COLORADO COLLEGE VENTURE GRANT APPLICATION INSTRUCTIONS

Transcription

1 COLORADO COLLEGE VENTURE GRANT APPLICATION INSTRUCTIONS Carefully read the application instructions and regulations outlined below. Please contact the Dean s Office [x6686] if you have further questions about applications for or the purpose and use of the Venture Grant Fund. 1. APPLICATION: Please begin by filling out the Venture Grant Application below. 2. PROPOSAL: Write a description (no more than 5 typewritten pages) of the proposed use of funds. Explain the relationship of the proposal to your academic program and/or general educational interests. Describe the forum or venue through which you will present the results of your research to the Colorado College community. 3. BUDGET: Include a detailed budget showing how you will use the requested funds. 4. RECOMMENDATION LETTER(S): Individuals should ask for a letter of recommendation from one or more faculty sponsors. If applying as a group, individual applicants must each include individual letters of support. If the faculty sponsor for the group writes a single letter of support for the entire group, he/she should address the individual qualities of each applicant. Faculty sponsors should submit their letters of recommendation directly to the Dean s Advisory Committee. 5. TRAVEL REVIEW FORM (if required): All students travelling internationally must fill out a Travel Review Form for International Travel. 6. IRB APPROVAL (if required): All students whose projects involve human subjects research must seek IRB approval for their research. 7. TRANSCRIPT: Individual applicants should include unofficial copies of their transcripts. If applying as a group, applicants should include unofficial copies of transcripts for each student in the group. Please collate the application materials into a single PDF with the parts of the application sequenced as numbered above with the exception of faculty letters of recommendation. (Faculty sponsors should submit their letters of recommendation directly to the Dean s Advisory Committee.) VENTURE GRANT REGULATIONS Venture Grant funds exist to provide opportunities for co-curricular enrichment within the aims of the curriculum and the educational philosophy of Colorado College. The Dean's Advisory Committee is interested in helping students carry out innovative projects of high merit that benefit the individual applicant and the College community. Since there are more proposals submitted than it can fund, the Dean s Advisory Committee has established the following guidelines for the review of applications and allocation of funds. 1. The Committee cannot review incomplete applications and will table those requests for funds until the next block. Please make sure that your application is complete before you submit it. 2. The Committee urges most strongly that proposals be submitted as early as possible so that Committee members will have ample time to review your proposal. All funding of proposals is limited by the availability of funds. Funds are allocated on a "first come, first served" basis. 3. The Committee looks closely at the organization and the clarity of each Venture Grant proposal, reviews the student's transcript carefully, and values substantive letters of recommendation from the faculty sponsor(s) of applicants. 4. The Committee provides a maximum of $1, for any one-student project. For research projects that involve more than one student, the applicants can request more than $ but no more than a total of $ Individual students attending conferences may request up to $ Conference funding requests involving more than one student may not exceed $ The Committee will use its discretion in awarding funds for conference registration fees. (Applicants should not expect to receive full funding for conference registration.) 6. The Committee will fund round-trip transportation for students engaged in research or who are attending conferences. If a student drives a private car, the Committee will pay travel costs at 55.5 cents per mile. If a student's research project is in an applicant's hometown, the Committee will not fund transportation or room and board costs. 7. If an applicant has received previous funding from the Committee, a subsequent proposal will receive lower priority. 8. Individual projects should have tangible results for the College community (i.e., presentations to campus, to classes, colloquia, etc.). 9. The Committee does not accept proposals for projects already in progress or completed.

2 DEAN'S ADVISORY COMMITTEE STUDENT VENTURE GRANT APPLICATION Please read all instructions and regulations on the first page of the application prior to completing this form. Your Venture Grant application is due as an electronic document (PDF preferred) on the 2nd Monday of the Block by 5:00 p.m. Please include the following: Student Venture Grant Application; Venture Grant Proposal; Budget; Faculty Recommendation Letter; Travel Review Form for International Travel (if required) An documenting IRB approval (if your project requires IRB approval); An unofficial copy of your transcript If not included with the your Venture Grant Application, faculty support letters must be received by the second Friday of the block in order for your application to be reviewed. Please your completed application to Dean Re Evitt and copy Rita Zook If you have further questions, please contact Re Evitt [x6687] or Rita Zook [x6686] in the Dean s Office. DATE SUBMITTED NAME CLASS WORNER BOX EXT. ID # HOMETOWN (Not Address) NAME CLASS WORNER BOX EXT. ID # STUDENT RESEARCH HOMETOWN (Not Address) LIFE OF THE MIND CONFERENCE PROJECT TITLE BRIEF DESCRIPTION OF INTENDED USE OF FUNDS PROPOSED DATE/BLOCK OF USE

3 NAME OF FACULTY SPONSOR HAVE YOU BEEN THE RECIPIENT OF A PREVIOUS VENTURE GRANT Yes No IF SO, WHAT AMOUNT? WHEN? REPORT SUBMITTED? TOTAL AMOUNT OF VENTURE FUNDS NOW REQUESTED ARE YOU SEEKING OTHER FUNDING FOR THIS PROPOSAL? Yes No IF YES, WHAT IS THE SOURCE? If this proposal is approved, I understand that it is my responsibility to notify the Dean's Office immediately if I do not pursue my project as proposed to the Dean's Advisory Committee. I further understand that all funds are to be used according to the proposal as submitted and approved by the Dean's Advisory Committee. Any changes to an approved project must be submitted to the Chair of the Committee for approval. Please note: the IRS requires that we report Venture Funds as taxable income. SIGNATURE DATE

4 Travel Review Form for International Travel You must complete this form if you are traveling internationally on a Venture Grant, Davis Grant, McHugh Grant, or a Center for Service and Learning trip. Name: contact: CC ID#: Telephone: Name of Program/Activity: Venture grant Davis grant McHugh grant Center for Service Learning trip Destination Country: Start date in country: End date in country: Who beside yourself is going on this trip? Please list all names. Brief description of program or activity: Describe your day-by-day itinerary (or attach on separate sheet): Name and contact information of in-country contact person, cooperating university, or organization that can be contacted in case of emergency: Where will you be staying? Please include addresses, and phone contacts. Is a visa required for you to enter the country? Yes No If yes, have you received the visa yet? Yes No Health Concerns and Emergencies Are you on the CC health insurance plan? Yes No If yes, have you read how it works when overseas (see study abroad website)? Yes No If no, do you understand that it s your responsibility to purchase health and accident insurance that covers you overseas and do you agree to do so? Yes No If on prescription medication, have you ensured you can bring it into the country? Yes No Do you have enough prescription medicine to cover your entire journey? Yes No Have you left a copy of your passport with someone who can access it if necessary? Yes No In-Country Health and Safety:

5 1. Has the U.S. Department of State issued a Travel Warning or Travel Alert for this particular country/location? Yes No If yes, please attach a printout of the Travel Warning/Alert and answer the following questions: What are the security concerns? Are specific cities or parts of cities mentioned as especially problematic? Attach a separate sheet if necessary. 2. What alternative airports are the closest to the airport you are using if that airport becomes unavailable (due to natural disaster, terrorism, etc.)? Note that if the alternative airports are in a different country, will you need a visa to enter that country? 3. Review the Traveler s Health report from the Center for Disease Control ( for your particular country. What are the health concerns? Attach a separate sheet if necessary. Are there any required shots? Yes No If yes, have you already received them? Yes No 4. Where is the nearest reliable health emergency facilities? If they are in a different country, will you need a visa to enter that country? 5. Have you registered online with the US Embassy in your host country (only for U.S. citizens or permanent residents) ( Yes No In-Country Transport: Will you drive any vehicle in country (rental car, organization s vehicle)? Yes No Note: The insurance you currently have on your vehicle in the U.S. will NOT cover a rental vehicle overseas nor does it provide you with liability coverage if you drive any vehicle overseas. If you rent a vehicle, you must check the rental agreement to determine if there are any driver restrictions. Are you aware that other countries require that you purchase liability and physical damage insurance in country, and do you agree to do so? Yes No Student s signature Date signed

6 IRB APPROVAL REQUIRED FOR RESEARCH INVOLVING SURVEYS, INTERVIEWS AND PARTICIPANT OBSERVATION Students carrying out research under the Student Research or the Faculty/Student Collaborative Research categories that involve surveys, interviews, or participant observation must receive approval from the Colorado College Institutional Review Board before their venture grants will be funded. (Venture Grants involving investigative journalism projects must similarly receive approval to be funded.) Venture Grant proposals involving any of these types of research without prior IRB approval will be tabled by the Dean s Advisory Committee, and the student will be directed to Amanda Udis-Kessler ([email protected]), IRB Chair. Please note that the IRB is instituting a new policy about the timing of Venture Grant-related IRB proposals. The IRB must receive IRB proposals tied to Venture Grant applications by the final Wednesday of the block before the Venture Grant will be turned in. In the past, it was acceptable to turn in an IRB proposal and a Venture Grant proposal simultaneously. Now students must complete the IRB process first. If the Dean's Advisory Committee does not have evidence of a student's approved IRB proposal when they review the Venture Grant application, the Venture Grant application will be tabled until the following month. It is faster and more efficient for students to complete an IRB proposal form and send it to Amanda for review before sending a Venture Grant proposal to the Dean s Advisory Committee. Please note that there is one exception to this rule: if you are only interviewing public, professional or expert figures and you are only asking them for their professional opinions about matters in which they have expertise (no personal or private information), you do not need to fill out an IRB proposal. Instead, Amanda with a paragraph-length description of your project and she will let the Dean s Advisory Committee know that you are exempt from requiring IRB approval. Please bear in mind that you cannot receive an exemption without writing this description and sending it to Amanda. Links to proposal forms, consent form templates, and application processes can be found at: Please read the IRB homepage carefully for detailed information about the IRB process. Please contact Amanda Udis-Kessler ([email protected]) with questions and concerns.