Application form for the Early Years Register: childcare provider on domestic or non-domestic premises (not as a childminder) (form EYO)

Transcription

1 Application form for the Early Years Register: childcare provider on domestic or non-domestic premises (not as a childminder) (form EYO) April 2010 We will use a computer to scan this form. Please complete it in black ink and block capitals and write only on the right-hand pages. This form should be completed by: all applicants who wish to register as early years childcare providers (not as a childminder) all applicants for early years childcare provision who also wish to be placed on the Childcare Register. This form should be completed by the intended registered person or a person with the authority to represent the registered person (see the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises ( and the guidance notes included in this form for more information). Please use the additional information sheet on page 23 if necessary. In addition, a declaration and consent form (EY2) should be completed by each person connected with the application including: sole owner applicants to provide early years childcare all individuals making up an organisation whose sole purpose is to provide early years childcare. This includes: committee members; partners; directors; trustees; anyone who works with three or more other people on domestic premises the nominated person for an organisation who will represent the organisation in its dealings with Ofsted the manager in charge of the day to day running of a childcare provision assistants and staff members working with a childcare provider on domestic premises anyone aged 16 years or over who lives or works on the premises where early years childcare on domestic premises takes place or is to take place. Please note: when returning this form make sure you include the current page (page 1). We cannot accept your application without it as it contains information needed for computer scanning. If you need any help to complete this form, please contact us on Please return your completed application form to: Please leave blank for Ofsted use Ofsted National Business Unit Royal Exchange Buildings St Ann s Square Manchester M2 7LA Form EYO childcare provider application Page 1

2 Section A Type of application (A1) We need to know about the type(s) of childcare you want to provide. These are set out in the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises ( (paragraphs 5 7). The guidance also explains the difference between childminders and childcare providers on domestic premises. Childminder applicants should complete the Application form for the Early Years Register: childminder (form EYC). (A2) We need to know whether the provision is owned by a public sector body, such as a local authority or health authority. (A3) We also need to know about who is applying to register. Ofsted registers a person to provide day care at particular premises. A person may be an individual, or organisation, such as a: a partnership a company a committee a statutory body another organisation. The Guide to registration on the Early Years Register: childcare providers on domestic or nondomestic premises ( (paragraphs 25 34) gives more details about registered persons. (A4 A9) We need to know if you are a school intending to provide early years childcare for children aged under three or for children who are not pupils of the school. We also need to know if you intend to provide childcare on school premises, so that we can try to coordinate different inspections and check information that we might already hold about the school. Form EYO childcare provider application Page 2

3 A A1 Type of application Application for (please tick one box only) early years childcare provider on non-domestic premises early years childcare provider on domestic premises (working with three or more people, including assistants on domestic premises) A2 A3 In which sector is the provision based? public Are you applying as (please tick one box only) an individual private an organisation A4 Are you a school applying to provide early years childcare for children aged under three? If no, please go to question A8 A5 Please select one of the following school types Maintained school n-affiliated independent Affiliated independent If affiliated, please give the ISC registration number (if known) A6 Is it the intention for the childcare to be provided by the school s governing body, or owner? A7 Are you a special school applying to provide early years childcare? A8 Are you a provider, other than a school, applying to provide early years childcare on school premises? A9 Ofsted school reference number (six digits) The name of the school The school s address Postcode Form EYO childcare provider application Page 3

4 Section A Type of application (continued) (A10) We need to know if you are part of a children s centre so that we can arrange a single inspection of your services. (A11 A12) It may be possible to process your application more quickly if we can check the information we already hold about this provision. We may contact you to discuss in greater detail if you are purchasing an existing childcare provision. (A13) We ask you to give a target opening date which we will try to meet. We cannot guarantee to do so. Our target is to register applicants for early years childcare within 25 weeks. However, a number of the stages in the application process depend on information from other agencies and actions that you have to take. Delay with these stages may affect the time taken to register you. There is more information about the process in the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises ( (paragraphs 57 77). Form EYO childcare provider application Page 4

5 A Type of application (continued) A10 Are you applying to provide childcare as part of a children s centre? If yes, please complete the following section: The name of the children s centre The children s centre registration number (if known) This number relates to (please tick the appropriate box) Childcare Education Children s centre Is the proposed childcare provision based at the same address as the children s centre? If no, please provide the address of the children s centre. Postcode A11 Are you purchasing an existing registered childcare provision? If, please give the name and address of the provision and its Ofsted registration number. Name Address (in full) Ofsted registration number (mandatory) Postcode A12 Do you already have one or more registered provision(s)? If you have answered, please state the name of the registered person and the address/head office address. Name of the registered person Organisation address/head office (in full) Postcode Ofsted registration number Organisation ID A13 Target opening date If you ticked individual at A3 go to section B If you ticked organisation at A3 go to section C Form EYO childcare provider application Page 5

6 Section B Applicant details individual owner Individual owner (B1 B8) This section asks for information about your name and address and how to get in touch with you. We will increasingly use to contact people. Please give your address if you want us to contact you in this way. We ask for more information about you on form EY2 which requests your consent to carry out checks. You must include a completed EY2 with the application. (B5) We will send all legal documents to the individual applicant named in B2 B4 at the address given in B5. If you do not have a secure business address, please enter your home address here. Form EYO childcare provider application Page 6

7 B Applicant details individual owner B1 Form EY2 enclosed with this application B2 Title (please tick one or specify) Mr Mrs Miss Ms Other B3 B4 B5 First name(s) (in full) Surname (family name) Home address Postcode B6 B7 B8 Contact telephone number (including area code) Date of birth address Please go to section D Form EYO childcare provider application Page 7

8 Section C Applicant details organisation Applicants who are part of an organisation This section asks for information about the organisation that is applying to be the registered person. There is more information about registered persons in the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises ( (paragraphs 25 34). (C1) Examples of a statutory body are a local authority, a healthcare trust or school governing body. If you are applying as a group of two or more individuals who are jointly responsible for providing childcare but are not a partnership, company, committee or statutory body please tick other and specify the type of organisation and list all the individuals concerned in C12. If you have a collective name for your organisation such as cooperative please give this name in C2. Please do not enter the provision name, for example Happy Days Pre-school here. This name should go in D1. (C2 C3) Please complete the organisation s full name and organisation s office or main business address. If the organisation does not have a business address please enter the home address of the person you nominate to represent the organisation in its dealings with us. If you are a childcare provider on domestic premises, and not applying as an individual, statutory body, committee, limited company, partnership or other unincorporated association, please write other childcare. We will take the names of the people making up the registered person from C12. We will send all correspondence, including official notices, to the address entered in C3. (C7) We will increasingly use to contact people. Please give your address if we may contact you in this way. Form EYO childcare provider application Page 8

9 C C1 C2 C3 Applicant details organisation Type of organisation (please tick one box only) A partnership A company A committee A statutory body Other If other, please specify Name of organisation Address of organisation Postcode C4 C5 C6 C7 Telephone number (including area code) Mobile telephone number Fax number (including area code) address C8 C9 Date organisation was established Registered charity number (if applicable) C10 Registered company number (if applicable) Form EYO childcare provider application Page 9

10 Section C Applicant details organisation (continued) (C11) We have different procedures for registering organisations depending on whether their prime purpose is the provision of childcare. The Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraphs 30 33) gives more details about this. (C12) If your organisation s main purpose is to provide childcare, we need to ask for details about all individuals who make up the organisation. This is because the law requires us to make sure each person is suitable to provide childcare. There is more information in the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraphs 30 34). In the table, list the full names of partners, committee members, directors or other people who are applying to register as an organisation providing childcare. You should include your own details if applicable. Please indicate whether these people have: completed a declaration and consent form (EY2) management responsibility for staff (in the position column) significant contact with children (in the position column). If you have not yet identified all these individuals at the point of application, you can notify us about them later in the process using form EY3. If you are a childcare provider on domestic premises, you should list here all the people with whom you share the responsibility for the childcare provision. Please do not complete details of any staff or assistants here. (C13) The nominated person represents the organisation in its dealings with us. The Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraphs 35 36) gives more information on the nominated person. If your organisation s main purpose is not the provision of childcare, you must give details of a nominated person who is the most senior person with delegated, clearly identifiable and direct responsibility for managing, planning and monitoring the childcare. We ask for more information about this person on form EY2 which asks for their consent to carry out checks. The form must be included with the application unless the person has already completed one of these for us. We will increasingly use to contact people. Please give the nominated person s address if that person wants us to contact them in this way. We will send all legal documents and correspondence to the nominated person at the address in C3. We charge a fee for application, and annually for your registration to continue. We will send invoices to the nominated person at the address in C3. Form EYO childcare provider application Page 10

11 C C11 C12 Applicant details organisation (continued) Is the prime purpose of your organisation the provision of childcare? (please complete C12 and C13) (go to C13) Persons who are part of the registered person Title First name(s) Surname Date of birth Position Form EY2 enclosed with this application C13 minated person contact details Form EY2 enclosed with this application Title (please tick one or specify) Mr Mrs Miss Ms Other First name(s) (in full) Surname (family name) Full postal address Postcode Contact telephone number (including area code) Date of birth address Form EYO childcare provider application Page 11

12 Section D Premises (D1 D13) These questions concern the premises where you intend to provide childcare. You should identify premises before making an application. It is useful to have found out whether planning permission is needed before making an application as this may cause you delays. There are other agencies which may have an interest in your business such as the fire authority. The inspector may ask you about this at the registration visit. Ofsted will take any recommendations made by other agencies into account when deciding on the suitability of the premises. The Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraphs 53 56) gives more information on other agencies. (D6) If you intend to look after children overnight, you must have regard for the specific requirements for overnight care set out in the Statutory Framework for the Early Years Foundation Stage. The inspector will discuss these with you during your registration visit. (D7) Use this section to tell us about any particular details you would like us to take into account such as times that are difficult for visits; forthcoming holidays; the need for you to make arrangements for other adults to be present such as an interpreter. Form EYO childcare provider application Page 12

13 D D1 D2 Premises Setting name Full postal address of premises Postcode D3 D4 D5 Contact telephone number (including area code) Fax number address D6 Do you intend to provide overnight care? D7 Specific requirements D8 Will you have sole use of the premises? D9 Are the proposed premises ready for an inspector to visit? If you have answered, please state when the proposed premises will be ready. D10 Please state the number of rooms and their functions. D11 List the number of toilets and washbasins available for children D12 List any separate facilities for adult workers. D13 Are the premises that you are planning to use for childcare: domestic premises? a new build? a refurbishment/change of use of an existing building? currently being used by another registered provision? located in a building used for other purposes (for example, church hall/community centre)? Form EYO childcare provider application Page 13

14 Section E Provision We will use the information as a basis for discussion with you about registration. We will also use it to provide local authorities with information about the amount and type of childcare available. Providing this information does not mean we will grant registration for the numbers and ages of children you specify. Please note that all questions in this section must be answered. (E1 E2 and E6 E10) These questions ask for further information that helps us understand how you intend to organise your provision and what you intend to offer. We provide local authorities with information about the times when childcare is available, so please tick all applicable times that you will be available to provide care. Opening times and frequency of operation will affect your application and annual fees. Please see the Paying fees Early Years Register sheet for further information. (E3 E5) These questions ask for details, if you have them, about the number and ages of children you would like to care for. The Statutory Framework for the Early Years Foundation Stage gives information about space requirements, staffing ratios and other circumstances that you should take into account when calculating this number. We will discuss this further with you when we visit. (E3) The early years age group is birth to the 31 August following the child s fifth birthday. The Statutory Framework for the Early Years Foundation Stage Appendix 2 Section A gives more information on the number and ages of children childcare providers can care for. (E4) This question is only applicable if you are applying to register on the compulsory part of the Childcare Register (see Section F). (E5) This question is only applicable if you are applying to register on the voluntary part of the Childcare Register (see Section F). Form EYO childcare provider application Page 14

15 E E1 E2 E3 Provision Times during which care will be provided (please tick all that apply) Weekday (before school) Weekday (after school) Weekday (am) Weekday (pm) Weekday (all day) Weekend (am, pm, all day) Will this be: all year round? school term times only? school holidays only? Please specify the age ranges and number of children you will care for: Birth to under 2 years Number of children 2 years to under 3 years Number of children 3 years to the end of the early years age group Number of children E4 Do you intend to care for children aged between the end of the early years age group to under 8? If please specify the number of children you will care for: Number of children E5 Do you intend to register to care for children aged 8 years or over? E6 Will the provision operate for four or more hours a day? E7 If will the provision operate for three or more hours a day? E8 If will the provision operate for two or more hours a day? E9 Will the provision operate for at least five days a week? E10 Will the provision operate for at least 45 weeks a year? Form EYO childcare provider application Page 15

16 Section E Provision (continued) (E11) If you are based in a women s refuge or on a military base whose address must be kept out of the public domain you should tell us here. You may also want to tell us about any special educational approach that you have, whether you are using any language(s) other than English, or whether your setting subscribes to any particular religion. Section F Childcare Register We need to know whether or not you intend to care for children who are older than the early years age group (birth to the 31 August following the child s fifth birthday). There is no additional fee for this. (F1) Please indicate whether or not you wish to register on the compulsory part of the Childcare Register. (F2) Please indicate whether or not you wish to register on the voluntary part of the Childcare Register. Section G The manager of the childcare provision The manager is the person who has day to day management of the childcare provision. If you have already appointed a manager, please provide details (refer to the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraph 37) for the definition). You will need to include a declaration and consent form (form EY2) completed by the manager with the application. You must also arrange for the manager to complete a Health declaration booklet. Details about this are included in the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraph 72). If you have not appointed a manager, you must inform us as soon as you do. You can submit your application without completing this section, but you must inform us when you wish to appoint a manager. We cannot register your provision until the manager has been appointed and we have decided that they are suitable to be in contact with children. Form EYO childcare provider application Page 16

17 E Provision (continued) E11 Is there any other information about your provision that you would like Ofsted to take into account when making arrangements to register or inspect you? F Childcare Register This application form is to register as a childcare provider on the Early Years Register. As well as registering on the Early Years Register you can apply to be registered on both the compulsory part of the Childcare Register and/or the voluntary part of the Childcare Register. If you intend to care for children aged from the end of the early years age group to under eight you must also apply to register on the compulsory part of the Childcare Register. If you intend to care for children aged from eight to under 18 you may choose to also apply to register on the voluntary part of the Childcare Register. F1 I want to be included on the compulsory part of the Childcare Register as childcare provider on domestic or non-domestic premises. I confirm that I will meet the requirements of this register when caring for children aged from the end of the early years age group to under eight. F2 G I want to be included on the voluntary part of the Childcare Register as childcare provider on domestic or non-domestic premises. I confirm that I will meet the requirements of this register when caring for children aged eight and over. The manager of the childcare provision G1 Form EY2 enclosed with this application G2 Title (please tick one or specify) Mr Mrs Miss Ms Other G3 G4 G5 First name(s) (in full) Surname (family name) Full postal address Postcode G6 G7 G8 Contact telephone number (including area code) Date of birth address Form EYO childcare provider application Page 17

18 Section H Other people connected with your application Please complete this section if you are applying to register as a childcare provider on domestic premises. (H1 H2) All individuals named in these sections must complete a declaration and consent form (EY2) unless they have already done so. (H1) This section asks for details of any people who will be working with you to look after children. Please list every person aged 16 or over who will be looking after children with you. The Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraphs and 65 71) gives you more information. (H2) This section asks for details of all other people aged 16 and over who live or work on the premises where you intend to provide childcare. The Guide to registration on the Early Years Register: childcare provider on domestic or non-domestic premises (paragraphs and 65 71) gives you more information. (H3) If you are a childcare provider on domestic premises using your own home please provide details of your children under the age of 16. Form EYO childcare provider application Page 18

19 H Other people connected with your application You should only complete this section if you are applying to register as a childcare provider on domestic premises. H1 Other people you intend to look after children with you. Please include people living on the premises who you intend to work with children. Title First name (s) Surname Relationship to you/occupation if working on the premises Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application H2 Other people living or working on the premises where you intend to provide childcare (aged 16 years or over), but not looking after children. Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application Date of birth EY2 enclosed with application H3 Children (aged under 16 years) First name (s) Surname Date of birth Relationship to you Form EYO childcare provider application Page 19

20 Section I Consent and declaration This section describes how we use the information we receive. It asks you to make certain declarations and agreements, and to sign the form having read and agreed to the information given. The form will be returned if you have not signed and dated this section. By signing the form at I1 you are consenting to us carrying out checks and using information provided from the checks and the application form in the way set out above. Without your consent and signature, we will not be able to process your application. You are also confirming that you understand that local planning, building control, environmental health, health and safety, and fire safety requirements must be met. We may inform the above authorities of this application to provide childcare and ask for details of any report they make. If during the registration process, or after registration is granted, there are changes to your circumstances that might affect your suitability to provide childcare, you must let us know. These changes are set out in regulations and in the Guide to registration on the Early Years Register: childcare providers on domestic or non-domestic premises (paragraphs ). We will share information about your registration with local authorities who have responsibility for providing advice and training to applicants and registered childcare providers. All applicants must pay a fee on application that is non-refundable. An application is not complete until the fee is received. Please read the Paying fees Early Years Register information sheet. It is an offence to knowingly make a statement which is false or misleading in an application. If you do this you may be prosecuted and be liable to a fine of up to 5,000 if convicted. By signing the form at I1 you are declaring that all the details in your application are true, to the best of your knowledge and belief. Form EYO childcare provider application Page 20

21 I Consent and declaration I consent to Ofsted carrying out checks and using information provided from the checks and this application form when assessing my suitability to register as a childcare provider. I agree to notify Ofsted of any changes to the information on this form which may affect my suitability to provide childcare. I understand that Ofsted will share any information they obtain about me with other organisations where the law requires them to, including where information raises concerns of a child protection nature. I consent to Ofsted sharing information about my application with local authorities to assist them with their statutory functions of providing advice and training to applicants and registered childcare providers. I understand that my application is not complete until I have paid the application fee. I declare that all the information I have given on this application form is true to the best of my knowledge and belief. I understand that my application may be refused if I have knowingly given false information or have withheld relevant details. I understand that it is an offence to make a statement which is false or misleading in an application for registration. The signature required below is that of the registered person or a person with the authority to represent the registered person. I1 Signed Print name Status (for example individual, director, chairperson) Date of signature Name of organisation (where appropriate) I2 I3 Type of organisation (please tick one box only) A partnership A company A committee A statutory body Other If other, please specify type of organisation We would like to seek your permission to contact you on behalf of research organisations for research purposes. Please tick the box if you agree. I agree to you contacting me in connection with Ofsted-approved research projects. Form EYO childcare provider application Page 21

22 What happens to the information provided? We process your personal information in accordance with the Data Protection Act Under the Act you have certain rights regarding access to the personal information that we hold about you. You can request to see the personal information that we hold about you. You should contact us if you wish to make such a request. We ask local authorities to share with us information that they may hold about you. We use the information to make a decision about your suitability to work with or be in regular contact with children. It may be necessary to repeat these checks from time to time in order to assess your ongoing suitability. We may get information about you from others, or we may give information to them. We will only do so in accordance with the law. We may check information we receive about you with what is already in our records. This can include information provided by you as well as by others such as other government departments and agencies. We will not give information about you to anyone unless the law allows us to do so. We can give information to: parents and prospective parents to help them in choosing a childcare provider local authorities including organisations carrying out a statutory function on behalf of a local authority so that they can include details such as names, addresses and other registration information in their family information services records and fulfil their statutory functions to provide information, advice and training to childcare providers, including childminders Her Majesty s Revenue and Customs so that it can check on tax credit eligibility for parents using childcare other agencies if they write to ask us for information about a provider and they need the information for child protection purposes child protection agencies and the police so that they can investigate circumstances where children might need protecting from harm. We can give information you supply to these people and organisations because the Childcare Act 2006 (sections 83 and 84) and associated regulations allows this. In some cases the law requires us to provide information to other people and organisations. We may use details from this application and any future updates to form part of the public register. Form EYO childcare provider application Page 22

23 Additional information Question number Please record any additional information here. Form EYO childcare provider application Page 23

24 Ofsted Royal Exchange Buildings St Ann s Square Manchester M2 7LA T: Textphone: E: enquiries@ofsted.gov.uk W: Published: April 2010 Reference no: Crown copyright 2010