Standardisation Efforts in Electronic Invoicing

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1 Standardisation Efforts in Electronic Invoicing Stefan Engel-Flechsig Chairman of CEN/ISSS Workshop on e-invoicing, Brussels Athens,

2 Latest discussions... 2

3 Recent e-invoice Activities since 2001 CEN/ISSS Focus group on electronic invoicing in the EU, 2003/2004 CEN/ISSS Workshop I on interoperability of electronic invoices in the EU, 2004/2006 CEN/ISSS Workshop II on compliance and new technologies Standardization roadmap EU Commission, 2006 e-governmental roadmap EU Commission, 2005/2006 Single European Payment Area SEPA EU Commission, 2004/2006 SELIS project on secure electronic invoicing, 2004 and 2005/2006 Report on implementation of 2001/115 to Council /DG Taxud), ongoing UN/CEFACT, 2005/ recommendation on trade facilitation 3

4 CEN/ISSS Workshop on Electronic Invoices 2002: mandate to CEN by the EU Commission to identify standards for electronic invoices in Europe following the Directive 2001/115 ( CEN Focus Group ) Report published in 2002/2003 New mandate based on conclusions of this report to CEN Workshop, end 2003 CEN Workshop on Interoperability of electronic invoices in Europe, since mid- 2003, budget from EU Commission (DG Infso) Group of 50 companies and organisations from various industry areas in electronic invoicing: Service provider, Software vendors, Application providers National organizations (GS 1, ICC, SwissDigin, etc.) Tax authorities (UK, NL, Fiscalis) Final report delivered July

5 Main Deliverables of Workshop: 10 CWAs Change the EDI recommendation of 1994 Make use of codes and identifiers in electronic invoices Best practices for using electronic signatures Best practice on service provider activities and solutions Best parctice on archiving practices Modelling of electronic invoice processes 5

6 Support Compliance Emerging tax administration practice Invoice and VAT is just one legal aspect, need to look at other aspects as well (archiving, business data, tax audit, etc.) Across borderlines no recognized solutions Bottom-up approach needed by tax authorities - advanced ruling Auditors have different perspective again Identify best practices for compliance of invoicing solutions Identify common tax auditing principles, Foster cooperation with tax authorities Define European standards, e.g. PAS 76 BSI and HMRC Enabling einvoicing for SMEs 6

7 Option 3 EDI & ADES EDI & ADES & QC 7

8 Embrace emerging technical solutions Technical solutions on the market do not match the view of the regulator (see service provider solution) Third option of the Directive is getting more and more vital Input into the review of the Directive (2008) Emerging technologies, e.g. Internet based EDI Infrastructure is needed to support the cross border needs of companies Roaming is going to be looked at in more detail What is the needed framework? What is the address database? 8

9 9 Facilitate cooperation between tax authorities and industry Foster compliance requirements for cross-border electronic invoicing Support pragmatic exchange of information on legal and technical requirements Cooperate with national electronic invoice forums Support so far: Germany, Finland, Switzerland, Austria, Italy, Greece Germany: e-invoice project of industry organizations under AWV See

10 Exchanging Invoices Electronically in Germany A Guide for Companies Seeking to Implement Electronic Invoicing In co-operation with: 10

11 Contact Stefan Engel-Flechsig Legal Counsel Chairman of CEN/ISSS Workshop on Electronic Invoices in Europe (office) (mobile) 11

12 Links

13 Contact Stefan Engel-Flechsig Rechtsanwalt Chairman of CEN/ISSS Workshop on Electronic Invoices in Europe and UNCEFACT Project on E-Invoices (office) (mobile) 13

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