Procedure. Work Health and Safety General construction. Document number: PRO Description Process Owner Approved for issue. Rev no.

Transcription

1 Procedure Work Health and Safety General construction Document number: PRO This document is the property of Seqwater. It must not be copied or reproduced in any way whatsoever without the authority of Seqwater. This document is uncontrolled when printed. An electronic database manages and stores the controlled version. Rev no. Description Process Owner Approved for issue Position Name Signature Position Name Date Signature 6 APPROVED Manager, WHS Joe Meissner Refer to TRIM Ref D14/ CEO Peter Dennis 16/03/15 Refer to TRIM Ref D14/104756

2 Contents 1. Purpose Scope Roles and responsibilities Procedure WHS requirements for construction projects WHS requirements for high-risk construction work WHS requirements for general construction work Information, training and instruction for construction work General workplace arrangements for construction work Facilities for construction work Management of WHS non-conformances WHS incident reporting Training requirements Monitoring and audit Record keeping References Legislation and other requirements Supporting procedures Supporting documents, forms and templates Definitions Appendix A WHS Requirements for Construction Work Appendix B Requirements for WHS Management Plans Appendix C Requirements for SWMS Appendix D Supervision and monitoring requirements for construction work Appendix E Licence requirements for high-risk work activities Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 2 of 32

3 1. Purpose Seqwater is committed to the health and safety of all people at the workplace. This procedure provides guidelines to effectively manage hazards associated with construction work conducted at Seqwater workplaces. This procedure supports the requirements described in Element 9 Operational control of Seqwater s Work Health and Safety (WHS) Management System Framework. This procedure adopts and is consistent with the requirements outlined in: Work Health and Safety Act 2011 (Qld) Work Health and Safety Regulation 2011 (Qld) Construction Work Code of Practice 2013 (Safe Work Australia). 2. Scope This procedure applies to all construction work undertaken by Seqwater workers and business groups. If design forms part of the construction project reference must be made to the Safety in Design component of the Engineering Review and Approval Procedure (PRO ). 3. Roles and responsibilities Role Responsibilities Managers Provide appropriate resources to adequately implement the construction management WHS processes detailed in this procedure. Complete workplace monitoring of construction work to verify that identified WHS hazards are being effectively managed and the requirements of this procedure are being consistently complied with. Ensure this procedure is effectively implemented and communicated within their area of responsibility. Ensure reviews of construction work conducted at their workplaces are undertaken to verify compliance with the requirements of this procedure. Manager, WHS Provide appropriate WHS resources to support the implementation and monitoring of this procedure. Complete workplace monitoring activities to verify the implementation and effectiveness of the construction management WHS processes. Provide appropriate resources to review and inspect construction work conducted at Seqwater workplaces to verify compliance with the requirements of this procedure. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 3 of 32

4 Role Responsibilities Contract Manager Ensure WHS requirements are considered at all stages of the procurement and contract management process. Receive and forward WHS reports from contractors according to contract terms. Review and retain records of contractors WHS performance. Ensure the verification, recording and maintenance of all required licences and insurances occurs during the procurement process. Contract Superintendent Ensure the safe delivery of construction work they are responsible for with the support of the Project Manager, the WHS Team, Site Supervisors, Consultants and others as required. Maintain currency of knowledge of applicable WHS legislation, policies, procedures and other obligations relevant to the projects they are responsible for, with the support of the WHS Team. Undertake regular inspections and safety observations of contractors. Ensure contractors comply with relevant Seqwater policies and procedures. Ensure contractors comply with project/contract specific WHS Management Plans, Safe Work Method Statements (SWMS) / Job Safety Environment Analysis (JSEA). Ensure contractors comply with WHS contractual obligations. Principal Contractor Prepare and implement a WHS Management Plan to manage the construction work to be undertaken. Ensure, so far as is reasonably practicable, that the workplace, the means of entering and exiting the workplace and anything arising from the workplace are without risks to the health and safety of any person. Ensure, so far as is reasonably practicable, that the workplace is secured from unauthorised access, having regard to all relevant matters, including risks to health and safety arising from unauthorised access to the workplace, the likelihood of unauthorised access occurring and, to the extent to which it cannot be prevented, how to isolate hazards within the workplace. Obtain essential services information when construction work, including excavation work, is to be carried out and provide it to any person engaged to carry out the construction or excavation work. Project Manager / Construction Manager (Seqwater representative) Ensure the safe delivery of the construction work they are responsible for with the support of the WHS Team. Maintain currency of knowledge of applicable WHS legislation, Seqwater policies and procedures and other obligations relevant to the construction work they are responsible for, with the support of the WHS Team. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 4 of 32

5 Role Project Manager / Construction Manager (Contractor) Person with management or control of a workplace at which construction work is carried out Responsibilities Ensure WHS requirements are included in all stages of the project, i.e. procurement, engagement, delivery. Review of all WHS documentation and forward reviewed WHS documentation to WHS Projects and Compliance Coordinator for secondary review. Undertake regular inspections and safety observations of contractors and sub-contractors. Ensure contractors comply with relevant Seqwater s policies and procedures. Ensure construction works comply with project/contract specific WHS Management Plans, Job Safety Environment Analysis (JSEA) / Safe Work Method Statements (SWMS). Arrange workplace inductions, site access and any required permits to work. Ensure pre-start meetings are undertaken prior to commencing work. Ensure contractors comply with all contractual obligations. Ensure any required notifications to Workplace Health and Safety Queensland (WHSQ) are undertaken in accordance with the requirements identified in the Work Health and Safety Act 2011 (Qld) or Work Health and Safety Regulation 2011 (Qld). Review and retain records of contractors WHS performance. Forward contractor WHS reports to the Contract Manager in according with contract obligations. Comply with the WHS requirements of their contract. Comply with all lawful and reasonable safety directions provided by the Seqwater employee or representative engaging the contractor. Ensure a review of all WHS documentation associated with the construction work is undertaken in consultation with the Seqwater WHS Projects and Compliance Coordinator. Ensure pre-start meetings are undertaken prior to commencing work. Ensure that any high-risk construction work undertaken at Seqwater workplaces is carried out in accordance with the SWMS for the work. Undertake regular inspections and safety observations of sub-contractors. Ensure, so far as is reasonably practicable, that the workplace, the means of entering and exiting the workplace and anything arising from the workplace are without risks to the health and safety of any person. Ensure, so far as is reasonably practicable, that the workplace is secured from unauthorised access, having regard to all relevant matters, including risks to health and safety arising from unauthorised access to the workplace, the likelihood of unauthorised access occurring and, to the Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 5 of 32

6 Role Responsibilities extent to which it cannot be prevented, how to isolate hazards within the workplace. Obtain essential services information when construction work, including excavation work, is to be carried out and provide it to any person engaged to carry out the construction or excavation work. WHS Coordinator Provide required WHS resources for WHS contractor management monitoring activities. Coordinate WHS Regional Advisor activities (including, but not limited to, site inspection and safety observations) in regard to this procedure. Ensure all WHS incidents involving contractors are investigated in accordance with the WHS Incident Investigation Procedure (PRO-00793). WHS Projects and Compliance Coordinator Assist Seqwater employees or representatives engaging contractors to perform construction work with reviewing contractor WHS systems and associated documentation. Support and provide guidance on audits, inspections and safety observations undertaken on contractors and subcontractors undertaking construction work. Liaise with WHS Coordinator in regard to WHS construction project requirements. WHS Regional Advisor Provide WHS support to all Seqwater employees or representatives engaging contractors. Undertake regular audits, inspections and safety observations of contractors and sub-contractors. Conduct an investigation of all contractor incidents that occur in accordance with the WHS Incident Investigation Procedure (PRO-00793). Workers Follow any instructions in relation to conducting construction work. Request a worker (e.g. employee or contractor) to stop work if there is an imminent risk to WHS, until that risk is eliminated or mitigated to an acceptable level. Develop a JSEA/SWMS to identify and implement risk control measures prior to commencing any construction work. Wear and maintain Personal Protective Equipment (PPE) as per training and instruction. Attend relevant training when required. 4. Procedure Seqwater regularly undertakes, or engages contractors to undertake construction work at its workplaces. Seqwater and its contractors have a range of legislative obligations associated with undertaking construction work. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 6 of 32

7 Legislative obligations differ depending on the type of construction work being undertaken. To ensure Seqwater managers and workers meet their WHS obligations, information is provided on the following types of construction work: 1. construction projects 2. high-risk construction work 3. general construction work (construction work that is not classified as a construction project and does not involve high-risk construction work). This procedure outlines requirements for identifying and controlling risks associated with construction work. Risks or hazards are required to be eliminated where reasonably practicable, or otherwise minimised, in accordance with the requirements detailed in the WHS Hazard Identification and Risk Management Procedure (PRO-00657). Please refer to the WHS Contractor Management Procedure (PRO-00808) for guidance on managing contractor WHS requirements associated with construction work. 4.2 WHS requirements for construction projects A construction project is a project with a value of $250,000 or greater (refer to the Construction Work Code of Practice 2013 for the method of calculating project value). Construction projects undertaken at Seqwater workplaces have specific WHS requirements to manage the health and safety of workers undertaking the construction work. Minimum WHS requirements for construction projects are identified in Appendix A of this procedure. For each construction project, Seqwater must appoint a Principal Contractor (if none is appointed, Seqwater is taken to be the Principal Contractor and will be required to comply with all additional duties and obligations associated with this role). In exceptional circumstances Seqwater may undertake the role of Principal Contractor, however this must be approved by the relevant General Manager, in consultation with the Manager, WHS. The Seqwater person taking on the responsibility of the Principal Contractor must have a full understanding of the obligation of a Principal Contractor outlined in the Work Health and Safety Regulation 2011 (Qld). Seqwater may authorise a contractor to have management or control of a workplace for construction work that is valued less than $250,000 (and is therefore not a construction project). However, in this situation, the additional duties of a principal contractor under part 6.4 of the Work Health and Safety Regulation 2011 (Qld) would not be imposed on the contractor Specific WHS requirements for construction projects A WHS Management Plan must be developed for all construction projects undertaken at Seqwater workplaces. In addition, a manager may request a WHS Management Plan be developed for projects with a value of less than $250,000 that include high-risk construction work. The WHS Management Plan must define the arrangements that will be implemented to manage work health and safety for the Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 7 of 32

8 construction project. A WHS Management Plan must be supported by SWMS where the construction project involves high-risk construction work. Specific requirements for the development of a WHS Management Plan are defined in Appendix B of this procedure. Specific requirements for the development of a SWMS are defined in Appendix C of this procedure. The WHS Management Plan Template (TEM-00123) and the JSEA/SWMS Template (TEM-00013) must be used to develop WHS Management Plans and SWMS for construction projects undertaken by Seqwater. WHS Management Plans and any associated SWMS developed for a construction project must be reviewed by the Project Manager using the WHS Management Plan Checklist (FRM-00626) and the JSEA/SWMS Checklist (FRM-00627). Following the Project Manager s review, the WHS Management Plan and SWMS must be forwarded to the WHS Team for review prior to mobilisation to site. The WHS Team will review the WHS Management Plan and SWMS to assess and provide comment on the following: legislative compliance the suitability of WHS arrangements and risk controls defined in the plan Management and supervision requirements for construction projects Seqwater superintendent The manager responsible for the delivery of the construction project must appoint a superintendent to monitor and manage the safety of work undertaken on a construction project. The superintendent may authorise a superintendent s representative to undertake specific functions of the construction monitoring and management activities. Work supervision and monitoring The superintendent must ensure that adequate supervision is provided for all construction work undertaken at Seqwater workplaces. The level of supervision required will be dependent on the nature of the construction project, the skills and experience of the workers and how familiar the workers are with the workplace. The table included in Appendix D of this procedure should be used to determine the supervision and monitoring requirements for construction projects undertaken at Seqwater workplaces. Workers in a supervisory role (e.g. construction manager, leading hand or foreman) must be appropriately trained and authorised to ensure the work is carried out in accordance with relevant policies, procedures, WHS Management Plan and the SWMS. 4.3 WHS requirements for high-risk construction work Section 291 of the Work Health and Safety Regulation 2011 (Qld) defines high-risk construction work as construction work that is any of the following: involves a risk of a person falling more than 2m Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 8 of 32

9 is carried out on a telecommunication tower involves demolition of an element of a structure that is load-bearing or otherwise related to the physical integrity of the structure involves, or is likely to involve, the disturbance of asbestos involves structural alterations or repairs that require temporary support to prevent collapse is carried out in or near a confined space is carried out in or near a shaft or trench with an excavated depth greater than 1.5m or a tunnel involves the use of explosives is carried out on or near pressurised gas distribution mains or piping is carried out on or near chemical, fuel or refrigerant lines is carried out on or near energised electrical installations or services is carried out in an area that may have a contaminated or flammable atmosphere involves tilt-up or precast concrete is carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor that is in use by traffic other than pedestrians is carried out in an area at a workplace in which there is any movement of powered mobile plant is carried out in an area in which there are artificial extremes of temperature is carried out in or near water or other liquid that involves a risk of drowning involves diving work. High-risk construction work undertaken at Seqwater workplaces have specific WHS requirements to manage the health and safety of workers undertaking the construction work. Minimum WHS requirements for high-risk construction work are defined in Appendix A of this procedure Specific WHS requirements for high-risk construction work Prior to commencing any high-risk construction work at a Seqwater workplace, a SWMS must be developed for the work to be undertaken. The manager responsible for the delivery of the high-risk construction work may also request a WHS Management Plan be developed to manage the risks associated with undertaking the work. The primary purpose of a SWMS is to ensure supervisors, workers and any other persons at the workplace understand what is required to carry out the high-risk construction work in a safe manner. A SWMS sets out the work activities in a logical sequence, identifies hazards for each step of the sequence, and describes risk control measures to be implemented. The SWMS must be able to be easily read and understood by all people involved in carrying out high-risk construction work. People who will be required to understand a SWMS include: the supervisor of the high-risk construction work Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 9 of 32

10 the worker carrying out the high-risk construction work the principal contractor (if appointed) or the person who has management and control over the high-risk construction work. Specific requirements for the development of a SWMS are defined in Appendix C of this procedure. The JSEA/SWMS Template (TEM-00013) must be used to develop SWMS s for high-risk construction work undertaken by Seqwater workers. WHS Management Plans and any associated SWMS developed for high-risk construction work must be reviewed by the Project Manager using the WHS Management Plan Checklist (FRM-00626) and the JSEA/SWMS Checklist (FRM ), then forwarded to the WHS Team for review prior to mobilisation to site. 4.4 WHS requirements for general construction work The requirements of this section apply to construction work that has not been classified as a construction project and does not involve high-risk construction work Specific WHS requirements for general construction work The WHS requirements for undertaking general construction work are the same as all other work undertaken at Seqwater. WHS hazards and risks must be identified and managed in accordance with the WHS Hazard Identification and Risk Management Procedure (PRO-00657). A JSEA/SWMS must be developed before any general construction work is undertaken at a Seqwater workplace utilising the JSEA/SWMS Template (TEM-00013) Management and supervision requirements for general construction work The table included in Appendix D of this procedure should be used to determine the supervision and monitoring requirements for construction projects undertaken at Seqwater workplaces. 4.5 Information, training and instruction for construction work Persons who have management or control of a workplace where construction work is carried out must provide relevant information, training and instruction to protect all workers from risks to their health and safety arising from the work carried out. The information, training and instruction provided to workers must be suitable and adequate, having specific regard to: the nature of the work carried out by the worker the nature of the risks associated with the work at the time of the information, training and instruction the risk control measures implemented. The training provided must be readily understandable by any worker to whom it is provided. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 10 of 32

11 4.5.1 Seqwater inductions All workers entering Seqwater workplaces must successfully complete the relevant workplace induction prior to commencing work. Inductions must be developed and delivered in accordance with the WHS Workplace Inductions Guideline (GDE ). Seqwater inductions are provided and managed through Our Learning Construction workplace inductions Where a construction workplace is designated (i.e. a principal contractor is appointed or a contractor has management or control of a workplace for construction) the person who has management or control of a workplace where the construction work is being carried out must develop and implement a site specific induction process. Everyone entering the principal contractor site, including Seqwater employees (i.e. WHS Team, Project Managers, Construction Managers, Superintendents) must have completed an induction for the site and must follow all sign in / sign out protocols in place at the site General construction induction training All workers undertaking construction work at Seqwater workplaces must have: 1. successfully completed a general construction induction training course in the previous two years AND 2. carried out construction work in the previous two years. The general construction induction training (commonly known as the white card) must be delivered in Australia by a Registered Training Organisation (RTO) and cover the content set out in the specified Vocational Education and Training (VET) course for general construction induction training. Any worker who does not meet the above criteria is prohibited from undertaking any construction work at a Seqwater workplace Workplace specific training Workplace specific training must be provided to all workers for the work being undertaken. The training must provide information about WHS issues and safe work practices that are specific to the workplace at which the construction will be undertaken and to the construction work being undertaken. The training must be provided to all workers entering the construction workplace. Construction workplace specific training must cover the following: safety documents, policies and plans, including the WHS Management Plan and SWMS supervisory, consultation and reporting arrangements workplace safety rules, including first aid provisions and emergency procedures workplace facilities, including their location, use and maintenance Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 11 of 32

12 emergency procedures, including after-hours emergency contacts health monitoring requirements and procedures access, egress and security workplace specific hazards and control measures how safety issues are resolved, including health and safety representative arrangements how to report hazards and unsafe work practices how to report accidents, incidents and dangerous events what to do if a person is injured, including first aid provisions. Workplace specific training may be delivered in a variety of ways, including: toolbox talks pre-start meetings on-the-job instructions one-off sessions or events called for a specific purpose. Task specific training may also be necessary to ensure that workers have all relevant information and instruction when undertaking a particular construction activity. Task specific training should be developed for the actual task carried out and be regularly reviewed and updated whenever there are changes to the task, processes, systems of work, plant and substances that may affect health and safety Licences Workers must not carry out a high-risk work activity unless they hold a current licence for the class of high-risk work. Specific licence requirements for high-risk work are identified in Appendix E of this document. Workers licenced to undertake high-risk work must keep the licence document available for inspection under the Workplace Health and Safety Act 2011 (Qld) Verification of competency A person who has management or control of a workplace where construction work is carried out must take all reasonable steps to ensure that the workers at the workplace can demonstrate their ability to operate the plant and/or perform the tasks relevant to their role. The Verification of Competency (VOC) Assessment Form (FRM-00638) must be used when undertaking a VOC assessment. 4.6 General workplace arrangements for construction work In accordance with the requirements of the Workplace Health and Safety Regulation 2011 (Qld), the principal contractor (if appointed) or person who has management or control of a workplace where construction work is carried out is responsible for establishing and managing the following: providing a safe working environment providing and maintaining adequate and accessible facilities Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 12 of 32

13 providing first aid emergency planning providing workers with PPE managing remote or isolated work managing risks associated with airborne contaminants managing risks associated with hazardous atmospheres, including ignition sources storage of flammable and combustible substances managing risks associated with falling objects. Refer to the Construction Work Code of Practice 2013 (Safe Work Australia) for additional details regarding general workplace arrangements. 4.7 Facilities for construction work In accordance with the requirements of the Workplace Health and Safety Regulation 2011 (Qld), the principal contractor (if appointed) or person who has management or control of a workplace where construction work is carried out must ensure, so far is reasonably practicable: the provision of adequate facilities for workers, including toilets, drinking water, personal hygiene facilities and eating facilities that the facilities are maintained in good working order and are clean, safe and accessible. When providing facilities, the following should be considered: the nature of the work being carried out at the workplace the nature of the hazards at the workplace the size, location and nature of the workplace the number and composition of the workers at the workplace. Refer to the Construction Work Code of Practice 2013 (Safe Work Australia) for additional details regarding facilities required at construction workplaces. 4.8 Notification to the regulator The Project Manager or Construction Manager must ensure that any required notifications to WHSQ relating to the construction work they are responsible for are completed in accordance with the requirements established by the Work Health and Safety Act 2011 (Qld) or Work Health and Safety Regulation 2011 (Qld). This includes, but is not limited to, the provision of written notice to WHSQ at least 5 days prior to commencing: demolition work asbestos removal work. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 13 of 32

14 4.9 Management of WHS non-conformances Where a person observes any unsafe behaviour associated with the delivery of construction work, the person must direct the worker or contractor to immediately cease the activity, make the work area safe, remedy the WHS breach and notify the Project Manager or Construction Manager responsible for the work. Instances where construction work must immediately cease include: construction work activities being conducted that do not comply with applicable legislation, SWMS or JSEA construction work activities being conducted in such a way as to endanger the health and safety of the contractor s workers, Seqwater workers or the general public. Any breaches of legislation, SWMS or JSEA s must be managed in accordance with the following: for contractors any WHS non-conformance will be managed in accordance with the requirements of the WHS Contractor Management Procedure (PRO ) for Seqwater workers any WHS non-conformance will be managed in accordance with the requirements of the Training, Competency and Behaviour Management Procedure (PRO-01574) WHS incident reporting All WHS incidents, including near misses, are required to be notified to the Seqwater Incident Hotline (07) and their line supervisor in accordance with the requirements of the WHS Incident Notification Procedure (PRO-00388). All contractors (including Principal Contractors) are required to notify Seqwater s hotline (07) of any incidents or near misses and WHSQ of any notifiable incident or dangerous events as required by the Work Health and Safety Act 2011 (Qld), Work Health and Safety Regulation 2011 (Qld) or Electrical Safety Act 2002 (Qld). All contractor WHS incidents will be investigated in consultation with the Project Manager and in accordance with WHS Incident Investigation Procedure (PRO ). Details of the incident investigation will be recorded in Risk Wizard with the documentation saved in TRIM. 5. Training requirements All training required for a construction workplace where Seqwater has management or control of the workplace will be provided in accordance with the WHS Training, Competency & Behaviour Management Procedure (PRO-01574). All training required for a construction workplace where a contractor has management or control of the workplace (e.g. principal contractor for a construction project) must be provided by the contractor. The Seqwater Project Manager must liaise with the contractor to ensure that Seqwater specific training (i.e. site access Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 14 of 32

15 and permit to work processes, fluoride awareness training etc.) is provided to the contractor s staff as required. All workers conducting high-risk construction activities must have successfully completed training and be licenced (where required) to conduct the high-risk work activity. See section 4.5 for further information regarding training and instruction for construction work. 6. Monitoring and audit The application of this procedure shall be audited in accordance with the WHS Internal Audit Schedule and the Internal Audit Procedure (PRO-00002). A summary of audit and inspection findings will be reviewed at meetings of the Regional WHS Improvement Committees (RWHSIC) and the WHS Steering Committee (WHSSC) and presented for Management Review to the Executive Leadership Team and the Seqwater Board in accordance with the WHS Reporting Procedure (PRO-01605). 7. Record keeping All records are to be retained, archived and disposed of in accordance with the Queensland State Archives General Retention and Disposal Schedule for Administrative Records. Additional guidance regarding mandatory record keeping requirements is provided in the WHS Record Keeping Matrix. 8. References 8.1 Legislation and other requirements Description Status Location Construction Work Code of Practice 2013 (Safe Work Australia) AS/NZS 4801:2001 Occupational Health & Safety Systems Specifications with guidance for use. Queensland State Archives General Retention and Disposal Schedule for Administrative Records Active Active Active ov.au/sites/swa/about/publicati ons/pages/construction-work rdkeeping/retentiondisposal/p ages/grds.aspx Work Health and Safety Act 2011 (Qld) Active Work Health and Safety Regulation 2011 (Qld) Active Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 15 of 32

16 8.2 Supporting procedures Description Status Location PRO Engineering Review and Approval Procedure Active QPulse PRO Internal Audit Procedure Active TRIM Ref: D13/915 PRO WHS Contractor Management Procedure PRO WHS Hazard Identification and Risk Management Procedure Active TRIM Ref: D13/61650 Active TRIM Ref: D13/2085 PRO WHS Incident Notification Active TRIM Ref: D13/62376 PRO WHS Incident Investigation Procedure MAN WHS Management System Framework Active TRIM Ref: D13/28701 Active TRIM Ref: D13/43216 PRO WHS Reporting Procedure Active TRIM Ref: D13/70792 PRO WHS Training, Competency & Behaviour Management Procedure 8.3 Supporting documents, forms and templates Active TRIM Ref: D13/70676 Description Status Location WHS Management Plan Template (FRM-00123) Job Safety and Environment Analysis/Safe Work Method Statement Template (TEM-00013) Verification of Competency (VOC) Assessment Form (FRM-00638) WHS Management Plan Checklist (FRM-00626) Draft TRIM Ref: D14/68183 Active TRIM Ref: D13/61698 Draft TRIM Ref: D14/93635 Active TRIM Ref: D14/68186 JSEA/SWMS Checklist (FRM-00627) Active TRIM Ref: D14/68187 WHS Workplace Inductions Guideline (GDE-00103) Active TRIM Ref: D14/29652 WHS Record Keeping Matrix Active TRIM Ref: D13/ Definitions Term Construction manager Construction project Definitions Construction managers are responsible for providing site based management of construction works. A project which involves construction work costing $250,000 or more. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 16 of 32

17 Term Construction work Consultation Contractor Employee General construction work Hazard High-risk construction work Definitions Construction work means any work carried out in connection with the construction, alteration, conversion, fitting-out, commissioning, renovation, repair, maintenance, refurbishment, demolition, decommissioning or dismantling of a structure. This includes: any installation or testing carried out in connection with an activity mentioned above the removal from the workplace of any product or waste resulting from demolition the prefabrication or testing of elements, at a place specifically established for the construction work, for use in construction work the assembly of prefabricated elements to form a structure or the disassembly of prefabricated elements forming part of a structure the installation, testing or maintenance of an essential service in relation to a structure any work connected with an excavation any work connected with any preparatory work or site preparation (including landscaping as part of site preparation) carried out in connection with an activity mentioned above an activity mentioned above that is carried out on, under or near water, including work on buoys and obstructions to navigation. Relevant information is shared with workers and they are given a reasonable opportunity to: express their views and to raise WHS issues contribute to the decision-making process. Seqwater will take the views of workers into account. Workers consulted are advised of the outcome of the consultation in accordance with the WHS Consultation, Communication and Issue Resolution Procedure (PRO-00870). Any person or firm engaged under contract by Seqwater to undertake work. A contractor is not an employee. A person who is employed by Seqwater. Construction work that is not: a construction project, or high-risk construction work. A situation that has the potential to harm a person and/or the environment and/or damage property. As defined in section 291 of the Work Health and Safety Regulation 2011 (Qld) high-risk construction work means construction work that involves any of the following: involves a risk of a person falling more than 2m is carried out on a telecommunication tower Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 17 of 32

18 Term Job Safety & Environment Analysis (JSEA) Manager Our Learning PCBU Person with Management or Control of a Workplace Principal Contractor Definitions involves demolition of an element of a structure that is load-bearing or otherwise related to the physical integrity of the structure involves, or is likely to involve, the disturbance of asbestos involves structural alterations or repairs that require temporary support to prevent collapse is carried out in or near a confined space is carried out in or near a shaft or trench with an excavated depth greater than 1.5m or a tunnel involves the use of explosives is carried out on or near pressurised gas distribution mains or piping is carried out on or near chemical, fuel or refrigerant lines is carried out on or near energised electrical installations or services is carried out in an area that may have a contaminated or flammable atmosphere involves tilt-up or precast concrete is carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor that is in use by traffic other than pedestrians is carried out in an area at a workplace in which there is any movement of powered mobile plant is carried out in an area in which there are artificial extremes of temperature is carried out in or near water or other liquid that involves a risk of drowning involves diving work. Job Safety & Environment Analysis is a method of identifying hazards in a job and developing ways to control the hazards to eliminate or minimise the risk to personnel, the environment and equipment. A person with the responsibilities for managing a functional area of the business including the workers within the relevant functional area. This includes, but is not limited to, Level 3 Managers, General Managers and Project Managers. A manager is also considered a worker, however managers may have additional responsibilities for implementation of the WHS Management System as well as any additional responsibilities as an officer of the business. Seqwater s online learning management system. Person Conducting a Business or Undertaking The worker appointed by Seqwater who has operational responsibility for the management or control, in whole or in part, of the workplace. The person conducting a business or undertaking appointed by Seqwater as the Principal Contractor for a construction project, Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 18 of 32

19 Term Project/contract risk assessment Project manager Risk Risk control Safe Work Method Statement (SWMS) Seqwater contractors Stakeholders Structure Superintendent Superintendents Representative Sub-contractor Verification of Definitions and given the management and control of the workplace at which the construction project will be carried out and who discharges the duties of the Principal Contractor. A Principal Contractor is to be appointed by Seqwater for a construction project. The project/contract risk assessment outlines the hazards and risk controls associated with the work activities that will be undertaken under the contract. The Project Manager is responsible for leading and managing a project team to successfully deliver project objectives. Risk is the likelihood and consequence of injury or harm occurring when exposed to a hazard. Means taking action to eliminate health and safety risks so far as is reasonably practicable, and if that is not possible, minimising the risks so far as is reasonably practicable. Eliminating a hazard will also eliminate any risks associated with that hazard. A SWMS sets out steps to enable supervisors, workers and any other persons at the workplace to understand the requirements that have been established to carry out the highrisk construction work in a safe and healthy manner. It sets out the work activities in a logical sequence and identifies hazards and describes control measures. Any person who has been contracted directly by Seqwater or through an employment agency for a fixed tenure. Any person(s) who is directly involved to varying degrees across the life of the project/contract. The WHS Act defines a structure as anything that is constructed, whether fixed or moveable, temporary or permanent. A structure includes: buildings, masts, towers, framework, pipelines, transport infrastructure and underground works (shafts or tunnels) any component of a structure part of a structure. The person appointed as the Superintendent by a PCBU to manage the delivery of construction works on behalf of the PCBU. The person appointed (in writing) by the Superintendent to exercise specific functions of the Superintendent in accordance with the terms of the appointment. Only one Superintendent s Representative shall be delegated the same function at the same time. The appointment of a Superintendent s Representative shall not prevent the Superintendent from exercising any function. An individual or company engaged by a contractor to perform part of a work task or service. A method of assessment that can be used to demonstrate the Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 19 of 32

20 Term Competency WHS Management Plan Worker Workplace Definitions worker s ability to operate equipment and/or undertake the responsibilities of a role. A WHS Management Plan sets out the arrangements to manage work health and safety on a construction project. The intention of a WHS Management Plan is to ensure the risks associated with a construction project are managed, as there are usually many contractors and subcontractors involved and circumstances can change quickly from day to day. The WHS Management Plan must be in writing. It should be easily understood by workers (including contractors and subcontractors). It may not be necessary to communicate the entire WHS Management Plan to all workers, however they must be made aware of the parts that are applicable to the work they are carrying out. Worker means a person who carries out work in any capacity for Seqwater, including work as: an employee a contractor or subcontractor an employee of a contractor or subcontractor an employee of a labour hire company who has been assigned to work at Seqwater an outworker an apprentice or trainee a student gaining work experience a volunteer a worker of a prescribed class. A place where work is carried out by Seqwater and includes any place where a worker goes, or is likely to be, while at work. This includes a vehicle, vessel or other mobile structure. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 20 of 32

21 Appendix A WHS Requirements for Construction Work WHS Component (relevant to the activity being undertaken) General Type of Construction Work High-risk Construction project Site access approval / workplace inductions Required Required Required Permit to work / high-risk work permits Required Required Required JSEA / risk assessment Required SWMS must be completed Required unless a SWMS is used Licences and qualifications Required Required Required Safe Work Method Statements (SWMS) WHS Management Plan May be required by the responsible manager May be required by the responsible manager Required May be required by the responsible manager Required if the construction project involves high-risk construction work or where required by the responsible manager Required Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 21 of 32

22 Appendix B Requirements for WHS Management Plans All construction projects (i.e. construction work costing $250,000 or more) must have a written WHS Management Plan prepared before work on the construction project commences. A manager may request a WHS Management Plan be developed for projects with a value of less than $250,000 to manage high-risk construction work or where deemed necessary by the project manager. WHS Management Plan purpose A WHS Management Plan defines the arrangements to manage WHS on a construction project. The WHS Management Plan identifies the risks associated with the project and defines the risk controls that need to be applied to allow for the management of risks at the project site. The WHS Management Plan must be available to and easily understood by all persons involved in the construction project (including contractors and subcontractors). Responsibility for preparing a WHS Management Plan The principal contractor must ensure that a WHS Management Plan is prepared for a construction project. If a WHS Management Plan is otherwise required by the project manager, the person with management or control of the workplace must prepare the WHS Management Plan. Developing a WHS Management Plan The level of detail required for a WHS Management Plan will depend on the complexity of the construction work (in particular the number of contractors at the workplace at any one time) and the risks involved in the work. WHS Management Plans must be prepared in consultation with all stakeholders who will be directly engaged in delivering the construction project. The WHS Management Plan must include the following: the names, positions and health and safety responsibilities of all persons at the workplace whose positions or roles involve specific health and safety responsibilities in connection with the construction project the arrangements in place between Seqwater, principal contractors, contractors and subcontractors at the workplace for consultation, cooperation and coordination of activities in relation to compliance with their duties under the Work Health and Safety Act 2011 (Qld) and Work Health and Safety Regulation 2011 (Qld) the arrangements in place for managing any work health and safety incidents that occur any site-specific health and safety rules and the arrangements for ensuring that all workers at the workplace are informed of these rules the arrangements to collect, assess, monitor and review any SWMS. The WHS Management Plan may also include the following information: details of the person commissioning the construction work details of the principal contractor (if appointed) Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 22 of 32

23 details of the construction project, for example address of the workplace, anticipated start and end date and a brief description of the type of construction work that the WHS Management Plan will cover details on how contractors and subcontractors will be managed and monitored, including how the principal contractor intends to implement and ensure compliance with the WHS Management Plan, such as checking on the performance of contractors and subcontractors and how non-compliance will be handled details on how the risks associated with falls, falling objects and any high-risk construction work that will take place on a construction project will be managed the provision and maintenance of a hazardous chemicals register, safety data sheets and hazardous chemicals storage the safe use and storage of plant the development of a construction project traffic management plan obtaining and providing essential services information workplace security and public safety ensuring workers have appropriate inductions, training and licences to undertake the construction work. People with health and safety responsibilities Persons at the workplace whose positions or roles involve specific health and safety responsibilities must be identified in the WHS Management Plan. For example, people who should be listed include WHS managers, first aid officers and project managers. Their responsibilities should be briefly described. Health and safety representatives do not need to be listed, unless they have a coordinating role separate to their role as a health and safety representative. Arrangements for consultation, cooperation and coordination An important part of the WHS Management Plan involves the arrangements for consultation, cooperation and coordination of all persons conducting a business or undertaking at the workplace. The principal contractor must include details in the WHS Management Plan about how the persons conducting a business or undertaking at the workplace will consult and cooperate with each other. There should be ongoing consultation and cooperation between all duty holders so that when work overlaps, each person is aware of other construction activities and can control any associated hazards and risks. Examples include: holding pre-commencement WHS meetings with all contractors and subcontractors scheduling regular contractor/subcontractor WHS meetings holding toolbox WHS meetings establishing a construction project WHS committee distributing a regular WHS newsletter. In many cases, people who have responsibilities are not always at the workplace at all times. It is recommended that consultation arrangements for communicating with people off-site also be included in the WHS Management Plan. The WHS Management Plan must detail the arrangements that the principal contractor will use to coordinate the construction work to ensure compliance. It must also include the Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 23 of 32

24 process for developing, reviewing and distributing SWMS, along with providing training to workers. Arrangements for managing incidents The principal contractor should consider the types of health and safety incidents that might occur. The WHS Management Plan should document the actions that will be taken, and allocation of responsibilities, during an emergency. Where a party other than Seqwater is the principal contractor, then the incident management requirements must be detailed in the principal contractor s emergency response plan. Where Seqwater is the principal contractor for a construction project, the incident management requirements defined in the Seqwater Emergency Response Plan (ERP ) must be addressed. The WHS Management Plan should also include arrangements for reporting and acting upon any incidents, hazards and near misses. Site-specific health and safety rules The WHS Management Plan must detail any site-specific WHS rules that the principal contractor requires persons to comply with, and the arrangements for ensuring all persons at the workplace are informed of these rules. The rules should be simple and clear. The nature of the work, hazards, size and location of the workplace, and the number and composition of the workers and other persons at the workplace can assist in determining the site-specific rules. Upon finalisation of the rules, the principal contractor should inform everyone in the workplace about the rules. Ways of informing people about the safety rules are: holding pre-start meetings holding toolbox meetings or face-to-face discussions posting them in a prominent position at the workplace distributing copies to everyone at the workplace. If there are people at the workplace who do not have a good understanding of the English language or where they may have poor literacy skills, the WHS Management Plan should set out how these people will be informed of the rules. Arrangements to prepare, collect and assess, monitor and review SWMS The WHS Management Plan must include details of the arrangements for the preparation, collection and any assessment/approval, monitoring and review of SWMS at the workplace. The principal contractor may establish a process to ensure that the work being undertaken does not conflict with control measures being used by other contractors or subcontractors working in the same location or create additional risks for others. The WHS Management Plan must also include arrangements to ensure that SWMS are followed by all affected workers (including contractors and subcontractors), and that work is ceased if the SWMS is not being followed. Doc owner: J. Meissner Doc approver: CEO Rev no. 6 Page 24 of 32