for damages and repairs of their garage door, garage door opener, and for any damage to the garage (external or internal) that may occur. 9

11 f. Water Heaters Owners are responsible for damages and repairs. g. Plumbing and Sewer All repairs to any plumbing and adjoining fixtures, leaks, sewer backups, and slow drain problems within the property of a unit are the responsibility of the unit owner. All common pipes are the responsibility of the Association. The majority of plumbing maintenance is generally specific to a unit, rather than a common pipe. For any plumbing problems, the owner should call a licensed plumber to isolate the cause. If the problem is within the unit, the owner is responsible for the costs of repair. If the problem is determined to be a common pipe and it is during regular business hours, the plumber should call the Property Management Company and inform them of the problem before any repairs are made. Approval and arrangements will be made to directly bill the Association through the Property Management Company. If the problem is determined to be a common pipe and it is an emergency outside of normal business hours, the repair should be completed. At the time of the repair, leave a voic message for the Property Management Company. On the next business day, forward the plumber s written documentation (identifying the repairs on the common pipes) to the Property Management Company. For documented common pipe repair, the owner will be reimbursed by the Association if payment was made to the plumber. Otherwise, arrangements will be made by the Property Management Company to pay the plumbing contractor directly. In some cases, it will be necessary to shut the water off to an entire building before repairs can be made. The Property Management Company should be informed and a 24-hour notice to all residents of the building will be given before the shut off. If the problem is such that a 24-hour delay is not possible, an attempt to notify all residents must be made. Any further questions should be directed to the Property Management Company. h. Prevention of Water Damage Proper precautions should be used to avoid water damage from faulty hoses on washing machines or dishwashers. It is recommended that the water supply is turned off when not in use and that the hoses are replaced regularly. The use of metal clad hoses is suggested. Owners are responsible for maintaining the heat in their unit to a temperature sufficient to prevent freezing of the plumbing, whether the unit is occupied or not. Section 10. Motor Vehicles a. Car Washing Car washing is not permitted in the community. Exterior water faucets are not intended for resident s use, nor should residents use a hose connected to the inside of a condominium unit. b. Repairs Most mechanical repair work is prohibited. This includes work on engines, transmissions, or changing and draining antifreeze or motor oil. Minor automotive repairs such as changing a tire or a battery, is allowed if the repair can be completed within one hour and no damage or permanent staining of the parking lot occurs. No hazardous material including, but not limited to motor oil, antifreeze, and brake fluid should be allowed to drain onto the parking lot. 10

12 c. Use The use of motor vehicles (exclusive of maintenance equipment used by an Association contractor) is strictly forbidden on sod and sidewalks. Violators will be billed for necessary repairs. Section 11. Noise All owners, occupants, and guests shall exercise reasonable care to avoid making loud, disturbing, or objectionable noises. This includes elevated voices, musical instruments, radios, television sets, amplifiers and any other instrument or device that may disturb occupants of other units. Occasional occurrences should be discussed and resolved among owners. In cases of extreme disturbances, the Aurora Police should be called at the time of the disturbance and a written violation notice should be sent to the Property Management Company. Quiet hours will be observed from 10 p.m. to 7 a.m. Noise is one of the most common complaints and can have a very negative effect on many residents. Please show consideration for your neighbors. Section 12. Parking 1. All vehicles associated with each unit must be registered with the management company. Once the Vehicle Registration Form is received by the management company, the homeowner will receive a parking permit for each vehicle registered. The parking permit associated with each registered vehicle must be placed on the driver s side of the vehicle in either the front or back windshields. Each unit is entitled to park ONE vehicle registered with that code in the common parking spaces at any time. There are six designated visitor parking spaces. These spaces are for the use of visitors ONLY at all times. Visitors are allowed to utilize the visitor spaces for up to 48 hours. Unauthorized vehicles in visitor parking will be ticketed and given 24 hours to remove the vehicle. After the 24 hour period, if the vehicle remains, it will be towed at the owner s expense. In addition to towing of vehicles in violation, the following fine schedule will apply to all vehicle owners in violation of the above rules: 1 st violation a warning will be issued 2 nd violation - $100 fine 3 rd violation - $200 fine and revocation of vehicle registration Subsequent violations - $300 each occurrence 2. Any vehicle parked in the reserved spaces without a permit will be subject to an immediate tow at the owner s expense 3. Parking in fire lanes is prohibited. Vehicles parked in fire lanes will be towed immediately without notice, at the owner s expense. 4. A vehicle parked in a non-designated area that blocks a garage or other vehicles will be towed immediately without notice, at the owner s expense. 5. No commercial vehicles, campers, trailers, boats, RV s or trucks over ¾ ton shall be stored or parked in the common parking area. 6. The owners of vehicles parked in common areas are responsible for damage to asphalt such as oil leaks, etc. 7. Owners will be responsible for the legal parking of their renters, guests and family members. 11

13 8. Vehicles that are inoperable such as flat tire, wrecked, etc. will be ticketed and given 24 hours to correct the violation. If the violation is not remedied within 24 hours, the vehicle will be towed at the owner s expense. 9. Vehicles whose plates are expired or missing will be considered abandoned and will be ticketed and given 24 hours to correct the violation. If the violation is not remedied within 24 hours, the vehicle will be towed at the owner s expense. 10. Retrieval, storage and towing costs will be the responsibility of the vehicle owner. 11. Vehicles that have been stored for 7 days or more and have not left the property will be considered abandoned and will be ticketed and given 24 hours to remove the vehicle. If the vehicle is not removed within the designated 24 hours, it will be towed at the owner s expense. It is the intention of the rules to eliminate the moving of vehicles from space to space to avoid violations or towing. The speed limit within the community is 10 m.p.h. Section 13. Garages The garages are provided for parking and sheltering vehicles. They are not to be used primarily for storage purposes. Garage doors must be kept closed at all times, except during ingress and egress. Section 14. Garage Sales Per City of Aurora Ordinance, the entire property is allowed to have only four garage/estate sales per year. This does not mean that each individual unit is allowed to have four garage sales; this means that all the units at Ponderosa put together may have no more than four garage sales. If you are interested in having a garage sale, you must first contact the property manager for prior approval. Other people may also be interested in having a garage sale and if you combined your sales you will not be in violation of the City Ordinance. Section 15. Personal Disputes The resolution of any personal disputes between any owners, residents, or guests is the responsibility of the owners and/or residents. The Association is not responsible, nor are they certified or authorized to provide personal services. In extreme cases, it is recommended that the Aurora Police be notified. Section 16. Pets The City of Aurora has specific ordinances regarding pets that must be observed: 1) Pets must be kept on a leash at all times. 2) Pets must be in the owner s control at all times. 3) Pets must not be permitted to attack, bite or harm people or other animals. 4) Residents are responsible for picking up their pet s waste immediately and disposing it in an appropriate trash receptacle. Violations of these rules should always be called into the City of Aurora Animal Control Unit. Additionally, violations should be submitted to the Property Management Company. In addition, Ponderosa Townhome has established the following rules and regulations: 1) Residents are allowed one (1) domestic household pet, no larger than 25 pounds when fully grown. (Any pets that resided at Ponderosa Townhome before March 1, 2003 are grandfathered.) 12

14 2) Pets may not be tied-up to stairs, trees, signs, doors or any other stationary object or confined unattended on the patios. 3) Owners are responsible for any damage caused by a pet to any Ponderosa property. Pets are a wonderful addition to our lives, but if they are not kept responsibly, they become a nuisance to our neighbors and community. Please help maintain a healthy, peaceful, and safe environment for our community. Section 17. Signs You may not install any signs, poles, or stakes at any time in the grass or any common property areas. This is to avoid damage to sprinkler systems and to allow efficient maintenance of the common area. You may not install a sign in any way to the exterior of any unit or building except as noted below. Professionally lettered Rental, For Sale or Sold signs: No sign of any kind shall be displayed for public view on any unit; however, ONE FOR SALE, FOR RENT or SOLD sign may be displayed on a window or in front of the unit only. The SOLD sign may be displayed on a window or in front of the unit indicating that the unit has been sold for a period of two weeks after closing. Signs may not be larger than 2 ½ feet by 2 ½ feet in size. Section 18. Trash a. Common Trash Receptacles All trash shall be deposited inside the common trash receptacles provided by the Association. To avoid trash from blowing throughout the community please keep all bags securely tied. Trash may not be left outside of unit doors. All trash should remain inside the unit until it is taken directly to a trash receptacle. Depositing trash from another location (such as a job site or another property) is not allowed. b. Hazardous Material No hazardous materials such as, but not limited to, motor oil, paint, or gasoline are to be deposited in the trash receptacles or to be stored in your unit or garage. This is a City of Aurora Ordinance and violators will be responsible for any fines or fees incurred by the Association. c. Large Trash Items Owners are individually responsible for the disposal of their own large boxes, furniture, Christmas trees, car parts, or other articles that will not fit in the trash receptacles. Heavy items and furniture shall not be deposited in or along side the trash dumpsters. Owners of any such large or heavy articles left at the dumpster areas will be responsible for the cost of removing such articles. 13

15 Enforcement: Procedures and Fines Complaints of any violations must be submitted to the Property Management Company in writing. Please include: 1) Date, time, and place of the violation 2) A full description of the violation 3) The name and address of the violator 4) Your name and address No action will be taken without a written complaint. Depending on the issue and severity, either the Property Manager and/or the Board of Directors will review the complaint for legitimacy and see that the appropriate action is taken. Penalties for violation of a local, city, county, state or federal ordinances or laws may be enforced by that government agency in addition to any fines pursued by the Association. Process and Penalties The First Offense results in a written warning. The owner is given an opportunity to remedy the violation. The Second Offense for the same violation results in a written notification, with an opportunity for a hearing and the potential of a $50.00 fine. The Third Offense for the same violation results in a written notification, an opportunity for a hearing, possible legal action, and the potential of a $ fine. The Fourth (and subsequent) Offense(s) for the same violation may result in the initiation of legal action. If the violation is a continuing one, the Board may assess additional fines not to exceed $ for each subsequent offense. Upon finding a violation of documented rules and regulations, any costs associated with any of these violations will be assessed to the owner s account. Unpaid fines may result in a lien to the owner s property. In addition, upon finding a violation of documented rules and regulations, the Board shall have power to suspend the voting rights of the owner. 14

16 Owner Information Form The information requested on this form is necessary in the case of an emergency regarding your condominium unit or garage. Please print or type all sections of this form and return it to the Property Management Company. Ponderosa Townhomes Condominium Homeowners Association Name: Address: Mailing Address: (if different from above) Home phone: Cell phone: Work phone: Pager: Lending Institution or Mortgage Company Information Company Name: Address: Phone: Loan Number: (optional) Fax: Social Security: (optional) Homeowner s Insurance Information Optional Insurance Company s Name: Policy Number: Homeowner Emergency Contact Information (someone who does not live with you) Name: Home Phone: Cell Phone: Work Phone: Pager: Renter Information (Required Information) Renter s Name: Home phone: Cell Phone: Work Phone: Pager: 15

17 Suggestions, Complaints, or Requests Form PONDEROSA TOWNHOME CONDOMINIUM C/O THE COLORADO PROPERTY MANAGEMENT GROUP 2620 S PARKER ROAD SUITE 105, AURORA, CO Phone: Fax: Please mail or fax to Colorado Property Management Group DATE: NAME: ADDRESS: PHONE: DAY CELL PHONE: EVE: PAGER: Your suggestion/complaint/request (PLEASE GIVE A DETAIL DESCRIPTION): Your solution or suggestion: 16

18 Architectural Request Form 17