QUOTE DOCUMENTS FOR MONUMENT SIGN UNIT PRICE QUOTE QUOTE # Q7190. Owner

Transcription

1 QUOTE DOCUMENTS FOR MONUMENT SIGN UNIT PRICE QUOTE QUOTE # Q7190 Owner Des Moines Independent Community School District 1917 Dean Avenue Des Moines, Iowa 50316

2 DES MOINES PUBLIC SCHOOLS MONUMENT SIGN UNIT PRICE QUOTE Scope of Work QUOTE # Q7190 January 30, 2015 The Des Moines School District is working to install new free standing monument signs at several of its school locations. The District will award all signs to one firm based upon the lowest responsive / responsible bidder. The basis of award in indicated on the quote form. This unit price quoted in each round will be used as the basis of individual purchase orders for each sign on a per school basis in that round. The quoted unit price shall cover the period of time indicated in the scope of work and shall cover any of the signs listed in that round. The district at its sole discretion reserves the right to terminate this unit price arrangement at any time or modify the quantity of signs to be undertaken. DOCUMENTS PROVIDED: 1. Scope of Work 2 pages 2. Board of Adjustment Standard Conditions 1 page 3. Quote Form 2 pages 4. Sex Offender Form 1 page 5. Sample Sign Elevation 1 page 6. DMPS standard insurance requirements 1 page 7. DMPS standard terms and conditions found on its website at: dmschools.org/departments/operations/purchasing & central stores / open proposals click here near the top of the page. POTENTIAL SIGN PROJECTS / LOCATIONS: Round 1 Signs Approved by the Board of Adjustment individual purchase orders to be issued upon approval of unit price quote Q7190 foundations installed spring of Brubaker Elementary School 2900 E. 42 nd Street 2. Hoyt Middle School 2700 E. 42 nd Street 3. Perkins Elementary School 4301 College Avenue 4. Monroe Elementary School 3015 Francis Avenue 5. Hoover High School 4800 Aurora Avenue Round 2 Signs going to the Board of Adjustment at the February 25, 2015 meeting individual purchase orders to be issued upon board approval foundations installed summer of Hillis Elementary School th Street 2. King Elementary School 1849 Forest Avenue 3. Morris Elementary School 1401 Geil Avenue 4. Harding Middle School 203 E. Euclid Avenue 5. Stowe Elementary School 1411 E. 33 rd Street 6. Windsor Elementary School 5912 University Avenue

3 Round 3 Signs going to the Board of Adjustment at the April or May meeting individual purchase orders to be issued upon board approval foundations installed early fall of Cattell Elementary School 3101 E. 12 th Street 2. Greenwood Elementary School th Street 3. Hanawalt Elementary School th Street 4. McKinley Elementary School 1610 SE 6 th Street 5. Moulton Elementary School th Street 6. Oak Park Elementary School th Avenue 7. South Union Elementary School 4201 South Union Street 8. Brody Middle School 2501 Park Avenue REQUIREMENTS: 1. Submit a signed quotation on the attached quote form. Quotes to be submitted not later than 3:00 PM on February 11, Submit proposal to the District at 1917 Dean Avenue, Des Moines, Iowa Faxed or ed copies of proposals are acceptable. Send proposals to the attention of Doug Ohde at douglas.ohde@dmschools.org or (FAX ) 2. Questions shall be directed in writing to douglas.ohde@dmschools.org 3. It is anticipated that the successful firm will be notified on February 16, A individual purchase order will be provided from the Des Moines Public Schools for each school sign. Exclude all State of Iowa sales taxes and use taxes from your proposal. The District will provide a tax exempt certificate with the purchase order. 5. All monument signs shall be two sided. Internal lighting to be fluorescent with white Lexan behind letters. School name should be in font ITC Giovanni and Elementary School should be in Gill Sans. Lettering sizes may be adjusted slightly for each sign. Electronic display shall be Daktronics 20mm Galaxy 3500 with monochrome red letters and 4 lines of display with wireless remote capable of 1000 signal. Include Venus 1500 V4 software and web seminar interactive web based software training. Include two DMPS logo signs mounted on the brick base. Brick base, foundation and electric will be by others, furnish steel columns early to be incorporated into foundation. If selected, provide shop drawings and schedule for approval. Any old signage shall be removed by the Owner. 6. Selected sign company to obtain and pay for the permit. Include the permit cost in your unit price. 7. The quotes shall include all field verifications and complete installation. 8. Final installations shall be complete and fully operational. 9. The District will pay 50% of the purchase order amount when the sign company pays the message board supplier the down payment. Payment documentation required along with the invoice. The balance will be paid after the installation of the sign is complete and accepted. 10. The successful firm shall submit a current acceptable insurance certificate. Bid bonds are not required. Performance / payment bonds are not required unless the unit price per purchase order exceeds $25,000. If bonds are required, bonds will be required for each purchase order. 11. The successful firm shall guarantee each sign for a period of one year from acceptance of the sign. 12. The successful firm shall furnish an insurance certificate with the attached limits. 13. The successful firm shall sign the attached sex offender form for each purchase order 14. Attached are the standard conditions that are part of the Board of Adjustment approval. Quotes shall incorporate these conditions / capabilities. END OF DOCUMENT

4 QUOTE FORM QUOTES DUE NOT LATER THAN 3:00 PM ON February 11, 2015 PROPOSAL FOR: TO: Monument Sign Unit Prices Quote Q7190 Des Moines Independent Community School District 1917 Dean Avenue Des Moines, IA ( ed quotes permissible) FAX: (Faxed quotes permissible) SUBMITTED BY: Name of Bidder Des Moines Independent Community School District: The undersigned has examined the quote documents and hereby proposes and agrees to furnish and provide all products, materials, transportation, and services as required for the expeditious completion of the Work required in conformity with this quote request. The undersigned agrees that the quote, if accepted by the Owner, will be the basis for multiple purchase orders with the Owner. The quote includes the costs of bonds if required (see scope of work). The Contactor will provide the executed Acknowledgement and Certification form at the time the purchase order is completed. The Contractor shall comply with the terms and conditions of the District. The undersigned further acknowledges the following Addenda: NO. NO. NO. DATE DATE DATE QUOTE FOR MONUMENT SIGN UNIT PRICES QUOTE NO. Q7190 The undersigned proposes to provide the scope of work as specified for the lump sum unit prices as follows. All unit prices are F.O.B. DESTINATION EXCLUDING ALL TAXES Round 1 Signs Unit Price per Monument Sign $ Round 2 Signs Unit Price per Monument Sign $ Round 3 Signs Unit Price per Monument Sign $ Basis of Award Sum of Unit Prices 1, 2 & 3 divided by 3 equals $

5 QUOTE FORM Monument Sign Quote Form Page 2 SCHEDULE In compliance with the scope of work. The bidder is ( ) or is not ( ) an Iowa resident bidder as defined in Section 73A.21 of the Iowa code. If not a resident bidder, the bidder states that it is a non-resident bidder from the state of. This state does ( ) or does not ( ) provide for a bidder preference for resident bidders. This state does ( ) or does not ( ) provide a labor preference for resident labor. If the state in which your company is a resident allows for either a bidder preference or a labor preference, please provide the citation to the code section, and the details of each preference allowed in your resident state. SUBMITTED BY: Name of Bidder Address: Phone # Fax # address (Authorized Signature) Contractor s License Number Date of Expiration:

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8 DMPS INSURANCE REQUIREMENTS Insurance by Contractor The Contractor shall purchase and maintain such insurance as will protect it from claims set forth below which may arise out of or result from the Contractor s operations under the Contract, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. All such insurance shall be subject to the approval of the District for adequacy of protection, and shall include a provision preventing cancellation without thirty (30) days prior notice to the District in writing. Commercial General Liability Insurance Each Occurrence $ 1,000,000 Damages to rented premises (each occurrence) $ 200,000 Medical Expenses (any one person) $ 10,000 Personal Injury $ 1,000,000 General aggregate $ 1,000,000 Products Complete Aggregate $ 1,000,000 Automobile Insurance Combined single limit $ 1,000,000 Worker s Compensation Insurance In accordance with the laws of the State of Iowa covering all employees who perform any obligations assumed under the contract. Each accident minimum $ 500,000 Disease minimum each employee $ 500,000 Upon selection, contractor will present certificates of insurance to the Des Moines Independent Community School District showing compliance with the forgoing requirements.

9 (school name) Monument Sign QUOTE NO. Q7190 ACKNOWLEDGMENT AND CERTIFICATION ( Company ) is providing services to the Des Moines Public School District ( District ) as a vendor, supplier, contractor or subcontractor and/or is operating or managing the operations of a vendor, supplier or contractor. The services provided by the Company may involve the presence of the Company s employees upon the real property of the schools of the District. The Company acknowledges that Iowa law prohibits a sex offender who has been convicted of a sex offense against a minor from being present upon the real property of the schools of the District. The Company further acknowledges that, pursuant to law, a sex offender who has been convicted of a sex offense against a minor may not operate, manage, be employed by, or act as a contractor, vendor or supplier of services or volunteer at the schools of the District. The Company hereby certifies that no one who is an owner, operator or manager of the Company has been convicted of a sex offense against a minor. The Company further agrees that it shall not permit any person who is a sex offender convicted of a sex offense against a minor to provide any services to the District in accordance with the prohibitions set forth above. This Acknowledgment and Certification is to be construed under the laws of the State of Iowa. If any portion hereof is held invalid, the balance of the document shall, notwithstanding, continue in full legal force and effect. In signing this Acknowledgment and Certification, the person signing on behalf of the Company hereby acknowledges that he/she has read this entire document, that he/she understands its terms, and that he/she not only has the authority to sign the document on behalf of the Company, but has signed it knowingly and voluntarily. Dated:, 2015 (Firm Name ) By: Printed Name: Title: S