MASTER CALENDAR
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1 MASTER CALENDAR DEAN S OFFICE JULY AUGUST: Prepare mailing lists of students/alums and advisees for Tenure and Promotion to Associate Professor Reviews Process of organizing and compiling materials for Tenure and Promotion to Associate Professor review files begins in June and should be well underway no later than 1 st Monday of Block 1 (August 24) (See Tenure Review Guide) Complete Faculty Committee Assignments AUGUST SEPTEMBER: Prepare mailing lists of students/alums and advisees, for 3rd Year Reviews Fall Conference and Faculty Forum, August 20 Monday of Block 1, (August 31, 3:30-5:00 TLC3) Monday of Block 1, (August 31, 3:30-5:00 - TLC3) Process of organizing review and compiling materials for 3rd Year Review files should be underway no later than 1 st Monday of Block 2 (September 21) (See Tenure Review Guide) Request letters from campus community for Tenure and Promotion to Associate Professor review files no later than September 2, with due date no later than September 30 Begin reviewing sabbatical leave requests from faculty after 1st Friday of Block 2 (September 25) Send Sabbatical request memo Sabbatical leave requests from faculty due to Dean by 1st Friday of Block 2 (September 25) 8/18/15 Page 1
2 OCTOBER: Prepare mailing lists of students/alums and advisees for Promotion to Full Professor review files Send Half-Block appointment letters Monday, Block 3 (October 26, 3:30-5:00 Location TBD) Sabbatical leave impact statements due to Dean from chairs, 2 nd Friday of Block 2 (October 2) Mid-October November: on-line requests for equipment Process of organizing review and compiling materials for Professor review files should be underway no later than the 1 st Monday of Block 3 (October 19) Request letters from campus community for 3rd Year Review candidates no later than October 12, with due date no later than November 13 *Requests for letters for both tenure and 3 rd year reviews can be sent at same time, but due dates should be spread apart Complete Tenure and Promotion to Associate Professor review files for to review, Due 1st Friday of Block 3 (October 23) in Dean s Office Chair/Program Director Information forms for next academic year due to Dean s Office by 2 nd Monday of Block 3 (October 26) Tenure and Promotion to Associate Professor review files due in Dean s Office for Personnel Councils review, October 23 Available on CANVAS for review as of October 30 Research & Development board meets with Dean regarding sabbatical proposals in mid-october (date TBD) Tenure and Promotion to Associate Professor review files due in Dean s Office for Personnel Councils review, October 23 Available on CANVAS for review as of October 3 Chairs meeting 2 nd Monday, Block 3 (October 26, 3:30-5:00 - Location TBD) First call: Requests for visiting and part-time faculty due to Dean s Office by 2 nd Friday of Block 3 (October 30) Page 2
3 NOVEMBER: Mid November: Notify chairs of sabbatical leave approvals Request and provide mailing lists of students/alums and advisees for Adjunct Faculty and Lecturer review files Process of organizing reviews and compiling materials for Adjunct Faculty and Lecturer Reviews should be underway no later than 1 st Monday of Block 4 (November 16) Page 3
4 DECEMBER: Tenure and Promotion to Associate Professor Recommendations from received by Dean on 2 nd Friday of Block 4 (December 4) Send Authorization to chairs for part-time and short-term faculty requests for following academic year Send memos regarding faculty salary reviews to department chairs Complete and submit 3 rd Year Review files to Dean s Office by 4 th Monday of Block 4 (December 14) Drafts of department course schedules due to the Registrar and drafts of teaching grids due to Dean by end of Block 4 (December 16) Provide Faculty salary/evaluation forms to department faculty and set dates by which forms are due to Chairs/Program Directors (forms available on Dean s website) complete Tenure and Promotion to Associate Professor reviews and make recommendations to Dean by 2 nd Friday of Block 4 (December 4) 3 rd Year Review files received in Dean s Office for Review by 4 th Monday of Block 4 (December 14) Files available on CANVAS for review by December 18 complete Tenure and Promotion to Associate Professor reviews and make recommendations to Dean by 2nd Friday of Block 4 (December 4) 3 rd Year Review files received in Dean s Office for Review by 4 th Monday of Block 4 (December 14) Files available on CANVAS for review by December 18 Chair salary recommendations will be due 4 th Monday of Block 5 (February 8) Page 4
5 JANUARY: Short-term and Part-time faculty appointment letters (ongoing-starting in January) Final department course schedules due to Registrar and final Teaching Grids due to Dean, 2 nd Monday of Block 5 (January 25) All contract requests for short-term and part-time faculty due in Dean s Office (ongoing starting in January) Request campus community letters for Adjunct Faculty review files by January 22 with due date no later than February 12 Request campus letters for review file by January 15, with due date no later than February 22 Page 5
6 FEBRUARY: Monday of Block 6 (February 22, 3:30-5:00 - TLC3) 3rd Year Review recommendations from received by Dean on 3 rd Monday of Block 6 (February 29) Receive and review faculty self-reports. Read reports and prepare to make recommendations (due to Dean with copies to the Divisional Executive Committees, 4 th Monday of Block 5 (February 8) complete 3 rd Year Reviews and make recommendations to Dean by 3 rd Monday of Block 6 (February 29) complete 3 rd Year Reviews and make recommendations to Dean by 3 rd Monday of Block 6 (February 29) Prepare Board materials and report on promotion and tenure. Read Salary Recommendations Monday of Block 6 (Feb. 22, 3:30-5:00 - TLC3) Read and review faculty self-reports and chairs/ salary recommends. Executive Committees recommendations due to Dean in March Available for review on CANVAS by February 12. Salary evaluation forms and recommendations due to Dean with copies to the Divisional Executive Committees, 4 th Monday of Block 5 (February 8) Adjunct and Lecturer review files due in Dean s Office by 1 st Friday of Block 6 (February 19) review Adjuncts; Dean reviews Lecturers Begin Adjunct Faculty reviews. Files due to Dean s office by 1 st Friday of Block 6 (February 19) Available for review on CANVAS by February 23 Begin Adjunct Faculty reviews. Files due to Dean s office by 1 st Friday of Block 6 (February 19) Available for review on CANVAS by February 23 Page 6
7 MARCH: Prepare Full Review Files (March 4-9) Send out call for summer grant proposals Read Salary Reviews Professor review files due in Dean s Office for review by 3 rd Friday of Block 6 (March 4) Professor review files received in Dean s Office for review by 3 rd Friday of Block 6 (March 4) Files available on CANVAS for review by March 9 Professor review files received in Dean s Office for review by 3 rd Friday of Block 6 (March 4) Files available on CANVAS for review by March 9 Paraprofessional contract information (for approved positions) due to Human Resources. Salary recommendations due to Dean (copy to Chairs) 4 th Friday of Block 6 (March 11) March 21 - April 1: Pre-registration Staff Evaluation process underway see timeline on Human Resources website e.edu/offices/humanresour ces/performanceexcellence/ complete Adjunct Faculty reviews and make recommendations on adjuncts to Dean s Office by 4 th Friday, Block 6 (March 11) R & D Board receives and reviews summer grant proposals complete Adjunct Faculty reviews and make recommendations on adjuncts to Dean s Office by 4 th Friday, Block 6 (March 11) Page 7
8 APRIL: April (Date TBA): Meeting on tenure reviews for following year with Chairs, candidates, Exec. Com. Chair, member April (Dates TBA): Meetings on tenure and 3rd year reviews for following year with the Dean, candidates, Exec. Com. Chair, member complete review of Professor files and make recommendations to Dean by 4th Friday of Block 7 (April 15) complete review of Professor files and make recommendations to Dean by 4 th Friday of Block 7 (April 15) April (Date TBA): Meeting on 3rd year reviews for following year with Chairs, candidates, Exec. Com. Chair. Meetings with this year s 3 rd year review faculty Proposals for new or reauthorized tenure track positions received by Dean by 3rd Friday of Block 7 (April 8) Professor recommendations received by Dean, 4 th Friday of Block 7 (April 15) Staff salary recommendations check schedule from Human Resources Proposals for new or renewed tenure track positions due to Dean by 3rd Friday of Block 7 (April 8) Monday of Block 8, (April 25, 3:30-5:00 - TLC3) R & D Board meets with Dean to make recommendations on summer grant proposals. Provide list of divisional fund recipients to Dean prior to meeting. Faculty Executive Committee election for following year Make Committee assignments Discuss department proposals for new tenure-track positions (April 19 or May 3). Monday of Block 8, (April 25, 3:30-5:00 - TLC3) Summer Grant Proposals Staff Evaluations Page 8
9 MAY: Complete Adjunct Faculty and Lecturer reviews Confirm list of graduating seniors Elections and committee assignments Complete staff evaluation process Prepare Board materials and report to Board in June on Professor, new tenuretrack hires Prepare faculty salary letters for President Page 9
10 JUNE: Prepare Dean's List letters Contact outside reviewers for tenure, 3 rd year and/or promotion to full files. Page 10
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