Smarter Purchasing User Guide Product Categories
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1 Smarter Purchasing User Guide Product Categories purchasing
2 UNIVERSITY OF LEICESTER 2 Contents 1. What are product categories? Why are product categories important? When do I need to select a product category? List of product categories Help to find the product category you need Need some help? Appendix A List of product categories... 6
3 UNIVERSITY OF LEICESTER 3 1. What are product categories? Product categories are unique reference numbers that are assigned to products and services we buy. Every product or service you buy has a code, for example: paper falls under the code , desks , test tube Why are product categories important? They are important because they let us see what we are buying to a detailed level. Currently we can see easily what we spend with any supplier but it is then difficult to see what items we are buying from that supplier or across a range of suppliers. These categories codes assist with reporting spend by product/ service type and this information can then be used to ensure we get the best price for the items we buy through using the information to tender for contracts by types of products. This will help us drive down the price of what we buy and allow departments to use their budgets better. Product categories also identify products which require a lab safety supervisor to assess the goods we are buying to ensure they will be used safely. 3. When do I need to select a product category? When buying from our catalogue, the product category is picked automatically and buyers do not need to do anything. When ordering items that are not on a catalogue, buyers need to add a product category into their order. How to do this is covered in Smarter Purchasing User Guide for Buyers and Approvers in section 3.8 Buying Non Catalogue Items. The guide can be found at 1 smarter purchasing buying and approving The aim of this short guide is to make it easier to find the category you wish to enter. 4. List of product categories There are over 80,000 different product categories that could be used. However, we have reduced this list down to a more manageable 210 for users based on what the University buys. All categories that you could select are in Appendix A.
4 UNIVERSITY OF LEICESTER 4 5. Help to find the product category you need Within Smarter Purchasing User Guide for Buyers and Approvers in section 3.8 Buying Non Catalogue Items we explain how to search for products and service categories using a key word. To help with this we have included below some short words/ prefixes that can be used to search for commonly bought items. What to enter in the search box Chem* Medical* Lab* IT* Drug* Office* Travel* What you will find services which you could select for any chemicals or gases that you wish to buy. services for medical equipment and supplies services which you could select for anything you wish to buy for use in labs (excluding chemicals, drugs, gases which can be found by other short words). services which you could select for IT Equipment, consumables or services. services which you could select for all drugs and medicines. services which you could select relating to office stationary and equipment. services which you could select for travel costs car, rail, air, taxis, etc. When you use these short codes for search you will get a list of all product categories relating to this type of expenditure and you will then need to select the match/ or closest match to what you are ordering.
5 UNIVERSITY OF LEICESTER 5 6. Need some help? When you come to use the system, there are many resources to help you. purchasing Your Smarter Purchasing Departmental team The Smarter Purchasing Website has copies of all training documentation, system demos and answers to frequently asked questions. There are key people in departments that can help you if you are stuck. They are: ITS: Wendy Ferguson, Avril Vilcins and Julie Wetherall CPP: Amanda Fisher, Lyn McCarthy, Mathew Barker and Karen Monger Biochemistry: Barbara Birch, Jeff Morant and Kodou Sallah Chemistry: Sara Mounteney, Chris Goddard and Phil Acton III: Sushila Rambhai, Judith Jackson and Rebecca Draper IT Services If the system seems to be broken contact the IT helpdesk on or ithelp@le.ac.uk
6 UNIVERSITY OF LEICESTER 6 7. Appendix A List of product categories Code Description PREFIX Lab Live Plant & Animal Material & Accessories & Supplies Lab Lab Plant & Animal material Live animals Lab Lab Plant & Animal material Animal feed Lab Lab Plant & Animal material Animal containment & habitats Lab Fertilizers & plant nutrients & herbicides Pesticides or pest repellents Mineral & Textile & Inedible Plant & Animal Materials Minerals & ores & metals Earth & stone Chemicals/Gases Explosive materials Chemical Chemicals/Gases Elements & gases Chemical Chemicals/Gases Dry Ice Chemical Chemicals/Gases Additives Chemical Chemicals/Gases Colorants Chemical Chemicals/Gases Waxes & oils Chemical Chemicals/Gases Solvents Chemical Chemicals/Gases Chemical intermediates & fixatives Chemical Lab Compounds & mixtures Other Lab Lab Proteins Lab Lab Antibodies Lab Lab Enzymes Lab Lab Nutrients Lab Lab Tissues Lab Lab Cultures & fluids Lab Lab Nucleic acids Lab Lab Resins, Rosins, rubber, foam, film Lab Lab Resins & rosins & other resin derived materials Lab Office Paper Materials & Products Office Lab Fuels & Fuel Additives & Lubricants & Anti corrosive Materials Lab Building & Construction Machinery & Accessories Industrial Manufacturing & Processing Machinery & Accessories Material Handling machinery and equipment Vehicles and accessories Power Generation & Distribution Machinery & Accessories Tools & general machinery Building & construction materials Manufacturing components Electronic components Electrical & lighting supplies Heating & ventilation systems and equip't Lab equip Measure/Observing & testing equip't Lab Lab equip Laboratory blending & dispersing & homogenizing equipment & supplies Lab Lab equip Laboratory boring & grinding & cutting & crushing & pressing equipment Lab
7 UNIVERSITY OF LEICESTER Lab equip Laboratory electron & solid state physics equipment Lab Lab equip Laboratory ionic equipment Lab Lab equip Laboratory heating & drying equipment Lab Lab equip Laboratory entomological equipment & accessories Lab Lab equip Animal laboratory equipment & accessories Lab Lab equip Crystallography equipment Lab Lab equip Histology equipment Lab Lab equip Laboratory cooling equipment Lab Lab equip Laboratory washing & cleaning equipment Lab Lab equip Fluid mechanics equipment Lab Lab equip Laboratory environmental conditioning equipment Lab Lab equip Laboratory enclosures & accessories Lab Lab equip Laboratory baths Lab Lab equip Laboratory mixing & stirring & shaking equipment & supplies Lab Lab equip Laboratory centrifuges & accessories Lab Lab equip Sampling equipment Lab Lab equip Specimen collection & transport containers & supplies Lab Lab equip Laboratory water purification equipment & supplies Lab Lab equip Fermentation equipment Lab Lab equip Laboratory incubating equipment Lab Lab equip Laboratory ovens & accessories Lab Lab equip Laboratory furnaces & accessories Lab Lab equip Laboratory freeze dryers & lyopholizers & accessories Lab Lab equip Laboratory decanting & distilling & evaporating & extracting equipment & supplies Lab Lab equip Laboratory filtering equipment & supplies Lab Lab equip Laboratory sieves & sifting equipment & supplies Lab Lab equip Laboratory pumps & tubing Lab Lab equip Laboratory slide stainer equipment & accessories Lab Lab equip Laboratory electrophoresis & blotting system & supplies Lab Lab equip Nucleic acid extraction & purification & quantitation kits & components Lab Lab equip Deoxyribonucleic acid DNA sequencing products Lab Lab equip Gene arrays Lab Lab equip In vitro transcription & translation products Lab Lab equip Libraries & related materials Lab Lab equip Nucleic acid labeling & detection systems Lab Lab equip Deoxyribonucleic acid DNA analysis kits Lab Lab equip Microorganism propagation & transformation media & kits & equipment Lab Lab equip Polymerase chain reaction PCR & reverse transcriptase polymerase chain reaction RT PCR products Lab Lab equip Primers & linkers & adaptors Lab Lab equip Protein expression products Lab Lab equip Vectors Lab Lab testing equipment Lab Lab testing equip Soil testing kits Lab Lab testing equip Clinical & diagnostic analyzers & accessories & supplies Lab Lab testing equip Manual test kits & quality controls & calibrators & standards Lab
8 UNIVERSITY OF LEICESTER Lab supplies Pipettes & liquid handling equipment & supplies Lab Lab supplies Pipette tips Lab Lab supplies Test tubes Lab Lab supplies General laboratory glassware Lab Lab supplies General laboratory plasticware Lab Lab supplies Laboratory or sampling syringes Lab Lab supplies Tissue culture & high throughput screening supplies Lab Lab supplies Crucibles Lab Lab supplies Laboratory bench protectors & liners Lab Lab supplies Laboratory implements Lab Lab supplies Laboratory corks & stoppers & accessories Lab Lab supplies Laboratory microscope slides & supplies Lab Lab supplies Laboratory tapes & labels Lab Lab supplies Laboratory stands & racks & trays Lab Lab supplies Laboratory equipment clamps Lab Lab supplies Laboratory desiccators & desiccants Lab Lab supplies Laboratory dialysis supplies Lab Lab supplies Preserved Specimens & supplies Lab Lab supplies General laboratory storage containers & cabinets Lab Lab supplies Dosing devices Lab Medical equip & supplies Veterinary equipment & supplies Medical Medical equip & supplies Medical apparel & textiles Medical Medical equip & supplies Patient care & treatment products & supplies Medical Medical equip & supplies Emergency & field medical services products Medical Medical equip & supplies Patient exam & monitoring products Medical Medical equip & supplies Medical facility products Medical Medical equip & supplies Medical diagnostic imaging & nuclear medicine products Medical Medical equip & supplies Intravenous & arterial administration products Medical Medical equip & supplies Postmortem & mortuary equipment & supplies Medical Medical equip & supplies Respiratory & anesthesia & resuscitation products Medical Medical equip & supplies Autoclave & sterilizer equipment & accessories Medical Medical equip & supplies Cold sterilization & disinfectant solutions Medical Medical equip & supplies Presterilization cleaning equipment & solutions Medical Medical equip & supplies Sterilization biological kits Medical Medical equip & supplies Sterilization wraps & packaging supplies Medical Medical equip & supplies Surgical products Medical Medical equip & supplies Medical training & education supplies Medical Medical equip & supplies Wound care products Medical IT Comm Devices & accessories IT IT Comms, Mobile phones IT IT Comms, Fixed phones IT IT Components IT IT Equipment IT IT Notebook computers IT IT Workstations IT IT Personal computers IT
9 UNIVERSITY OF LEICESTER IT Tablet computers IT IT Computer printers IT IT Printers/Multifunction printers IT IT Data/Voice/MM IT IT Software IT Office Office equipment Office Office Office machines & their supplies & accessories Office Office Office & desk accessories Office Office Office supplies Office Print/Photo/AV equipment Print/Photo/AV equip Developer solution Security & safety equipment supplies Personal safety and protection equipment Cleaning equipment and supplies Cleaning equip & suppls Cleaning & disinfecting solutions Food service equipment Sports equipment and supplies Food and Beverages Drugs Anti infective drugs Drug Drugs Antineoplastic agents Drug Drugs Cardiovascular drugs Drug Drugs Hematolic drugs Drug Drugs Central nervous system drugs Drug Drugs Autonomic nervous system drugs Drug Drugs Drugs affecting the respiratory tract Drug Drugs Drugs affecting the gastrointestinal system Drug Drugs Hormones & hormone antagonists Drug Drugs Agents affecting water & electrolytes Drug Drugs Immunomodulating drugs Drug Drugs Miscellaneous drug categories Drug Drugs Antihaemorrhagics Drug Drugs Drugs affecting Naso auropharyngeal system Drug Drugs Veterinary nutritional supplement Drug Domestic appliances, supplies and electrical products Personal clothing and luggage Publications, printed & electronic Signage & accessories Furniture & Fittings Games, Toys and Educational equipment Farming &Wildlife Contract Services Build and construct'n services Industrial cleaning services Environmental services Transport, Storage and mail services Delivery charges, transport, mail service Travel Air transportation Travel
10 UNIVERSITY OF LEICESTER Travel Railway transportation Travel Travel Marine transportation Travel Travel Road transportation Travel Mgmt, Business Professional Consultancy IT Services/consultancy IT IT Computer hardware maintenance or support IT IT Internet services IT IT Software maintenance & support Editorial & Design services Utilities & public sector Utilities & public sector Oil & gas utilities Utilities & public sector Electric utilities Utilities & public sector Energy conservation Utilities & public sector Funeral services Utilities & public sector Telecommunications media services Financial & Insurance Services Healthcare Services Education & Training Services Travel & Accommodation Restaurants & catering Travel Travel & Accommodation Hotels & lodging & meeting facilities Travel Travel & Accommodation Travel facilitation Travel Defense and security Police services Defense and security Fire services Defense and security Court system Defense and security Guard services Organizations & Clubs
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