Business Account Application Form Please submit this completed form to your Relationship Manager

Transcription

1 The Manager The Hongkong and Shanghai Banking Corporation Limited Offshore Banking Unit Labuan (Licensed Labuan Bank, Licence No C) Business Account Application Form Please submit this completed form to your Relationship Manager Please open an account in our name with the following details. Please ( ) where applicable: Account Requirement We would like to apply for: Business Current Account in Time Deposit Account in Call Deposit Account in USD EUR GBP AUD JPY SGD HKD USD EUR GBP AUD JPY SGD HKD USD EUR GBP AUD JPY SGD HKD Customer Information (Please complete all sections) We are a: Limited Company Limited Liability Partnership Partnership Registered Club / Society / Association Type of Issued Shares : In what form are these shares issued? Bearer Shares are physical certificates of ownership that [For Limited Company Only] Registered Shares: Bearer Shares: have no record of stock owners ie. no names of owners Shares Shares Registered name: Registration no.: Date of registration / incorporation (dd/mm/yy): Country of registration / incorporation: Trading as Name Trading As or Doing Business As name (if applicable): Mailing address Business address (if different from registered address): Postcode Postcode Registered office address in the Place of Incorporation: Business telephone no.: Business fax no.: Business Business website: Postcode Details of Contact Person / Authorised Persons to make enquiries via or phone Name: NRIC/Passport No: Telephone no.: For enquiries, please contact Mobile no.: address: 1

2 Business Information Please complete this section to help us understand your business needs. 1. Purpose of Banking Relationship [you can select more than 1 item below] Business Operations (eg. salary) Trade (eg. payments & receipts) Investment Financing / payment Others (please specify) 2. Nature of activities: e.g. types of transactions Nature of business / industry: Types and countries of counter parties (for which funds transfer through the account): 1. Type: e.g. buyers/sellers/inter-co Country: Source of funds for initial deposit (if more than USD50,000). Own funds Inter-company transfer 2. Type: e.g. buyers/sellers/inter-co 3. Type: e.g. buyers/sellers/inter-co 4. Type: e.g. buyers/sellers/inter-co 5. Type: e.g. buyers/sellers/inter-co Source of Wealth [you can select more than 1 item below] Country: Country: Country: Country: others Source of on-going funds Own funds Inter-company transfer others Expected source and origin of funds passing through the account: [you can select more than 1 item below] From Shareholders / Beneficial Owners Business Income (eg. from buyers) Return on Investment Others (please specify) What is the principal source of wealth for the business? Intra-group financing Business income (accumulated profit / retained earnings) Transfer from other HSBC account Business loan Investment by Ultimate Beneficial Owner / Partner Sale of property External investment Others (please specify): Please advise countries in which the business attained the initial and ongoing source of wealth against the source selected above If no, please advise principal source of wealth for the future: Intra-group financing Business income (accumulated profit / retained earnings) Transfer from other HSBC account Business loan Investment by Ultimate Beneficial Owner / Partner Sale of property External investment Others (please specify): Please advise countries in which the business attained the initial and ongoing source of wealth against the source selected above Countries Countries Is the business regulated by any regulatory authority? No Yes (Name of regulatory authority) Anticipated monthly activities: Total Credits: Total Debits: Total Value: Total Value: Paid up capital : USD Number of employees : Business s annual sales turnover : USD Name of parent company (if any) : Subsidiary companies (in / outside Malaysia) (if applicable) : Country where parent company is based : Associate companies (if applicable) : Is company publicly traded? Is parent company publicly traded? What other banks do you bank with? No If Yes, name of stock exchange No If Yes, name of stock exchange 2

3 Audit Confirmation of Balance Request Please mail to our auditor, an audit confirmation of our balances. With effect from : Financial year end : Frequency required Auditor s name and address : Yearly Half yearly Quarterly Postcode Note : Charges of USD 31.80* (Automail) or USD53.00*(Manual) (both displayed prices are inclusive of GST rate of 6) (as may be amended from time to time by the Bank) will be applicable for Audit Confirmation of Balance Request *or its equivalent in the relevant account currency)' Account Services We would like to subscribe to the following services HSBCnet Yes No Note : set up fee of USD116.6 ** (displayed price is inclusive of GST rate of 6) and monthly service fee of USD74.20** (displayed price is inclusive of GST rate of 6) will be imposed for HSBCnet user. Please note that additional documentation is required to subscribe to this service. ] Declaration 1. We confirm that the information given in this application is true, complete and not misleading, and authorise the Bank to confirm this from any source the Bank may choose. We will furnish such identification and/or supporting documents as may be required by the Bank for its due diligence. 2. We confirm that we are not insolvent, no statutory demand has been served on us and no legal proceedings or regulatory investigations have been commenced against us at the time of this application. 3. We have not had any financial institution close our account with them. 4. We have access to and have read the latest version of the Bank s Generic Terms & Conditions and the Bank s Tariffs and Charges (available at and, we agree to be bound by the same (including all amendments thereto from time to time) should the Bank accept our application for account opening. 5. We have been given a copy of the Notice to Customers relating to the Personal Data Protection Act 2010 ( The Notice). We hereby confirm that we have read and agree to the terms of the Notice. We understand that we can also download a copy of the Notice at 6. We understand that acceptance of this application is at the Bank s sole discretion and the Bank need not furnish any reason for rejecting this application. 7. We understand that the Bank reserves the right to close the account(s) if any documents requested by the Bank are not received within the stipulated timeframe; and that pending such receipt, the Bank is at liberty to suspend/restrict usage of the account(s) including but not limited to restricting transfer of monies to third parties; and in event of closure, the Bank is at liberty to remit the monies in the account(s) to the source from where it came. 8. *I/We hereby certify that our company is Resident Non-Resident Controlled in accordance with the definition in the Exchange Control Regulation and undertake to notify the Bank immediately of any change in this status. 9. If we have stated in this application that we are acting on behalf of 3rd party(ies), we confirm that we are properly authorised by our principal(s) to do so in respect of this application. 10. Unless otherwise stated in this application, we confirm that we are not acting on behalf of undisclosed 3rd party(ies). 11. We confirm that all documents furnished to the Bank in support of this application are up-to-date, correct, true and valid under applicable laws and inaccordance with all relevant constitutional documents. 12. We confirm and warrant that neither our company nor shareholder (whether direct or indirect, legal or beneficial) has issued any bearer shares and further undertake that neither our company nor such shareholder will issue or convert any of its shares or such shareholder s shares (as the case may be) to bearer form without the prior written consent of the Bank, failing which the Bank reserves the right to terminate the banking relationship with us. * Applicable to limited company only Definition of a Non-Resident Controlled Company (NRCC) A company which is resident in Malaysia is deemed to be non-resident controlled (i.e. controlled, directly or indirectly, by non-resident) where: More than 50 of its shareholding is held by non-residents and/or NRCCs; It is a branch of a company which is incorporated outside Malaysia; The majority shareholding is held by residents, but the ultimate right of control is held by non-residents and/or NRCCs; or Although the ultimate right of control is held by residents, the majority shareholding is held by non-residents and/or NRCCs. SIGNED FOR AND ON BEHALF OF THE APPLICANT ** 1. Full name in BLOCK LETTERS Please provide details on page 4/5 Relationship with the Applicant director / partner / office-bearer company secretary / employee (please specify) S.W. 1. Full name in BLOCK LETTERS Please provide details on page 4/5 Relationship with the Applicant director / partner / office-bearer company secretary / employee (please specify) S.W. 1. Full name in BLOCK LETTERS Please provide details on page 4/5 Relationship with the Applicant director / partner / office-bearer company secretary / employee (please specify) S.W. ** To be signed by: For Partnership Limited Liability Partnership For Limited Company For Registered Club/Society/Association Dated this day of, 20 - the Partner(s) authorised by the partnership resolution - the Partner(s) authorised by the Limited Liability Partnership resolution - the person(s) authorised by a Board resolution - the Office-Bearer(s) authorised by the governing body resolution 3

4 Information of Directors/Partners/Signatories/Office Bearers Registered Name: Note: All personal details of person(s) mentioned in the Business Account Application Form and Cards must be completed in this section. Director Partner Signatory Office Bearers Director Partner Signatory Office Bearers Director Partner Signatory Office Bearers Director Partner Signatory Office Bearers Checked by: Relationship Manager s Dated this day of, 20 4

5 Information of Beneficial Owner*/Principal Shareholder Registered Name: Note: All personal details of person(s) mentioned in the Business Account Application Form and Cards must be completed in this section. Beneficial Owner* Principal Shareholder Beneficial Owner* Principal Shareholder Beneficial Owner* Principal Shareholder Beneficial Owner* Principal Shareholder * Beneficial Owners in relation to a company (if fulfils any of the following criteria) means an individual who: owns or controls, directly or indirectly, including through a trust or bearer shares holding, not less than 10 of the issued share capital of the company; or is directly or indirectly, entitled to exercise or control the exercise of not less than 10 of the voting rights at general meetings of the company; or Checked by: Relationship Manager s exercises ultimate control over the management of the company; or if the company is acting on behalf of another person, means the other person. Dated this day of, 20 5

6 Notice Relating To The Personal Data Protection Act 2010 (The "PDPA") THE HONGKONG AND SHANGHAI BANKING CORPORATION LIMITED OFFSHORE BANKING UNIT LABUAN (LICENSED LABUAN BANK, LICENCE NO C) ("the Bank") 1. The Bank views your personal data and privacy seriously. This Notice is issued pursuant to the requirements of the Personal Data Protection Act Individuals may have supplied and may continue from time to time, supply the Bank with their personal data and information ( data ) in connection with the opening or continuation of accounts and the establishment or continuation of banking facilities or provision of banking services or compliance with any laws, guidelines or requests issued by regulatory or other authorities. The Bank may also verify or source personal information about you from third party sources (both public and private) such as credit reporting agencies, Companies Commission and Insolvency Department. Your visit to our public website may be recorded for analysis on the number of visitors to the site and general usage patterns. Some of this information will be gathered through the use of "cookies". 3. Such data may include information concerning your personal details (such as name, age, gender, identity card number, passport number, date of birth, education, race, ethnic origin, nationality, citizenship), contact details (such as address, , phone numbers), family information (such as marital status, name of spouse or child or immediate family), occupation details (such as employer name, income range, job title, job responsibilities, employer s contact information and address) and other information such as financial reference (in respect of other bank facilities used by you). In addition, the Bank may from time to time request for certain other personal information that may be relevant for the Bank to consider your request for any other products or banking facility of the Bank. 4. Failure to supply such data may result in the Bank being unable to open, establish, continue or provide the banking accounts, services or facilities or comply with any laws or guidelines issued by regulatory or other authorities. 5. It is also the case that data are collected from (i) customers and other sources in the ordinary course of the continuation of the banking relationship, for example, when customers, deposit money or apply for credit, (ii) a person acting on behalf of the individual whose data are provided, and (iii) other sources (for example, information obtained from any bureaus or agencies established or to be established by Labuan Financial Services Authority or any of its subsidiaries, or by any other authorities, the Association of Labuan Banks (ALB), any registered credit reporting agencies or any debt collection agencies that may be appointed by the Bank, and with any authority, central depository or depository agent in relation to the securities industry. Data may also be generated or combined with other information available to the Bank or any member of the HSBC Group ( HSBC Group means HSBC Holdings plc, its affiliates, subsidiaries, associated entities and any of their branches and offices (together or individually) and member of the HSBC Group has the same meaning). 6. The purposes for which data may be used and/or processed are as follows: a) Considering applications and the processing of applications for banking accounts, services and/or facilities provided to customers; b) the daily operation of the banking accounts, services and/or facilities provided to customers; c) conducting credit checks (including but not limited to upon an application for credit and upon periodic review of the credit which normally will take place one or more times each year); d) creating and maintaining the Bank's credit and risk related models and/or any purpose relating to risk management functions; e) assisting other financial institutions to conduct credit checks and collect debts; f) updating customers records; g) ensuring ongoing credit worthiness of customers; h) designing financial services or related products for customers' use; i) marketing services or products of the Bank and/or selected companies (in respect of which the Bank may or may not be remunerated) including but not limited to: i. financial, insurance, credit card, banking, wealth management and related services and products; ii. reward, loyalty or privileges programmes and related services and products; iii. services and products offered by the Bank s co-branding partners (the names of such co-branding partners will be provided during the application of the relevant services and products, as the case may be); j) determining the amount of indebtedness owed to or by customers; k) collection of amounts outstanding from customers and those providing security for customers' obligations; l) for fraud or crime prevention, audit and debt collection and in order that services may be processed by the Bank; m) for investigating, reporting, preventing or otherwise in relation to breach of banking secrecy/confidential information, fraud, money laundering, terrorist financing and criminal activities generally; n) meeting obligations, requirements or arrangements, whether compulsory or voluntary, of the Bank or any of its branches and any member of the HSBC Group to comply with, or in connection with; i. any law, regulation, judgment, court order, voluntary code, sanctions regime, within or outside Malaysia existing currently and in the future ( Laws ); ii. any guidelines, guidance or requests given or issued by any legal, regulatory, governmental, tax, law enforcement or other authorities, or self-regulatory or industry bodies or associations of financial services providers within or outside Malaysia existing currently and in the future and any international guidance, internal policies or procedures; iii. any present or future contractual or other commitment with local or foreign legal, regulatory, judicial, administrative, public or law enforcement body, or governmental, tax, revenue, monetary, securities or futures exchange, court, central bank or other authorities, or self-regulatory or industry bodies or associations of financial service providers or any of their agents with jurisdiction over all or any part of the HSBC Group (together the Authorities and each an Authority ) that is assumed by, imposed on or applicable to the Bank or any of branches or any member of the HSBC Group; or iv. any agreement or treaty between Authorities; o) complying with any obligations, requirements, policies, procedures, measures or arrangements for sharing data and information within the HSBC Group and/or any other use of data and information in accordance with any programmes for compliance with sanctions or prevention or detection of money laundering, terrorist financing or other unlawful activities; p) conducting any action to meet obligations of the Bank or any member of the HSBC Group to comply with Laws or international guidance or regulatory requests relating to or in connection with the detection, investigation and prevention of money laundering, terrorist financing, bribery, corruption, tax evasion, fraud, evasion of economic or trade sanctions and/or any acts or attempts to circumvent or violate any Laws relating to these matters; q) meeting any obligations of the Bank or any member of the HSBC Group to comply with any demand or request from the Authorities; r) enabling an actual or proposed assignee of the Bank, or participant or sub-participant of the Bank's rights in respect of the customer to evaluate the transaction intended to be the subject of the assignment, participation or sub-participation; s) market research and statistical analysis and surveys with the aim of improving our products and services; t) for any purpose required by law or regulation; u) for the purpose of enforcing its legal rights and/or obtaining legal advice; v) to support the Group s business, financial and risk monitoring, planning and decision making; w) for making enquiries or investigations as to whether or not the customer or person whose data is collected, used and/or processed by the Bank is actually a sanctioned person, or is otherwise howsoever related to, or associated with, a sanctioned person or entity; and also for the reporting or the taking of any remedial or preventive action in relation thereto; x) for all ancillary purposes relating to the provision of facilities including the provision of computer, telecommunications and technology services; y) for internal operational requirements of the Bank or the HSBC Group (including, without limitation, credit and risk management, system or product development and planning, insurance/takaful, audit and administrative purposes); and/or z) purposes relating thereto. Ver. Mar 2014 Member HSBC Group 6

7 Notice Relating To The Personal Data Protection Act 2010 (The "PDPA") 7. Data held by the Bank or a member of the HSBC Group relating to an individual will be kept confidential but the Bank or a member of the HSBC Group may provide or disclose such information to the following parties (whether within or outside Malaysia) for the purposes set out in paragraph 6 (who may also subsequently process, transfer and disclose such data for the purposes set out in paragraph 6): a) any HSBC Group Member; b) any agent, contractor, sub-contractors, service providers, lawyers, auctioneers, valuers or associates of the HSBC Group (including their employees, directors, officers, agents, contractors, service providers and professional advisers); c) any third party service provider who provides administrative, telecommunications, computer, payment or securities clearing or other services to the Bank in connection with the operation of its business (including their employees, directors and officers); d) any Authorities; e) any other person under a duty of confidentiality to the Bank including any HSBC Group Member which has undertaken to keep such information confidential; f) the drawee bank providing a copy of a paid cheque (which may contain information about the payee) to the drawer; g) any person acting on behalf of an individual whose data are provided, payment recipients, beneficiaries, account nominees, intermediary, correspondent and agent banks, clearing houses, clearing or settlement systems, market counterparties, upstream withholding agents, swap or trade repositories, stock exchanges, companies in which the customer has an interest in securities (where such securities are held by the Bank or any member of the HSBC Group) or a person making any payment into the customer s account; h) any person to whom the Bank or any of its branches or any member of the HSBC Group is under an obligation or required or expected to make disclosure for the purposes of any guidelines set out, or in connection with paragraphs 6 (n), (o), (p) & (q); i) any actual or proposed assignee of the Bank or participant or sub-participant or transferee of the Bank s rights in respect of the customer; j) third party financial institutions, insurers/ takaful operators, credit card companies, securities and investment services providers; k) third party reward, loyalty, co-branding and privileges programme providers; l) co-branding partners of the Bank or any member of the HSBC Group (the name of such co-branding partners will be provided during the application of the relevant services and products, as the case may be); m) external service providers (including but not limited to mailing houses, telecommunication companies, telemarketing and direct sales agents, call centres, data processing companies and information technology companies) that the Bank engages for the purposes set out in paragraph 6 (i); n) any bureaus or agencies established or to be established by Labuan Financial Services Authority or any of its subsidiaries, or by any other regulatory authorities; the Association of Labuan Banks (ALB); any registered credit reporting agency; any authority, central depository or depository agent in relation to the securities industry; the police and/or any other governmental or regulatory authority or body, and in the event of default, to debt collection agencies; and/or o) any guarantor or security provider for the facilities. 8. In connection with 7 (n) above, in the event of any default in payment where the amount in default is not fully repaid on or before the due date, the individual is liable to have his/her/its account data shared with, disclosed to and/or retained by the registered credit reporting agency. 9. Under and in accordance with the provisions of the PDPA and the Code of Practice approved and issued under the PDPA, any individual may:- a) check whether the Bank holds data about him/her and of access to such data; b) request the Bank to correct any data relating to him/her which is inaccurate; c) request clarification on the Bank's policies and practices in relation to data and to be informed of the kind of personal data held by the Bank; d) in relation to facilities, to request to be informed which items of data are routinely disclosed to registered credit reporting agencies or debt collection agencies. 10. In accordance with the terms of the PDPA, the Bank has the right to charge a fee for the processing of any data access request. 11. The individual can request for access to data or correction of data or for information regarding policies and practices and kinds of data held by mail to the address below or by visiting the Bank s branch to complete the data access form. The Personal Data Protection Officer The Hongkong and Shanghai Banking Corporation Limited, Offshore Banking Unit Labuan No.2, Leboh Ampang, Kuala Lumpur Tel : pdpo@hsbc.com.my 12. If you have any queries or complaints relating to this Notice or otherwise relating to misuse or suspected misuse of their personal information, customer may contact the Bank s branch (the number is available at If you do not want us to further disclose your name, contact particulars and/or non-financial information to any company within the HSBC Group Member or the said third parties for the purposes of cross-selling and/or if you do not want to be contacted by the Bank or the said third parties for the sale or promotion of any products or services via the posting of any promotional and/or marketing materials, please write to: Direct Mailing Exclusion Coordinator The Hongkong and Shanghai Banking Corporation Limited, Offshore Banking Unit Labuan Level 11(B1), Main Office Tower Financial Park Labuan Jalan Merdeka Wilayah Persekutuan Labuan 14. The Bank reserves the right to amend this Notice at any time and will place notice of such amendments on the Bank s website or the Bank s branch or via any other mode the Bank views suitable. 15. Nothing in this Notice shall limit the rights of customers or the Bank under the Personal Data Protection Act Where the customer is a partnership or other unincorporated body of persons, the giving of this Notice addressed to the partnership or the unincorporated body of persons shall be deemed as notice given to all the partners or office-bearers (as the case may be) of such customer whose data are collected and/or processed by the Bank for the purposes as stated herein. In this regard, the customer warrants that the customer has obtained the consent of all such individuals to the provision of their data to the Bank for the foregoing purposes and for disclosure to such parties as stipulated above and the customer undertakes to extend a copy of this Notice to all such individuals, which expression shall include all such existing and new partners or office-bearers (as the case may be) of the customer from time to time. 17. Aside from customers, this Notice shall also apply (as the context shall require) in relation to the usage, processing and disclosure of the data of any other individual who is not a customer but whose data is required to be collected by the Bank by reason of, or incidental to, the provision of any banking accounts, services and/or facilities by the Bank to its customers, whether the customer concerned is another individual(s) or is a company, business entity or organisation. In this regard, the customer confirms and warrants that the customer has obtained the consent of such individuals to the provision of such data to the Bank for the foregoing purposes and for disclosure to such parties as stipulated above. Your continued usage of the banking accounts, services and/or facilities is deemed consent for the Bank to collect, process and store the data in accordance with the above. Failure to consent to the above may result in the Bank being unable to open, establish, continue or provide the banking accounts, services or facilities to you. Ver. Mar 2014 Member HSBC Group 7

8 Customer Document Checklist Minimum Requirements (subject to absolute discretion of the Bank) 1. 6 months' current account statements (where applicable) (Please check that all documents are submitted) Customer Use Bank Use Only/Remarks 2. deposit of USD20,000* for Business Current Account, USD100,000* for Time Deposit Account or USD500,000* for Call Deposit Account (or as may be amended from time to time by the Bank). * or its equivalent in the relevant account currency. Documents for New Accounts (Company) 1. Business Account Application Form 2. Photocopy of Identity Card (both sides) / Passport - of 2 Directors, all Shareholders* / Ultimate Beneficial Owners and all Account Signatories * Shareholding of 10 or more in respect of non-listed companies only - for Permanent Resident, photocopies of MyKad and Passport. note : if Residential Address and Permanent Address declared differs from the identity documents of Directors/Shareholders/Ultimate Beneficial Owners*/Account Signatories, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement. Company incorporated in Malaysia Labuan company registered with Labuan FSA Foreign company registered with Companies Commission of Malaysia (CCM) Customer Use Bank Use Only/Remarks 3. Latest Form 24 (Allotment of Shares) (not required for a public listed company or an entity licensed by SC or BNM) 4. Latest Annual Return 3. Latest Form 13 (Allotment of Shares) (not required for a public listed company or an entity licensed by Labuan FSA) 4. Latest Form 27 (Annual Return of Labuan Company) 3. Equivalent of Form 24 or Documents 4. Latest Form 80A (Annual Return of Foreign Company) 5. Latest Form 49 (List of Directors) 5. Form 25 (List of Directors) 5. Latest Form 79 (List of Directors of Foreign Company) 6. Form 9 (Certificate of Incorporation of Private Company); or Form 20 (Certificate of Incorporation on Conversion to Public Company) - only for private company 7. Form 13 (Certificate of Change of Name) (if applicable) 6. Form 7 (Certificate of Incorporation of Labuan Company) 7. Form 11 (Certificate of Change of name) 6. Form 83 (Certificate of Registration of Foreign Company) 7. Form 83A (Certificate of Change of Name of a Foreign Company) (if applicable) 8. Latest Form 44 (Registered Office) 8. Latest Form 23 (Registered Office) 8. Latest Form 85 (Particulars of Change of Agents of Foreign Company) (if applicable) Latest Latest Form 86 (Particulars of Change of Registered Office) (if applicable) 9. Form 23 (Certificate of Commencement of Business) only for public company 9. N/A 9. Equivalent of Form 23 or Documents 10. N/A 10. Letter of Information on Labuan companies from Labuan FSA. 10. N/A note: if Business Address and Registered Address declared differs from the identity documents mentioned above please provide photocopy of either one of the following latest utility bill (e.g. Tenaga, Telekom, Astro, Digi, Maxis, etc.) or copy of latest bank statement. 11. Memorandum & Articles of Association 12. mandate in the form of a Board Resolution adopting the Bank s proforma wording in Board Resolution for Account of a Limited Company (go to and click "Forms Download"), passed in accordance with customer s Articles of Association and preferably printed on customer s letterhead. 13. Non-Listed Companies, please provide Corporate Structure which includes : i. Shareholding for each Intermediate Companies up to the Beneficial Owners* of the company ii. Country of Incorporation for each Intermediate Companies up to the Beneficial Owners* of the company iii. Country of Business Address for each Intermediate Company up to the Beneficial Owners* of the company iv. Specifying the issuance of bearer shares and whether the company is capable of issuing bearer shares in the chain of ownership (including the company, intermediates and beneficial owners*, if applicable) v. Director to certify the Corporate Structure 14. Specimen (s) 15. Professional Intermediary Form (for Client s Account or accounts with multiple beneficiaries) 16. Banker's reference - Applicable if it is not an existing HSBC client. The letter is to be forwarded directly to us by the introducing bank which amongst others should provide complete information on the types of account held, date account(s) opened, conduct of the account as well as the average and present balance of the account. 17. Full disclosure of shareholdings of the Company, including naming the Ultimate Beneficial Owner and provide a certified true copy of the Company s corporate structure by the company s secretary or director. 18. Where the shareholder is a corporate entity, obtain list of shareholders of the corporate entity (including identifying its beneficial owners). 19. Corporate Profile (or brochure if any) which should include the following details: - a brief description of the Company s main business activities; - background information of the Company s operations, prior to the set-up of the Labuan Company or any other offshore or foreign company outside of Malaysia; - list of the counterparty/ies (and brief background) with whom the company regularly deals with; and - give reason why the account needs to be opened in Labuan. 20. Resume of at least two Directors and Principle Officers detailing-employment history and occupation/type or business. 21. Copy of Company's latest Annual Report (if any) 22. Where the director is a corporate entity, please provide evidence of Board Resolution authorising the appointed person/s to sit in the customer's Board, as well as its Memorandum & Articles of Association. 23. Permanent and Residential Addresses of Directors, Signatories, Shareholders and Ultimate Beneficial Owners (evidenced by utility bills, bank statement or other documents which should not exceed 3 months from the date of the account application date) 8

9 Company Incorporated Overseas - The above documents, plus business registration certificate (where applicable), or their equivalent (if any) and company search or a certificate of incumbency or equivalent issued by the company's registered agent in the place of incorporation or a similar or comparable document to a company search report or a certificate of incumbency certified by a professional 3rd party in the relevant jurisdiction. note : - if Business Address and Registered Address declared differs from the identity documents mentioned above, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement - if Residential Address and Permanent Address declared differs from the identity documents of directors/shareholders/ultimate Beneficial Owners/Account Signatories, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement Representative Office of an Overseas Incorporated Company based in Malaysia In addition to the requirements for a Company Incorporated Overseas, the following documents should be obtained: Copy of approval letter from Malaysia s Ministry of International Trade & Industry (MITI) (original to be sighted) Copy of letter to MITI / MIDA (Malaysia Investment Development Authority) confirming the registered address of the Representative Office note : - if Business Address and Registered Address declared differs from the identity documents mentioned above, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement - if Residential Address and Permanent Address declared differs from the identity documents of Directors/Shareholders/Ultimate Beneficial Owners/Account Signatories, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement Manner of Certification of Documents 1. For companies incorporated in Malaysia / registered with Labuan FSA a) Certified as true copies by the Company Secretary 2. For foreign incorporated companies that: a) Have an existing relationship with another Group Office i) a director, officer or manager of a Group Office note : This is acceptable for existing customers of the referring group office where the account documentation to be provided by the referring group office is still valid (i.e. no change in customer's documentation). and is additionally supported by a Group Identification Form (GIF) b) Are subsidiaries / associated companies of an existing customer, are non-customers or are without a group referral:, no existing relationship with any other group office i) a notary public in a low risk jurisdiction (refer to Malaysia Country Risk Policy on low risk jurisdiction) ii) a notary public that is in a group office panel law firm in place of the embassy, consulate or high commission of Malaysia 3. Foreign incorporated companies registered with CCM a) Foreign companies' Agent in Malaysia Documents for New Accounts (Partnership) 1. Business Account Application Form 2. Photocopy of Identity Card/Passport (both sides) of all Partners and Account Signatories - for Permanent Resident, photocopies of MyKad and Passport note : if Residential Address and Permanent Address declared differs from the identity documents of Partners/Account Signatories, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement 3. Form E and Business Registration Information Form* * These forms are applicable to businesses registered in West Malaysia only. For businesses which are registered in Sabah / Sarawak or outside Malaysia, please obtain the corresponding documents to these forms. 4. Mandate or Minutes of Partnership meeting adopting the Bank s proforma wording in Resolution for Account of a Partnership (go to and click "Forms Download") and preferably printed on customer s letterhead. 5. Partnership Agreement 6. Form B1/B2/B3/B4 (registration of change to any of the registered particulars of a business) * These forms are applicable to businesses registered in West Malaysia only. For businesses which are registered in Sabah / Sarawak or outside Malaysia, please obtain the corresponding documents to these forms. note : if Business Address and Registered Address declared differs from the identity documents mentioned above, please provide photocopy of either one of the following: latest utility bill (eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc) or copy of latest bank statement Customer Use Bank Use Only/Remarks 7. Specimen (s) Professionals governed by specific legislation In addition to the above (except for Form D and latest print-out of CCM's Register of Businesses which are not applicable), the following documents should be obtained: Annual practising certificate(s) / annual certificate(s) of registration issued by the Registrar of the profession s governing body Schedule to the professional indemnity insurance policy (if any) Documents for New Account (Limited Liability Partnership) ( LLP ) 1. Business Account Application Form Use (please tick if document is provided) 2. Photocopy of Identity Card/Passport (both sides) - of all Partners, Compliance Officer(s) and all Account Signatories - for Permanent Resident, photocopies of MyKad and Passport note : if Residential Address and Permanent Address declared differs from the identity documents of Partners/Compliance Officer(s)/Account Signatories, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement 3. Notice of Registration issued by the Registrar of Limited Liability Partnerships 4. Latest Annual Declaration 5. mandate in the form of a Minutes of meeting or Resolution of Limited Liability Partnership adopting the Bank's proforma wording in "Resolution for Accounts of a Limited Liability Partnership" (go to and click "Forms Download") and preferably printed on customer's letterhead ( LLP Mandate for Account Opening ) 6. Limited Liability Partnership Agreement 7. Notice of confirmation of change of name or change of registered particulars of LLP (where applicable) note : if Business Address and Registered Address declared differs from the identity documents mentioned above, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement 8. Specimen (s) 9. In addition to the above, the following documents are required in the event any of the partners of the LLP is a company incorporated in Malaysia, a foreign company registered with CCM or a company incorporated overseas :- (i) The corresponding documents listed in items 3, 4, 5, 6, 7, 8, 9, 10 and 12 under the heading Documents for New Account (Company) (as applicable); and (ii) The company s mandate or board resolution authorising the relevant person(s) to sign the LLP Mandate for Account Opening on behalf of such company, as a body corporate partner of the LLP. 9

10 Where the LLP is a firm of professionals governed by specific legislation (applicable to local LLP only) In addition to the above, the following documents should be obtained: Annual practising certificate(s)/annual certificate(s) of registration issued by the Registrar of the profession s governing body Schedule to the professional indemnity insurance policy Clients Account - Professional Intermediary form to be signed Manner of Certification of Documents Documents are to be certified as true copies by the Compliance Officer of the Limited Liability Partnership (LLP). A Compliance Officer can either be a partner of the LLP or a person who is qualified to act as a company secretary under the Companies Act Documents for New Accounts (Registered Society/Club/Association) 1. Business Account Application Form 2. Photocopy of Identity Card/Passport (both sides) of all Office-Bearers and Account Signatories note : if Residential Address and Permanent Address declared differs from the identity documents of Office Bearer (Chairman/President, Treasurer, Secretary), Trustee/all Account Signatories, please provide photocopy of either one of the following : latest utility bill [eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc] or copy of latest bank statement 3. Minutes of Governing Body/Committee meeting adopting the Bank s proforma wording in Resolution for Account of a Registered Society, Club or Association (go to and click "Forms Download") and preferably printed on customer s letterhead 4. Constitution and By-Laws/Rules & Regulations 5. Certificate of Registration Customer Use Bank Use Only/Remarks 6. Specimen (s) 7. List of Office Bearers. 8. Certificate of change to any registered particulars of a society / club / association note : if Business Address and Registered Address declared differs from the identity documents mentioned above, please provide photocopy of either one of the following: latest utility bill (eg. Tenaga, Telekom, Astro, DIGI, Maxis, etc) or copy of latest bank statement 10