Training Module: Add-on Modules

Transcription

1 0 Training Module: Add-on Modules LICENCE

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3 2 Liquor Store & Crates Module 1. Convenience Store Module Crates Disassemble Module How to Handle Empries Receiving Empties from Clients Returning Empties to the Supplier Note: We have taken every care to assure that this manual is as up to date as possible. Due to the nature of development, however, components may have been removed or added as situations dictate. Please contact the Revelation R&D Department in the event that the manual does not meet your requirements.

4 3 1) Convenience Store Module () This option allows you to link different pack sizes of the same stock item together. For example, in a Convenience Store, you sell individual Cans of cooldrink, but you also sell 6- Packs (6), Dozens (12) and Crates (24). The prices of each Can in the different configurations usually differ (slightly cheaper in the crates). Before the option described below, you had to regularly break-up some crates or dozens when your stock of individual cans ran out. This option is only available in the Enterprise and Small Business versions of Revelation. Let s use cans of Lemonade as an example. Follow the procedure below to see how it works. This mechanism will also work in environments other than Convenience Stores. On the Quick Access menu, select Setup >> User Preferences >> [POS] tab. Tick the Use Stock Superseded field in Convenience Store mode. Do this for EACH User. Create stock records for LEMONADE as follows: Create separate stock records for CRATEs, DOZENs, SIX-PACKs and CANs. In the CRATE record, input "24" into the Unit-of-Sale field and the Cost and Selling Price of a Crate of Lemonade. In the SUPERCEDE field, input the Stockcode of the Lemonade CAN stock item. Leave the On-Hand field as Zero. In the DOZENS record, input "12" into the Unit-of-Sale field and the Cost and Selling Price of a Dozen Lemonades. In the SUPERCEDE field, input the Stockcode of the Lemonade CAN stock item. Leave the On-Hand field as Zero.

5 4 In the SIX-PACK record, input "6" into the Unit-of-Sale field and the Cost and Selling Price of a Six-Pack of Lemonade. In the SUPERCEDE field, input the Stockcode of the Lemonade CAN stock item. Leave the On-Hand field as Zero. Finally, in the CAN stock record, input "1" into the Unit-of-Sale field and the Cost and Selling Price of one Can of Lemonade. Leave the SUPERCEDE field BLANK. Use the "Adjust On-Hand Quantity option (on the Stock Master File Updates menu) to set the On-Hand quantity to the total number of cans in stock (in crates, dozens, sixpacks and loose cans). Now, for example, let's sell 3 x Six-Packs of Lemonade. In the Six-Pack stock record, Revelation will see the Can's stockcode in the Supercede field and the "6" in the Unit-of-Sale field. It will multiply the 3 six-packs by the 6 (UOS) which equals 18 cans of Lemonade. It calculates the price of each can using the six-pack price AND UPDATES THE STOCK RECORD OF THE CAN OF LEMONADE (18 are deducted). Nothing happens to the Six-pack stock record. NOTE: Whenever new stock is booked in, you always calculate the total number of Cans received (in the crates, six-packs, etc) and you book it into the Cans stock record - you NEVER book anything into the Crates, six-pack, dozens records. 2) Crates Disassemble Module This module allows you to book the stock in as Crates. When selling a Single, and you run out of stock, it will alert you to this fact and ask if you would like to break a crate into singles. To enable this option go to System Preferences>>Stock This is similar to the Convenience Store option which allows you to link different pack sizes (crates, six-packs, etc) of the same stock item together. However, this break-up mechanism works as follows. Instead of booking all the crates, sixpacks, etc in as the sum total of all their contents into the lowest common denominator item, you book them in as normal (directly into the Crates, six-packs stock records).

6 5 With this mechanism, if you run out of the SINGLE item stock and you try to invoice it, Revelation will automatically break-up however many of the linked item (crates or sixpacks) as required to make sufficient quantity of the single item to fulfill that invoice. Please Note: This option is only available in the Enterprise and Small Business versions of Revelation. Let s use cans of Lemonade as an example. Follow the procedure below to see how it works. This mechanism will also work in environments other than Convenience Stores. On the Quick Access menu, select Setup >> System Preferences >> [Stock] tab. Tick the On-the-fly Disassembly of items on an Invoice Create stock records for LEMONADE as follows: Create separate stock records for CRATEs, DOZENs, SIX-PACKs and CANs. In the CAN record, input CRATE (the stockcode for Crates of lemonade) into the Superceded field and input 24 into the VOLUME field. This is the number of CANS that will be created from breaking-up ONE crate. In the DOZENS record, input CRATE (the stockcode for Crates of lemonade) into the Superceded field and input 2 into the VOLUME field. This is the number of DOZENS that will be created from breaking-up ONE crate. In the SIX-PACK record, input CRATE (the stockcode for Crates of lemonade) into the Superceded field and input 4 into the VOLUME field. This is the number of SIX-PACKS that will be created from breaking-up ONE crate. In the CRATE stock record, you leave both the Superceded field and the Volume field empty. Now, book some stock into the CRATE stock record (use the GRN module or just amend the On-Hand Quantity). Leave the DOZENS, SIX-PACKS and CANS with Zero On-Hand. Now, for example, let's sell 27 Cans of Lemonade. Because the CAN item has zero On-Hand, Revelation will see the CRATE s stockcode in the Supercede field and the "24" in the Volume field and prompt you whether you d like to break up 2 CRATES in order to supply the 27 CANS. Click [Yes]. When you click [Save] on the invoice, it will disassemble (break-up) 2 CRATES and book the 48 CANS (2 x 24) into the CANS record. 27 Cans will be sold on the invoice which will leave a balance of 11 Cans in stock. The Stock Movements and General ledger entries needed for the disassembly process are created in the background as a Bill-of-Materials Job.

7 3) How to Handle Empties 6 Empties always seem to be a problem for most Bottle store environment, but yet it is very simple to handle. First of all you should create a Stock code for each type of Empty that you receive -or- If the Empty Prices are the same, you may have a single code for Empties. 3.1) Receiving Empties from Clients Now, create the same for crates (In the event that the liquor that you are dealing with does indeed have refundable crates as well. Now, when a client returns the Empties & crates, book out the new stock as per normal Once done, you may now Book-in the stock that the client hs returned by simply using a Minus quantity for the returns. This will reduce the total owing by the correct amount and undate the empties and crates stock. If you now do an inventory check on the Empties stock, you will notice that the stock has been adjusted correctly.

8 7 3.2) Returning Empties to the Supplier When returning stock to the Supplier, you may follow the same process as above but using a GRN/GRV. First book in all the new stock received from your supplier. Now return the empties on the same document as minus quantities on the GRN/GRV. This will reduce the Total owing to the Supplier and reduce the Empties and crates on-hand figure. You may also opt to split this process by doing a separate Goods return to the Supplier. In this event remember not to use minus quantities as the system knows you are returning stock and not receiving.