ACADEMIC AFFAIRS COUNCIL ******************************************************************************

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1 ACADEMIC AFFAIRS COUNCIL AGENDA ITEM: 6.B.1 DATE: April 16, 2009 ****************************************************************************** SUBJECT: Second Degree/Second Major Revisions to MCR 27 AAC has had a number of discussions about policies and procedures governing the award of second degrees or second majors. This issue arose because questions were asked about policies governing the award of second degrees. The topic was last discussed by AAC in November of 2008 (AAC Agenda Item 6.C, November 2008). As the discussions about this topic unfolded, MOCC was asked to review guidelines and policies to determine if the system s policies should address degree requirements as well as total hours and major requirements. This suggestion was made to allow any individual to earn a second baccalaureate regardless of the origin of the first. Specifically, MOCC was asked to consider three scenarios: returning students enrolled in a program that includes a major that is under the same as the first degree awarded; returning students enrolled in a program that incorporates a different degree than the first awarded; and students who received a degree from a non-regental university. MOCC did consider these and submitted a set of guidelines (see attached rubric). After a discussion, AAC approved these guidelines and asked that MCR 27 be revised accordingly. This revised document is attached. For your reference, the changes start with section 3: Additional majors/degrees earned at a later graduation date. In addition, it was stated that these guidelines would be in effect starting with the Fall semester of The current guidelines apply until then. Members of the council should be prepared to approve these changes to MCR 27. ****************************************************************************** RECOMMENDED ACTION Discussion and recommendation. 1

2 Catalog: Completion of second major attached to earned regental baccalaureate degree If student initiates course work within two semesters of graduation, he/she may choose either prior assigned catalog or catalog in Completion of second full baccalaureate degree student whose first degree was conferred by regental university New catalog consistent with start date of readmission effect Regental Requirements: Not applicable Comparison of completed course work to current requirements; identification of gaps University-Specific Requirements: Degree-Specific Requirements: Major: Not applicable Not applicable; new major of choice must be consistent with prior degree framework Major constitutes the element of focus for this option; the student must complete all stated requirements for the major, including any pre-requisites and allied requirements. Comparison of completed course work to current requirements; identification of gaps Comparison of completed course work to current requirements; identification of gaps Comparison of completed course work to current requirements; identification of gaps. The student must complete all requirements for new major of choice as specified by catalog; he/she may build on a previous minor. At least 50% of the course work comprising this major must be earned at the regental university conferring the new degree. Minor/Specializations: Not applicable Completion of new minor (if required by current degree); the student may not transition former major to new minor. Other: Student must complete this second major at the university which conferred the bachelor's degree. Beyond major/minor, one or more requirement categories (regental, university, degree) must include new course work. This critical factor distinguishes second degree from second major. Completed Credits: No minimum Minimum of 32 new credits (that is, earned after first baccalaureate degree was conferred) - completed at regental university conferring second degree Completion of second baccalaureate degree student whose first degree was conferred elsewhere Catalog in effect at point of admission to regental system Evaluation of transcripts for course-specific equivalencies; comparison to current requirements and identification of gaps Evaluation of transcripts for course-specific equivalencies; comparison to current requirements and identification of gaps Evaluation of transcripts for course-specific equivalencies; comparison to current requirements and identification of gaps Evaluation of transcripts for course-specific equivalencies; comparison to current requirements and identification of gaps. The student must complete all requirements for new major of choice as specified by catalog; he/she may build on a previous minor. At least 50% of the course work comprising this major must be earned at the regental university conferring the degree. Evaluation of transcripts for course-specific equivalencies; comparison to current requirements and identification of gaps. The student may not transition former major to new minor. New course work to fulfill regental, university, and degree requirements must be involved to earn this second degree. Minimum of 32 credits earned from regental university conferring new degree GPA: Cumulative Cumulative all undergraduate credits Cumulative all undergraduate credits Diploma No Yes Yes Graduation Honors Not applicable Yes Yes 2

3 Draft of Revisions February 2009 TRACKING NUMBER: 27 MODULE(S) COORDINATION REQUEST TITLE OF REQUEST: Coding for Multiple Majors/Degrees, Simultaneous Degrees, Additional Degrees, and Additional Majors DATE REFERRED TO MODULE(S) BY COORDINATOR: 3/21/05 MODULE(S) TO WHO REFERRED: Registrar, Admissions, Degree Audit DATE DUE FROM MODULE(S): First discussion at March 25 MOCC DATE RECOMMENDATION WAS SENT TO THE SYSTEM DATA ADMINISTRATIOR AND/OR AC GROUP FOR APROVAL, (IF APPROPRIATE): Procedural guidelines recommended by Ranny on 7/29/05. Discussed by MOCC on 9/23 and 9/30 and by ASCC Recommendation sent to AAC on 10/11/05 (Ranny) Revised recommendation sent to AAC on 11/7; approved by AAC on 11/10 RECOMMENDATION APPROVED X YES NO EFFECTIVE DATE OF CHANGE For all students enrolled Fall 2006 Title of Request: Consistent Coding for Degrees/Majors Origination Point of This Request Ranny and System Data Administrator Explanation of Request: To determine consistent coding of multiple majors/degrees earned at a Regental University on the same graduation date and simultaneous degrees earned at a Regental University on the same graduation date. To determine consistent coding of degrees or additional majors earned at the same Regental University on a different graduation date or at a different Regental University on a different graduation date. These procedures are required to ensure accurate and consistent processing of transcripts, financial aid, IPEDS, and major/degree enrollment reports. 3

4 Recommendation from Ranny representing MOCC and approved by AAC on 11/10: GUIDELINES FOR MULTIPLE DEGREES AND MULTIPLE MAJORS (Passed by AAC) Procedural Guidelines Final 11/15/05 Background Guidelines The System General Education Requirements, or its equivalent in transfer, needs to be met once to earn a baccalaureate or an associate degree from the South Dakota Regental System. The Institutional Graduation Requirements of a Regental university need to be met once to earn a baccalaureate degree from the South Dakota Regental System. In the first baccalaureate degree from the Regental System, the student will complete System general education requirements, the IGR s for the home university, the support and elective courses specified, the required courses in the major for a total minimum of 128 credits, and pass the proficiency examination. In the first associate degree from the Regental System, the student will complete system general education requirements, the support and elective courses specified, the required courses in the major for a total minimum of 64 credits, and pass the proficiency exam. Since all courses in the Regental system are resident credit, all will count toward the required credits for graduation provided: 1. They meet the specified degree requirements. 2. They meet the requirement for resident credit from the home university. Courses that meet one requirement may be used to meet other requirements provided over all credit requirements and guidelines are still met. Multiple Majors/Degrees (Earned on the same graduation date) 1. One degree, multiple majors/minors from a Regental University While pursuing a specific degree program, a student may earn several majors or minors approved under that same degree program. a. The System General Education requirements are met once. b. The Institutional Graduation Requirements must be met. c. The specific requirements for each major and minor must be met. d. One degree and one diploma are issued. e. Example BA in Arts and Science-Major: History; Major: Political Science; Minor: International Studies. An exception to this occurs in Engineering and Engineering Technology where, because of professional and accreditation reasons, separate degrees are awarded if more than one major is completed and the related requirements are met. Proposed processing recommendations for programs and degrees: If all of the following data/requirements are the same for multiple majors: 1. Degree 2. Student s Catalog of Graduation 4

5 3. Degree type 4. All degree audit program requirements except major requirements. 5. Professional and accreditation requirements Then either only one program will need to be created with additional majors indicated on that program or multiple programs will be need to be created. At the time of graduation, only one degree will be awarded (transcripted) with additional majors indicated in the major area. The two program options will permit universities to run enrollment reports and degree audit as they currently do. If they use the dual program option they will need to combine the multiple programs into one degree, with multiple majors attached, at the time the student graduates. Transcripting Example Dakota State University Bachelor of Science, 5/06/05 Major: Computer Science, Physics, Math The following additional program option should permit each university to make the decision as to what will work most efficiently for them for financial aid and degree audit while the student is enrolled. It is understood that whatever program structure is used the transcripting example above will remain as initially stated (one degree with multiple majors attached). If a university uses the one program structure, with additional majors, it will be able to use graduation processing to award the degrees. If you use the multiple program structure you will need to combine the multiple programs into one program (with additional majors attached) at the time of graduation prior to using graduation processing. Although not perfect, it is believed that this compromise will permit all universities to function as they currently are for degree audit and financial aid and will yet lead to common and consistent awarding of degrees, transcripting, and IPEDS reporting. Program Example: D.BS.CSC (Additional majors would be added). Or D.BS.CSC D.BS.PHYS D.BS.MATH 2. Simultaneous degrees at a Regental University (Earned on the same graduation date) Students wishing to complete two undergraduate majors that are offered under different program structures, or are in Engineering or Engineering Technology, must complete both curricula corresponding to the declared major, resulting in the completion of two baccalaureate degrees. For two degrees to be awarded during the same graduation, all requirements for both degrees must be met. a. The System General Education requirements are met once. b. The Institutional Graduation Requirements must be met. c. The specific requirements of each degree program must be met. d. Two degrees and two diplomas are issued. 5

6 e. Courses may meet the requirements of both degrees provided the overall university requirements are met and the system requirements are met. Proposed processing recommendations for programs and degrees: If any of the following data/requirements are different: 1. Degree 2. Student s Catalog of Graduation 3. Degree type 4. All degree audit program requirements except major requirements. 5. Professional and accreditation requirements Then additional programs will be created and additional degrees will be awarded. Transcripting and Program examples if degrees are different Black Hills State University Bachelor of Arts, 5/06/05 Major: English (Program B.BA.ART) Black Hills State University Bachelor of Science, 5/06/05 Major: Chemistry (Program - B.BS.CHEM) Transcripting and Program examples if student s catalog of graduation is different: University of South Dakota Bachelor of Science, 5/06/05 Major: History (Program U.BS.HIST) University of South Dakota Bachelor of Science, 5/06/05 Major: Sociology (Program U.BS.SOC) Transcripting and Program examples if degree types are different: Dakota State University Associate of Science, 5/10/05 Major: Application Programming (Program D.AS.APPL) 6

7 Dakota State University Bachelor of Science, 5/10/05 Major: Computer Science (Program D.BS.CSC) Transcripting and Program examples if degree audit requirements, other than the major requirements, are different (i.e. Division requirements A&S vs. FCS): South Dakota State University Bachelor of Science, 5/06/05 Major: History (Program S.BSA&S.HIST) South Dakota State University Bachelor of Science, 5/06/05 Major: Hotel and Food Service Management (Program S.BSFCS.HFM) Transcripting and Program examples if professional and accreditation requirements are different: South Dakota School of Mines and Technology Bachelor of Science, 5/10/05 Major: Civil Engineering (Program M.BS.CEE) South Dakota School of Mines and Technology Bachelor of Science, 5/10/05 Major: Mathematics (Program M.BS.MATH) 3. Additional Majors/Baccalaureate Degrees within South Dakota System (Earned at a later graduation date) at a Regental University other than the original home university or at the same home university) 1. Additional Major Attached to First Baccalaureate Degree A student who earned a baccalaureate degree from a Regental university may opt to subsequently complete requirements for a second major attached to the original degree. This work, which represents an extension of the original degree, must meet the following specifications: 7

8 a. Complete all requirements for additional major of choice, including any prerequisites and allied requirements. The new major must be consistent with prior degree framework. b. Pursue second major at the Regental university which conferred the baccalaureate degree. c. No minimal number of credits for this second major is imposed. d. System General Education Requirements and Institutional Graduation Requirements are not relevant to this scenario. e. If the student initiates course work within two semesters of graduation, he/she may choose either prior assigned catalog or catalog in effect. f. GPA calculation is cumulative and encompasses all undergraduate credits. g. No degree is conferred; consequently, graduation honors do not apply, and no diploma is given. 2. Additional Baccalaureate Degree First Degree Earned Within Regental System A student holding a baccalaureate degree from a Regental university may receive an additional bachelor s degree at a later time in a different major from that earned in the home institution. Such a student continues to be classified as an undergraduate student and must meet these requirements: a. Complete all System General Education Requirements and Institutional Graduation Requirements. b. Complete all requirements for the additional major(s) and degree(s) as set forth in the current catalog of graduation Complete all requirements for additional degree and new major as delineated in current catalog of graduation. A previous minor may be transitioned to new major. At least 50% of the course work comprising the major must be earned from Regental university conferring degree. a.c. Complete all requirements for a minor if required by second degree; a former major may not be transitioned to new minor. b.d. Minimum number of new (that is, earned following completion of first degree) credit hours that must be earned from the institution granting the second degree: 32 hours Baccalaureate 32 hours Associate 16 hours c.e. Number of the last credit hours earned preceding completion of the degree that must be earned from the institution granting the second degree: 16 of the last 32 hours Baccalaureate 16 of the last 32 hours Associate 8 of the last 16 hours f. New catalog is consistent with readmission and declaration of degree-seeking status. g. GPA is cumulative and encompasses all undergraduate credits. h. Because a degree is conferred, the student is a candidate for graduation honors and given a diploma. d.i. Minimum number of credit hours specified in the major requirements that must be completed at the degree granting institution: 50 percent.moved up to item b. e.j. System general education requirements and institutional graduation requirements successfully completed at the sending Regental University will be accepted towards 8

9 these requirements at the receiving university. A. If the Regental University awarding the degree is different, another degree and program are created. Transcripting and Program Example University of South Dakota Bachelor of Science, 12/21/04 Major: Psychology (Program U.BS.PSYC) Northern State University Bachelor of Science, 5/06/05 Major: Marketing (Program N.BS.MKTG) B. If the Regental University awarding the degree is the same another degree and program are created. Transcripting and Program Example University of South Dakota Bachelor of Science, 12/21/04 Major: Psychology (Program U.BS.PSYC) University of South Dakota Bachelor of Science, 5/06/05 Major: Sociology (Program U.BS.SOC) All degrees/majors completed after the original graduation date at the same Regental University or at a different Regental University will be entered as a new degree and not as an additional major based on the financial aid concerns below and the fact that the graduation date is different. Question for AAC: It has been approved by AAC that a second degree be awarded and transcripted in this instance. Do the universities have the prerogative to (1) decide if another diploma should be issued or (2) decide if the student should or should not go through commencement ceremonies again? Response from Dr. Turchen on 11/15 The universities should have the prerogative to decide. 9

10 Message from FA - There may be significant problems with financial aid eligibility if students applying for a second degree program are coded (officially recorded) as a double major and not as a second degree. To be eligible for federal financial aid students must be accepted for admission as degree-seeking. Are students who transfer from a non-sd public university evaluated differently than students transferring within the SD public university system? If the non-system transfers are degree-seeking and the system students as double major, then the schools may not be in compliance with equitable treatment of students applying for federal financial aid. If students are not eligible for federal financial aid because they are not degree-seeking, then many would probably not enroll in the SD public university system. The SDSU Accelerated Nursing Program (requirement of a prior bachelor's degree) would have problems enrolling students because there would be no federal financial for a student who is classified as a double major and not degree-seeking. Students in a double major would not be eligible for additional total credits when evaluating for federal financial aid satisfactory progress. There is a maximum of 150% of a degree total credits attempted as a standard for financial aid satisfactory progress. Question for AAC on Catalog of Graduation: In BOR Policy 2.17 (3, D-E) it states: D. Students who discontinue enrollment at any Regental university for more than two consecutive semesters are assigned the catalog in effect at the time of their reenrollment as their catalog of graduation. E. Students are considered to be in continuous enrollment for purposes of the catalog of graduation so long as any break in enrollment at any Regental university is for two or fewer consecutive semesters (excluding summer) and students maintain their degree seeking status at the same Regental university. Question: If a student receives a degree from one of the Regental Universities and then comes back after two consecutive semesters to receive another major within the same degree at the same Regental University are they required to meet all the requirements in the new catalog of graduation (i.e changes in General Education, IGR, Major, or Division Requirements)? AAC response: If a student receives a degree from one of the Regental Universities and then comes back after two consecutive semesters to receive another major within the same degree at the same Regental University, they will be required to meet the requirements for the major in the current catalog. Ranny: If the gen ed requirements and IGR requirements change or the division (college) requirements change are they also required to meet these new requirements Lesta: Students are required to meet only the major requirements. They do not have to meet new 10

11 gen ed or IGR requirements or division (college) requirements. The specific regulations are stated in the AAC Guidelines Above #3 - Additional Baccalaureate Degrees within South Dakota System (Earned at a later graduation date at a Regental University other than the original home university or at the same home university) Additional questions for AAC Is there any time length between degrees (i.e. 10 years) that would require the new gen ed and IGR requirements be met? NO Since the graduation date for the second degree/major is different, for financial aid purposes, and to be consistent with a major/degree granted at another Regental University, it has been determined that the additional major/degree earned at a later date will be granted and awarded as an additional degree in all cases. Does AAC approve of this recommendation? YES Minors AAC would like minors to be recorded on the transcript as well. The AAC recommendation is: "If an individual has commpleted a baccalaureate degree from any accredited institution, s/he may complete a Minor at a Regental university and have the Minor indicated on the Regental transcript. Minors are all recorded on the transcript Additional Baccalaureate Degree when - First Degree Earned Outside Regental System A student holding a baccalaureate degree from a non-regental, regionally accredited college or university may receive an additional baccalaureate degree in a different major from that previously earned. Such a student continues to be classified as an undergraduate student and must meet these requirements: a. Complete System Institutional Graduation Requirements not completed as part of the general education of the first degree; complete Institutional Graduation Requirements of home university. a.b. Meet all specific degree program requirements. c. Complete all required support and major courses as specified by the Regental University; a previous minor may be transitioned to a new major. At least 50% of the course work comprising the major must be earned at the Regental university conferring the degree. b.d. Complete all requirements for a minor if required by second degree; a former major may not be transitioned to a current minor. c.e. The specific degree program requirements must be met. Move up to b. d.f. Minimum number of credit hours that must be earned from the institution granting the second degree: 32 hours. Baccalaureate 32 hours Associate 16 hours e.g. Number of the last credit hours earned preceding completion of the degree that must be earned from the institution granting the second degree: 16 of the last 32 hours. Baccalaureate 16 of the last 32 hours Associate 8 of the last 16 hours h. Minimum number of credit hours specified in the major requirements that must be completed at the degree granting institution: 50 percent. Move up to c. 11

12 i. Catalog is consistent with admission to the Regental system and declaration of degree-seeking status. j. GPA calculation is cumulative and encompasses all undergraduate credits. f.k. Because a degree is conferred, the student is a candidate for graduation honors and given a diploma. Degrees from a university outside the Regental System are not recorded as a degree on the System University Transcript. The University attended and degree received may be recorded internally in Colleague. The degree earned at the Regental University will be transcripted when earned. General Comments for all the Recommended Changes Above A. It is recognized that the above changes in procedure will impact some campuses in some of the following ways: 1) The existing Paragraphs, virtual fields, subroutines, UniBasic Programs and rules may all need to be reviewed and most of them rewritten. This will now be optional. 2) There will need to be additional edits on programs so that they are coded correctly on SPRO and other screens. 3) Additional checking so that additional degrees/majors are recorded correctly in IPEDS 4) Universities may use their degree audit as is since both program options are available for multiple majors. 5) If another degree is earned at a later date and the student has not been enrolled for two consecutive semesters, the university must ensure that the major requirements in the current catalog are met. It is for this reason that we are requesting implementation for all students enrolled beginning Fall B. It will be advised that PRAR (Program Additional Restrictions) be implemented for all universities that use the program option of one program with additional majors. Implementation of PRAR by these universities would assist in prohibiting adding additional majors that would not be a valid combination while permitting students and faculty advisors to have a unified degree audit evaluation of degrees with multiple majors instead of a separate degree audit evaluation for each degree/major. This ends the Recommendation for this MCR; the rest of the document is additional information and a summary of prior discussions that resulted in this recommendation. ***************************************************************************** June 7, 2004 Transcript Comments Summary As approved by AAC 11/8/03 ATTACHMENT I 12

13 All printed comments entered by the individual universities prior to Fall 2003 were retained and were brought forward in the merge. This retained academic history. Each university submitted a complete listing and explanation of the comments that they printed in each of the three areas (Student, Term, and Sections) prior to the merge. AAC determined which comments were appropriate to be entered on the transcript after the merge. The recommendations approved by AAC began with the Fall Semester of 2003, the first semester all credit from all Regental universities is recorded. This summary refers to all comments that may be entered after the merge, both for current and prior terms. Any future requests for comments by a specific university should be submitted to Dr. Lesta Turchen, BOR Chief Academic Officer, for consideration and approval. Explanation of Comments The format for entering comments that print on a transcript is x comment (where x is the university identifier) 1. Section (Course) Specific Comment (Entered on STNC) prints below the course listing on the transcript. 2. Term Specific Comment (Entered on ASTR) prints at the end of a specific term, prior to the GPA summaries, on the transcript. 3. Student Specific Comment (Entered on STAL) - prints on the top of the transcript after the degree and prior to the term by term course information. Section Specific Comments Notations that will be recorded on the transcript but not as Section (Course) Specific Comments: 1. The current transcript automatically marks repeated courses with an R so a comment should not be entered. 2. Grades, followed by an asterisk, will identify the sections for which academic amnesty was granted. A comment should not be entered. 3. An audit course is identified by the AU grade. A comment should not be entered. 4. The course number depicts the level of the course. A comment should not be entered. Section (Course) Specific Comments that will not be recorded on the transcript: 1. AAC has determined that Inc. Removed will not be printed on the transcript. It may be entered as a non-printed comment on STNC. 2. Grade Changed and Date will not be entered on the transcript. It may be entered as a non-printed comment on STNC. 3. Delivery method, such as correspondence, distance learning, or internet, will not be noted on a course on the transcript. 4. AAC determined that none of the other section specific comments, printed by universities prior to the merge, will be printed on the transcript after the merge. Term Specific Comments 13

14 Term Specific Comments that will be recorded on the transcript: 1. Withdrew/Date (For students who initiate a withdrawal or for students who are administratively withdrawn) and Military Activation/Date must be entered. 2. The current transcript print routine automatically prints Academic Suspension as a term comment if the student s last academic status is suspension. A comment does not need to be entered. Term Specific Comments that will not be recorded on the transcript: 1. Term honors will not be recorded on the student s academic transcript. This includes honors such as Dean s List, Presidential Scholar, etc. 2. The current transcript identifies Credit by Examination, Advanced Placement, Military Credit, and all other non course credit earned through validation methods in the term header that precedes that course. A comment should not be entered. 3. The current transcript term header also identifies the specific term in which the credit was granted and whether the credit is institutional or transfer. A comment should not be entered. 4. AAC determined that none of the other term specific comments, printed by universities prior to the merge, should be printed. Student Specific Comments Student Specific Comments that will be recorded on the transcript: 1. Additional minors, obtained after the degree was granted, should be entered as comments listing the minor, date completed, and the University granting the minor. 2. A comment (Deceased and Date) should be entered when notification is received that a current or past student is deceased. 3. PLEASE NOTE: the only honors that will be associated with a baccalaureate are Summa Cum Laude, Magna Cum Laude, and Cum Laude and with associates degrees are With Honor, With High Honor and With Highest Honor. AAC determined that the following comments may be entered on the transcript as Student Specific Comments: Completed Certification Requirements in: (the title of the certification will then be listed) Center of Excellence Graduate Credit awarded within Bachelor of Science degree based on courses completed in Accelerated Masters Track. Honors College Graduate Honors Program Graduate University Honors Graduate University Scholar Graduate USDSM Alumni Student Scholar Graduated Posthumously Sterling Honor Graduate Student Specific Comments that will not be recorded on the transcript: 1. An emphasis should not be transcripted; do not enter a printed comment. 14

15 2. In our prior transcript print routine, we were limited to entering three degrees. Therefore, additional majors were listed as a student specific comment. The current transcript print routine has no limit on the number of degrees that can be recorded at each level. Additional majors, beginning Fall 2003, should be entered as an additional degree/major/date not as a comment. 3. Specializations are now officially transcripted as part of the degree so comments are no longer needed. 4. AAC determined that none of the other student specific comments, printed by universities prior to the merge, should be printed. ************************************************************************* ATTACHMENT II Summary of the original MOCC Proposal and MOCC and ASCC Discussions Original Options Proposed: Option 1: If the additional major has the same degree and degree type and must fulfill all the same degree audit requirements (excluding major) as the first major then the additional major can be added on STPA as an additional major two programs would not be required. If the additional major has a different degree and degree type and must fulfill different degree audit requirements as the first major (Division requirements such as A&S vs. Ag/Bio) then two separate programs must be built and two separate programs must be entered for the student. The double major can not be entered on STPA. PRAR will be implemented for all universities. Completion of PRAR by all universities would prohibit adding additional majors that would not be a valid combination while permitting students and faculty advisors to have a unified degree audit evaluation of degrees with multiple majors instead of a separate degree audit evaluation for each degree/major. Option 2: The recommendation below states that each additional major requires an additional program. Each major will have a separate program for graduation and advising. 15

16 This recommendation (below) was originally submitted in MCR 25. MCR 25 was approved but this section was removed and is now submitted in MCR 27. Double Majors The following procedures were recommended Summer 2004 and approved by AAC: Procedural Issues At the time of application, there will be an application (APPN) created for EACH Academic Program (Major) selected. Example: If a student states they are interested in Psychology and Sociology, an application would be created for both majors. As the student continues their academic career, any additional academic programs (majors) will be entered on the Student Academic Program (SACP) screen for EACH academic program the student selects. o This will allow the student to have an advisor for each program (major). o This will allow the Enrollment by Major report to pull applicable data such as degree, degree type, and program status information from the PROG screen. o If the student is applying for minors or specializations and has multiple programs, the university will determine which degree the minor and/or specialization is associated with. At the time of graduation, a Student Graduation Data (SGRD) screen will be completed for EACH degree (program/major) the student has fulfilled the requirements for. Academic Credentials (AACR) will be updated for each degree (program/name). o The transcript will list each degree the student has completed. o The transcript will appear as follows: Bachelor of Science, 05/11/84 Major: Psychology Bachelor of Science, 05/11/84 Major: Sociology OR Bachelor of Science, 05/11/84 Major: Psychology Bachelor of Science, 05/11/84 Major: Electrical Engineering After graduation with one degree, if a student re-applies to a major associated with the same degree or to a major associated with a new degree, an application (APPN) will be created for EACH new program and the student will graduate with another degree (program/major). o The transcript will list each degree (program/major) the student has completed. o The transcript will appear as follows: Bachelor of Science, 05/11/84 Major: Psychology Bachelor of Science, 05/11/94 Major: Sociology OR 16

17 Bachelor of Science, 05/11/84 Major: Psychology Bachelor of Science, 05/11/94 Major: Electrical Engineering University Issues The university determines how many diplomas are generated for a student with multiple programs (majors). The university determines what the diploma verbiage is. GUIDELINES FOR MULTIPLE DEGREES AND MULTIPLE MAJORS Approved by AAC; Will Be on the March 2005 BOR Agenda. Background Guidelines The System General Education Requirements, or its equivalent in transfer, needs to be met once to earn a baccalaureate or an associate degree from the South Dakota Regental System. The Institutional Graduation Requirements of a Regental university need to be met once to earn a baccalaureate degree from the South Dakota Regental System. In the first baccalaureate degree from the Regental System, the student will complete System general education requirements, the IGR s for the home university, the support and elective courses specified, the required courses in the major for a total minimum of 128 credits, and pass the proficiency examination. In the first associate degree from the Regental System, the student will complete system general education requirements, the support and elective courses specified, the required courses in the major for a total minimum of 64 credits, and pass the proficiency exam. Since all courses in the Regental system are resident credit, all will count toward the required credits for graduation provided: 3. They meet the specified degree requirements. 4. They meet the requirement for resident credit from the home university. Courses that meet one requirement may be used to meet other requirements provided over all credit requirements and guidelines are still met. Multiple Majors/Degrees 1. One degree, multiple majors/minors from a Regental University While pursuing a specific degree program, a student may earn several majors or minors approved under that same degree program. a. The System General Education requirements are met once. b. The Institutional Graduation Requirements must be met. c. The specific requirements for each major and minor must be met. d. One degree and one diploma are issued. e. Example BA in Arts and Science-Major: History; Major: Political Science; Minor: International Studies. 17

18 An exception to this occurs in Engineering and Engineering Technology where, because of professional and accreditation reasons, separate degrees are awarded if more than one major is completed and the related requirements are met. 2. Simultaneous degrees at a Regental University Students wishing to complete two undergraduate majors that are offered under different program structures, or are in Engineering or Engineering Technology, must complete both curricula corresponding to the declared major, resulting in the completion of two baccalaureate degrees. For two degrees to be awarded during the same graduation, all requirements for both degrees must be met. a. The System General Education requirements are met once. b. The Institutional Graduation Requirements must be met. c. The specific requirements of each degree program must be met. d. Two degrees and two diplomas are issued. e. Courses may meet the requirements of both degrees provided the overall university requirements are met and the system requirements are met. 3. Additional Baccalaureate Degrees within South Dakota System A student holding a baccalaureate degree from a Regental university may receive an additional bachelor s degree at a later time in a different major from that earned in the home institution. Such a student continues to be classified as an undergraduate student and must meet these requirements: a. Complete all requirements for the additional major(s) and degree(s) as set forth in the current catalog of graduation b. Complete specific institutional graduation requirements if different from those at the original home institution. c. Minimum number of credit hours that must be earned from the institution granting the second degree: Baccalaureate 32 hours Associate 16 hours d. Number of the last credit hours earned preceding completion of the degree that must be earned from the institution granting the second degree: Baccalaureate 16 of the last 32 hours Associate 8 of the last 16 hours e. Minimum number of credit hours specified in the major requirements that must be completed at the degree granting institution: 50 percent. 4. Additional Baccalaureate Degree when First Degree Outside System A student holding a baccalaureate degree from a non-regental, regionally accredited college or university may receive an additional baccalaureate degree in a different major from that previously earned. Such a student continues to be classified as an undergraduate student and must meet these requirements: a. Complete Institutional Graduation Requirements not completed as part of the general education of the first degree. b. Complete all required support and major courses as specified by the Regental University. c. The specific degree program requirements must be met. 18

19 d. Minimum number of credit hours that must be earned from the institution granting the second degree: Baccalaureate 32 hours Associate 16 hours e. Number of the last credit hours earned preceding completion of the degree that must be earned from the institution granting the second degree: Baccalaureate 16 of the last 32 hours Associate 8 of the last 16 hours f. Minimum number of credit hours specified in the major requirements that must be completed at the degree granting institution: 50 percent. Coordination Recommendations from Module(s): Module: Registrar Module/ASCC Explanation of Coordination Reached: MOCC Minutes for MCR #27 (11/04/05) Coding for Multiple Majors/Degrees, Simultaneous Degrees, Additional Degrees Compromise proposal that has been accepted by ASCC has been distributed to MOCC Final Discussion by MOCC respond to Registrar s questions - other Forward changes on November 7 for November AAC meeting Minutes: Recommendation needs to go to Dr. Turchen for the next AAC meeting. Ranny sent s on MCR 27 within the last 10 minutes. The concern seems to be when a student with one degree comes back for a second major. Should they be issued another degree or just another major. Marysz We need to ensure these students can get Fed FA. Jay weighed in. Ranny Sharon, are you in agreement with the compromise? Sharon If we are indeed conferring a degree when the student returns the compromise is fine. Concerned with how it is transcripted. Does it go back to the original BS date or is there a new date for the second degree received. Does the student have to complete new gen ed requirements and/or come under a new catalog? Ranny No, not meet new gen ed or IGR of later catalog, but would have to meet new major requirements (according to Dr. Turchen). Sharon New degree with old gen eds? 19

20 Ranny Yes. Sharon We are actually conferring a new degree. Ranny Yes, we have to do it this way to allow Fed FA. Sharon We have to be specific about the fact the student is receiving another degree rather than a double major. Sandy Registrars are concerned because they would rather see it transcripted as an additional major rather than a new degree. Ranny It seems more clear, for example, if the first degree is speech and the second is civil engineering. The closer the two degrees are the more difficult it is to understand for example business administration first then marketing (second example added). Sandy Is it up to the university if they grant a second diploma? Ranny There may be some institutional discretion in that, but it must be transcripted as a new degree. Ranny What about if they go from one university to another? Then certainly they would get another degree. So in fairness when it s within a university shouldn t they get another degree? Mark The issue seems more obvious when the two degrees are in completely different disciplines as noted in the examples. Sandy/Sharon Residency and other credit hour requirements still exist. Sharon As long as the AAC is comfortable that it is a second degree it is a wonderful compromise from a FA standpoint. Sandy If granting the second diploma and going through the second graduation exercises is optional, the registrars are pretty comfortable. Sandy The issue of new gen eds/igrs is important if a course is required for a major. Ranny If the gen ed course is a program requirement/pre-requisite, the campus can require it. Sandy Registrars asked about the issue of being under two different catalogs. Ranny The leaning is to have the student choose one catalog for graduation. 20

21 On 10/31/05 ASCC agreed to the compromise changes made in the recommendation above. ASCC Minutes: Ranny is proposing that universities can code program either way (Opt 1: single major with multiple majors or Opt 2: multiple programs) but will be transcripted together with one degree and additional majors. DSU may move toward a single degree with multiple major. SDSU may continue with multiple programs. Students with different degrees will continue to have multiple programs. All students getting an additional major after their first degree will be put into degree program (it can be the same catalog as their original degree if they return within the required timeframe but they need to complete the major requirements in the current catalog). She will send this proposal to MOCC and AAC for their next meetings. Note from Financial Aid 10/29/05 There may be significant problems with financial aid eligibility if students applying for a second degree program are coded (officially recorded) as a double major and not as a second degree. To be eligible for federal financial aid students must be accepted for admission as degree-seeking. Are students who transfer from a non-sd public university evaluated differently than students transferring within the SD public university system? If the non-system transfers are degree-seeking and the system students as double major, then the schools may not be in compliance with equitable treatment of students applying for federal financial aid. If students are not eligible for federal financial aid because they are not degree-seeking, then many would probably not enroll in the SD public university system. The SDSU Accelerated Nursing Program (requirement of a prior bachelor's degree)would have problems enrolling students because there would be no federal financial for a student who is classified as a double major and not degree-seeking. Students in a double major would not be eligible for additional total credits when evaluating for federal financial aid satisfactory progress. There is a maximum of 150% of a degree total credits attempted as a standard for financial aid satisfactory progress. Joann Pomplun 10/21/05 reread it -- and see I missed the answer to my question. That would create a real mess--more work for all universities; both those who were using a single program with multiple majors and multiple programs with a single major for those programs with the same degree requirements. 21

22 To automate graduation, all the students with multiple majors would have to have one degree program and 1 or more "additional major" program. This would mean multiple degree audits for the student and advisor. If unversities continued to code students with either multiple programs or with a single program with multiple majors, they would need to manually adjust the Acad Credentials file. Those who coded a single program would have a single degreee audit. MCR #27 Coding of Double Majors - MOCC August 30 Minutes Registrar Recommendation (one attachment) ASCC Recommendation (one attachment) Transcript Comment Document approved by AAC Ranny discussed with Lesta Turchen regarding students who complete an additional major at a later time Lesta feels additional degrees should not be entered on the academic transcript as a comment, and she supports the recommendation to add the new degree code of ADDMJ. Financial Aid module also supports this procedure. Ranny Jones will take this to the November AAC meeting along with the question of how to record an additional major received by students who do not attend classes in the BOR system for more than 2 semesters a new degree and major or additional major. MCR 27 Program Names August 30 ASCC Minutes a. Ranny provided information on MCR 27 in her regarding transcript comment information b. Add Major wording additional major earned c. Code.ADDMJ. with the date behind it d. If a student is out two regular semesters the must go into the new catalog e. The question was asked, if it is in a new catalog then isn t it a new degree? This will be brought up on the 11/8 AAC call f. No specialization on majors in comments g. No changes in transcript h. Marilyn asked if they can start changing the paragraphs in all of the programs for these additional majors. i. Ranny to recommend at AAC that this start Fall 06 MCR 27 program names From August 19 ASCC minutes When this MCR is approved, what changes do RIS & universities need to make to reports, queries, etc.? MH: If the degrees for the programs are the same and the requirements are the same, then the 2 nd major will be attached as a major rather than assigning a 2 nd program to the student. If the degree requirements are different between the programs or the degrees are different, then two separate programs are needed. This change will require that many existing university programs be changed to accommodate the new structure for reporting programs/majors. This was sent to MOCC on 08/24/2005 attached is the response from the Registrars. Based on our discussion on the August 22 ASCC call, this is the ASCC recommendation for MCR

23 1. If a currently registered student is seeking a second major with the same degree requirements as their first major, the second major should be attached to the existing program instead of assigning a second program. The single degree program with a double major could be run through the graduation processor and would not require modification to the transcript subroutine. This is consistent with the IPEDS requirement that second majors should be reported as second majors, not as a second degree earned on the IPEDS Completions report. Currently only three universities are following this procedure. 2. If a currently registered student is seeking a second major with different degree requirements than their first major, the second major should be recorded as a new program instead of assigning an additional major to their first program. Both degree programs could be run through the graduation processor and would not require modification to the transcript subroutine. This is also consistent with the IPEDS requirement that all degrees earned should be reported on the IPEDS Completions report. 3. If a graduated or readmit student is seeking a second major with the same degree requirements, or a second major with different degree requirements, they should be readmitted through APPN and assigned a new program. When the student completes the requirements for the new program, this could be run through the graduation processor, would be recorded in Colleague as a second degree earned with a different degree date than the first program and transcripted as such. This requires no changes to the existing transcript subroutine. 4. If a graduated student is seeking a second major WITHOUT meeting any degree requirements, we recommend that they be assigned a program called x.spec.addnl. This program would have a major and degree of SPEC and would have Allow graduation = No. Students completing only the requirements for a major are not eligible for Financial Aid, and the SPEC in the program name allows it to be easily identified in queries or FA rules as a special program. A student s intended second major would be added to the student s x.spec.addnl program as an additional major on STPA and Degree Audit could be used to determine whether or not they met the requirements of the major. The Colleague graduation processor should not be used for these students. When they ve completed the major requirements, the second major should be recorded as a comment. The naming convention for entering the comments on STAL should be consistent. Our recommendation for the procedures is: The format for recording an additional major in the comments on STAL that print on the transcript is x - xxx Major from full name of UNIVERSITY DATE (where x is your university identifier). For example, N - Marketing Major from Northern State University 5/19/03 This approach will not require any changes to the existing transcript, would not require the addition of new values to the DEGREES or MAJORS tables and would allow universities and RIS to report on students pursuing only additional majors. 23