Application for commercial operations licence commercial events

Transcription

1 CONSERVATION AND LAND MANAGEMENT REGULATIONS 2002 (PART 7) Application for commercial operations licence commercial events CLM149E This application applies to persons or organisations commercially conducting events on reserves managed by the Department of Parks and Wildlife (DPaW). IMPORTANT This form needs to be completed if you are organising an event on CALM Land for reward or other consideration other than cost recovery of running the event. Approval will need to be obtained before you begin advertising the event if it will be carried out on CALM Land. If you are unsure whether your event is commercial or who should hold the licence, please contact DPaW s Licensing Officer on (08) for more information. APPLICATION FEE AND LICENCE CHARGE Licences are subject to a standard charge of $120, along with a $100 application fee. A higher licence charge may be applied by DPaW based on the scale of the event. These charges will be set by DPaW during the application process and may include administrative costs. Additional fees and charges may be applied where required. Please see the Commercial Operator Handbook for more details. If fees or charges in excess of the standard charge are required, you will be invoiced for these during the application process. Send the completed application, together with the licence charge above (refundable if your application is unsuccessful) plus the nonrefundable application fee of $100 to: Policy and Tourism Branch, Department of Parks and Wildlife, Locked Bag 104, BENTLEY DELIVERY CENTRE, WA, Fundraising or charity events run by registered charities may be eligible for a fee waiver. Please contact DPaW s Licensing Officer on (08) for more information. Definitions: CALM Land land, or land and waters, to which the Conservation and Land Management Act 1984 and Regulations 2002 apply, and includes caves and parts of caves on or under that land. Director General means the chief executive officer (CEO*) of DPaW (the department assisting the Minister in the administration of the Act), or a delegate of the CEO. Claims includes claims, demands, actions, suits, and proceedings (whether under the law of contract, tort, a written law or otherwise). Commercial operation the selling of any product or service by any person, partnership, company or other organisation for reward or other consideration. This includes the supply of transport, information, instruction or supervision, or a business organising an event that is contracted by, or on behalf of, a not-for-profit organisation (e.g. XYZ Marketing Pty Ltd organising a Surf Carnival for the Surf Life Saving Association Inc). Costs include damages, liabilities, losses, costs (including legal costs) and expenses (howsoever caused). Event an organised group activity that occurs at a certain place at a particular time which is deliberately staged or promoted to encourage public spectators and/or participants (e.g. car rallies, mountain bike competition etc). Licence a Commercial Operations Licence granted by the Director General under the Conservation and Land Management Regulations 2002 and which Licence incorporates the conditions set out in the Commercial Operator Handbook. Non-commercial activities an activity undertaken or organised without intent of gaining profit, reward or other consideration other than the cost recovery of undertaking the activity (e.g. local trail bike club operating a competition and run by volunteers). Operations the commercial operations which may be undertaken by an Operator pursuant to the licence. Operator a person (includes incorporated bodies) who holds a licence (e.g. XYZ Marketing Pty Ltd). Participant those persons participating in the Event. Please note: A fundraising or charity event may still be classified as a commercial operation depending on how it is organised. Please contact the Licensing Officer on (08) for more information. For additional information about commercial events and conditions that may apply if a licence is issued, please refer to the Commercial Operator Handbook which can be viewed from Page 1

2 APPLICANT DETAILS of applicant (person/company/incorporated body only) In association with or on behalf of (This may be a sporting group or peak body) Note: The application must be made by one person or company proposing to undertake the activity (activities) for which permission is sought. The application cannot be made using a trading/business name. If the application is by a company please provide the Australian Company Number (ACN) and address of directors and secretaries All applicants Please provide the Australian Business Number (ABN) Trading/Business name Is/are the name(s) registered? Yes No If yes, please provide the registered name(s) and the registration number(s) Postal address of applicant Note: If the applicant is a company the registered office of the company is to be provided. of contact Website Fax Phone 1 Phone 2 EVENT DETAILS Please attach a map of the area(s) at a scale of 1:50,000 (as a COG map wherever possible) indicating the proposed locations, routes, spectator points, and camping sites. The map(s) must also include any mustering, changeover or transition points within CALM Land and a further A3 or A4 detailed layout of these areas must be attached indicating possible vehicle overflow areas for the maximum expected numbers. Accurate and detailed maps and layouts assist in the assessment of your application (COG maps may be purchased from DPaW; phone (08) for more information). of event Please attach a detailed itinerary and any proposed advertising material for the event. Date and time of event DPaW needs to know which parks you would like to access during your event and which activities you propose to undertake in each park. The Commercial Operator Handbooks (terrestrial and marine) indicate which activities are permitted in each park and the conditions that apply to conducting the activities. Please ensure you have read and accepted the conditions before submitting this application form. The Commercial Operator Handbooks are available to download from Please list the parks (terrestrial and/or marine) where this event is proposed to occur. Please attach a detailed itinerary as well. Park (terrestrial and/or marine) Activities (Specify which sites, locations, routes, tracks and camping sites you intend to use as well as specific activities e.g. running, cycling, horse riding etc.) Page 2

3 EVENT MANAGEMENT Please attach a copy of the safety, emergency response and traffic plans as well as the environmental policy for your organisation if available. Number of participants expected Number of spectators expected Number of officials Number of support vehicles/vessels Will the media be involved? Please detail: Will any structures, facilities, signs or markers be erected on CALM Land or waters for the purpose of the event? Please detail: Will food or other supply vendors be hired or contracted to operate on CALM Land during the event? Please detail: Please list any special equipment, facilities or materials required to conduct the proposed activity or event. Will portable toilets and/or showers be provided? If so, please indicate the number of units that will be provided and the proposed method of effluent and waste water disposal? Please provide the proposed strategy for rubbish removal. Page 3

4 Please detail if other agencies, local government representatives, community groups or local committees been consulted and all the necessary approvals gained regarding this event?: Have you developed emergency response plans and notified the Local Emergency Management Committee (LEMC)? If so, please provide details. If not, you will need to provide prior to the event. Please provide any other information that may be relevant to your application, which may include any sustainability or eco-tourism initiatives such as reducing carbon emissions and ecological footprint, or partnerships benefiting the local community and the environment. VEHICLE/VESSEL DETAILS Please attach a copy of the survey certificates for each vessel that will be used while on CALM Land during the event which is owned by the applicant, to ensure currency. Vehicles: (please tick appropriate box) Hired from another organisation or business Owned by this business/organisation (please complete the table below) Vehicle Type (4WD, minibus, coach etc) Seating Capacity Registration No. Registration Expiry Transport Licence no. (for vehicles not registered in Western Australia) Vessels: Where canoes and kayaks used during an event on CALM Land are supplied by the operator, the crafts must have a hire and drive registration with the Department of Transport. Vessel Type(s) (canoe, kayak, dinghy, charter vessel etc) Nominated vessel(s) spv no/reg. No/Hire and Drive reg no size of vessel (m) Number of craft Please indicate the names of your intended skipper(s), if applicable, and their certification. Page 4

5 ABSEILING AND CLIMBING ACTIVITIES: Application for commercial operations licence commercial events ACTIVITY-SPECIFIC INFORMATION REQUIRED Please attach copies of the NOLRS registration for each stated leader. Abseiling and climbing activities will only be permitted at certain sign-posted CALM Land sites. Please contact the local DPaW district office to discuss which sites are acceptable. Any abseiling or climbing activities on CALM Land will need to comply with the Climbers Association of Western Australia Code of Ethics (available at and Outdoors WA Code of Conduct (available at DPaW requires all leaders for abseiling to be registered with National Outdoor Leader Registration Scheme (NOLRS) and to have the appropriate ratio of leaders to participants according to the current standards. Please contact Outdoors WA on (08) for more information regarding the registration scheme and for the current activity standards. It is important that you attach copies of the NOLRS registration for each of your stated leaders to ensure currency. If you are not yet registered with NOLRS, please make a note below and send the details as soon as possible. A licence for these activities will not be issued until DPaW is supplied with these details. Leader NOLRS registration no. Expiry date BIBBULMUN TRACK/MUNDA BIDDI TRAIL: If all or part of the or is included in the route for your event, please complete the and application form on page eight. If you intend on accessing these tracks during the event, it is important that you read the licence conditions in Section 18 of the Commercial Operator Handbook Terrestrial. It is also advised to contact the DPaW Recreation and Trails Unit to inform them of your intent to use these trails for an event. The Recreation and Trails Unit is also able to give advice on the best locations for access, information on the most suitable locations for your activities, and the latest news about track conditions. Please phone (08) for more information. PRE-EVENT TRAINING Please attach a map of the area(s) at a scale of 1:50,000 (as a COG map wherever possible) indicating the proposed locations, routes, and camping sites for the training exercises. The map(s) must also include any mustering, changeover or transition points within CALM Land. Accurate and detailed maps and layouts assist in the assessment of your application (COG maps may be purchased from DPaW; phone (08) for more information). DPaW is aware that some events need access to CALM Land before the event date to allow participants to train in similar terrain to that of the event. As these activities are associated with the event, you will need lawful authority to access CALM Land for these purposes. It is expected that spectators will not be invited or encouraged to these training exercises. Date of pre-event training Please list which parks (terrestrial and/or marine) and activities are proposed for the pre-event training. Specify which sites, locations, routes, tracks and camping sites you intend to use within the park. Park (terrestrial and/or marine) Activities (Specify which sites, locations, routes, tracks and camping sites you intend to use) Number of participants expected Number of officials Number of support vehicles/vessels Page 5

6 LICENCE CHARGE AND APPLICATION FEE PMENT DETAILS Payment: Cheque enclosed Mastercard Visa Card number Amount $: Expiry date / Signature on card (as it appears on the card) PMENT OF OTHER FEES AND CHARGES Please note that should higher licence charges or other payments such as supervision fees or a bond (as per section 7.10 of the Commercial Operator Handbook Terrestrial) be required then these will be invoiced to you. Invoices will need to be paid prior to a licence being issued. Park fees such as camping fees may apply for some events. To find out if your event requires payment of other park fees, please contact DPaW s Policy and Tourism Branch on (08) For information on which parks have entry and camping fees, please refer to Section 19 and 20 of the Commercial Operator Handbook Terrestrial available for download from INSURANCE Please attach a copy of the Certificate of Currency for your public liability insurance. Applicants are reminded that the General Licence Conditions in the Commercial Operator Handbook states as follows: 5.12 INSURANCE (a) The Operator shall at all times during the period of the Licence maintain a policy of public liability insurance, that covers the areas and operations allowed under the Licence, in the names of the Operator and the Director General to the extent of their respective rights and interests for the sum of not less than $10 million ($10,000,000.00) per event. (b) The Operator shall provide the Director General proof of the existence and currency of such insurance policy whenever requested by the Director General during the term of the licence. (c) The Operator shall pay all premiums of the public liability insurance policy when they are due, comply with all of the terms of that insurance policy and shall make the insurer aware of the licence, these conditions and the indemnity given to the Director General. If you have any queries please contact DPaW s Policy and Tourism Branch on: Phone: (08) Fax: (08) licensing@dpaw.wa.gov.au More information regarding commercial event licensing can be found at DPaW s website: Page 6

7 DEED/POLL I / We: (Full name of organisation / Person) hereby apply for a licence to enter upon and use the waters and land within the areas specified in this application in order to conduct the activities specified in this application. I understand and agree that the licence if granted will be subject to the provisions of the Conservation and Land Management Act 1984 (CALM Act) and all regulations and subsidiary legislation made under it. I certify to the best of my knowledge that the information provided within this application is true and correct in every detail. I understand that the licence if granted will not be transferable and may not be automatically renewed. I have read, understood and agree to abide by the general, operation specific, area specific, issues and extra conditions contained within the Department of Parks and Wildlife (DPaW) s Commercial Operator Handbook Terrestrial and Marine, as amended from time to time, and I understand that further conditions relevant to the areas and activities proposed in this application may be imposed. I hereby agree to release and indemnify, and keep indemnified, the State of Western Australia (State), the Chief Executive Officer of DPaW (CEO), and each of the employees, contractors and agents of the State or DPaW (Indemnified Parties) from and against all Claims and Costs which may be made or brought against, suffered or incurred by any of the Indemnified Parties arising in any way from, or in connection with the conduct of the applicant or any of its employees, agents, contractors, or attendees of the event the subject of this application: on any lands to which the CALM Act applies; or in relation to the event and activities the subject of this application. I certify that the applicant s public liability insurer is aware of the conditions that would apply to this licence and the indemnity granted above. I confirm that the applicant s public liability policy also covers the event and activities that are specified in this application form. Executed as a deed on:... Date (please select the appropriate box for your situation only): Natural person (check box) Signature Witness... Company Pty Ltd (executed in accordance with section 127(1) of the Corporations Act 2001 (Cth)) (check box) Signature of director or secretary... Signature of director Witness Incorporated Association (executed in accordance with section 14(1) (b) of the Associations Incorporation Act 1987 (WA)) Signature of person with authority to bind the Incorporated Association... (check box) Witness Page 7

8 YES (tick box) N/A (Not applicable) Where no tick box is available you must attach or have completed (these plans will be required prior to the event taking place) Application for commercial operations licence commercial events APPLICATION CHECKLIST Have you completed the online training? You are required to complete the online training before applying. The training can be accessed via Please attach a copy of the certificate? Have you included maps of the area(s) at a scale of 1:50,000 (as a COG map whereever possilble) indicating the proposed locations, routes, specator points, and camping sites as well as mustering, changeover or transition points and vehicle overflow areas.? Have you included a detailed itinerary detailing the areas and activities you wish to conduct the event in? Have you included details of the vehicles/vessels you plan to use for the operation and provided survey certificates for any vessels? Have you included a copy of your public liability insurance policy with $10,000,000 coverage, covering all proposed activities and locations and made your insurer aware of the conditions and indemnity? Have you included an event management plan which includes safety, emergency response and traffic plans as well as the environmental policy for the event? Have you signed the application? Have you enclosed the licence charge and the application/renewal fee totalling $220? If you re intending to conduct activities on the or, have you completed the Bibbulmun track and application form on page 9? If you intend to conduct abseiling and rock climbing activities, have you registered with NOLRS (National Outdoor Leader Registration Scheme) or equivalent and provided proof of your registration? Page 8

9 Application for commercial operations licence commercial events, and Cape To Cape Track Application Form NN WA AD RO NORTHAM O ER HW O HIG WANNEROO Y DYA TOO N ER ST EA D ROA YORK AT MIDLAND GRE PERTH Rottnest Island KALAMUNDA FREMANTLE WESTERN AUSTRALIA BEVERLEY KELMSCOTT Garden Island BR HIGHW OO Map 1 KT Cape to Cape Track ON JARRAHDALE HI Lands Managed by the Department of Parks and Wildlife, June 2011 GH WA Y WESTERN National Park Nature Reserve Map 1 SO UT H Conservation Park Section 5(1)(g) and 5(1)(h) Reserve NORTH BANNISTER BA NY Map 2 HI GH WAROONA OCEAN W 0 Scale km N Map 2 WILLIAMS NAME OF APPLICANT: TRADING NAME: CONTACT DETAILS: HARVEY COALFIEL COLLIE Y DONNYBROOK Map 1: Darling Range - Kalamunda to North Bannister Map 2: Dwellingup - North Bannister to Harvey - Quindanning Road Map 3: Collie - Harvey - Quindanning Road to Mumballup BUSSELTON GREA T KATANNING Map 4: Blackwood - Mumballup to Brockman Highway KIRUP Map 6: Northcliffe - Middleton Road to Broke Inlet Road BALINGUP Map 7: Walpole - Broke Inlet Road to William Bay Map 8: Denmark/AlbanyKOJONUP - William Bay to Albany SE SOU VAS JARRAHWOOD TH MARGARET RIVER Cape to Cape Track Map 1 MUNDA BIDDI TRAIL Map 1: Mundaring to Jarrahdale BRIDGETOWN NANNUP WES HW HIG BROCKMAN HW Map 4 BUS Map 5: Pemberton - Brockman Highway to Middleton Road HIG SELL BIBBULMUN TRACK RN Map 3 MUMBALLUP THE BOYANUP SOU ROAD HW Camping DS Map 3 BUNBURY Cycling INDIAN State Forest AL DWELLINGUP Bushwalking MANDURAH TER WHEATLEY N Donnelly Mill Holiday Village Map 2: Jarrahdale to Nanga Map 3: Nanga to Collie Map 4 Map 4: Collie to Jarrahwood Map 5: Jarrahwood to Manjimup Map 5 Map 7: Northcliffe to Walpole Map 8: Walpole to Denmark HIG HIGHW Map 9: Denmark to Albany HW AUGUSTA Cape to Cape Track Map 2 Map 6: Manjimup to Northcliffe MANJIMUP MUIRS CAPE TO CAPE TRACK Map 1: Cape Naturaliste to Prevelly ROCKY GULLY ANY Map 2: Prevelly to Cape Leeuwin Map 5 ALB PEMBERTON HIGH GISB: _b W Produced by Geographic Information Services Branch, February 2013 Map 6 MT BARKER NORTHCLIFFE W HIGH Map 8 SOUTHERN OCEAN Map 6 WALPOLE Map 9 DENMARK SO UT H COAST HWY ALBANY Map 7 Page 9 Map 7 Map 8

10 Notes PDF Page 10