PROJECT NO Tender. Water System Leak Detection Services

Transcription

1 PROJECT NO Tender Water System Leak Detection Services MAYOR: Vance Badawey CITY CLERK: Ashley Grigg DIRECTOR: Ron Hanson, C.E.T. CLOSING DATE: Monday, August 13, 2012 at 2:00 p.m. Local Time

2 TABLE OF CONTENTS Title Page Table of Contents Notice Scope of the Project (If Applicable) Special Instructions to Bidders Instructions to Bidders (Refer to Niagara Peninsula Standard Contract Documents) Form of Tender - Form of Tender Declaration - Schedule of Tender Unit Prices - Statement A - List of Sub-Contractors - Statement B - Tenderer s Experience in Similar Work - Statement C Harmonized Sales Tax - Statement D Contractor s Tender & Previous Experience Evaluation - Statement E Tenderer s Current Contract List Agreement to Bond Schedule of Drawings Agreement between the Owner and Contractor (Form of Contract Agreement) Special Provisions - General (Refer to Niagara Peninsula Standard Contract Documents) Special Provisions - Contract Items (Refer to Niagara Peninsula Standard Contract Documents) Special Provisions - Supplementary General Conditions (If Applicable) Special Provisions - Supplementary Contract Items (If Applicable) Special Provisions - Labour Conditions and Fair Wage Schedule (If Applicable) Supplementary General Conditions of Contract (Refer to Niagara Peninsula Standard Contract Documents) OPS General Conditions of Contract (Refer to Niagara Peninsula Standard Contract Documents) Standard Drawings (If Applicable) Geotechnical Report (If Applicable) Appendix (If Applicable)

3 NOTICE This contract utilizes the latest revision of the Niagara Peninsula Standard Contract Document, which forms the specification part of this document, with exception to the Standard Instruction to Bidders, Form of Tender, and Supplementary Special Provisions. The Standard Document is available on the internet at the Tenders section of the Regional Municipality of Niagara website and the responsibility for obtaining or having access to the Document will rest with the Tenderer. Once acquired, the Standard Document can be utilized on all projects which clearly indicate reference and use of the Niagara Peninsula Standard Contract Document. The Standard Document is intended to be used as a reference specification and need not be acquired with each tender or quotation call.

4 INTRODUCTION SCOPE OF THE PROJECT The Port Colborne Distribution System consists of approximately 105 km of water mains servicing a population of over 16,000 people. The system was built over a period of years. Water is supplied to the City from the Regional Municipality of Niagara s (Region) water treatment plant located at 323 King Street, Port Colborne. The distribution system has five primary trunk water mains (Regionally owned) that separate the City into four zones: Zone 1, 2, 3a, 3b and 4. (Note that Zones 3a and 3b are not physically isolated from each other and are therefore considered to be a single zone). The plant produces and distributes over 13 million litres of water per day during peak periods. All chlorination and disinfection occurs at the plant, with no in-line chlorination within the distribution system. The City of Port Colborne is requesting tenders for performing acoustic leak detection activities and leak pinpointing activities on the Port Colborne Distribution System and the associated Port Colborne Drinking Water System trunk watermains. The Contractor will complete acoustic leak detection for Zone 1 initially and will provide quotations for the provision to conduct leak detection for the remainder of the City as determined by the City's Project Manager; thus resulting in leak detection activities occurring in all four Zones. Contractors are to include all items listed in the Form of Tender. All works are to include all necessary material and labour to complete each item, unless specified otherwise. The price to be submitted shall be all inclusive of any and all costs associated in delivering the final end products as specified in this document. This project must be completed by December 01, 2013.

5 SPECIAL INSTRUCTIONS TO BIDDERS I N D E X No. Description Page 1. Named Parties 2 SIB 2. Tender Procedure 2-3 SIB 3. Submission of Tenders 4 SIB 4. Clarification, Omission, Discrepancies 4 SIB 5. Errors and Corrections 5 SIB 6. Estimated Tender Price 5 SIB 7. Tender Award 5 SIB 8. Maintenance Holdback 5 SIB 9. Liquidated Damages 5 SIB 10. Additional Insured 6 SIB 11. Workplace Safety & Insurance Board Certificate of Clearance 6 SIB 12. Acceptance or Rejection of Tenders 6 SIB 13. Confidentiality 6 SIB 14. Additions or Deletions of Tender Items 6 SIB 15. Bidder Performance (Litigation) 7 SIB 16. Tender Deposit 7 SIB 17. Exclusions 7 SIB 18. Negotiations 7-8 SIB 19. Accessibility Regulations for Contracted Services 8 SIB 20. Construction Schedule 8 SIB 21. Geotechnical Report 8 SIB 22. Contractor Performance Evaluation 8 SIB 23. Completion of Contract, Final Inspection and Final Acceptance 9 SIB 1 S IB

6 1. Named Parties For the purposes of this contract the following parties are identified: Owner: The City of Port Colborne Engineer: Insyght Systems Inc. Contract Administrator: Insyght Systems Inc. Contact for Inquiries: Darlene Suddard Environmental Compliance Supervisor City of Port Colborne Telephone No.: (905) ext: 232 Fax No. (905) Contact for Inquiries: Sanjay Sawhney Insyght Systems Inc. Telephone No.: (905) Fax No. (866) Tender Procedure The following policy regarding the submission of tenders and the tender opening procedures will be applicable for this project. Tenderer s are requested to adhere strictly to the instructions concerning submission. All tenders must be sealed and submitted to: Ashley Grigg, City Clerk on the First Floor, City Hall 66 Charlotte Street, Port Colborne, Ontario, L3K 3C8 By the following time: 2:00 p.m. local time Monday, August 13, 2012 Tenders received later than the time specified will not be accepted, regardless of the postal seal date. Tenders must be plainly marked to reveal the contents and the Tenderer's name and address. Tenders received after this time will be unopened and returned to the bidder. Tenders shall be submitted in the three envelopes supplied, as follows: i) The first pre-qualifying envelope shall contain: Certificate of Insurance Workers Compensation Clearance List of Experience (Statement B ) In the event the first envelope does not contain the proper documents, the remaining envelopes will not be opened. 2 S IB

7 ii) The second envelope shall contain Tender deposit in the form of a certified cheque, money order, or an irrevocable letter of credit in the amount of $2, In the event the second envelope does not contain the proper documents, the remaining envelope will not be opened. iii) The third envelope shall contain: Form of Tender (including addenda if applicable). List of Sub-contractors Statement A Proposed Project Team Experience/Statement C Harmonized Sales Tax/Statement D Tenderer s Current Contract List/Statement F Example Field Report and Submittal Timeframe/Statement G Please note that the tender specifications shall not be included in the third envelope. Tenders will be opened the same day that tenders close at 2:15 p.m. local time, Monday, August 13, 2012 in Committee Room #2, Second Floor, City Hall. Any Firm submitting Tenders will be permitted to attend the Tender opening. The total tender price will be announced for each tender opened (excluding H.S.T.). If you wish clarification of specifications, do not use the envelopes provided as they will not be opened prior to the Tender opening. For any additional information contact: Darlene Suddard Environmental Compliance Supervisor Sanjay Sawhney Project Manager Telephone: (905) ext 232 Telephone: (905) Fax: (905) Fax: (866) darlenesuddard@portcolborne.ca ssawhney@insyghtsystems.com The bid must be legible, written in ink, or typewritten. Any form of erasure, strikeout or over-writing must be initialed by the Bidder s authorized signing officer. All unit prices must be clearly indicated and all extensions written in figures. The bid must not be restricted by a statement added to the Form of Tender or by covering letter, or by alterations to the Form of Tender as supplied by the City of Port Colborne unless otherwise provided herein. 3 S IB

8 The Form of Tender must be signed and witnessed in the spaces provided on the form, with the signature of the bidder or responsible official of the firm bidding. If a joint bid is submitted, it must be signed and addressed on behalf of each of the bidders. 3. Submission of Tenders Submissions shall not be made by or facsimile. Adjustment by , facsimile, letter or otherwise to a Tender already submitted is not permitted. A bidder will be permitted to withdraw his/her Tender unopened after it has been deposited, if such request is received in writing by the City Clerk prior to the time specified for the opening of Tenders. More than one Tender from an individual firm, partnership, corporation, or association under the same or different names will not be considered. Within a Tender submission, Bidders must bid on each of the items. 4. Clarification, Omissions, Discrepancies It will be the Bidders responsibility to clarify any details in question before submitting their bid. Bidders finding discrepancies or omissions in the specifications or other documents or having any doubts concerning the meaning or intent of any part thereof, should immediately request clarification. Written instructions or explanations will then be sent to all bidders in the form of addenda to the Tender documents. Bidders may inquire into and clarify any requirements of this Tender. Inquiries must be directed to the attention of: Darlene Suddard Sanjay Sawhney Environmental Compliance Supervisor Project Manager Telephone: (905) ext. 232 Telephone: (905) Fax: (905) Fax: (866) darlenesuddard@portcolborne.ca ssawhney@insyghtsystems.com Please note that: No inquiries will be taken on the Closing Date of the Tender. Responses, if not already addressed in the Tender, will be addressed in the form of addendum, if required. No oral interpretations will be effective to modify any provisions of the Tender. Addendum are the responsibility of the Contractor, the Contractor must ensure that all applicable addendum are attached to the Form of Tender prior to submission. 4 S IB

9 5. Errors and Corrections City Staff may clarify any aspect of a Tender submission with the Bidder at any time after the Tender has been opened. Any such clarification will not alter the Tender and will not be constituted as a negotiation or renegotiation of the Tender. The Corporation of the City of Port Colborne is not required to clarify any part of a Tender. Any clarification of a Tender by a Bidder shall not be effective until confirmation has been delivered in writing. 6. Estimated Tender Price The estimated tender price to perform leak detection activities on each Zone is as follows (excluding H.S.T.). Estimated Tender Price (per Zone) $7, Tender Award The award of this tender is subject to the Owner obtaining approval from: The Council of the City of Port Colborne Tentatively, leak detection activities may commence, but are not guaranteed, by: September 2012 see section 19. Schedule for project completion dates. 8. Liquidated Damages The liquidated damages for this contract shall be Two hundred and fifty dollars ($250.00) for each and every day s delay as outlined in Special Provisions General Section G Additional Insured The following parties are identified to be included as additional insured for this project: The Corporation of the City of Port Colborne The Regional Municipality of Niagara 10. Workplace Safety & Insurance Board Certificate of Clearance A generic and/or specific Certificate of Clearance shall be provided to the Department Director or designate and the Certificate shall be valid for sixty (60) days from the date of the commencement of the project. All bidders shall furnish the Workplace Safety & Insurance Compensation Board account number in the Form of Tender where indicated. Prior to release of each and every progress draw if the payment falls out of the 60 day validity period, the successful bidder 5 S IB

10 shall be required to provide a new Certificate of Clearance to the Corporation. The Certificate shall indicate that the bidder has complied with the requirements of the Workplace Safety & Insurance Compensation Board and is in good standing in the records of the Board. 11. Acceptance or Rejection of Tenders The Owner reserves the right in its total discretion to accept or reject any Tender as the interests of the Owner require, without stating the reasons. Therefore, the lowest or any Tender will not necessarily be accepted. To be used in conjunction with Statement D of the Form of Tender. 12. Confidentiality The City of Port Colborne will treat all bids as confidential. The City will comply with the Municipal Freedom of Information and Protection of Privacy Act, and its retention by-law pursuant to the Municipal Act, in respect of all bids. All reports approved by the Council of the City of Port Colborne will become public information. These reports will not include bid documents. The City will retain all copies of all bids successful or otherwise. 13. Additions or Deletions of Tender Items The City of Port Colborne reserves the right to add or delete from any portion or portions of the Form of Tender. OPS General Conditions of the Contract Section GC Variations in Tender Quantities is to be omitted from this Contract. 14. Bidder Performance (Litigation) The Corporation may, in its sole discretion, reject a Bid if a Bidder: i. Has, at any time, threatened, commenced or engaged in legal claims or litigation against any of the Organizations listed in Section 1. Named Parties. ii. Is involved in a claim or litigation initiated by the Corporation. iii. Previously provided goods or services to the Corporation in an unsatisfactory manner. iv. Has failed to satisfy an outstanding debt to the Corporation. v. Has a history of illegitimate, frivolous, unreasonable, or invalid claims. vi. Provides incomplete, unrepresentative or unsatisfactory references. vii. Has engaged in conduct that leads the Corporation to determine that it would not be in the Corporation s best interests to accept the Bid. viii. Has a conflict of interest or that which may be viewed as a conflict of interest either with or by the Corporation. 6 S IB

11 15. Tender Deposit Tender deposits with the exception of the two (2) lowest bidders will be returned within fifteen (15) days after the tenders are opened. The tender deposit of the second lowest bidder will be returned once the Contract has been accepted by Council. The tender deposit of the successful bidder will be held until all necessary documentation has been provided, the Agreement has been duly executed and the bidder has provided evidence, satisfactory to the City, that all arrangements have been made for commencement of the services to be provided, on the Contract start date. 16. Exclusion Except as expressly and specifically permitted herein, no bidder shall have any claim for any compensation of any kind whatsoever, as a result of participating in this Tender, and by submitting a Tender each bidder shall be deemed to have agreed that it has no claim. 17. Negotiations If all bids are over budget, the Owner reserves the right to negotiate the terms of the project contract, including price and scope of work, directly with the lowest bidder, to identify cost saving opportunities associated with alternate process, material or construction methods. If an acceptable contract agreement cannot be met with the lowest bidder, the Owner reserves the right to negotiate an acceptable contract with the next lowest bidder. If an agreement cannot be reached which is acceptable to the Owner, the Tender will be cancelled without award. The Owner further reserves the right in its sole discretion to cancel the contract at any time without an award being made. 18. Accessibility Regulations for Contracted Services Contracted employees, third party employees, agents and others that provide customer service on behalf of the City of Port Colborne are legally responsible with the provisions outlined in Section 6 of the Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and the requirements of the Regulation, as well as instruction regarding all matters set out in Section 6 of the Regulation. By signing the Form of Tender, the Contractor has agreed to be in full compliance with this regulation. 19. Project Schedule The Owner/Contract Administrator shall provide the Contractor with the proposed schedule of leak detection activities. At the Owner s discretion, the Contractor may be required to perform leak detection on up to 4 Zones in the distribution system. 7 S IB

12 This shall be a Completion Date Contract. If the City chooses to award leak detection activities for all Zones (1, 2, 3a/3b and 4) to the successful bidder, all services MUST be completed by December 1, The liquidated damages clause of this contract will be strictly enforced. Bi-weekly progress meetings, if required, will be held while each Zone is monitored, with attendance required by the Contractor and City staff. 20. Geotechnical Report If Applicable. 21. Contractor Performance Evaluation Upon completion of the work the contractor and their sub-contractors will all be subject to a performance evaluation, which will be completed by the Contract Administrator/Inspector, and will be kept on file by the City. The Contractor will provide a list to the Contract Administrator/Inspector listing all of the primary sub-contractors which worked on the project. Copies of the Performance Evaluations will be available to the Contractor and their subcontractors upon written request. 22. Completion of Contract, Final Inspection & Final Acceptance The works covered by this document will not be deemed complete by the City until all works remaining on the deficiency list have either been completed or remedied to the Cities satisfaction. Once this has been done inspection will be required prior to the Completion Certificate being issued. All Maintenance periods will commence once the Completion Certificates have been signed by both parties. Upon the expiration of the Maintenance period, the works will be re-inspected and any new deficiencies which have arose during the maintenance period will be remedied by the Contractor within 20 working days upon receiving written notice of the new deficiencies. Should the work not be remedied in a satisfactory and timely matter, at the expiration of the 20 working days the contractor will forfeit the remaining holdback monies to the City. 8 S IB

13 INSTRUCTIONS TO BIDDERS (Refer to Niagara Peninsula Standard Contract Documents)

14 FORM OF TENDER We, the undersigned Contractor(s) have carefully examined the attached documents as herein listed and forming part of this tender. Contractor s Representative DOCUMENTS INCLUDED IN TENDER Special Provisions Special Instructions to Bidders Instructions to Bidders General Conditions Supplementary General Conditions Standard Specifications (as noted) Drawings (as noted) Addenda (if applicable) and have carefully examined the site and location of the work to be done under this contract. We, the undersigned Contractor(s), understand and accept the said drawings and tender documents, and, for the prices set forth in this Tender, hereby offer to furnish all machinery, labour, tools, apparatus and other means of construction, furnish all materials except as otherwise specified in the Tender, and to complete the work in strict accordance with the drawings and contract documents referred to above, for the total tender price of ($ ) excluding H.S.T. Dollars. 1 F T

15 ADDENDA COMMENCEMENT AND COMPLETION TENDER IS OPEN TO ACCEPTANCE & IRREVOCABLE * to be filled in by Tenderer. OFFERED ON BEHALF OF THE CONTRACTOR Signature Signature Company Name Address Witness Date (mm/dd/yy) We acknowledge that we have received Addendum/Addenda No. to No. inclusive, and that all changes specified in the Addendum/Addenda have been included in the prices submitted. We agree to commence work as specified to proceed continuously to the completion and to complete by the expiration of allotted working days, or completion (delivery) date, whichever has been specified in this document. We agree that this tender is to continue open to acceptance and irrevocable until the formal contract has been executed by the successful tenderer for the said work, and the bond or bonds as specified have been executed by the approved surety or sureties, and that the Owner may, at any time, within 40 (forty) calendar days of closing date, accept this bid without notice, whether any bid has been previously accepted or not. Insert Workplace Safety & Insurance Board Account No. Contractor s Seal Witness 2 F T

16 NOTE: (a) (b) (c) If the Tenderer is a Corporation, the Corporate seal must be affixed under the signature of a duly authorized officer or officers of the Corporation. If the Tenderer is not a Corporation or a Partnership, the Tenderer must sign in the presence of a witness who must also sign. If the Tenderer is a Partnership, each member of the Partnership must sign in the presence of a witness who must also sign. 3 F T

17 1. SCHEDULE OF QUANTITIES Item Description Price Leak Detection in Zone 1 Zone 1 May include up to 18 valve chambers requiring confined space entry Includes approximately 225 valves and 161 hydrants and 1,873 curb stops TOTAL: $ * PROVISIONAL ITEMS Contractors must bid on Provisional Items, however they are to be excluded from the Total Tender Price Item Zone 2 Zone 3 Zone 4 Leak Detection in Zone 2 Description May include up to 25 valve chambers requiring confined space entry Includes approximately 237 valves, 180 hydrants and 1,627 curb stops Leak Detection in Zone 3 May include up to 24 valve chambers requiring confined space entry Includes approximately 362 valves, 150 hydrants and 1,727 curb stops Leak Detection in Zone 4 May include up to 15 valve chambers requiring confined space entry Includes approximately 107 valves, 95 hydrants and 742 curb stops $ $ $ Unit Price $ 4 F T

18 SCHEDULE OF QUANTITIES TENDER SUMMARY SECTION 1 Zone 1 - Leak Detection Services $ TOTAL TENDER PRICE $ AMOUNT NOTE: The above TOTAL TENDER PRICE shall exclude the provisional items and the HST, and shall be entered on pages FT 1 and FT 9 of the Form of Tender. 5 F T

19 LIST OF SUB-CONTRACTORS STATEMENT A The bidders shall list hereunder the names of all sub-contractors intended to be used in the execution of this work subject to the approval of the Contract Administrator. All work not performed directly by the Contractor's forces shall be included in this list. Unless this list is properly completed, the Tender may be disqualified. All changes to this list must be approved by the Contract Administrator. SUB-TRADE NAME OF SUB-CONTRACTOR ADDRESS OF SUB- CONTRACTOR 6 F T

20 STATEMENT B TENDERER'S EXPERIENCE IN SIMILAR WORK YEAR COMPLETED DESCRIPTION OF WORK FOR WHOM WORK PERFORMED VALUE 7 F T

21 PROPOSED PROJECT TEAM EXPERIENCE ROLE STAFF NAME QUALIFICATIONS STATEMENT C YEARS OF EXPERIENCE 8 F T

22 STATEMENT D (a) Harmonized Sales Tax (HST): The Contractor shall NOT include any amount in his tender price for the Harmonized Sales Tax (H.S.T.) Any amount to be levied with respect to the H.S.T. will be included as a separate item on the payment certificate. The appropriate H.S.T. levy will be paid to the Contractor in addition to the amount approved by the Contract Administrator for work performed under the contract and will, therefore, not affect the amount of the contract. The contractor will be required to make the appropriate remittance to Revenue Canada in accordance with the legislation. i) Total Tender Price $ ii) Estimated Cost of Harmonized Sales Tax $ iii) Total Contract Amount [(i) + (ii)] $ iv) H.S.T. Registration Number: Company Name Signature Signature Address Contractor s Seal Witness Witness 9 F T

23 CONTRACTOR S TENDER & PREVIOUS EXPERIENCE EVALUATION SHEET STATEMENT E (To be utilized at the discretion of the City should any inconsistencies arise in the bidding process which will then implement Special Instructions to Bidders No. 12 Acceptance or Rejection of Tenders.) Example: FACTOR WEIGHTING COMPANY A 1. Technical Expertise and 15 Resources 2. Similar Work Experience 10 and Local Expertise 3. Sub-contractor list 5 4. Project Schedule Statement E Project Understanding 5 6. Methodology (Work Plan, Innovation, Schedule, etc.) Draft Design Proposals 5 Sub-total: Cost Factor 15 GRAND TOTAL: 100 WEIGHTED SCORE COMPANY B WEIGHTED SCORE Notes: Cost score will show maximum (15) for lowest cost and pro-rated proportionally to highest cost (to a value of up to 1.5 times of low cost. No points will be awarded for costs exceeding 1.5 times of low cost). The following dates listed in the Special Instructions to Bidders No. 20. Schedule are key to the project progress. Should the contractor wish to alter the schedule it should be attached as a separate sheet to Statement E with an explanation for the change in timing. Bearing in mind that any change to the schedule may affect the contractors total score. 10 F T

24 YEAR AWARDED TENDERER'S CURRENT CONTRACT LIST CURRENTLY UNDER CONSTRUCTION AND INCOMPLETE AS OF JULY 31, 2012 DESCRIPTION OF WORK FOR WHOM IS WORK STATEMENT F ANTICIPATED COMPLETION DATE 11 F T

25 EXAMPLE FIELD REPORT AND SUBMITTAL TIMEFRAME STATEMENT G Bidder shall attach a copy of the proposed field report to be used to detail leak detection findings and indicate the submittal timeframe for completed reports. 12 F T

26 SPECIAL PROVISIONS - GENERAL (Refer to Niagara Peninsula Standard Contract Documents) SPECIAL PROVISIONS CONTRACT ITEMS (Refer to Niagara Peninsula Standard Contract Documents) SPECIAL PROVISIONS SUPPLEMENTARY GENERAL CONDITIONS (If Applicable) SPECIAL PROVISIONS SUPPLEMENTARY CONTRACT ITEMS (If Applicable) SPECIAL PROVISIONS LABOUR CONDITIONS & FAIR WAGE SCHEDULE (If Applicable) SUPPLEMENTARY GENERAL CONDITIONS OF CONTRACT (Refer to Niagara Peninsula Standard Contract Documents) OPS GENERAL CONDITIONS OF CONTRACT (Refer to Niagara Peninsula Standard Contract Documents) 1 S GC

27 SPECIAL PROVISIONS - SUPPLEMENTARY GENERAL CONDITIONS In addition to the conditions stipulated in the Niagara Peninsula Standard Contract Document, the following shall also apply. SPSGC-1 Order of Precedence: In the event of any inconsistency or conflict in the contents of the following documents, such documents shall take precedence and govern in the following descending order: SPSGC-2 a) Agreement b) Addenda c) Special Provisions Supplementary General Conditions d) Special Provisions Supplementary Contract Items e) Special Provisions General f) Special Provisions Contract g) Drawings Issued for Construction h) Standard Specifications i) Special Instructions to Bidders j) Form of Tender k) Supplementary General Conditions l) OPS General Conditions m) Drawings Issued for Tender Later dates shall govern within each of the above categories of documents. This contract encompasses the provision of all labour, materials and equipment necessary for City-wide leak detection services for the Port Colborne Distribution System and associated Port Colborne Drinking Water System (Regional-owned) trunk watermains, to be conducted one Zone at a time for a possible 4 Zones total. The above description is general only and shall not be construed as limiting the scope of the contract. SPSGC-3 The City of Port Colborne distributes water to customers through the Port Colborne Distribution System which receives water from the Region of Niagara (Region) -owned and operated Port Colborne Drinking Water System, of which the following components are part of: the water treatment plant, trunk watermains, valve chambers, storage and pumping facilities. 2 S GC

28 The Port Colborne Distribution System is approximately 105 km in length, has an average age of 33 years, and is comprised of various materials as shown in the table below: Material Non- Metallic Length (m) Metallic Length (m) PVC 53,437 HYPRESCON 226 PE / PHE 49 ASBESTOS CEMENT 4,490 DUCTILE IRON 3,951 CAST IRON 40,877 STEEL 700 Totals: 58,202 45,528 The Region s trunk watermains are approximately 5.6 km in length and are comprised as follows: SPSGC-4 Material Length (m) PVC 22 CONCRETE PRESSURE PIPE 3,312 CONCRETE REINFORCED PIPE 1,890 ASBESTOS CEMENT 195 CAST IRON 17 UNKNOWN 165 Totals: 5,601 Port Colborne Distribution System maps, showing the location of each valve, hydrant and pipe are provided in digital form with these tender documents to be used for leak detection and locating purposes. Additionally, a map of the Region s trunk watermains in the City, indicating the location of valves, valve chambers and any other appurtenances is provided. Hydrants located on private property are outside of the scope of this contract, unless otherwise specified. SPSGC-5 There are twenty-two (22) Regional valve chambers, which will be required to be entered to listen on the valves, as the valves are not accessible from the surface. The breakdown of Regional valve chambers per Zone is roughly as follows: 3 S GC

29 Zone # of valve chambers Additionally, there are approximately sixty (60) City-owned valve chambers that may require entry to listen on the valves. The breakdown by zone is roughly fifteen (15) per zone. Note that City Staff are confident that the majority of the City s valves can be accessed from the surface with most leak detection devices and therefore will not require entry. SPSGC-6 City Staff shall provide a plan to the successful Contractor, indicating when and where leak detection activities shall start in the distribution system/trunk mains and proceed throughout each respective Zone, at least one week prior to the scheduled start date. SPSGC-7 The City s Utility Locate Technician will mark out the location of curb stops in the Zone to be monitored before leak detection activities commencing in that Zone. The Contractor shall follow the planned sequence of monitoring to ensure the appropriate valves have been located and marked by the Technician. SPSGC-8 The City will notify area residents prior to and throughout the leak detection program and will ensure Emergency Services are made aware of the activities, in case of after hours calls or enquiries and will post notification in the local newspaper. SPSGC-9 The Contractor is responsible for providing appropriate notification to property owners or occupants in the event access to private property is needed to assist in locating or pinpointing a leak SPSGC-10 It is the responsibility of the successful proponent to familiarize themselves with the existing climate, soil, environmental and existing infrastructure conditions as well as any other existing conditions within the City of Port Colborne which may be a factor in the methodology to be used as set out by the successful proponent. 4 S GC

30 SPSGC-11 The Contractor's equipment (including vehicles) shall be clearly marked with the name of the Contractor, and staff shall provide proof of identification. The Contractor is to provide contact information for the Contract Administrator if requested by property owners or members of the public. SPSGC-12 The successful bidder shall note that only the following words or from blasting or vibration from pile driving or caisson work may be deleted on the following clause of the Certificate of Insurance: No exclusions for damage or loss from the removal or weakening of support of any property, building or land whether such support be natural or otherwise or from blasting or vibration from pile driving or caisson work. SPSGC-13 Any damage to lawns, driveways, etc. shall be repaired or replaced immediately by the contractor at their expense. SPSGC-14 All work completed by the Contractor on the water distribution system shall be done in accordance with the Safe Drinking Water Act, 2002, Section 12. Section 12 requires that No person shall operate a municipal drinking water system or a regulated non-municipal drinking water system unless the person holds a valid operator s certificate issued in accordance with the regulations. Valve and/or hydrant manipulation activities are outside of the scope of this contract as these activities are defined as operating activities. Any manipulations will be conducted by either the City s licensed Operators, or by the Region s licensed Operators. All personnel assigned to the project shall receive the City s mandatory on-site Information for Contractors performing work on the Port Colborne Distribution System training prior to beginning any leak detection activities, in accordance with the City s Municipal Drinking Water License. If it is proven that operational functions, such as hydrant operation or valve manipulation have been performed by an unauthorized person, that person and their employer will be reported to the Ministry of Environment, in accordance with due diligence requirements for licensed operators. SPSGC-15 It is anticipated that leak detection activities shall primarily be conducted at night and the City can accommodate this. It is suggested that the hours of work be from 10:00 pm to 06:00 am to ensure better results, and to allow for proper scheduling of City and/or Regional Staff. 5 S GC

31 SPSGC-16 The bid shall include by name all personnel to be involved with this program, including, but not limited to, the project manager, the on-site supervisor and any field technicians that may be utilised. A description of these individuals qualifications and past experience, specifically related to leak detection and pinpointing, will be required. If the contractor intends to use sub-contracted personnel, qualifications shall be provided in the bid. Staff undertaking leak detection activities must be suitably trained in the use of equipment utilised and have a minimum experience of 2 years. SPSGC-17 No substitution of personnel shall be permitted without the prior approval of the City s Contract Administrator. SPSGC-18 The owner does not ensure the accuracy, correctness or completeness of the plans with respect to existing underground or aboveground services, or other objects, such as utilities, watermains, forcemains, pipes, manholes, catchbasins, chambers, communications, and process piping. The Contractor shall not make any claim against the Owner for damages or extra work caused or occasioned by his relying upon such services, reports or information either as a whole or in part. Prior to construction the Contractor shall obtain the services of a private locator to verify locations of the utilities and underground services on private property. SPSGC-19 The Bid shall include copies of the intended reports, the format to be used and proposed time frame for submittal. SPSGC-20 Any work that is conducted on a Saturday will not be considered as a Contract working day. Work on Saturdays will be subject to approval by the City s representative. SPSGC-21 Payment for each item listed in the Form of Tender shall be made according to the unit rates specified in the Form of Tender. SPSGC-22 In addition to GC 3.07 the following shall also be amended to include:.04 If the Work is delayed by labour disputes, strikes or lock-outs including lock-outs decreed or recommended to it s members by a 6 S GC

32 recognized union organization, of which the Owner is a member or to which the Owner is otherwise bound, which are beyond the Owner s control, then the contract time shall be extended in accordance with section GC In no case shall the extension of Contract Time be more than the time lost as the result of the event causing the delay, unless a longer extension is agreed to by the Owner. The Contractor shall not be entitled to payment for standby time. 7 S GC

33 SPSCI-1 SPECIAL PROVISIONS - SUPPLEMENTARY CONTRACT ITEMS ALLOWANCE FOR CONSTRUCTION SIGNS, TRAFFIC CONTROL, AND TRAFFIC MANAGEMENT PLAN Item 1.2, SPCD-A2 In addition to the conditions stipulated in the Niagara Peninsula Standard Contract Document, the following shall also apply. In addition to the Traffic Protection Plan required under the O.H.S.A., O.T.M. Book 7 and the M.O.L., paid for under the Contract Items, the Contractor shall be responsible for the preparation of a traffic management plan, to be provided to the Contract Administrator for review, within seven (7) days of the contract award. It shall conform to all necessary regulations. This plan shall have details for the following requirements but shall not be limited to: traffic flows with regards to work schedule traffic management during peak traffic flows maximum delay time number of flagpersons and communication devices (minimum two) Contract rates shall include for traffic control flagging throughout the duration of the project and in accordance with the Manual of Uniform Traffic Control Devices and the requirements of the Construction Safety Association of Ontario. The Contractor shall stage his operations to ensure that one lane of traffic remains open at all times. Vehicular and pedestrian access to all businesses, homes and side streets must be maintained at all times. No road closures will be allowed, unless approved by the Contract Administrator and granted through City Council. Co-ordination and cooperation from the Contractor will be required to ensure minimum disruption during all phases of construction. The Contractor is responsible for the installation and removal of all construction signage and daily maintenance of all signs throughout the duration of the contract. It shall be the responsibility of the Contractor to notify Emergency Services, the Niagara Region (for household waste and recycling pick up), any school boards or Canada Post, all which may be affected, when necessary, as to the current status of construction as it pertains to safe passage of traffic within the construction limits. The Contractor must provide copies of any applicable traffic control plans required for construction at the pre-construction meeting, for review and approval of the Contract Administrator/Inspector prior to commencement of construction. The Contractor must provide copies of their staffing certification for traffic control and traffic protection training certification, prior to the commencement of construction. 1 S CI

34 SPSCI-2 CONFINED SPACE ENTRY Leak detection activities conducted in valve chambers requiring entry, shall be conducted in accordance with O.Reg. 632/05 Confined Spaces. The Contractor shall be responsible for providing all personnel and equipment and for preparing all plans and permits and employee training necessary for compliance to the regulation. LEAK DETECTION ACTIVITIES SPSCI-3 The Contractor will perform leak detection activities generally as follows: a. As directed by the City Project Manager or Contract Administrator, work in designated areas of the City. All work must be completed in the designated area before moving to another area of the system. b. Acoustic leak detection is performed in each area with the assistance of hydrophones, ground microphones and other methods and tools by trained and experienced individuals. c. Detailed leak detection activities along all plastic water mains that would include leak detection of every service valve, every main valve, and every fire hydrant. d. Repeat acoustic leak detection in areas where suspected leaks may exist. e. Follow-up correlation to pinpoint suspected leak locations. SPSCI-4 The Contractor will be responsible for pinpointing leaks that will allow a repair crew at the City's direction to invoke a repair with minimal disruption. Pinpointed leak location shall be marked on the ground using white marking paint. SPSCI-5 Pinpointed occurrences of detected leaks are to be recorded and provided to the City referencing asset identifiers (valve #, hydrant #, service/hydrant valve # - where available) as provided by the City along with nearest municipal address, street name, location description of leak, and an indicator of the kind of leak it may be. SPSCI-6 The City is responsible for undertaking repairs to leaks found and other associated restorations. 2 S CI

35 SPSCI-7 The Contractor will be held accountable for the full cost of excavation and restoration expenses in the event a leak is not found at the location identified by the Contractor, or an excavation of more than 10 feet (3 metres) from the pinpointed area is required to uncover the leak, except under extenuating circumstances (i.e. underground natural springs). SPSCI-8 The Contractor is expected to formally record deviations found in the field from what is shown on the provided mapping. This information is to be communicated to the City on completion of each phase, so that the City can update the water system inventory and mapping system. SPSCI-9 The Contractor will repeat leak detection in areas following resolution of initially identified leaks to determine if other leaks are present that may have been previously masked, on a mutually agreed timetable. 3 S CI

36 ATTACHMENT A DISTRIBUTION SYSTEM MAPS Files provided on enclosed CD include: WaterDistributionSystemZone1.pdf WaterDistributionSystemZone2.pdf WaterDistributionSystemZone3.pdf WaterDistributionSystemZone4.pdf