Student Enrollment Checklist New Student Returning Student

Transcription

1 Student Enrollment Checklist New Student Returning Student Student Name: Program: Program Course#: Class Time: Full Time Part-Time Pre-Enrollment Complete/Update Online Application Academic Advisement Services Provided Financial Aid (Checklist must also be completed) Pell Grant Verification Flag: Yes No V1 V2 V3 V4 V5 V6 Verification Completed Yes No N/A Veteran Affairs Bright Futures Florida Prepaid Scholarship type: Financial Aid Policies & Procedures Student Signature Page Statement of Educational Purpose Financial Aid Student Authorization & Acknowledgement Form Assessment Testing TABE Testing (enter scores below) Enter scores (if applicable) Reading Language Mathematics Exemption (Official transcript must be provided to receive exemption) College Degree Active Duty FL Standard Diploma* Graduation/WD Code FCAT, ACT, SAT, PERT, CPT, CLAST assessment *entered the 9th grade of a Florida public school in school year, or any year after, and earned a Florida standard high school diploma is also exempt from assessment testing. Documents Florida Residency (two forms of documentation) Verified By: Verified By: Verified By: Verified By: Verified By: For Student Service Staff Only

2 Student Enrollment Checklist New Student Returning Student High School Diploma Proof of Background check (Health Education Only) Enrollment Packet Disclosures and Release of Information Photo I.D. & Parking Tag Request Scheduling Student Scheduling Complete Verified By: Notes: For Student Service Staff Only

3 FLORIDA RESIDENCY FOR TUITION PURPOSES RESIDENCY AFFIDAVIT THIS SECTION MUST BE COMPLETED IN FULL IF YOU ARE CLAIMING FLORIDA RESIDENCY FOR TUITION PURPOSES PERSUANT F.S Name of Student Last 4 of SS# Home Phone ( ) Work Phone ( ) Cell Phone ( ) DOB / / Claimant Name Relationship to Student (Claimant is the person who is claiming Florida residency, e.g., the student, parent, spouse, or legal guardian) Permanent Legal Address of Claimant Date Claimant Began Establishing Residency in Florida / / Exempt (Must attach qualifying documentation): Students established as exempt from paying tuition, out-of-state fees, or use Florida Prepaid are exempt from the residency requirement. See back for details. Students must provide TWO forms of documentation proving at least 12 consecutive months residency prior to enrollment. Please indicate which required Florida residency supporting documents you are providing: FIRST TIER: MUST have at least one from this tier Florida driver license or State of Florida ID card Florida voter registration Florida vehicle registration Proof of permanent home in Florida which is occupied as primary residence by the student of the parent/legal guardian (if the student is dependent) Proof of homestead exemption in Florida Transcripts from a Florida high school for multiple years, if the Florida high school diploma or GED was earned within the last 12 months Proof of permanent full-time employment in Florida for at least 30 hours per week for a 12 month period Proof of active duty residing or stationed in Florida SECOND TIER: A declaration of domicile in Florida A document evidencing family times in Florida A Florida professional or occupational license A Florida incorporation Proof of membership in a Florida-based charitable or professional organization Any other documentation that supports the student s request for resident status (Examples: utilities bills for 12 months, lease agreement for 12 months) Claimant s Driver License State Number Issue Date / / Claimant s Voter Registration State County Number Original Issue Date / / Claimant s Vehicle Registration State Number Original Issue Date / / Non U.S. Citizen Only Resident Alien Number Issue Date / / I do hereby swear and affirm that the above named student meets all requirements indicated in the checked category above for classification as a Florida resident for tuition purposes. I understand that a false statement in this affidavit will subject me to penalties for making a false statement pursuant to F.S Signature of Claimant Date OFFICE USE ONLY Please ensure copies of residency documents, independent proof if required, or exemptions are attached Reviewed by: Date: Approved: YES NO

4 FLORIDA RESIDENCY DEFINITIONS A Florida resident for tuition purposes is an independent person who has, or a dependent person whose parent or legal guardian has, established and maintained legal residence in Florida for at least twelve (12) months. Residency in Florida must be for the purpose of establishing a permanent legal residence and not merely to just attend school at an institution of higher education. To qualify as Florida resident for tuition purposes, you must be a U.S. citizen, permanent resident alien, or legal alien granted indefinite stay by the Bureau of Citizenship and Immigration Services. Other persons not meeting the twelve (12) month legal residence requirement may be classified as Florida residents for tuition purposes only, if they fall within one of the limited special categories authorized by the Florida Legislature and Florida Board of Education for exemption. All other persons are ineligible for classification as a Florida Resident for Tuition Purposes. Documents supporting the establishment of legal residence in Florida must be dated, issued, or filed 12 months prior to the first day of classes of the term for which an in-state classification is sought. Who may be eligible to establish Florida residency for tuition purposes? U.S. citizens, permanent resident aliens, and certain Visa categories Independent persons (not claimed by anyone other than themselves for Federal Income Tax purposes), who have resided, and been employed in a permanent, full-time position, in Florida for the last 12 months or more. o Independent: 24 years of age or older; married (must provide marriage certificate if student is under 24); has children who receive more than half of their support from the student; has other dependents who live with and receive more than half their support; is a veteran of the U.S. Armed Forces or is currently serving on active duty (provide DD214); both of the student s parents are deceased (provide death certificates); student was (until age 18) a ward of the court. o Dependent: All students who do not meet the definition of an independent student shall be classified as dependent. Either parent or legal guardian of a dependent child. Federal Income Tax documents will be required to prove dependency. The term dependent child means any person, whether or not living with his/her parent or legal guardian, who is eligible to be claimed by his/her parent or legal guardian as a dependent under the Federal Income Tax and who receives more than 50% of the true cost of living expenses from his/her parent or legal guardian. Who is not eligible to establish Florida residency for tuition purposes? Students who are dependent on out-of-state parents (claimed on the parent(s) Federal Income Tax form). Students who moved to the State of Florida for the sole purpose of attending an institution of higher education. Students who claim independence but cannot document independence. Certain Visa categories. Who is exempt from establishing Florida residency for tuition purposes? Students who are exempt from paying fees (DCF, homeless waivers) are exempt from providing proof of residency F.S (2)(c)(d) and (f). Attach proof of exemption. Students paying with Florida Prepaid College Program. Each qualified beneficiary shall be classified as resident for tuition purposes, regardless of his or her actual legal residence. F.S (a)1. Attach copy of FL Prepaid card. New 7/1/2014: Out-of-state fee waiver for honorably discharged veterans of the U.S. Armed Forces, U.S. Reserve Forces, or the National Guard, who reside in the state while enrolled at a state university, FCS institution, career center operated by a school district under s , or charter technical center. F.S Attach copy of DD214. NON-FLORIDA RESIDENTS ONLY I understand that I do not qualify as a Florida resident for tuition purposes for the term for which this application is submitted and that if I should qualify for some future term it will be necessary for me to file the required documentation prior to the beginning of the term in order to be considered for Florida residency reclassification. Printed Student Name State of Residence Student Signature Date JDK

5 PHOTO I.D. & PARKING TAG REQUEST FORM STUDENT I.D. NEW RETURNING REPLACEMENT $20.00 PLEASE PRINT NAME:,, (LAST) (FIRST) (M.I.) PROGRAM: PARKING TAG NEW REPLACEMENT $20.00 VEHICLE MAKE/MODEL: YEAR: COLOR: TAG NUMBER: STATE: OFFICIAL USE ONLY DATE: STUDENT NUMBER: - - DECAL #: GENERAL INSTRUCTIONS: Students currently enrolled in an ongoing program at Lively Technical Center will receive a student I.D. card and parking tag at time of registration. To receive an I.D. and tag student must provide proof of payment and the above completed form. Only one parking tag will be issued per student. Lost or stolen student I.D. and/or parking tag will be replaced for a fee of $20.00 per item. Students currently enrolled in an ongoing program at Lively Technical Center and who has received a student I.D./parking access card and a parking tag will be allowed to park on Lively s campus. REV TR

6 byy vx Éy Y ÇtÇv tä T w Statement of Educational Purpose I certify that I, am the individual signing this Statement of Educational Purpose and that the federal student financial assistance I may receive will only be used for educational purposes and to pay the cost of attending Lively Technical Center for the Year. Student s Signature Date Student ID Number Submission Options Option #1: Form has been completed at the school Option #2: Original form has been completed away from school (if this option is chosen, notarization is required. Proceed below) Notary Section (ONLY complete if submission option 2 is selected) Subscribed and affirmed before me in the county of Florida, this day of, 20., State of Notary s official signature Commission Expiration Mail Completed Form (if applicable) to: Lively Technical Center Office of Financial Aid 500 N Appleyard Drive Tallahassee, Florida Received & Verified By: Date Received: For LTC Office of Financial Aid Only:

7 Financial Aid Student Authorization & Acknowledgement Student Name: Last 4 of SS#: Release of Information (optional) I give Lively Technical Center Financial Aid Office permission to release my financial information to the following person(s) or agencies: Student Signature Date Authorization I certify that to the best of my knowledge, the information contained in this statement is correct and complete. I agree that any colleges, schools, or agencies indicated have my permission to verify the information listed. I will notify the recipient of this form of any changes in my program, financial, or marital status. Student Signature Date Financial Aid Policies and Procedures Acknowledgement Please Read and Initial or Refuse the Following Initial: Initial: Initial: Initial: Initial: I have been given a copy of the Financial Aid Policies and Procedures packet as well as an opportunity to ask questions and/or discuss any concerns related to Financial Aid at Lively Technical Center. I will comply with all the terms, provisions, policies and procedures as outlined. I certify that, as a condition of receiving federal and state grants through Lively Technical Center, I will not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance during the time I am a registered student on or off LTC campus. Pell awards are based on payment periods. I authorize Lively Technical Center to subtract any of my outstanding tuition, registration, fee deferments, and/or Bill s Bookstore charges from my Pell and/or supplemental grant disbursements. This may include prorated tuition and fees for subsequent payment periods. If I refuse this authorization, no Pell deferrals will be issued and I understand I will pay all tuition and fees with alternative methods. I will notify Lively Technical Center s Financial Aid Office of any changes to enrollment. I understand this may change my financial aid award. I authorize Lively Technical Center to issue my award refunds on a Rapid Pay Card (to be issued by the Business Office, when applicable). If I refuse, I understand processing of a paper check may delay my refund an additional 10 business days.

8 Purchasing of Textbooks & Supplies Initial: Initial: In partnership with Bill s Bookstore at Lively, I authorize deduction of books and supply deferments I sign for at the bookstore from my Pell award. I understand deferments are subject to, and cannot exceed potential award amounts. Any charges made over award amount must be paid in full by the student. I also understand these materials are not my property until Pell disbursements have been made. It is illegal to sell back these materials until the deferred payment has been paid back to the bookstore. Students who wish to change programs or need to withdraw should visit Student Services to authorize return of materials to the bookstore. Student Signature: Date:

9 Financial Aid Policies and Procedures Office of Financial Aid

10 Satisfactory Academic Progress Policy For Financial Aid Recipients Effective for Semesters of Enrollment beginning July 1, 2011 and thereafter Federal regulations require schools to monitor the academic progress of each student who applies for financial aid and to certify that each student applicant is making satisfactory academic progress toward a degree, diploma, or certificate (if applicable). Federal regulations require schools to establish Standards of Satisfactory Academic Progress (SAP) that include qualitative and quantitative measures of progress and a timeframe for completion of a program of study. These standards are applied to students who receive financial aid from any Title IV funds, institutional grants, and scholarships. Students academic performance is evaluated at the end of each payment period if the educational program is either one academic year in length or shorter than an academic year; or for all other educational programs, at the end of each payment period or at least annually to correspond with the end of a payment period. Any student not meeting the minimum standards outlined below will be given financial aid warning status and notified by the Financial Aid Office. The student must meet the minimum requirements by the end of the financial aid warning period, students will be unable to appeal. Warning status last for one payment period, during which the student may continue to receive Title IV funds; if not, financial aid will be terminated until the standards are met. Qualitative: Cumulative Grade Point Average (GPA) Requirement In accordance with federal regulations, a student s cumulative GPA must be reviewed at the end of each pay period. 1. Students must have earned a cumulative 2.0 GPA when grades are reviewed at the end of the semester. 2. Students who do not earn the required cumulative 2.0 GPA will be placed on financial aid warning for their payment period. 3. While on financial aid warning, the student remains eligible for financial aid: a) If the student earns a cumulative 2.0 GPA (or higher) by the end of the financial aid warning pay period, the warning will be lifted (provided the student meets all other SAP guidelines). b) If the student does not earn a cumulative 2.0 GPA by the end of the financial aid warning semester, financial aid will be terminated. The student will not qualify for financial aid effective upcoming pay period until such time as the student again meets all SAP guidelines. c) Students placed on financial warning and agrees to an academic plan can regain eligibility only by achieving academic compliance. Quantitative: Completion Rate Requirement In accordance with federal regulations, students must successfully complete at least 67% of cumulative clock hours attempted in order to meet the requirements for financial aid. For example, if a student has

11 attempted 450 clock hours during a pay period, he/she must successfully complete or more of those hours. Student completion rates are reviewed at the end of each pay period. 1. Students must earn a cumulative 67% completion rate. 2. Students who do not earn a cumulative 67% completion rate will be placed on financial aid warning for their next payment period. 3. While on financial aid warning, the student remains eligible for financial aid: a) If the student completes sufficient credits to earn a 67% completion rate by the end of the financial aid warning payment period, the warning will be lifted (provided the student meets all other SAP guidelines). b) If the student does not complete sufficient credits to earn a 67% completion rate by the end of the financial aid warning payment period, financial aid will be terminated. The student will not qualify for financial aid effective the next payment period until such time as the student again meets all SAP guidelines. Maximum Time Frame The maximum time frame within which to complete a program of study is 150% of the published length of the program. For example, if the published length of a program of study is 1200 clock hours, a student may attempt up to (1200 x 150% = 1800). (Note that a student in a clock-hour program cannot receive aid for hours beyond those in the program; the maximum timeframe applies to the amount of calendar time the student takes to complete those hours.) Changes in Program of Study for Clock-hour (PSAV) Programs Students are permitted to make changes to their program of study in accordance with their academic goals. So long as students are meeting all other SAP standards, changes of program alone will not disqualify them for financial aid eligibility. Students will be permitted one program change. Failure to meet SAP in a subsequent program will result in permanent withdrawal from LTC. Course Incompletes, Withdrawals and Non-Credit Remedial for Clock-hour (PSAV) Programs Successful completion of coursework is defined as earning a grade of A, B, C or D at LTC. All other grades including I (Incomplete), F, NR (Not Reported) and W (Withdrawn) are defined as unsuccessful completion. Accordingly, all courses having grades of I, F, NR and W count as the applicable hours attempted and count as zero hours earned in the SAP calculation. The grade of F additionally counts as zero quality points when the qualitative SAP standard is assessed. Grades of I and W are not counted when the qualitative SAP standard is assessed. Grades of I and W do not carry any quality points. Students who have grades of I or NR, that result in an unsatisfactory standing, may have their SAP status recalculated when those grades are later reported as an A, B, C or D. Students who achieve satisfactory standing as the result of a grade recalculation will be evaluated for reinstatement of financial aid so long as the end of the same academic year has not occurred and all other eligibility criteria are met.

12 Transfer Credits for Clock-hour (PSAV) Programs HEA regulations require that at a minimum, transfer credits that count toward the student s current program must count as both attempted and completed hours. LTC complies with those regulations. Transferring credit reduces total program hours and may alter payment periods. Repeat Coursework and GPA The grade earned in a repeated course will be substituted for the original grade, if higher, in computing the grade point average for clock-hour SAP. Consequences of Failing SAP Satisfactory academic progress is reviewed at the end of each payment period. If a student s progress is determined to be unsatisfactory, the student will be ineligible for future Title IV aid. The student may submit a written request for an appeal if extenuating circumstances resulted in unsatisfactory progress. Re-Establishing Financial Aid Eligibility Financial aid students may regain eligibility with satisfactory academic progress reported at the end of the next payment period. Students may submit a written request for an appeal if extenuating circumstances resulted in unsatisfactory progress which may reinstate Title IV eligibility for one payment period only. Emergency Leave of Absence LTC may grant a student a leave of absence for a legitimate unforeseen circumstance during which the student is not considered withdrawn. Students receiving Veterans benefits are not eligible for a leave of absence. The following conditions must be met: The student must make a written request in advance to Student Services with a Leave of Absence Request form. Valid reasons may include: emergency health condition, family emergencies, death in immediate family (includes parents, spouse, children, siblings and grandparents only) and must include documentation. In extreme time-sensitive cases when it is impossible to notify using proper request procedure, students must contact the school within 24 hours of emergent situation. The leave of absence must not exceed 15 scheduled days except for mitigating circumstances that are well-documented. The leave of absence must be complete within the same school year. The leave may not be carried over to another school year. The school will grant only one leave of absence in any 12-month period. Additionally, subsequent leaves may be granted for jury duty, military reasons or circumstances covered by the Family Medical Leave Act of Student will not receive tuition reimbursements, credits or refunds for an approved leave of absence. Clock hours accrued during approved leave of absence will not apply to Pell Grant disbursement. Student s failure to return to school after approved leave of absence will result in withdrawal as of last date of attendance.

13 Appeals Students who have been denied Title IV aid due to unsatisfactory academic progress have the right to appeal the aid denial. To appeal, a student must file a written request within five (5) days of receiving notification by Financial Aid Office of failure to meet satisfactory academic progress. Appeal form is available in Student Services or online at The appeal must include any mitigating circumstance which contributed to failure to maintain satisfactory academic progress. These may include serious illness, accident resulting in severe injury or illness/death in immediate family. Students must also delineate any changes that have occurred which will support student s ability to regain SAP. All appeals must be accompanied by supporting documentation. The appeal will be reviewed by a committee including instructor, financial aid representative and administration. Committee will meet within five (5) business days of receipt of appeal and documentation. A decision notification will be sent to the student with the committee s decision. The decision of the committee is final and cannot be appealed. Treatment of Selected Grades a) Withdrawals: Credit hours in which a student receive a grade of W are included in the number of hours attempted but do not count toward successfully completed hours; consequently, students who withdraw may have difficulty meeting the satisfactory progress requirements. b) Incompletes: Students will not be affected by incompletes at the time of the review. c) Transfer Credit: Students transferring from another institution will be considered making satisfactory progress at the time of enrollment. A student s maximum timeframe for receiving financial aid will be reduced by the number of transferred credit hours applied towards his/her program of study at Lively Technical Center. d) Successful completion: A grade of A, B, or C is considered successful course completion. A grade of D or F is not considered a successful completion. Eligibility Status a) Satisfactory: Students who have met the criteria explained above, cumulative GPA of 2.0 and cumulative completion rate of 67%, have satisfactory status. b) Financial Aid Warning: Students who have not earned the required GPA or completion rate will be placed on financial aid warning for the following semester. Satisfactory academic progress will be monitored at the end of each payment period if the student meets the standards of progress and is eligible to continue to receive financial aid. c) Financial Aid Termination: Students on financial aid warning status who have not successfully earned a cumulative GPA of 2.0 and cumulative completion rate of 67% at the conclusion of the warning period will have their financial aid terminated. Financial aid will also be terminated for students who have attempted the maximum allowable clock hours for their program of study. d) Financial Aid Probation: Students whose appeals have been approved by the Satisfactory Academic Progress Appeals Committee are placed on financial aid probation. e) Notification of Financial Aid Termination or Warning: The Financial Aid Office will send an to any student who is placed on financial aid warning or terminated; however, failure to receive correspondence does not negate a termination or warning status. f) Regaining Eligibility: Students who continue to attend school without federal financial aid may regain eligibility for financial aid by earning a cumulative GPA of 2.0 and a cumulative completion rate of 67%. A student may request reconsideration of eligibility for financial aid by submitting a written request to the Financial Aid Office once all requirements are met. A student who exceeds the maximum allowable time frame for completing a program of study may appeal by using a student petition. The student must provide a graduation plan signed by his/her

14 academic advisor; if the plan is deemed reasonable, the student will receive financial aid on a probationary basis for one or more semesters until the degree is completed. g) Petition of Waiver of Satisfactory Academic Progress Standards: Students who have been disqualified from receiving financial aid may request a waiver of the satisfactory progress requirements by submitting a Satisfactory Academic Progress Appeals Form, if extenuating circumstances have affected academic performance. The circumstances must be explained and documented in writing and submitted to the Satisfactory Academic Progress Appeals Committee. Extenuating circumstances may include but are not limited to illness or injury of the student or an immediate family member, death of a family member, and full-time employment. If the student s financial aid is reinstated, the student is expected to meet the satisfactory academic progress standards by the end of the semester. All appeals are reviewed by the SAP Appeals Committee, and the decision of the Committee is final. Appeals are not retroactive; they are approved for the current semester only. The Committee is composed of the Financial Aid Director, the Registrar, an Academic Counselor, and a faculty member. h) Returning students are evaluated on a continuing basis from the last enrollment, unless an extenuating circumstance is considered. Returning students who enrolled under an earlier academic progress policy will be required to meet the standards of the current policy upon returning. i) Complete academic record: To measure a student s satisfactory progress toward PSAV certificate requirements, the student s complete academic record at Lively Technical must be evaluated, whether or not the student received aid for the entire time of enrollment. Any course grades of W that were forgiven by Lively Technical Center must be included in a student s cumulative record when determining satisfactory academic progress standards. When students complete coursework for more than one major, academic progress standards for each major must be met to receive student aid. Please note that satisfactory academic progress warning status or termination status can be changed only by successfully completing classes it is not enough to sit out any payment periods. The status remains until you earn both a cumulative GPA of 2.0 and a cumulative completion rate of 67%. You must meet both criteria to be considered in good standing for financial aid. The person designated by Lively Technical Center to provide financial aid information to students is the Financial Aid Director or her designee. Office hours: 7:30 a.m. - 4:30 p.m., Monday-Thursday, and 7:30 a.m.-2:30 p.m. on Friday.

15 Financial Aid Verification Policy Verification is the process required by the Department of Education to verify the accuracy of the information submitted by or on behalf of a student for the purpose of applying for financial aid. The purpose is to reduce errors in applicant reported data and to insure, to the maximum extent possible, that eligible applicants receive the financial aid they are eligible for. The process of verification is separate than the requirement to resolve conflicting information. Discrepancies in a student's aid application must be resolved before aid can be disbursed, regardless of existing verification policies. The process of verification is also separate from the requirement to "document" certain application items. Unconfirmed selective service registration, unconfirmed eligible noncitizen status, and Veteran's Educational Benefits may be "documented" regardless of any existing verification policies. Schools must verify all FAFSAs selected by Central Processing System (CPS), if student receives need-based aid. Refer any instance of suspected fraud or criminal conduct by an applicant to the Office of the Inspector General of the Department of Education or to the state or local authorities. Assistant Inspector General for Investigations U. S. Department of Education 400 Maryland Avenue, SW MES, Room 4122 Washington, D.C Phone: Fax: Each award year, the Secretary will publish in the Federal Register a notice announcing the FAFSA Information that an institution will be required to verify. Federal Verification Requirements and Exclusions Applicants who must be verified include the following: Applicants who go through a federally approved need analysis system and are selected by the edits. Applicants for whom the institution has inconsistent data and/or who are selected by institutional criteria. Applicants not selected for the verification process (assuming no conflicting data) include the following: Incarcerated students at the time of verification; Deceased applicants (regardless of conflicting data); Recent immigrants (who migrated during one of the calendar years of the award year); Non-Title IV recipients; For all dependent students: Applicants cannot locate the parents because their contact information is unknown and cannot be obtained by the student; o Parents address is unknown and cannot be obtained by the student; or

16 Financial Aid Verification Policy o Parents are deceased or physically incapacitated. For all independent students: Applicant cannot locate the spouse because his/her contact information is unknown and cannot be obtained by the student. o Spouse s address is unknown and cannot be obtained by student; or o Spouse is deceased or physically incapacitated. Selection of Applications to be verified at Lively Technical Center It is the policy of the Office of Financial Aid at Lively Technical Center to verify all applicants for need-based aid selected for verification by CPS. Non need-based applications do not need to be verified. Federally accepted exclusions listed above will be honored. Noncitizen Verification without SSN and Tax Filing Requirements Noncitizens must file a U.S. federal income tax return for wages earned while working in the U.S. regardless of whether that income comes from U.S. or non-u.s. sources unless the only income received from a U.S. source is less than the personal exemption amount, according to IRS guidance. Not having a Social Security Number (SSN) does not prevent an individual from filing a federal tax return when otherwise required by the IRS, and it does not prevent a dependent student s parent or an independent student s spouse from completing the FAFSA. If a resident or non-resident alien is required to file a federal tax return but does not have and is not eligible for a SSN, the IRS will issue an Individual Taxpayer Identification Number (ITIN). The ITIN is for federal tax purposes only and cannot be used in place of a SSN on the FAFSA. If an individual (with an ITIN or SSN) was required to file a federal tax return, but did not file one, this constitutes conflicting information which must be fully resolved before processing the student s federal aid application continues. Marital Status Changes An EFC will not be calculated if the applicant attempts to update marital status. Students can use FAFSA on the Web to update their marital status after submission of their FAFSA in Student Correction Entry. Homeless Youth Determination A student is eligible for homeless youth status if he/she meets the homeless definition and was determined to be homeless by his/her high school or school district homeless liaison, the director of a runaway or homeless youth center, or HUD. Student who meet this criteria are independent. Completion of Verification Prior to Professional Judgment Adjustment Verification must be completed for an application prior to exercising professional judgment authority to adjust a student s Expected Family Contribution.

17 Financial Aid Verification Policy Pell Grant If a student becomes eligible for a Pell grant as a result of verification it will be disbursed after a corrected valid ISIR has been received. If a Pell grant is reduced as a result of verification the Pell award will be adjusted as well as the disbursements. Verification Deadlines Applicants selected for verification will be required to submit documentation to the Office of Financial Aid in support of the data supplied of the FAFSA and required by the Department of Education as published in the Federal Register for each academic year. The financial aid office will notify selected applicants of the documentation needed to complete the verification process via the applicant s provided as well as through student portal on FOCUS. Students selected for verification are put on a communication track letting the student know what is required for verification and his/her responsibilities and consequences for the verification process. All information required to complete the verification process or to resolve conflicting data must be submitted by the applicant s last day of attendance defined as the last day of the semester, last day of the award year or last day of attendance prior to withdrawing from the School. The consequences for not submitting required documentation by this deadline is that the student will forfeit all rights to any aid for which the student would be otherwise eligible for the semester/award year. In some instances it may be necessary to return disbursed aid to the appropriate aid program. In addition, financial aid is awarded on the basis of first come first serve and based on availability of funds at the time verification is completed. Applicant Correction and Notification Procedures The Office of Financial Aid will electronically submit to the Central Processor (CPS) correction(s) to FAFSA data resulting from verification. The CPS will then send notification of the changes made by the School to the applicant as notification of these corrections. Applicant will be notified of award changes resulting from verification by the receipt of a revised award notification from the financial aid office via the applicant s . A change in financial aid award(s) will also show the student s portal on FOCUS. Time of Verification It is the policy of the Office of Financial Aid at Lively Technical Center to complete the required verification steps, including the completion of any necessary corrections, before packaging aid to returning students. Newly entering students and transfers who are selected for verification may be packaged aid prior to completion of the verification process. Students are highly encouraged to submit all required documents as soon as possible so that if there are changes that need to be made to the aid awarded that they can be notified as such. If any new student or returning student selected for verification cannot submit tax data because a tax extension has been file for October 15, but all other verification documents have been submitted, the financial aid office may go ahead and give an estimated aid package with the

18 Financial Aid Verification Policy understanding that the awards are estimated and subject to change based on completion of verification. This is communicated to the student via when the award notification is sent to the student. IRS Data Retrieval Data transferred from IRS is retained by CPS. IRS notification notifies applicants and their parents to use the tool. Estimated tax filer and actual tax filers are notified. CPS will be queried in mid-march for the first notification and in early April for the second notification. CPS will set flags and comment codes to indicate that the student and/or parent transferred data with FAFSA on the Web.

19 Financial Aid Verification Policy IRS Tax Transcript Document Required Only an IRS Tax Return Transcript is acceptable documentation when the applicant (or parent) did not use the IRS Data Retrieval Process either at initial FAFSA filing or through the correction process. Only an IRS Tax Return Transcript is acceptable when information included on the FAFSA using the IRS Data Retrieval Process was subsequently changed. Only an IRS Tax Return Transcript is acceptable when a married independent applicant and spouse filed separate tax returns. Only an IRS Tax Return Transcript is acceptable when the parents of a dependent student filed separate tax returns. Only an IRS Tax Return Transcript is acceptable when an applicant or applicant s parent had a change in marital status after the end of the tax year on December 31. In limited circumstances, if the institution determines that obtaining an IRS Tax Return Transcript is not possible, the institution may accept a signed copy of the income tax return, but it must document the reason for allowing an applicant to do so. IRS Tax Return Transcripts do not have to be signed by the tax filer. Forms and Documentation Collection Procedures A student's file does not progress through the awarding cycle until all required forms, including the basic verification forms, are submitted and completed. Forms and additional information is available at the following sites: The basic verification forms requested via or in person include: Confirmation of Number in Household form; IRS Tax Transcript if IRS Data Retrieval Tool was not utilized; Copies of student and parents (if student is dependent) W-2s. Food Stamp documentation Child Support paid Confirmation of Living Expenses and Income In the event additional documentation is needed to verify a student's individual circumstance, a specific request for the needed document will be computer generated through the communication tracking system, through a hand-written request at the time verification is performed or directly ing the student. If the applicant does not comply with the request for additional documentation or submit an acceptable alternative, the application will not proceed further through the awarding process. Items to be Verified and Acceptable Documentation All Applicants Number in College o Not required if number reported is one.

20 Financial Aid Verification Policy Applicant must provide the name and age of each household member who is or will be attending an eligible postsecondary educational institution as at least a half-time student in the award year and the name of the eligible institution(s) that each household member is or will be attending. Number in Household o Not required if dependent student household size reported is two and the parent is single, separated, divorced, or widowed; or three if the parent is married. o Not required if independent student household reported is one and the applicant is single, separated, divorced, or widowed; or two if the applicant is married. Food Stamps (SNAP), if receipt reported on FAFSA o Documentation from the agency that issues Food Stamps benefit or alternative documentation as determined by the institution to be sufficient to confirm that the applicant received Food Stamps in Child Support Paid, if amount reported on FAFSA o Statement signed by the applicant, spouse, or parent who paid child support certifying: Amount of child support paid Name of the person to who child support was paid The name of the children for who child support was paid Tax Filers (From IRS Data Retrieval) Adjusted Gross Income (AGI) Taxes Paid Specific untaxed income items from tax return o Untaxed IRA distributions o Untaxed pensions o Education credits o IRA deductions o Tax exempt Interest Nontax Filers Copy of IRS Form W-2 for each source of employment income received for tax year 2014 A signed statement certifying o That the individual has not filed and is not required to file an income tax return for tax year 2014 o The sources of income earned from work as reported on the FAFSA and amount of income from each source for tax year 2014 that is not on W-2s Discretionary Verification of Non-Required Items and Acceptable Documentation The Office of Financial Aid Office may choose to verify non-required data elements in addition to the required verification items. The institution has full discretion as to which applicants must provide documentation for any additional data elements and what constitutes acceptable documentation. Written statement on the Verification Form is acceptable documentation. Possible discretionary verification items and acceptable documentation might include but are not limited to the following:

21 Financial Aid Verification Policy Welfare Benefits (other than welfare benefits which are prohibited by law from inclusion) - Documentation from the paying office; or a signed statement confirming the amount. Worker's Compensation - Documentation from the applicant's employer; or a signed statement confirming the amount from the applicant. Veterans' Non-educational Benefits - Documentation from the Department of Veterans' Affairs; or a signed statement confirming the amount from the applicant. Housing, Food, and Other Living Allowances - Signed statement confirming the amount from the applicant. Cash Support - Signed statement confirming the amount from the applicant. Untaxed Portion of Pensions - Signed copy of the 1040 or 1040A. Tax-Exempt Interest Income - Signed copy of the 1040 or 1040A. Other Untaxed Income and Benefits - Signed statement confirming the amount from the applicant. Use of IRS Extension for Filing Form It is the policy of the Office of Financial Aid at Lively Technical Center to require the IRS Extension for Filing (Form 4846 or Notice of Approval) as proof that the parent(s) have filed an extension. In some cases, an estimated financial aid award will be done clearly identifying that the awards are estimated and subject to change once final verification is completed. Verification Tolerance Options It is the policy of the Office of Financial Aid at Lively Technical Center to submit all discrepancies to CPS. During the process of verification, discrepancies may be discovered between the dollar amount reported on the application and the dollar amount reported on the submitted documentation. The difference between the two amounts may or may not cause the application to be corrected. The following tolerance options may be used to determine whether or not corrections are necessary. The school will submit to CPS any changes to a non-dollar item or a single dollar item of $25 or more. Although the school is not required to do a correction for a change to a single dollar item of $25 or more, the financial aid office submits all discrepancies. Processing Required Corrections If it is determined through the process of verification that the application must be reprocessed, corrections will be made directly onto FAAccess. An adjustment may be made to the financial aid awards at the time verification is completed; however, the funds will not be disbursed until a corrected ISIR has been received. Required Items to be documented Though an application may not be chosen for verification, the applicant may have a situation that requires some type of confirmation or documentation before processing can continue. If the CPS was unable to make a satisfactory match with available resources, a "C" will appear by the student's EFC on the SAR. A comment explaining the flag (C) will be in Section I of the SAR. The following items may cause a "C" to appear on the SAR: Unconfirmed Selective Service Registration Status Unconfirmed INS Eligible Non-Citizen Status Title IV Default

22 Financial Aid Verification Policy Drug Abuse Hold Social Security Number Discrepancy Citizenship Status Documentation must be secured by the Office of Financial Aid before further processing can continue. For information concerning appropriate documentation, refer to the current Federal Student Financial Aid Handbook. In addition, if the applicant is a recipient of Veterans Educational Benefits, the amount of these benefits may be confirmed before processing can continue. Questions regarding Veterans Benefits are resolved through the Lively Technical Center VA office. Overpayments, Fraud, and Abuse If corrections resulting from the verification process decrease an applicant s award and those funds have already been disbursed the funds will be returned (using institutional funds) to the appropriate aid program. The Business Office will bill the student for any balance now owed on his/her student account. The student is notified via their of any changes. The Office of Financial Aid at Lively Technical Center will report to the Office of Inspector General all instances of suspected fraud where a financial aid applicant, employee, or other individual has misreported and/or altered documentation for the purpose of increasing aid eligibility or fraudulently obtaining federal funds. Notification of Verification Policy and Procedures This verification policy will be made available to all applicants via the Student Financial Aid website.

23 Enrollment Reporting Policies/Procedures For Financial Aid In compliance with the Department of Education s Higher Education Act and regulation 34 CFR (b), Lively Technical Center, is required to confirm and report enrollment status of student who receives Title IV student aid, including the Federal Pell Grant. This enrollment information is updated through the National Student Load Database System (NSLDS) every 60 days via file submittal, in response to student status confirmation reports received from the Secretary, and are completed and returned within 30 days of receipt (as of school year). In addition, in order to ensure accurate reporting information is provided, it is highly recommended that students who have received any Title IV loans at previous institutions submit an In-School Deferment Request (available from your loan provider or guarantor) at the beginning of their enrollment at Lively Technical Center.

24 Student Withdrawal and Return to Title IV funds Procedures When a student departs from school it must be determined the amount of Title IV program assistance that the student has earned at the time of the withdrawal. The Title IV programs offered at Lively Technical Center that are covered by this law are: Federal Pell Grants, Iraq and Afghanistan Service Grants, and Federal Supplemental Educational Opportunity Grants (FSEOGs). When a student withdraws during a payment period the amount of Title IV program assistance that the student has earned up to that point is determined by a specific formula. The amount of assistance that a students has earned is determined on a prorated basis. (For example, if you completed 30% of your payment period, you earn 30% of the assistance you were originally scheduled to receive). Once a student has completed more than 60% of the payment period that student is entitled to the full amount of assistance that the student was scheduled to receive for that pay period. If a student did not receive all of the funds that were earned, there may be a Post-withdrawal disbursement due to the student. Lively Technical Center may automatically use all or a portion of the Post-withdrawal disbursement of grant funds for tuition, fees, or Bill s Bookstore charges (as contracted with the school). Lively Technical Center requests the student s permission to use the Post-withdrawal grant disbursement for all other school charges in the Financial Aid Policy and Procedures Acknowledgements page. If a student receives excess Title IV program funds (Overpayment) must be returned, your school must return a portion of the excess equal to the lesser of: the institutional charges multiplied by the unearned percentage of your funds, or the entire amount of excess funds. The school must return this amount even if it didn t keep this amount of your Title IV program funds. Any amount of unearned grant funds that you must return is called an overpayment. The requirements for Title IV program funds when you withdraw are separate from any refund policy that your school may have. Therefore, you may still owe funds to the school to cover unpaid institutional charges. Your school may also charge you for any Title IV program funds that the school was required to return. Additional information is available on Student Aid on the Web at