Pinellas County. Staff Report

Transcription

1 Pinellas County 315 Court Street, 5th Floor Assembly Room Clearwater, Florida Staff Report File #: 15665, Version: 1 Agenda Date: 11/24/2015 Subject: Award of bid to Dynamic Security, Inc. for security guard services Tampa Bay Area Purchasing Cooperative. Recommended Action: Approval of rejection of bid from South Florida Elite Security Agency, Inc. on the basis of being nonresponsive for not meeting bid specifications. Approval of award of bid to Dynamic Security, Inc. (Dynamic Security) for requirements of security guard services on the basis of being the lowest responsive, responsible bid received meeting specifications. Bid No B(JJ) in the amount 5,035, through December 31, Strategic Plan: Ensure Public Health, Safety, and Welfare 2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community. Summary: This is a Tampa Bay Area Purchasing Cooperative (Cooperative) contract for requirements of security guard services, administered by the County including requirements for the City of St. Petersburg. The bid includes a 50, unspecified amount for the five (5) year term to provide for services such as courtesy patrol officers and armed security required for emergencies or unforeseen events. The contract period is for five (5) years, containing a provision for price escalation/deescalation the start of the fourth (4) year after award, not to exceed the average of the Consumer Price Index for all urban consumers. Background Information: On July 30, 2015, Purchasing released an invitation to bid resulting in thirteen (13) responses. Dynamic Security provided the lowest responsive, responsible bid meeting specifications. Fiscal Impact: County estimated 5year expenditure not to exceed: 4,881, (including 25,000 unspecified funds) Cooperative estimated 5year expenditure not to exceed: 153, (including 25,000 unspecified funds) Pinellas County Page 1 of 2 Printed on 11/18/2015 powered by Legistar

2 File #: 15665, Version: 1 Agenda Date: 11/24/2015 Total estimated 5year expenditure not to exceed: 5,035, Funding for the County is derived from individual requesting department s operating budgets. Each Cooperative partner is responsible for funding its portion of the contract. Staff Member Responsible: Andrew Pupke, Director, Real Estate Management Joe Lauro, Director, Purchasing Partners: City of St. Petersburg Attachments: Attachment 1 Contract review Attachment 2 Bid tab Pinellas County Page 2 of 2 Printed on 11/18/2015 powered by Legistar

3 PURCHASING DEPARTMENT CONTRACT REVIEW TRANSMITTAL CATS NO.: "/1 ((;0 't PROJECT: Security Guard Services (COOP) BID NUMBER: B (JJ) TYPE: IX! Purchase Contract J LJ Other: J D ConstructionLess than 100,000 J LJ One Time In accordance with the policy guide for Contract Administration, the attached documents are submitted for review and comment. Upon completion of review, complete Contract Review Transmittal and forward to next Review Authority listed. Please indicate suggested changes by revising, in RED, the appropriate section of the document reflecting the exact wording of the change. RISK MANAGEMENT: Please enter required liability coverage on pages:1620 PRODUCT ONLY O This is a six 60) month contract. Estimated Ex enditure: O i~1t1i,~~ff!i,'':];tl'.~ J:(~;;t;~[,~ll~~Cll;~~Wi Purchasing Dept. J. Lauro, Director C. Mancuso, Asst. Director J Just PA Public Works Operations Lori James, Ops Sys Mgr. Lisa Tatro, Contract Spec. Airport Dept. Thomas Jewsbury, Director Mark Sprague, Ops Mgr Real Estate Mgmt. Dept. Andrew Pupke, Director Amantia Kempton, Dept Admin M r Using Dept please provide below Information: A. DYes, funding for this project is using grant funding. No, funding for this project is not using grant funding. If grant funding is being used you must provide Purchasing with the exact clauses that need to be on attached document. B. Initial and Date Fund~ i~ available for this project. Provide title of funding source 4i,(lf'l.<lj.L> 4 J.._...l...,,1_,.,;(, _ C. Please check attached vendor list. Circle vendors you want bids mailed to. Add additional vendors with complete information Name, Address, Phone and Risk Management Director HIGH RISK Attn: Virginia E. Holscher 5. (Check applicable box at RETURN ALL DOCUMENTS TO PURCHASING Make all in uiries to: Jim Just, Procurement Anal st Coordinator at Extension TENTATIVE DATES Revised April 2015 (all types) Advertisement: 06/30/15

4 ~~ ~ I PROJECT: Securl BID NUMBER: JJ Guard Service& COOP PURCHASING DEPARTMENT CONTRACT REVIEW TRANSMtrrAL I CATS ~1boPJ TYPE: Purchue Contract C0118truc:tlon Less than 100,000 In accordance with the policy guide for Contract Administration. the attached documents am aubmlltad One Time Upon completion of review, complete Contract Review Tranemlltal and forward tq next Rev.iew Authority listed. Please Indicate suggested changes by revising, In RED, the appropriate section of the document reflecting the exact wording ~ the change. PRODUCT ONLY D YH IID: Cgllrgt Inc, Alrpott Dept. Tbomea Jewabury, Dnctar. Mark Sp~ Ope llgr. Bui EB,_ Mgmt, Ptpt. AndNW Pupke. Pima Uflna ~ plaasa pnpylda bejow Information: A. es, funding for this project is using grant funding. DNo, funding for this project Is not using grant funding. If grant funding is being U88d you must provide Purchasing with the exact clauses that need to be on attached document. B. Initial and Data Funding Is available for this project. Provide title of funding GOUrce C. PIB898 check attached vendor list Circle. vendors you want bid& malled to. Add additional vendors with complete Information Name Add1'888, Phone and EmaD _ RETURN ALL DOCUMENTS TO PURCHASING Revised Aprt 2015 (all types) I 1E 'If. DATES Adnr1lumenl: 01130/11 I Openlna: 0711G111 l I I r

5 PINELLAS COUNTY GOVERNMENT, FLORIDA Cost Proposal Tabulation Bid No.: B (JJ) Bid Title : Security Guard Services (COOP) Date & Time Due: August 27, 3:00 p.m. VENDOR Amount South Florida Elite Security Agency, Inc NonResponsive Dynamic Security, Inc 5,035, Code 3 Security & Protection Services Inc 5,258, City Security, Inc. 5,537, Blue Shield Security Protection 5,593, Redcon Solutions Group, LLC 5,594, US Security Associates, Inc 5,650, Swift Security Inc 5,660, Mason Evans, Inc. DBA: Diamond Investigations & Security 5,922, Excelsior Defense, Inc 5,925, Command Security Corporation 6,046, Universal Protection Service, LLC 6,192, State Security and Investigation Services Inc 6,871, B Security Guard Services CoOp Bid Tab.xlsx Page 1 of 5 Bid Tab

6 PINELLAS COUNTY GOVERNMENT, FLORIDA Tabulation Bid No.: B (JJ) Bid Title : Security Guard Services (COOP) Project # Date & Time Due: August 27, 3:00 p.m. Blue Shield Security Protection South Florida Elite Security Agency, Inc Excelsior D Description UOM Quantity Unit Price Amount Unit Price Amount Unit Price Unarmed Security Guard Unarmed Security Guard Airport Unarmed Security Guard, Airport Gate S Unarmed Security Guard, Roving Patrol Crew Supervisor Hours 50, , NonResponsive Hours 6, , Hours 8, , Hours 2, , Hours 14, , Annual Total 1,108, Annual Total Annual Total 5,543, Year Total w/ Unspecified Amount Included 5,593, Optional ServicesNot to be used to determine award:armed Security Guard UNSPECIFIED AMOUNT: 50, (25, Pinellas County/25, Coop) Per Hour B Security Guard Services CoOp Bid Tab.xlsx Page 2 of 5 Tabulation

7 State Security and Investigation Defense, Inc City Security, Inc Dynamic Security, Inc Swift Security Inc Services Inc Mason Evans, In Investigation Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price 632, , , , , , , , , , , , , , , , , , , , , , , , , ,175, Annual Total 1,364, Annual Total 1,097, Annual Total 997, Annual Total 1,122, Annual Total 5,875, ,821, ,487, ,985, ,610, total corrected total corrected total corrected 5,925, ,871, ,537, ,035, ,660, No Bid B Security Guard Services CoOp Bid Tab.xlsx Page 3 of 5 Tabulation

8 nc. DBA: Diamond ns & Security US Security Associates, Inc Redcon Solutions Group, LLC Command Security Corporation Code 3 Security & Protection Services Inc Universal Protec Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price 653, , , , , , , , , , , , , , , , , , , , , , , , , ,174, Annual Total 1,120, Annual Total 1,108, Annual Total 1,199, Annual Total 1,041, Annual Total 5,872, ,600, ,544, ,996, ,208, total corrected total corrected total corrected total corrected 5,922, ,650, ,594, ,046, ,258, No Bid B Security Guard Services CoOp Bid Tab.xlsx Page 4 of 5 Tabulation

9 ction Service, LLC Amount 666, , , , , ,228, ,142, total corrected 6,192, B Security Guard Services CoOp Bid Tab.xlsx Page 5 of 5 Tabulation