YWCA Scotland (A Company Limited by Guarantee) Report and Financial Statements. For the Year Ended. 31 March 2015

Transcription

1 (A Company Limited by Guarantee) Report and Financial Statements For the Year Ended 31 March 2015 Company Number: SC Charity Number: SC034132

2 Report and Financial Statements For the Year Ended 31st March 2015 Contents Pages Reference and Administrative information 2 Report of the Directors 3 5 Report of the Independent Examiner 6 Accounting Policies 7 Statement of Financial Activities (including Income & Expenditure Account) 8-9 Balance Sheet 10 Notes to the Financial Statements

3 Reference and Administrative Information Company registration: Charity registration: Registered office and principal office address: SC Company Limited by Guarantee SC Scottish Charity Princes House 5 Shandwick Place Edinburgh EH2 4RG Directors: The following served as directors during the year: Laurie Gayle Gemma Statham Jenni Lloyd-McCulloch Sarah Farrier (appointed ) Sara Dominguez (appointed ) Also serving in the year: Deborah Cook (resigned ) Heather Stirton (resigned ) Talat Yaqoob (resigned ) Sylvia Douglas (appointed , resigned ) Bankers: Independent Examiner: Solicitors: Unity Trust Nine Brindley Place Birmingham B1 2HB Stanley Wynd ACIS FCIE Bonnington Mill 72 Newhaven Road Edinburgh EH6 5QG Murray Beith Murray 3 Glenfinlas Street Edinburgh EH3 6AQ Investment Managers: Brewin Dolphin Sixth Floor Atria One 144 Morrison Street Edinburgh EH3 8EX - 2 -

4 Report of the Directors For the Year Ended 31 March 2015 The Trustees present their report and the financial statements of the charity for the year ended 31 March The Directors of the charitable company are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. The Trustees serving during the year and since the year end are detailed on page 2. Structure, Governance and Management YWCA Scotland is a charity registered with the Office of the Scottish Charity Regulator (OSCR) and a Company Limited by Guarantee in Scotland. It was incorporated in 2003 with a Memorandum and Articles of Association as its governing document. YWCA Scotland was affiliated during this period to the YWCA of Great Britain, which in turn is a member of the YWCA World Council. From May 2015, YWCA Scotland has taken the decision to seek direct affiliation with YWCA World. Although a separate legal entity, YWCA Scotland is guided by the aims and values of the YWCA World movement and is contributing to World YWCA s Envisioning We work in partnership with organisations in the private, statutory and third sectors to improve opportunities and outcomes for young women and girls in Scotland. The Board of Trustees is appointed by the members. It is responsible for adherence to the charity s objects and the Memorandum and Articles of Association, setting strategic priorities and making informed decisions on financial, contractual and employment matters. Responsibility for day to day management, implementation of the strategic plan and performance monitoring is delegated to the Director. The Board scrutinises the activity and results through the lens of the agreed plans, accepting responsibility for taking entrepreneurial risk within the parameters of prudence and accountability. Three new trustees were appointed through a recruitment process and joined the Board in September 2014 maintaining a complement of six and also retaining the quota of 25% women under the age of 30 at the time of appointment. YWCA World Council recommends that at least 25% of those serving on YWCA decision-making bodies be young women 30 or under at the time of appointment. YWCA Scotland actively promotes leadership opportunities for young women on its Board. At 31 March 2015, 50% (3) of the Board were under 30 at the time of appointment, and 100% (6) were under the age of 35 at the time of appointment. The role of the Director and her team is to find ways to make things happen using creativity and initiative, engaging key influencers, building relationships and delivering in a friendly and effective manner within the parameters set out in the Development and Implementation Plans. The Director was appointed from 1 May 2014, following a 9 month period of consultancy to the organisation. The Services & Activities Manager post was re-designated West Lothian Centre Coordinator. Three new Leadership Co-ordinator posts at the Development Centre in Edinburgh were filled in the summer of This created a leadership team of five. In July 2014, YWCA Scotland was asked to provide support to Glasgow YWCA. This unpredicted turn of events led to the transfer on 1 November 2014 of the Glasgow Centre and four staff into YWCA Scotland. This added a new Glasgow Centre Co-ordinator and Service Development Co-ordinator (part time) to the leadership team. During November, the Programme Development Co-ordinator left and work was reallocated amongst the leadership team now comprising six individuals. The addition of the Glasgow Centre was implemented in alignment with our plans and has strengthened the organisation with the addition of a new programme for women and four highly skilled staff. At the beginning of the year, we were successful in securing funding from the Youthlink NVYOSF (National Voluntary Youth Organisations Support Fund) which enabled us to invest in our leadership development and increase our capacity to strengthen and sustain our work. This specifically took the - 3 -

5 Report of the Directors (continued) form of two residentials for all Board and Leadership Team members. The first was in August 2014 and the second in February The two Centre Co-ordinators completed an ILM L5 Leadership Certificate with the Social Enterprise Academy, which has nurtured their leadership skills and given them an opportunity to get to know each other s work better within a learning environment. Objectives and Review of Activities The object of YWCA Scotland, as set out in section V (1) of its Memorandum of Association is, to advance education among women, especially those under 30, in issues related to them so far as charitable in law, to relieve their needs resulting from poverty and to promote any other charitable purpose for the benefit of women. YWCA Scotland The Young Women s Movement has a bold vision: we want to live in a world where every woman can shape her own life journey and fulfil her potential, where the voices of women are heard, respected and celebrated. We want to play a key role in driving gender equality here in Scotland. As part of a worldwide movement, we are committed to joining with others to uphold human rights and to challenge gender inequality in every area of our lives and at every point along our journey. In the last year, we have been transforming the way we work as an association in year one of an aspirational Five Year Development Plan As a movement, we offer membership of an association which champions, supports and empowers girls and young women, and facilitates intergenerational exchange. As an organisation, we are working to revive and re-ignite women and girls only spaces in association with others. YWCAs strive to maintain unique women-led spaces that foster strength through leadership and solidarity towards one vital end: a world where the human rights of women, young women and girls are protected, respected and fulfilled. (YWCA Safe Spaces Model A global model for change) During this period, we invested in creating a strong infrastructure to ensure that we have the capacity to implement our Five Year Development Plan. This included: Setting up a Development Centre in the west end of Edinburgh Integrating our Glasgow YWCA Centre Completing a technical refresh to give us fast and effective information systems, with a virtual office and the tools for us to work smart and flexibly Reviewing and updating our policies and procedures to ensure a user friendly and compliant organisational culture Gaining accreditation as a quality assured organisation with PQASSO Level 1 Our work is all about creating safe spaces for girls, young women and women to meet together in groups and clubs, activities and conversations. We do this in our own centres, in partnership with others and through social media channels. We have two centres providing single-sex programmes and activities for women and girls and over 300 members. The work of our West Lothian Centre, based in Craigshill, Livingston, is focussed on girls aged 8 to 16 years. During , there were 131 girls in total who attended the groups and clubs: 51 girls belonged to groups which met at Riverside community wing. The groups meet weekly during term time in the evening. 70 girls participated in a 12 week programme running at one of the local secondary schools, Armadale Academy. This involved joining a peer group for a session each week during the school day. 10 girls volunteered with us on various projects and activities. 30 of the girls were involved in additional activities which encouraged them to engage with issues around social justice, human rights and equality

6 The work of our Glasgow Centre, based in the Wellpark/Kirkhaven Enterprise Centre, is focussed on women who come together to open up and increase their life choices which may include work or study. During , there were 325 women in total who came to a programme in the centre: 240 participated in ICT (Information Communication Technology) learning. 42 went on the further education. 4 women gained employment. 25 women took up volunteering opportunities. 18 agencies across Glasgow made referrals to us. During January to March 2015, Glasgow Centre took its programmes out into organisations in the community. This reached 149 women in 17 organisations. During , we strengthened the way our movement can engage with and facilitate conversations amongst women and girls through social media. In the six month period from October 2014 to March 2015: We increased our activity in the number of tweets per month from 92 to 205. Our number of followers joining us in a particular month rose from 59 to 277. The number of impressions per month went up from 56,900 to 161,000. In the coming year, our plan is to grow our network, opening up opportunities for organisations and professionals throughout Scotland to work in affiliation, association and partnership with us. Financial Review YWCA Scotland benefited from the second year of a two year strategic funding partnership with the Scottish Government, a recurring grant from West Lothian Council, a project grant from West Lothian Council, smaller grants from public and charitable trust sources including the MacRobert Trust and Tudor Trust, donations, membership fees and small scale fundraising activities. Our Glasgow Centre which transferred into the organisation during the year benefitted from the third year of integrated grant funding from Glasgow City Council and the Voluntary Action Fund for Scottish Government Equalities work. Income for the year was 282,891, an increase on the previous year and includes the fee income treated as a donation to Glasgow YWCA (see note 10). Expenditure was 386,731 and the charity ended the year with a deficit of 99,747. This was funded from reserves, which stood at the year end at 556,251, of which 551,251 were unrestricted funds. It is an integral part of our Five Year Development Plan to use our reserves to make a structured investment in the development of the organisation. In this year, the first year of our Development Plan, the board earmarked 150,000 from reserves to fund the set up of our Development Centre. We ended the year having only needed to use 100,000 of those reserves. In the coming year, we have earmarked 125,000 to fund the development of our programmes, products and processes. The Board is committed to spending resources in furtherance of the charity's object as outlined above and in alignment with our Five Year Development Plan The Board also recognises the importance of retaining sufficient funds for costs that are difficult to forecast like unexpected repairs, absence of key staff, late grant payments and potential costs of winding up. The charity undertakes an annual financial risk assessment to identify the likelihood and impact of possible risks, producing a plan to set aside relevant sums from reserves to plan for such contingencies. It is our policy to retain 100,000 (equivalent to four months running costs) of unrestricted reserves for this purpose. Small Companies Provisions This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime. Signed on behalf of the Board: Gemma Statham Director Date: - 5 -

7 Independent Examiner s Report To the Trustees of YWCA Scotland I report on the accounts of YWCA Scotland for the year ended 31 March 2015 which are set out on pages 7 to 14. Respective responsibilities of directors and examiner The directors, as trustees of the charity, are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 (the 2005 Act) and the Charities Accounts (Scotland) Regulations They consider that the audit requirement of Regulation 10(1) (a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent examiner s statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner s statement In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stanley Wynd ACIS FCIE Date: Bonnington Mill 72 Newhaven Road Edinburgh EH6 5QG - 6 -

8 Accounting Policies Basis of accounting The financial statements have been prepared under the historical cost convention and where appropriate modified to include the revaluation of certain fixed assets and in accordance with the Financial Reporting Standard for Smaller Entities (April 2008) and the Statement of Recommended Practice Accounting and Reporting by Charities, issued in March 2005 (SORP 2005). Incoming Resources Income from annual grants is recognised in the period to which the grant relates. Any annual grants received in advance are included as deferred grants in creditors. Income from other grants and donations is recognised on receipt. Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions and is recognised as earned as the related goods or services are provided. Where a grant or donation is received for a specific purpose, it is included in restricted income and any unexpended portion carried forward as a restricted fund. Resources Expended All expenditure is accounted for on an accruals basis. Governance costs are those directly associated with the running of the charitable company. Tangible Fixed Assets and Depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is calculated by the straight line method to write off the cost of fixed assets over their estimated useful lives at the following rates: Office equipment 20% per annum Taxation The company is exempt from corporation tax on its charitable activities. The company is not registered for VAT and expenditure includes VAT where relevant. Fund Accounting Restricted funds may only be used for particular purposes within the objects of the charity as specified by the donor or by the terms of an application for the funds. Designated funds are set aside by the directors out of unrestricted funds for specific purposes or projects. The Unrestricted general fund is available to be used for any of the charitable objects at the discretion of the directors

9 Statement of Financial Activities ( including Income and Expenditure Account ) For the Year Ended 31 March 2015 Unrestricted Restricted Total Total Note Funds Funds Incoming resources from generated funds: Voluntary income: Donations 7, ,304 3,805 Memberships 1,582-1, Activity for generating funds Fundraising Services to women Rental income ,230 Investment income: Income from listed investments 11,054-11,054 9,678 Bank interest Incoming resources from charitable activities: Project grants 1 6, , , ,437 Fees & other income 52,136-52,136 3,877 Other incoming resources: Gain on sale of property ,500 Total Incoming Resources 80, , , ,838 Resources Expended: Costs of generating funds: Investment management costs 1,806-1, Costs of generating voluntary income ,112 Charitable activities 174, , , ,681 Governance costs 4,190-4,190 5,926 Total Resources Expended 2 180, , , ,319 Net incoming / (outgoing) resources - Net income / (expenditure) for year (99,721) (4,119) (103,840) 6,519 Transfers between funds (9,119) 9, Net expended resources before other recognised gains and losses (108,840) 5,000 (103,840) 6,519 Other recognised gains and losses Gains and losses on investment assets 4,093-4,093 9,

10 Unrestricted Restricted Total Total Funds Funds Net movement in funds (104,747) 5,000 (99,747) 15,978 Total Funds brought forward 655, , ,020 Total Funds carried forward 551,251 5, , ,998 The notes on pages 11 to 14 and the accounting policies on page 7 form part of these financial statements

11 Balance Sheet at 31 March 2015 Fixed Assets Note Tangible assets 3 12,828 1,078 Investments 4 279, ,677 Current Assets 292, ,755 Debtors ,124 Cash at bank and on hand 289, ,078 Creditors: 290, ,202 Amounts falling due within one year 7 26,496 8,959 Net Current Assets 263, ,243 Net Assets 556, ,998 Funds: Unrestricted funds 8 551, ,998 Restricted funds: 8 5,000 - Total Funds 9 556, ,998 For the year ending 31 March 2015 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors responsibilities: the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, the directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts these accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and the Financial Reporting Standard for Smaller Entities (effective April 2008). The financial statements on pages 7 to 14 were approved by the Directors and are signed on their behalf by: Gemma Statham Director Date: The notes on pages 11 to 14 and the accounting policies on page 7 form part of these financial statements

12 Notes to the Accounts For the Year Ended 31 March 2015 Unrestricted Restricted Total Total 1 Project grants and donations Funds Funds Incoming resources from charitable activities: Scottish Government - 82,306 82,306 79,829 West Lothian Council - 56,818 56,818 44,606 The MacRobert Trust 6,800-6,800 6,800 Glasgow City Council - 15,020 15,020 - West Learning Programme - 11,556 11,556 - Early Years Early Action grant ,285 Tudor Trust - 30,000 30,000 - Youthlink Grant - 6,000 6,000 - Big Lottery Fund ,490 National Support Boost Fund ,427 6, , , ,437 2 Resources Expended Costs of generating Charitable Governance Total Total funds activities costs Investment management costs 1, , Staff costs - 233, , ,686 Activity costs - 3,974-3,974 12,181 Premises costs - 26,020-26,020 19,321 Running costs - 32,060-32,060 18,826 Travelling expenses - 8,845-8,845 2,446 Training - 5,928-5,928 2,894 Legal and professional - 29,890-29,890 42,115 Bank charges Depreciation - 3,274-3, AGM and Board meeting expenses - - 1,610 1, Accounts and independent examination - - 2,580 2,580 2,819 Donations made - 36,240-36,240 - Other expenditure - 1,108-1,108 2,219 Total 1, ,735 4, , ,

13 Notes to the Accounts (continued) 2 Resources Expended (continued) Remuneration of independent examiner (inc vat) Accountancy services provided (inc vat) 1,980 2,219 Analysis of Staff costs: Salaries 200, ,378 Social security costs 15,788 7,111 Sessional/Temporary staff 16,392 9,538 Recruitment costs 674 2,376 Staff welfare and entertainment Total Staff costs 233, ,686 Staff numbers: Administrative staff (full-time equivalent) 10 5 There were no employees with emoluments above 60,000. No remuneration was paid to the trustees. Travel expenses totalling 2,590 were paid to 3 trustees (2014:nil) No trustees received training expenses this year (2014: 1,112). Trustee liability insurance was purchased in the year costing 475 (2014: 475) 3 Tangible Fixed Assets Equipment & Furniture Cost or valuation: At 1 April ,348 Additions in year 15,024 Disposals - At 31 March ,372 Depreciation: At 1 April Charge for year 3,274 On disposals - At 31 March ,544 Net Book Value: At 31 March ,828 At 31 March ,078 4 Fixed assets investments Listed investments Total Revaluation At 1 April , ,677 Additions - - Disposals (2,090) (2,090) Revaluations 4,093 4,093 At 31 March , ,

14 Notes to the Accounts (continued) 5 Analysis of investments Material investment holdings: The following holdings represent more than 5% of the value of the charity's total investments: Murray International Trust 21,441 21,903 National Grid % Index Linked Bonds 18,078 17,819 Kames Capital plc 19,582 18,379 HICL Infrastructure Trust 20,400 17,715 Temple Bar Investment Trust 23,420 16,274 Law Debenture 20,807 21,417 Scottish Mortgage Investment Trust 15,832-6 Debtors Amounts falling due within one year: Trade debtors 372 5,124 7 Creditors Amounts falling due within one year: Trade creditors 17,058 7,463 Other taxes and social security costs 5,470 - Accruals & deferred income 3,924 1,452 Other creditors ,496 8,959 8 Movement on Funds At Movement in Resources At Note 1/4/14 Incoming Outgoing Transfers 31/3/15 Restricted funds: West Lothian - Armadale Centre (a) - 20,565 (20,565) - - West Lothian - Livingston Centre (b) - 25,651 (25,651) - - West Lothian - Livingston Art Project (c) (950) - - West Lothian - Playscheme (d) - 3,052 (6,803) 3,751 - West Lothian Centre (e) - 75,000 (69,887) (5,113) - Learning & Development (f) - 6,000 (6,207) Buddies Project (g) - 6,600 (1,600) - 5,000 Glasgow Centre (h) - 52,756 (62,522) 9,766 - Glasgow (West Learning Project) (i) - 11,556 (12,064) Total restricted funds - 202,130 (206,249) 9,119 5,000 Unrestricted funds: Fixed asset fund (j) 1,078 - (3,274) 15,024 12,828 General fund 654,920 84,854 (177,208) (24,143) 538,423 Total unrestricted funds 655,998 84,854 (180,482) (9,119) 551,251 Total funds 655, ,984 (386,731) - 556,

15 Notes to the Accounts (continued) 8 Movement on Funds (continued) Notes: (a) (b) West Lothian - Livingston Centre. Funding from West Lothian Council to support our girls groups (c) (d) (e) (f) (g) (h) (i) (j) West Lothian Armadale.The second year of two year project funding through The Early Years and Early Intervention Change Fund which is a West Lothian Council Third Sector Grant Fund. Based in Armadale Academy, this project provided prevention and early intervention support to young women through groupbased activities based around the ages, stages and specific challenges that place them at risk West Lothian Livingston Art Project Funding from West Lothian Council to support creative activity with a group of young women resulting in a piece of public artwork Playscheme - West Lothian Council funding for the summer playscheme. The transfer represents monies from the funds for YWCA West Lothian Centre to cover expenditure over and above the grant. West Lothian Centre. Funding from Scottish Government, second year of a Srategic Funding Partnership to support the development and delivery of our work with young women and girls.the transfer represents top-up funds for the playscheme ( 3,791), purchase of telephone equipment ( 1,209) and a residual amount transferred to unrestricted funds ( 153) Leadership Development Funds provided through National Voluntary Organisations Support Fund (NVOSF) by Youthlink for us as a national agency to build our capacity and leadership at Board and senior staff level. The transfer represents unrestricted funds used to cover the expenditure over and above the grant. Buddies a project funded by West Lothian Council as part of the Covenant to support the integration of military families in their community. Glasgow Centre Funds provided by Glasgow City Council through the Integrated Grants Scheme, matched with funds from Scottish Government through Voluntary Action Fund, and with additional funds from the Tudor Trust and individual donors to provide a programme for women in Glasgow who are experiencing obstacles to participation. The transfer represents unrestricted funds used to cover the expenditure over and above the grant. Glasgow Centre The West Learning Programme is a partnership with colleges and providers to meet local needs. The transfer represents unrestricted funds used to cover the expenditure over and above the grant. The Fixed Assets fund corresponds to the net book value of tangible fixed assets. Depreciation is charged to the fund and the cost of fixed assets purchased is transferred into the fund. 9 Analysis of funds Restricted Unrestricted funds Total funds Fixed assets General Funds Tangible fixed assets - 12,828-12,828 Investments , ,680 Debtors Bank & cash 5, , ,867 Creditors (344) - (26,152) (26,496) Total Net Assets 5,000 12, , , Donations made Work was done for Glasgow YWCA to the value of 36,240 to assist them in the second half of 2014 and during the period of transfer of the Glasgow Centre. These fees were waived and consequently, this is shown as a donation in the accounts