Travis County Commissioners Court Agenda Request

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Diane Gregory
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1 Item 14 Travis County Commissioners Court Agenda Request Meeting Date: June 22, 2014, 9:00 AM, Voting Session Prepared By/Phone Number: John E. Pena, CTPM: Marvin Brice, CPPB, Purchasing Office, Elected/Appointed Official/Dept. Head: Cyd Grimes, Purchasing Agent Commissioners Court Sponsor: Judge, Samuel T. Biscoe Agenda Language: APPROVE TWELVE (12) MONTH EXTENSION (MODIFICATION NO. 3) FOR PLUMBING SERVICES, CONTRACT NO , TO BEN S SPRINKLER & PLUMBING SERVICE. Purchasing Recommendation and Comments: Purchasing concurs with department and recommends approval of requested action. This procurement action meets the compliance requirements as outlined by the statutes. IFB No. B JE, countywide Plumbing Services, was issued on May 17, This contract requires the contractor to utilize a task order contract method to provide labor, materials, equipment and incidentals necessary to perform plumbing services. Individual projects are awarded to the contactor via task orders initiated by the departments and are based upon pre-priced services for the intended work. This contract allows for two, twelve-month renewals. This proposed modification will extend the contract for its final twelvemonth renewal period beginning August 1, 2014 and ending July 31, This extension is permitted in accordance with Section 00500, Agreement for Construction Services, Article II, Paragraph 2.2 entitled, Option to Extend. Due to the extensive use of these services by the County, confirmation was requested by the using departments to submit their recommendation. Facilities Management, Travis County Juvenile Probation (Gardner Betts) and the Travis County Sheriff s Office provided a response in time to meet this renewal request. The Transportation and Natural Resources was still in the process of preparing their response at the time of this agenda submission. AGENDA REQUEST DEADLINE: All agenda requests and supporting materials must be submitted as a pdf to agenda@co.travis.tx.us by Tuesdays at 5:00 p.m. for the next week's meeting.

Biscoe Agenda Language: APPROVE TWELVE (12) MONTH EXTENSION (MODIFICATION NO. 3) FOR PLUMBING SERVICES, CONTRACT NO. 4400001073, TO BEN S SPRINKLER & PLUMBING SERVICE.

2 Contract Expenditures: Within the last 12 months $46, has been spent against this contract. Contract-Related Information: Award Amount: N/A (As-needed basis) Contract Type: Annual Contract Contract Period: August 1, 2012 July 31, 2013 Contract Modification Information: Modification Amount: N/A (As-needed basis) Modification Type: Annual Contract Modification Period: August 1, 2014 July 31, 2015 Solicitation-Related Information: N/A Solicitations Sent: HUB Information: Responses Received: % HUB Subcontractor: Special Contract Considerations: N/A Award has been protested; interested parties have been notified. Award is not to the lowest bidder; interested parties have been notified. Comments: Funding Information: SAP Shopping Cart #: N/A* Funding Account(s): , G/L Account Comments: *Funding to be identified on each individual Task Order. AGENDA REQUEST DEADLINE: All agenda requests and supporting materials must be submitted as a pdf to agenda@co.travis.tx.us by Tuesdays at 5:00 p.m. for the next week's meeting.

N/A (As-needed basis) Modification Type: Annual Contract Modification Period: August 1, 2014 July 31, 2015 Solicitation-Related Information: N/A Solicitations Sent: HUB Information: Responses

3 2, MODIFICATION OF CONTRACT NUMBER: PAGE 1 OF j_ PAGES P1umbin Services ISSUED BY: PURCHASING OFFICE PURCHASING AGENT ASST: John Pena, CTPM DATE PREPARED: 700 LAVACA STREET, SUITE 800 TEL. NO: (512) AUSTIN, TX FAX NO: (512) June 2, 2014 ISSUED TO: MODIFICATION NO.: EXECUTED DATE OF ORIGINAL Ben s Sprinkler & Plumbing CONTRACT: Wirth Road Three (3) Manchaca, Texas July 31, 2012 ORIGINAL CONTRACT TERM DATES: Aueust throueh July CURRENT CONTRACT TERM DATES: Aucust throueh July FOR TRAVIS COUNTY INTERNAL USE ONLY: Original Contract Amount: $ N/A, as needed basis Current Modified Amount $ N/A, as needed basis DESCRIPTION OF CHANGES: The above referenced contract is modified to reflect the changes as set forth below: The purpose of this modification is to exercise the option to extend the contract term for one (1) additional year in accordance with Section 00500, Agreement for Construction Services, Article II, Paragraph 2.2 entitled, Option to Extend. This one year contract extension is the final extension period under the two year option periods. A. The contract period is changed from: August 1, 2013 through July31, 2014 to read: August 1, 2014 through July 31, 2015, a twelve month extension. B. The contract is modified to add the following line item in accordance with Section - Reimbursement: a. Rental Equipment Reimbursement-Actual Cost Part 2.4 Material Cost Except as provided herein, all terms, conditions, and provisions of the document referenced above as heretofore modified, remain unchanged and in full force and effect. Note to Vendor: w I I Complete and execute (...) your po. nature block section below for all copies and return all signed copies to Travis Count I X J DO NOT execute and return to Tra.etain for your records. LEGAL BUSINESS NAME: BY: SIGNATURE o DBA o CORPORATION o OTHER BY: PRINT NAME DATE: TITIF ifs DULY AUTHORIZED AGENT TRAVIS COUNTY 7. EXAS DATE: BY: Y 2LQ ij3 //V CYD V. GRlMES.P.M., CPPO, TRAVIS COUNTY PURCHASING AGENT 7 / TRAVIS COUNTY, TEXAS BY: SAMUEL T. BISCOE, TRAVIS COUNTY JUDGE DATE:

: EXECUTED DATE OF ORIGINAL Ben s Sprinkler & Plumbing CONTRACT: 12300 Wirth Road Three (3) Manchaca, Texas 78652 July 31, 2012 ORIGINAL CONTRACT TERM DATES: Aueust 1.2012 throueh July 31.

4 FACILITIES MANAGEMENT DEPARTMENT () Roger A. El Khoury, M.S., P.E., Director 1010 Lavaca St. Suite 400 P.O. Box 1748, Austin, Texas Phone: (512) Fax: (512) MEMORANDUM FMD Project: Plumbing Services FILE: 703 TO: FROM: DATE: SUBJECT: Cyd V. Grimes, CPM, Purchasing Agent Roger A. El Khoury, M.S., P.E., Director May7,2014 Renew Plumbing Service Contract Contract # Facilities Management Department (FMD) recommends exercising the 2nd renewal option of the Plumbing Service contract. The 2h1c1 renewal period is from July 31, 2014 to July 30, Please contact Lloyd Evans at if you have questions. ATTACHMENTS: N/A COPY TO: Leroy Nellis, Acting County Executive, PBO Lloyd Evans, Maintenance & Operations Division Director Amy Draper, CPA, Financial Manager, FMD John E. Pena, CTPM, Purchasing Agent Assistant IV Q: LId b --[Id

El Khoury, M.S., P.E., Director May7,2014 Renew Plumbing Service Contract Contract #4400001073 Facilities Management Department (FMD) recommends exercising the 2nd renewal option of the Plumbing Service contract.

Travis County Commissioners Court Agenda Request

Item 30 Travis County Commissioners Court Agenda Request Meeting Date: December 16, 2014 Prepared By/Phone Number: Lori Clyde/44205 Elected/Appointed Official/Dept. Head: Cyd Grimes Commissioners Court