American Title Inc. Vendor Network

Transcription

1 11010 Burdette St. P.O. Box Omaha, NE Phone: (800) Fax: (866) American Title Inc. Vendor Network Abstractor Application Property Reports Closings Last Vesting Deeds Recordings Mortgage Verifications American Title Express Online Ordering & Delivery

2 Thank you for your interest in becoming a member of American Title Inc. s National Vendor Network. ABSTRACTOR Researching properties at a county level. Requirements include, but are not limited to: Errors and Omissions insurance and state license where needed. Experience Required. NOTE: In order for this packet to be considered complete you are required to sign and return the TERMS AND CONDITIONS OF SERVICE ADDITIONAL OPPORTUNITIES WITH AMERICAN TITLE INC: 1. NOTARY Witness the execution of loan documents and ensures that all documents have been signed accurately. Requirements include, but are not limited to: National Notary Association Certification and background check, Notary license and/or certificate, Errors and Omissions insurance. Experience required. Note: Maryland Notaries must provide American Title Inc. with a copy of their Maryland Title Insurance Producer s License. If you meet the requirements for a Notary and would like to be included in our Vendor Network, please contact vendormanagement@americantitleinc.com All information will be strictly for internal use and kept confidential, not to be distributed or released for any reason. Please complete the attached Vendor Application and return to American Title Inc. within 24 hours. If you have any questions during this process, please contact the Vendor Management Dept. between the hours of 8:00-5:00 cst at ext 4596

3 American Title Inc - Vendor Network Abstractor Application Company name: (Is this how it reads on your W-9?) Date: Type of Business: Corporation Partnership Sole Proprietorship How many years of experience do you have performing abstracts for the purpose of real estate transfer, or conveyance of title, for attorneys, abstract companies and/or title insurance companies? Primary Contact: Additional Contacts: Full Street Address: Full Mailing Address: County: Fax: Pager: Address: Office Phone: Mobile Phone: Home Phone: Website Address: Do you have the capability to receive Text messages via your mobile device? Yes No *Can you be reached at all times during the work day? Yes No If not, at what time(s) may we contact you? Do you have Computer Access to county records, in office? Yes No What is your source of title information? Plant Court/Recorder s office If you use a plant: Plant Name: Plant Owner: Type of Plant: How Current is Plant? Does Plant have E&O Coverage? Yes No Questionnaire Do you have E&O Insurance? Yes No *If yes, please attach a copy of your current E&O Insurance Certificate. Are you or the company licensed? Yes No *If yes, please attach a copy of current license. Are you an Agent for any title insurance underwriters? Yes No If so, for whom?

4 Do you have any claims/judgments pending or have you had any filed against you in the past 5 years relative to any real estate transaction(s)? Have you been arrested for a felony in the past 5 years? Yes Yes No No If yes, please explain: How many orders can you, and/or your staff, handle per day? Please list all areas of coverage and average turn times? State County Urban Rural Please provide a list of your abstractors that will provide service for American Title Inc: Abstractors Name: Years of Experience: *Please attach an additional sheet of information, if required. Do you have a qualification process in place for your network of abstractors? If yes, please describe: Yes No

5 Search Fees (Complete List of ATI Search Products Attached) In order to finalize our Abstractor Network qualification process on your behalf, we must receive a signed copy of this completed American Title Inc Abstractor Application. In addition, we must receive a completed W-9, the completed list of all ATI Search products and your fees and a copy of your current E&O insurance certification cover page. If you have any questions, please contact: Vendormanagement@americantitleinc.com Signature: Date:

6 AMERICAN TITLE INC.: TITLE PRODUCT DESCRIPTIONS AND FEES Current Owner Search Group: $ Provide all requested documents back to when the current owner originally took title. These may include deeds, open mortgage/deeds of trust, judgments / liens and anything else that may affect title. Requires a 24-month chain of title. 2 Owner Search (group): $ Provide copies of all deeds for the current AND prior owner. We would also need copies of open mortgage/deeds of trust, judgments / liens and anything else that may affect title. Requires a 24- month chain of title. Full Search (10 years): $ Provide all requested documents to cover at least 10 or 20 years. These may include deeds (including out-sales) probate/death and divorce records, open mortgage/deeds of trust, judgments / liens and anything else that may affect title. Full Search 30/60 yrs (group): $ Provide all requested documents to cover at least 30 to 60 years. These may include deeds (including out-sales), probate/death and divorce records, open mortgage/deeds of trust, judgments / liens and anything else that may affect title. Covenants, conditions, restrictions and easements are also required. Commercial Search (group): $ Provide FULL COPIES of all requested documents to cover at least 40 to 60 years on a commercial parcel. These may include deeds (including out-sales) probate/death and divorce records, mortgage/deeds of trust, judgments / liens, plat map, right of ways, leases and assignment of rents, UCC s, continuations and anything else that may affect title. Covenants, conditions, restrictions and easements are also required. Judgment Search: $ Copies of any open judgments/ liens including State and Federal tax liens. Update(group): $ Provide copies of any document(s) recorded from a prior search or specified time frame. Construction Loan Report (group): $ Provide pertinent copies of the construction loan recorded within a specified timeframe and anything recorded after that date, including judgments and liens. LVD Search (group): $ Provide a copy of the most current deed since the property was conveyed to the present owner. Document Retrieval (group): $ Provide copy of a specific document(s). A reference number or additional information would usually be provided.

7 Diversity Disclosure Form: To better serve our customers, we ask that you voluntarily fill out the information below regarding the ownership structure of your company. We appreciate your participation in this survey. Company Name: Please check applicable boxes: Service Disabled Veteran Owned Veteran Owned Disabled Owned African American Owned Asian Pacific Owned Native American Owned Hispanic Owned Subcontinent Asian Owned Female Owned Multiple Ethnicity or Unknown Ethnicity HUBZone Small Business (SBA Certification) Small Disadvantaged Small Business (SBA Certification) LGBT Owned (Lesbian, Gay, Bisexual, Transgendered) Obtain SBA information in the internet: or call , or

8 Terms and Conditions of Service: In consideration of payment by American Title, Inc. ( American Title ) for services rendered by to the following terms and conditions for the service it provides. ( Vendor ), Vendor agrees 1. Services. Vendor agrees to abstract all documents listed on each order sheet. Comply with the turn-times and instructions listed on each order sheet following requirements for each type of product ordered by American Title 2. Search Location. Vendor agrees to perform all searches at the appropriate recorder s office and/or county courthouse, unless vendor maintains a title plant that is current through the same date as the county recorder s office. 3. Errors & Omissions Insurance. Vendor, at Vendor s expense, will maintain professional liability insurance with a minimum of $30,000 per occurrence coverage liability. Such insurance shall cover the actions and services to be provided by Vendor hereunder. Insurance coverage required under this section shall not limit the liability of Vendor to American Title. 4. Payment. American Title pays for services rendered via ACH (Automated Clearing House) deposits to your bank account only. The terms of payment are net 28 days from the ATI closed date of the order regardless of cancellation. Payment will be initiated on the 28th calendar day (or the next business day if it falls on a Saturday or Sunday date). Payments will be generated and deposits will be processed in the next weekly payment batch. Funds will be available in your bank account one business day after notification. The notification will provide the remittance information for your deposit. If you chose not to use ACH, check payments are issued monthly, and are processed on the 2 nd Wednesday of every month for all orders closed in our system for the prior month. 5. Confidential Information. Vendor agrees to keep confidential all, and not to use or disclose any, information about consumers, or the clients, customers and/ or affiliates of American Title, Inc., except as is necessary in the ordinary course of business to carry out the activities to be performed by Vendor under this agreement. Vendor further agrees to comply with all legal and regulatory requirements including necessary steps to ensure fulfillment of these confidential obligations, including the maintenance of such policies and procedures where applicable to ensure compliance with these obligations. 6. Independent Contractor. It is specifically understood and agreed by the parties that Vendor is not a servant, employee, joint venture, partner, member, manager or agent of American Title. Vendor is only under the control of American Title in that American Title may approve the results of Vendor s work and terminate its association with Vendor as provided in this Agreement; but American Title shall not control the means by which Consultant conducts his business. Vendor is not authorized to transact business, enter into agreements, or otherwise make commitments on behalf of American Title. Vendor or its employees, agents, consultants or contractors shall not have any claim under this Agreement or otherwise against American Title for social security benefits, workers compensation, disability benefits, unemployment insurance, vacation, sick pay or any other employee benefits of any kind. Vendor acknowledges and agrees that American Title is under no obligation to use Vendor s services, and that American Title may use competing vendors. 7. Construction/Venue. This Agreement and any disputes arising hereunder shall be governed by and construed in accordance with the laws of the State of Nebraska. Any lawsuit or action brought by any of the parties hereto shall be filed and adjudicated in Omaha, Douglas County, Nebraska.

9 8. Indemnification. Vendor shall indemnify and hold harmless American Title and its shareholders, directors, and employees from any claim, injury, damage, loss or expense caused to American Title, its customers or other third parties by the breach or default of this Agreement and/or the negligent acts, omissions or willful misconduct of Vendor or its employees, agents, consultants or contractors arising under or in connection with this Agreement. The indemnification right shall include, but not be limited to, the payment of reasonable attorney s fees and other expenses which may be incurred in settling the claim or other threatened action, or which may be incurred in any finally adjudicated legal proceeding. 9. Agreement. This Agreement and the Vendor Contract Information contain the entire agreement between the parties and supersedes in any prior written or oral agreements or course of dealings between the parties. This Agreement shall be construed and governed by the laws of the State of Nebraska. The parties submit to jurisdiction in Douglas County, Nebraska. Either party may terminate this Agreement upon thirty (30) days notice to the other party; in the event of termination of this Agreement for any reason, Paragraphs 3, 5 and 7 shall survive such termination. The foregoing terms and conditions describe the terms under which Vendor agrees to offer service to American Title. By signing below Vendor is acknowledging that it has read the foregoing terms and conditions, and agrees with and accepts all of the terms and conditions for providing service to American Title. ( Vendor ) By: Title: Date: / /

10 Information Security Requirements and Acknowledgement Abstracting Agents: American Title Inc. recognizes Abstracting Agents may conduct business from home or small office settings rather than secure data centers. The purpose of this acknowledgment is to insure that the basic information security measures are implemented and maintained. This form must be signed prior to transferring customer data, orders, or any sensitive material between ATI and Abstractors. Please read the requirements below and sign at the bottom. Your signature is both an acknowledgement and agreement that you will adhere to the information security requirements of American Title Inc. 1. I acknowledge that the operating system I use is one of the following: Macintosh Windows 2. I acknowledge that I update my operating system every time my PC notifies me of updates to be installed or on a routine schedule. 3. I acknowledge that my wireless connection (if applicable) uses WPA, WPA2, WPA3/PSK, or better algorithms for the encryption of the data in transit. If you have any questions regarding which security setting your wireless router uses, please contact the manufacturer of your wireless router. 4. I acknowledge that I have a business account that is different than my personal account. 5. I acknowledge that when I am away from my PC, I lock the PC so others cannot access it. 6. I acknowledge that I have not given out the password to access my PC to co-workers or other family members. 7. I acknowledge that my PC is protected by personal firewall software provided by the operating system manufacturer or a third party and that this software is updated automatically at least once a week. 8. I acknowledge that I use virus protection software and full system scans are performed once a week. Signature updates are done at least once a week as well. 9. I acknowledge that secured data transmission (i.e. secured ) may be required by ATI and am willing to work with ATI to ensure I am in compliance. 10. I acknowledge there are locked cabinets in my office or working space to store American Title and its client s sensitive information during non working hours or when I am absent from office. 11. I acknowledge that American Title and its client s documents are shredded upon disposal. 12. I shall permit ATI and ATI s customers, their parents, subsidiaries, or affiliates, to audit me at reasonable times, with reasonable notice, to verify my compliance with these Information Security Requirements. Signature: Date: Printed Name:

11 Accounts Payable Policies and Procedures: Payment via ACH: Terms of payment for vendors receiving payments via ACH are net 28 days from the date the portal or paper invoice is received. Payments will be initiated on the 28th calendar day (or the next business day if it falls on a Saturday, Sunday or holiday). Payments will be generated and deposits will be processed in the next weekly payment batch. Funds will be available in your bank account one business day after notification. The notification will provide the remittance information for your deposit. Payment via Check: Check payments will be processed on the second Wednesday of every month for all orders closed in our system for the prior month. If you receive information regarding a payment and you have not received the payment, contact the AP department using the following address: accountspayable@americantitleinc.com. If the check was issued over two (2) weeks ago, the AP department will determine if the check has been cleared from the bank account. If the check still has not cleared the bank account, a stop payment will be issued and a replacement check will be issued. Any check cashed by an unauthorized party will require the vendor to complete an original Affidavit of Forgery form for ATI s bank. You will be instructed on how to process this form by the AP department. Any inquiries regarding payments, please contact American Title, Inc. accounts payable department at or accountspayable@americantitleinc.com. The item in question will be researched and resolved within three (3) business days if at all possible. Requests for payment of files older than three (3) months will NOT be investigated or honored. Signature: Date:

12 ACH Payment: American Title, Inc. pays for services rendered via ACH (Automated Clearing House) The ACH method of payment allows for your payment to be automatically deposited into the account of your choice. A separate notification will be sent providing you with the reference information for the service (s) you provided. We can reference by last name and/or invoice number. Some of the benefits of receiving payment via ACH are: Quicker turn-time for payment Payment is initiated on the 28 th calendar day (or next business day if it falls on a Saturday, Sunday or Monday holiday date). Payments are generated and deposits are processed in the next weekly payment batch Automatically placed in the account of your choosing Funds are available in your bank account one business day after notification notification provides the remittance information for your deposit No check deposits to make No lost checks One time sign-up for the service (unless your account information changes) Please complete the ACH agreement in its entirety and return to one of the following: accountspayable@americantitleinc.com Fax: Mail: American Title Inc. Attn: Accounting Department P.O. Box Omaha, NE Please include a copy of a VOIDED CHECK (send an original if mailing-please do not send a deposit slip). To protect your privacy, the information enclosed on the form will only be seen by the Accounting Department of American Title, Inc., who is responsible for processing your payment. Your Tax ID and/or Social Security number must be provided in order to receive payment. Your address is important if you would like to be notified of payment details. American Title, Inc. is a SAS70 certified company. Information is treated with the appropriate level of confidentiality and security. If you have any questions in regards to the above offer, please contact American Title, Inc. accounts payable department at

13 Authorization Agreement for Automatic Deposits (CREDIT): I (WE) hereby authorize AMERICAN TITLE, INC. to initiate a credit entry to my (our) Checking Savings account in the entity named below (Depository Institution) and authorize the Depository Institution to accept and to credit the amount of such entries to my (our) account. Address for ACH Notification: Tax ID or Social Security Number: Name of Depository Institution: City: State: Name that Appears on Account: Transit Routing Number (9 Digits): Account Number: This authority shall remain in force until the loan proceeds for which this transaction is for are deposited. In the event of an error in the credit entry, the correction of which requires that a reversing (debit) entry to be made, I (we) hereby authorize the Depository Institution to initiate such a debit entry in the amount of the error to my (our) account. Please check one: Notary Abstractor Name: (Printed) Contact Phone #: (S) Personal/Business Address: City: State: Zip: Signature: Date: Please attach a VOIDED CHECK ***THIS FORM MUST BE SIGNED TO RECEIVE YOUR FUNDS VIA ACH*** I do not wish to participate in ACH and understand I will be paid by check monthly. Payments are processed on the 2 nd Wednesday of every month for all orders closed in the ATI system for the prior month. Signature: Date:

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