Research in Simulation: Research and Grant Writing 101

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1 Research in Simulation: Research and Grant Writing 101 Amar Patel, MS, NREMT-P, CFC Director, Center for Innovative Learning WakeMed Health & Hospitals Geoff Miller Director Eastern Virginia Medical School

2 Overview Types of simula2on research Selec2ng research topics and dra:ing hypotheses Types of research grant proposals Purpose of grants Finding funding opportuni2es Preparing research grant applica2ons Gathering data and making the case Proposal developing and budge2ng

3 Objec2ves List the types of research proposals. List the components necessary to effec2vely develop a research project. Describe how to complete a research project. Discuss where to find key grant funding opportuni2es. Outline a systema2c approach to comple2ng a grant applica2on. Iden2fy 5 tricks that will help facilitate comple2ng a grant applica2on.

4 Time for a brief audience poll. Please have your clickers ready.

5 How many research proposals have you designed and carried out? Please press: 1 None 2 Between 1 and 3 projects 3 Completed 4 or more projects 4 What is research?

6 Please rate your level of knowledge about grant proposal prepara2on Please press: 1 No knowledge or very limited knowledge 2 Some knowledge 3 Significant knowledge 4 I should be teaching this course

7 RESEARCH

8 Types of Simula7on Research Educa2on e.g., Impact of an online training module for out- of- hospital pediatric respiratory distress (De Maio, et al.) Process Improvement e.g., Air medical providers response to a simulated scene trauma (Hinchey, et al.) Injury Preven2on/Medical Errors e.g., Next- Day effects of excessive alcohol on laparoscopic surgery (Gallagher, et al.) Clinical Interven2ons e.g., King/IO vs. ETT/IV for prehospital resuscita2on (Lanier, et al.)

9 Educa2on Research individuals evaluate different aspects of educa2on including, but not limited to: Student learning Teaching methods Teacher training Class dynamics Conducted in a rigorous and systema2c way. hbp://en.wikipedia.org/wiki/educa2onal_research

10 Process Improvement Review and analysis of a series of ac2ons to improve exis2ng processes within a system or organiza2on. Method to introduce process changes to improve the quality of a product or service, to beber match customer and consumer needs.

11 Core Principles of PI 1. Make the work problem- specific and user- centered. 2. Varia2on in performance is the core problem to address. 3. See the system that produces the current outcomes. 4. We cannot improve at scale what we cannot measure. 5. Anchor prac2ce improvement in disciplinary inquiry. 6. Accelerate improvements through networked communi2es. hbp:// research/approach

12 Injury Preven2on & Medical Errors Injury preven2on Injuries that are preventable by a changing environment, individual behavior, products, social norms, legisla2on, and governmental and ins2tu2onal policies to reduce or eliminate and increase protec2on factors. Medical Errors preventable adverse effect of care, whether or not it is evident or harmful to the pa2ent. hbp:// hbp://en.wikipedia.org/wiki/medical_error

13 Haddon Matrix hbp://

14 Clinical Interven2ons An interven2on carried out to improve, maintain or assess the health of a person, in a clinical situa2on. Invasive or non- invasive procedures Cogni2ve interven2ons (evalua2ng, advising, planning, etc.) hbp://meteor.aihw.gov.au/content/index.phtml/itemid/327220

15 Uses of Simula7on Research Assess skill acquisi2on and reten2on following educa2onal interven2ons Measure performance of procedures Evaluate processes of care/protocols Study high risk or uncommon events Transla2onal research

16 Limita7ons of Simula7on Research NOT pa2ent outcomes research No established methodologies Lack of standard/valid/generalizable outcomes measurements Equipment expense Human resource intensive (development, valida2on, implementa2on, debriefing) Scheduling

17 A Good Research Ques7on The PICO Method: Popula2on/Problem relevant, generalizable Interven2on clinically important Comparison main alterna2ve/control Outcomes specific, measureable, valid e.g., In prehospital cardiopulmonary resuscita2on, does the use of the King airway plus IO device compared with ETT plus peripheral IV improve 2me to airway control and IV access and CPR performance metrics

18 A Good Research Project Meets a business need too! Knowledge Experience Wisdom Wise Decisions Business Success { Managed Experiences Shared Experiences Simulated Experiences Hill, C. C., & Semler, S. W. (2001). Simula2on enhanced learning: Case studies in leadership development. Retrieved September 29, 2012 from hbp:// /content/sim_enhanced_learning.pdf

19 What is the value to the SIM Center?

20 What is the reward to: the PI? the collaborators? the stakeholders? the par2cipants?

21 The SIMULATION Proposal

22 Basic Anatomy of the Proposal Background/Relevance describe the problem, literature, importance Objec2ves clear, concise Methods hypothesis, popula2on, seong, equipment, interven2on, primary outcome, analysis Deliverables/Knowledge Transla2on

23 Is it Doable? 1. YOUR Area of Interest/Exper2se 2. Narrow scope, Specific ques2on 3. Measurable Outcomes 4. Stakeholder Buy- In 5. Resources Available 6. Preliminary Data (pilot/feasibility)

24 OBJECTIVE: To use simula2on to eliminate all medica2on errors in ABC Children s Hospital Ø Is it specific? Ø Is it realis2c? Ø Can you test it? Ø Is there a good outcome measure?

25 OBJECTIVE: To use simula2on to evaluate whether medica2on administra2on check- lists reduce errors of incorrect medica2on dosing by nurses at ABC Children s Hospital. Ø Is it specific? Ø Is it realis2c? Ø Can you test it? Ø Is there a good outcome measure?

26 Selling Your Proposal Experience of PI and collaborators (i.e., CV) Research environment and culture Appropriate facili2es Involve stakeholders and partners Competent research team Adequate sta2s2cal support Preliminary Data

27 Wri7ng Grant Proposals

28 What will grants fund? Not likely to be funded: ü Pilo2ng of new programs ü Expansion of exis2ng programs ü Research projects ü Equipment * " Support for exis2ng programs " Conference travel " Equipment* " Bricks and mortar/ construc2on

29 Finding Funding Opportuni2es Where to look? The Founda2on Center Online Ø fee- based founda2on grant database Grants.gov Ø contains all federal grant opportuni2es ScanGrants.com Ø contains healthcare grant opportuni2es Searching using Google or other search engines Your state s Department of Health and Human Services

30 How do I know if a funding opportunity is right for my project?

31 What s your problem? Iden2fy the problem or need that you are trying to address.

32 Gathering Data to Support a Project Compile data that includes: Facts and figures to illustrate the problem 15,000 Medicare pa2ents die each month, in part, from the care they receive in the hospital. 44% of these deaths are due to medical errors * Es2mates of the impact the grant will have We an2cipate that 30% of par2cipants will improve more than one process *from Ins)tute of Medicine

33 Use your compiled informa7on to create a brief project abstract. Review your abstract and compare it to the interests stated in the funding announcement. Be realis7c. SubmiRng a project that is not a good fit is a waste of your 7me.

34 Using data in your proposal The type of data required for your proposal depends on project type and funder. Examples: In- depth sta2s2cal analyses and power calcula2ons may be required for a federal research proposal. A founda2on providing seed money for pilot projects may prefer limited, impactul data and less jargon.

35 The Research Team: Pu2ng the right team together is key Federal grants require involvement of experienced inves2gators Methods leadership and content exper2se Sta2s2cal consulta2on at development stage Stakeholders represented Ins2tu2onal approvers Human subject par2cipants

36 Making Plans Read all sec2ons of the Request for Proposals carefully Create an outline that includes all required components Recruit appropriate collaborators and team members Dra: a 2meline for comple2on of all requirements Contact the funder for help with determining project fit, if allowed

37

38

39 Mee2ng Deadlines

40 Wri2ng Tips Avoid unnecessary jargon Spell out acronyms the first 2me they are used Pay aben2on to key words or phrases used in the Request for Proposals Describe the rela2onship between your project and the funder s core mission and funding interests

41 10 Tips Four How to Right Good (Author Unknown) 1. Verbs must agrees with their subjects. 2. Preposi2ons are not words to end sentences with. 3. And don t start a sentence with a conjunc2on. 4. Avoid clichés like the plague. 5. Be more or less specific. 6. Also too, never, ever use repe22ve redundancies. 7. Contrac2ons aren t necessary and shouldn t be used unless you don t want to seem too formal. 8. Do not use more words, phrases, or other linguis2c elements than you, yourself, actually really, definitely need to use or employ when expressing yourself or otherwise giving voice to what you may or may not be thinking when you are trying to say how many words you should use or not use. 9. One should NEVER generalize. 10. One- word sentences? Eliminate.

42 So what? Who cares? Why is your project important? What is its impact? Why should a funder choose your project to fund over others? What makes you the right group or person to do it?

43 Proposal Budge2ng

44 Time for a brief audience poll. Please have your clickers ready.

45 True or False: Keeping my proposal budget as small as possible, even if it makes it more difficult to complete the project, will increase my chances of geong funded. Please press: 1 TRUE 2 FALSE

46 Reviewers are not bargain- hun2ng Your budget should contain appropriate staff 2me and equipment to allow you to meet project goals

47 Proposal Budge2ng Budgets should include only costs that are necessary to carry out the proposed work Determine fair and accurate costs when dra:ing budgets Obtain wriben es2mates when possible Grants are not designed to fill gaps in department budgets

48 Direct Costs Defined by the NIH Glossary as: Costs that can be iden2fied specifically with a par2cular sponsored project, an instruc2onal ac2vity, or any other ins2tu2onal ac2vity, or that can be directly assigned to such ac2vi2es rela2vely easily with a high degree of accuracy.

49 Indirects Overhead F & A Facilities and Administrative Costs

50 Indirect Costs Requested in grant budgets to cover the costs of maintaining grant awards Include items such as: accoun2ng staff support, phones, electricity, internet access Some funders will not pay indirect charges, or will limit the amount

51 How does my ins2tu2on handle indirects? Many universi2es and hospitals have established indirect rates that are typically a set percentage of total direct costs. In many cases, they are not op2onal. Contact your grants department to determine your ins2tu2on s indirect policy.

52 Cau2on: Read carefully The grant budget limit may list DIRECT COSTS, which do not include indirects, or TOTAL COSTS, which include indirects

53 Jus2fying Your Budget Create a document that explains the need for each line item For personnel, include a brief descrip2on of the func2ons of each job role Include details of all es2mated costs Create a template for future proposals

54 Olive Simula7on, BS, RN, Research Coordinator will devote 12 calendar months effort to this project. Olive Simula7on, BS, RN, Research Coordinator (12.0 Calendar Months, Years 1 and 2), has worked in healthcare for ten years, in both cri2cal care and clinical research. She will assist with the administra2ve management of the project. Ms. Simula2on will supervise research staff, liaise between inves2gators and staff, help to develop and oversee project deadlines, coordinate mee2ngs, and prepare wriben reports for inves2gators, collaborators, and key stakeholders. She will also manage the prepara2on and maintenance of project IRB applica2ons and assist with the prepara2on of scien2fic proposals, abstracts, and manuscripts.

55 Bibliography and References Cited Which style should I use? Ø If not otherwise specified in the Request for Proposals, you can choose an appropriate style Ø Use the same style consistently Ø Choose a style that includes the names of all authors in your References list

56 How much/when to cite? In project proposals, cite as needed to provide sources of background data and informa2on regarding similar projects Using superscript numbers saves space and makes the proposal easier to read

57 Common Mistakes " Failure to " Missing informa2on/ Failure to meet all requirements " Errors in budget calcula2on " Budget and budget jus2fica2on do not match " Lack of appropriate approvals or signatures " Preproposal differs significantly from full proposal " Applying for opportuni2es for which you are not eligible

58 Following Direc2ons Failure to read and follow direc2ons can result in your applica2on not being reviewed Electronic submission sites such as Grants.gov will automa2cally reject applica2ons that are not compliant with proposal instruc2ons

59 5 Tricks that will help facilitate comple2ng a grant applica2on 1. Target your proposal to the funding opportunity 2. Give yourself enough 2me 3. Create templates when possible 4. Focus on the basics when comple2ng your budget 5. When wri2ng, assume that the reviewers know nothing about you or your organiza2on

60 Trust me, I can do this You have been tasked with helping to plan a grand opening celebra2on for your new Simula2on Center. You secured a piano rental and are seeking a pianist to provide entertainment at the event. A colleague tells you that he has found the perfect entertainment for the event. He was approached by a friend who recommended a piano duo. Based solely on the great review that this colleague heard from a friend, you make arrangements to secure this piano duo for the event.

61 Congratula7ons Here is your event entertainment!

62 Reviewers don t like this kind of surprise either

63 Describing your organiza2on Ø Sell your ins2tu2on and its relevant programs and resources in your applica2on. Ø Assume the reviewers have no knowledge of your organiza2on

64 Describing your organiza2on Ø Provide sufficient relevant details regarding experience of inves2gators and support staff Ø Describe resources that will be used to aid in project comple2on. SOLD

65 Inspire confidence in your team s abili2es Demonstrate that you are capable of doing the work that you propose. Convince reviewers that you have ample resources to complete the project.

66

67 Funders do not want to waste resources on unsuccessful projects

68 Time for a brief audience poll. Please have your clickers ready.

69 Human Subjects / IRB Issues What is the role of the IRB in simula2on- based research?

70 Do IRB rules and procedures apply to simula2on- based research? Please press: 1 No 2 Yes 3 Unsure 4 What s an IRB?

71 There are s2ll risks to par2cipants such as: Embarrassment due to mistakes Accidental disclosure of personal informa2on Par2cipants in simula2on research exercises need to be protected, just as if they were pa2ents par2cipa2ng in a study

72 Tools and Resources that will help guide you through the grant process Determine if your organiza2on has a grants professional on staff Organiza2ons such as The Founda2on Center and state- level nonprofit resource groups may provide training See provided handout for a list of recommended grant wri2ng resources

73 What do I do when I receive word that my project will be funded? Get to CELEBRATE! No2fy your ins2tu2on No2fy all collaborators work!

74 Mee2ng Goals When your project begins, s2ck to the 2meline you created Document any unforeseen challenges that impede progress Work to meet all major goals originally proposed DO NOT make significant changes to a funded project without prior approval from the funding agency

75 Repor2ng Progress Most funders require annual progress reports, in some cases more frequently Provide comprehensive informa2on on the period s project ac2vi2es Describe any barriers to mee2ng goals Describe your plans for addressing them Document any changes in personnel

76 Submiong for Publica2on Analyze data in a reasonable amount of 2me a:er comple2ng the project and submit findings for publica2on where appropriate Submit a final report lis2ng all published ar2cles, posters, and abstracts to the funding agency.

77 QUESTIONS?

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