Bag it, Tag it & Put it: Project tracking one click away!

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Sheila Fowler
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1 Bag it, Tag it & Put it: Project tracking one click away! Abhishek Bakshi Cytel, Pune The views expressed in this presentation are my own and do not necessarily represent the views of Cytel Statistical & Software Limited.

in this presentation are my own and do not necessarily

2 Objectives Need of Automated Tracking sheet (Drawbacks of Manual Project Tracking) Overcome the Manual tracking drawbacks %QCCheck utility & ODS Tagset.ExcelXP ProjectTrackit.sas utility Benefits & Future enhancements

tracking drawbacks %QCCheck utility & ODS Tagset.

3 Drawbacks of Manual Project Tracking

4 Drawbacks of Manual Project Tracking Project Lead Can you all update tracking sheet? After some time Please Close the tracking sheet as I need to check QC Status? PL Spends too much time in getting accurate information Finds difficult to maintain QC status in case of large TLGs & Datasets Doesn t get updated project tracking information all the time

PL Spends too much time in getting accurate information Finds difficult to maintain QC

5 Drawbacks of Manual Project Tracking Programmer: PP Spends most of his valuable time in entering/gathering accurate info Usually being a shared file, info entered can be overwritten by others (PP: Poor Programmer) Unavailability of updated & accurate info all the time decreases the productivity

file, info entered can be overwritten by others (PP: Poor Programmer)

6 Overcome drawbacks of Manual Tracking Fully automated project tracking utility with least manual interference %QCCheck utility ProjectTrackIt (%QCCheck+ODS tagsets.excelxp) %QC Check ODS Tagset Project Trackit Fully Automated Tracking Sheet

%QCCheck utility ProjectTrackIt (%QCCheck+ODS tagsets.

7 QCCheck Macro utility & ODS TagSets Excel.XP

8 %QCCheck macro utility Gathers all PROC COMPARE results in one common SAS dataset (QCStatus.sas7bdat) Uses system define macro variable &SYSINFO to gather the information NEED OF %QCCHECK Output can be lengthy Minor differences may not be captured in tracker &SYSINFO Result of PROC COMPARE is stored in the system defined macro variable &SYSINFO. &SYSINFO value is valid until the next data step only!

Output can be lengthy Minor differences may not be captured in tracker &SYSINFO Result of PROC

9 Usage of QCCheck utility Eg 1: Validation with single PROC COMPARE QCStatus.sas7bdat Eg 2: Validation with multiple PROC COMPARE in same code QCStatus.sas7bdat

10 Usage of QCCheck utility Eg 3: Displays multiple types of compare discrepancies in one record QCStatus.sas7bdat Eg 4: Single shot view of complete QC Status QCStatus.sas7bdat

11 ODS TAGSET.EXCELXP ExcelXP tagset generates XML output XML files can be opened in Excel (Microsoft Excel 2003 & later ) Create hyperlinks Create Rows highlights Create Conditionally shaded cells and Can be used to generate fully automated powerful spreadsheet

12 ProjectTrackit*: Automatic project tracking utility (*ProjectTrackIt utility is created on Windows SAS 9.2 platform)

13 ProjectTrackit utility Once the ProjectTrackIt.sas is executed Asks user/lead to enter allocation manually * * (Happens when code is run for the first time)

14 ProjectTrackit utility Based on the allocation entered* 1).sas files for each allocation is created 2) header information is inserted in each code, based on the information entered Eg: qc-ae.sas * (Happens when code is run for the first time)

information is inserted in each code, based on the

15 ProjectTrackit utility * (After the first run, it checks whether QCStatus datasets exists) It uses QCStatus SAS dataset generated from %QCCheck to get most updated QC Status Uses ODS TAGSETS.EXCEL XP to arrange the output into a fully dynamic project tracking XML sheet

from %QCCheck to get most updated QC Status Uses ODS TAGSETS.

16 Output of ProjectTrackit ProjectTrackit.XML Blue Text: Clickable Hyperlinks Grey Shade: Required Fields Empty Red Shade: Hyper Linked Fields having errors

17 Important features of ProjectTrackit Single view of complete project status Codes/Datasets/Outputs can be directly open from tracking sheet Gives Last Modified date of codes for both Developer & Validator, (saves time of entering manually) Gives the information whether QC code is batch submitted correctly (checks QC dataset is created after Developers dataset) Displays the PROC COMPARE results, run time and hyperlinked compare output(.lst file)

of entering manually) Gives the information whether QC code is batch submitted correctly (checks QC dataset is

18 Before & After ProjectTrackIt Before (Manually Entered sheet) ProjectTrackIt After (Automated Track sheet)

19 Benefits of ProjectTrackIt

20 Benefits of ProjectTrackit 1. Fully Automated project tracking utility 2. Gives the most updated information of project status at any given time 3. Gives single shot view of complete project status 4. Easy to maintain & manage, single click utility 5. Poor Programmer saves a lot of his time in entering the information

Gives single shot view of complete project status 4.

21 Future Enhancements to the utility

22 Future Enhancements! 1. Utility to extract CRF Annotations from CRF to place datasets/domains name in allocation sheet automatically 2. Add Log Check column to check whether log is error free 3. To automatically send from SAS to Developer/Validator to notify, if their QC status fails 4. Further more!...

23 Quick Review QC Check Bag It ODS Tagset Tag it Project Trackit Put it

24 Thank you! Any Questions? Any Further suggestion for enhancement will be deeply appreciated.

ProjectTrackIt: Automate your project using SAS

Paper PP09 ProjectTrackIt: Automate your project using SAS Abhishek Bakshi, Cytel, Pune, India ABSTRACT Entering information in a project programming tracker is one of the menial tasks taking up time which