FDOT s Path to e-construction
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1 FDOT s Path to e-construction Amy Tootle, P.E. FDOT Presented by Doug Martin, P.E. - FDOT Efficiency through technology and collaboration What is E-Construction?
2 What is E-Construction e-construction is a paperless construction administration delivery process including: electronic submission of all construction documentation by all stakeholders, electronic document routing/ approvals (e-signature), and digital management of all construction documentation in a secure environment allowing distribution to all project stakeholders through mobile devices. 2
3 Antiquated Way of Doing Business Documents and forms are printed, signed, scanned and ed or mailed Multiple copies are made for multiple recipients Turnaround for approvals and contract change execution is sometimes very slow Special runners are sometimes employed to hand deliver contractual documents 3
4 Keeping Up With Our Partners Consultants/contractors are utilizing advanced technology Mobile Devices Electronic As-Builts/Review of Plans (Blue Beam, Adobe, etc) 3D Models > Automated Machine Guidance (AMG) Improved collaboration and data sharing amongst stakeholders 4
5 Work $marter, Not Harder Florida s Work Program is one of the largest in the country Total Funding & Budget for 2014/ /2019 = $41.8B 47% for Construction 535 Active Construction Contracts $11.5B State Highway System = 43,424 Lane miles 287,977,300 Daily Vehicle Miles Traveled (DVMT) 5
6 Step Up CPR Transformational Leadership Consistent: Decisions are made which are consistent with department policy Predictable: Decisions are predictable, given the circumstances Repeatable: Decisions are repeatable by others in similar situations 6
7 Continuous Improvement If it Ain t Broke, Don t Fix It (Not acceptable!) Actively listen to industry and staff in the trenches Their needs Technology being used 8
8 Design is Already Electronic Projects Let Electronically Since D Design Models Few Design Projects Revising Specifications for Construction Implementation undetermined 9
9 e-construction Implementation The Parts Collaborative Sharing Site Phased Implementation - November 2014 Mobile Devices Phased Implementation - Fall 2015 Digital Signatures Ongoing Implementation 10
10 e-construction Implementation The Parts Form Automation Ongoing Implementation Electronic As-Builts January
11 Collaborative Sharing Site October 2013 Management approval July 2014 Procured consultant (Project Solve) August 2014 First Project Activated (I-4 Ultimate) September 2014 Team devising standard workflows November 2014 Phased Implementation 12
12 Collaborative Sharing Site EDMS FDOT Project Share Site Stakeholders Collaboration Process 13
13 ProjectSolveSP (PSSP) work in progress 14
14 Mobile Devices May 2014 Begin E&O Windows based pilot November 2014 End Windows based pilot Late 2014/Early 2015 Construction pilot Fall 2015 Phased implementation for construction 15
15 Construction Specific Pilot Project Interface with project specific SharePoint site Access to ebooks (specifications, standards, manuals) Video/meeting capability As-Built Plans Mobile Devices /calendar access 16
16 17
17 Digital Signatures July 2, 2013 Initial purchase of 390 digital certificate vouchers for FDOT users. July 29, Issued Memo of Understanding July 2014 Awaiting approval for use of digital signatures on monthly estimates 19
18 20
19 Digital Signatures Laws Florida Statue 668 Electronic Commerce Florida Statue Regulation of Professions and Occupations (Engineering) Rules Florida Administrative Code 61G Procedures for Signing and Sealing Electronically Transmitted Plans, Specifications, Reports or Other Documents. 21
20 Form Automation Adding digital signature blocks Forms to be pre-populated with project specific data Transmittal forms revised to require electronic file # s 22
21 Contact Information Amy C. Tootle, P.E. FDOT Douglas T. Martin, P.E. FDOT 23
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