1 Welcome to the Business 2 Business (B2B) Mobile Phone Insurance Cover Provided by Loyal Insurance Services Ltd trading as Insurance2Go 1 Introduction This insurance policy provides insurance for your mobile phone, as detailed in your Certificate Schedule, subject to the terms, conditions and limitations shown below. This insurance is arranged by Loyal Insurance Services Ltd trading as Insurance2Go B2B and underwritten 100% by certain Lloyd s Syndicates managed by Jubilee Managing Agency Limited. This policy wording, together with your Certificate Schedule, forms your official Certificate of Insurance. Please read both documents carefully and make sure that you understand what is, and is not, covered. Please be aware that breaching any of the policy conditions may result in your policy being invalidated and, accordingly, claims not being paid. If any details are incorrect, please contact the administrator immediately. Please keep your insurance documents in a safe place. Understanding your policy Certain words have specific meanings wherever they appear in this policy. These words are typed in bold italics and are explained in the Definitions section at the end of this policy. If you have any disability that makes communication difficult, please tell the administrators and they will be pleased to help. Period of cover Your insurance starts at the time of purchase, renewal or policy start date, whichever is the later, and lasts for a period of twelve months provided you pay your premium when it is due. The annual premium you pay is confirmed at the time of purchase or renewal. The annual premium will be collected by Loyal Insurance trading as Insurance2Go. Claims helpline If you need to make a claim simply call (local rate call). Further details are given in How to claim. The Scheme Administrator Your policy is administered by Citymain Administrators Limited. Enterprise House, Isambard Brunel Road Portsmouth, PO1 2RX, which is authorised and regulated by the Financial Conduct Authority under registration number Cooling off period You may cancel the insurance within 14 days of receiving the insurance documents, should you decide the insurance is no longer appropriate or required. You will receive a full refund of all premium paid provided that no claim has been made. Disclosure of important information When you applied for this insurance, and/or when you applied to make any change to the cover, you were asked a number of questions. We relied on all of the answers to these questions to decide the terms upon which we offered you cover or amended cover. This includes the premium to be charged. It is, therefore, essential that all of the answers you gave were truthful, complete and accurate to the best of your knowledge. If any of your answers are later found to be incorrect, incomplete or misleading, this could lead to your insurance being declared invalid and/or to your claim not being paid or not fully paid. Certification of cover This document, combined with your Certificate Schedule, certifies that insurance has been effected between you and us. In return for payment of the premium we agree to insure you in accordance with the terms and conditions contained in these documents. Citymain Administrators Ltd has entered into a Binding Authority Contract reference CAL002 with us, under which we authorise Citymain Administrators Ltd to sign and issue these documents on our behalf. Signed on behalf of the insurer by Mr C Whitehair Director, Citymain Administrators Ltd.
2 2 Eligibility for cover You can purchase this insurance provided that you are permanently resident in the UK and own the mobile phone(s). Geographical area This insurance covers a mobile phone bought and used in the UK. Cover is extended to include use of the mobile phone anywhere in the world, for a maximum of 90 days, in any one year. What is covered? Accidental damage We will repair or replace your mobile phone if it is damaged as the result of accidental damage, providing the mobile phone is returned to us. Breakdown We will repair or replace your mobile phone if it suffers breakdown, providing the mobile phone is returned to us. Please note that this cover only applies if the breakdown occurs outside the manufacturer s guarantee period. Malicious damage We will repair or replace your mobile phone if it is damaged through the intentional or deliberate actions of another party, not including an authorised user. Where only part, or parts, of your mobile phone have been damaged, we will only replace that part or parts. Theft If you suffer theft of your mobile phone we will replace it (in respect of a valid theft claim). Loss If you accidentally lose your mobile phone we will replace it (in respect of a valid loss claim). Unauthorised Usage If your mobile phone is lost or stolen, we will refund the cost of unauthorised calls, messages and downloads made from it after the time it was lost or stolen up to a maximum of 500 (including VAT) in respect of a valid claim. Cover will only apply to unauthorised usage within 24 hours of discovery of the loss or theft of your mobile phone. Itemised bills must be provided to support your claim. This cover will only apply if there is no protection from such losses from your network provider. Policy limits Limit of liability Our liability, in respect of any one claim, will be limited to the replacement cost of each mobile phone being claimed for and, in any event, shall not exceed the maximum liability for each mobile phone up to a maximum value of 1000 including VAT. Policy excess There is a policy excess applicable to your mobile phone in respect of every claim (this is the amount you must contribute towards your mobile phone that is subject to a claim). This excess must be paid if your claim has been approved. The excess amount applicable to you in respect of each mobile phone covered under this policy is 50 for each and every claim. What is not covered We will not cover: 1. any claim for theft of the mobile phone stolen from any unattended motor vehicle, unless the mobile phone is completely hidden from view in a locked boot, locked glove compartment or other locked internal compartment and all the vehicle s windows and doors closed and locked and all security systems have been activated. There must be evidence of a forced entry into the vehicle and a copy of the repairer s account for such damage to the vehicle must be supplied with any claim; 2. where the mobile phone has been stolen from any unoccupied premises unless force, resulting in damage to the premises, was used to gain entry or exit. A copy of the repairer s account for such damage must be supplied with any claim; 3. where the mobile phone has been left unattended (other than when it is in a locked vehicle or premises as provided for above).
3 3 4. any loss where the circumstances of the loss cannot be clearly identified, i.e. where you are unable to confirm the time and place of the loss. 5. any claim when the mobile phone was in the possession of any third party (other than an authorised user) at the time of the event giving rise to the claim 6. any claim where proof of purchase cannot be provided 7. any claim for malicious damage which was caused by an authorised user 8. the VAT element of any claim if you are registered for VAT 9. loss, theft or damage to SIM or memory cards in isolation (unless it accompanies a valid claim for your mobile phone 10. Any Breakdown: that occurs during the manufacturer s warranty period, caused by placing or using your mobile phone in location or environment that is not in accordance with the manufacturer s instructions 11. cosmetic damage only to the mobile phone, to include marring, scratching and denting 12. damage or destruction caused by, contributed to or arising from: o wear and tear or gradual deterioration of performance o a lack of reasonable care from you or an authorised user. 13. any claim resulting from war, invasion, acts of foreign enemies, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection, military or usurped power, riot or civil commotion, terrorist activity of any kind. 14. any claim resulting from ionising radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from the combustion of nuclear fuel. 15. any losses that are not directly associated with the incident that caused the claim. For example, the loss of any ringtones etc. stored on the mobile phone. Cancellation after the Cooling-Off period You may cancel the policy at any time and cover will cease immediately upon receipt of your cancellation and providing that no claim has been made (during the current period of insurance) then you will receive a proportionate refund of the annual premium paid. To cancel your policy, please contact the policy administrator. We may cancel the policy by giving you 90 days written notice sent to your last known address. In respect of an annual policy, you will receive a proportionate refund of the annual premium paid, providing no claim has been made. Changing the policy Mid-Term Adjustments Should you replace a mobile phone with a new mobile phone whilst your insurance is in force, we will consider transferring the benefit of the insurance. You must advise the administrator of the make and model and in the event of a claim you will need an official purchase invoice showing details of the new mobile phone and note that any age restrictions on the mobile phone will apply at the time of insuring the new mobile phone. Should any of your personal details change (such as your name or address) please ensure you contact Insurance2Go or the administrator as soon as possible in order for your details to be updated to prevent any delays when making a claim. How to make a claim Claims Procedures (failure to observe these may invalidate your claim) In the event of any incident likely to give rise to making a claim, you must: notify the administrator on (local rate call) soon as possible report the theft or loss of your mobile phone to your network provider within 24 hours of discovery so they can blacklist your handset report the theft or loss of your mobile phone to the Police within 24 hours of discovery and obtain a crime reference number in support of a theft claim and a lost property number in support of a loss claim and a copy of the police report. complete and return the claim form provided by the administrator within 30 days of the incident date provide details of any other contract, guarantee, warranty or insurance that may apply to the mobile phone including, but not limited to, household insurance (where appropriate a rateable proportion of the claim may be recovered direct from these Insurers) provide the original proof of purchase of the mobile phone for which you are claiming. This proof of purchase must evidence that you own that particular mobile phone, including the IMEI number and other identifying details where appropriate.
4 Specific claims conditions 4 Replacement Equipment In the event that your claim is authorised and mobile phone is replaced or deemed beyond economical repair and will, therefore, have to be replaced, we will do our best to replace it with an identical fully refurbished or new item. Should this not be possible we will replace it with a fully refurbished or new item of a comparable specification or the equivalent value. Please note it may not always be possible to replace your mobile phone with the same colour. Please note: where replacement equipment has been issued and the original mobile phone is recovered, the original mobile phone becomes our property and must be returned to the administrator immediately. Fraud We take a robust approach to fraud prevention in order to keep premium rates down so that you do not have to pay for other people s dishonesty. If any claim under this insurance is fraudulent or is intended to mislead, or if any misleading or fraudulent means are used by you or anyone acting on your behalf to obtain benefit under this insurance, your right to any benefit under this insurance will end, your policy will be cancelled and we will be entitled to recover any benefit paid and costs incurred as a result of any such fraudulent or misleading claim. We may also inform the police. Other insurance If at the time of a valid claim under this policy there is another insurance policy in force which covers you for the same loss, we may seek a recovery of some or all of our costs from the other insurer. You must give us any help or information we may need to assist us with our loss recoveries. Customer services and complaints What to do if you have a complaint It is always the intention to provide you with a first class service. However, if you are not happy with the service, in the first instance: If your complaint is about the sale of the insurance, please write to Insurance2Go. Their contact details are: Loyal Insurance Services Ltd T/A Insurance2Go 9 Quy Court Colliers Lane Stow-Cum-Quy Cambridge CB25 9AU If your complaint is about any other aspect of your policy or in relation to a claim, please write to the administrator. Their contact details are: Citymain Administrators Ltd Enterprise House Isambard Brunel Drive Portsmouth PO1 2RX Tel: (local rate call) If you are not happy with the response or with the way your complaint has been dealt with you may ask Lloyd s to review your case: The address is: Policyholder and Market Assistance, One Lime Street London EC3M 7HA. Tel: Facsimile: Complaints that cannot be resolved by Lloyd s may be referred to the Financial Ombudsman Service, South Quay Plaza, 183 Marsh Wall, London E14 9SR or tel: *. These procedures do not affect your legal rights.
5 5 *Calls to this number are free if you are calling from a fixed line (e.g. a landline at home). If you are a mobile phone user, call free on General conditions Renewal of your policy You will be contacted up to 30 days before the annual renewal date of your policy and we will tell you then if there are any changes to your premium or the policy terms and conditions (which will only ever apply at your next renewal date). You can advise the Administrator about any changes to your policy details at any time by calling (local rate call) The insurer s right to change the premium and/or cover (monthly premium) If you have a monthly contract we will give you at least 60 days written notice if we decide, or need, to change your policy cover or the price of your insurance. We will give you at least 60 days written notice of the change, sent to your last known address, although we may introduce changes immediately and advise you within 30 days of the change having been made if the change is favourable to you. We will only change your premium and/or the terms and conditions of your policy for the following reasons: to make the terms or conditions of your policy more favourable to you, to make minor changes to your policy wording that do not affect the nature of the cover and benefit provided such as changes to make the policy easier to understand, to reflect changes in the law, in regulation (including any decision of a regulatory body), or to any code of practice or industry guidance affecting us or your policy, to reflect changes to taxation applicable to your policy (including, but not limited to, insurance premium tax), to reflect increases or reductions in the cost (or projected cost) of providing your insurance, including, but not limited to, increases or decreases caused by changes to the number, length, cost or timing of claims which we, as part of our pricing policy, have assumed or projected will be made under the insurance, to cover the cost of any changes to the cover/benefits provided under this insurance including, but not limited to, reductions in the time that you have to wait before a claim can be paid or the removal of one or more policy exclusion(s), to cover the cost of changes to the systems, services or technology in support of this insurance. Once we have made an alteration no further changes will be made to the terms and conditions or the premium for your policy for at least 6 months, unless we are obliged to do so by law, regulation, any code of practice or industry guidance. Upon receiving notice of any changes or proposed changes, you may cancel cover in accordance with this policy wording if you are unhappy with the change or proposed change. The insurer s right to change the premium and/or cover We will only make changes at the annual renewal date of your insurance. Legal regulatory and other information English Law Under the laws of the United Kingdom (England, Scotland, Wales and Northern Ireland) both you and we may choose the law which applies to this contract, to the extent permitted by those laws. Unless you and we agree otherwise, the law which applies to this contract is the law which applies to the part of the United Kingdom in which you live. Any legal proceedings between you and us in connection with this contract will, therefore, only take place in the courts of the part of the United Kingdom, in which you live. Company Registrations Jubilee Managing Agency Limited is entered in the Register of Lloyd s Managing Agents and registered in England number It is authorised and regulated by the Financial Conduct Authority under registration number Loyal Insurance Services Ltd trading as Insurance2Go is a company registered in England under company number , which is authorised and regulated by the Financial Conduct Authority under registration number You can visit the Financial Conduct Authority website, which includes a register of all regulated firms, at or by contacting them on
6 Financial Services Compensation Scheme You may be entitled to compensation from the Financial Services Compensation Scheme for your insurance benefits if we become insolvent or are unable to meet our obligations to you under this contract. Further information can be obtained from the Financial Services Compensation Scheme by writing to 7th Floor Lloyds Chambers, Portsoken Street, London E1 8BN or by phone on or from their website at Premiums and claims your rights When handling premium payments from you that are due to us and when handling any claim you make, the Administrator and Insurance2Go (in respect of collection of premiums made by any method other than Direct Debit) act as our authorised agent. This means that when you pay a premium to the Administrator or to Insurance2Go it is deemed to have been received by us and that any valid claim you make is not deemed to have been settled by us until you have actually received a repaired or replacement item. Data Protection Act 1998 Information you supply may be used for the purposes of insurance administration by the Data Controller (as defined under the Act). It may be disclosed to regulatory bodies for the purposes of monitoring and/or enforcing compliance with any regulatory rules/codes. Your information may also be used for crime prevention. For any of these purposes, your information may be transferred to countries that do not have stringent data protection laws. If this is necessary, the Data Controller will seek assurance from that party as to the security surrounding the handling of your information before it proceeds. If you give information about another person, in doing so you confirm that they have given you permission to provide it to the Data Controller and for the Data Controller to be able to process their personal data (including any sensitive personal data). On payment of the appropriate fee, you have the right to access and if necessary rectify information held about you (this is known as a Subject Access Request). Please contact our Compliance officer, in writing, to exercise these rights. In assessing any claims made, we, or our associated companies or agents, may undertake checks against publicly available information (such as electoral roll, County Court Judgments, bankruptcy or repossessions). Information may also be shared with other insurers either directly or via those acting us (such as loss adjusters or claims investigators). When your insurance ends all information held about you (including information held on systems) will be destroyed or erased after a period of 7 years. The Data Controller s associated companies and agents will be advised to do the same. Personal Data held on customers may be used for research and statistical purposes but only with the explicit consent of the customer would this take place. To assess the terms of the policy or handle claims which arise, we may need to collect data which the Data Protection Act defines as sensitive (such as medical history, criminal convictions or employment records). Data protection laws impose specific conditions in relation to sensitive information including, in some circumstances, the need to obtain your explicit consent before we process the information. When you apply for this insurance, consent is given to the processing and transfer of information described in this notice by us and our agents. Without consent, we would not be able to offer this insurance. Insurer s liability This insurance is underwritten 100% by a Lloyd s syndicate, and each member of the syndicate (rather than the syndicate itself) is an insurer. Each member has underwritten a proportion of the total liability for the syndicate, which is the total of the proportions underwritten by all the members of the syndicate taken together. A member is liable only for that member s proportion and is not jointly liable for any other member s proportion. The business address of each syndicate member is Lloyd s, 1 Lime Street, London EC3M 7HA. The identity of each member and their respective proportion may be obtained by writing to Market Services, Lloyd s, at the above address. Definitions The words and phrases defined below have the same meaning wherever they appear in your policy documents and are shown in bold italics throughout. Accidental damage 6
7 7 means any damage, including fire and liquid damage, caused to the mobile phone which was not deliberately caused by you or bound to happen. Accessories means items such as, but not limited to, chargers, carrying cases, headphones and hands-free mounting kits, USB cables etc, but excluding the SIM card. Administrator means Citymain Administrators Limited, Enterprise House, Isambard Brunel Road, PO1 2RX. Tel No: (local rate call). Authorised User means a registered employee who has been given Your express authorisation to use the mobile phone. Breakdown means the actual breaking or burning out of any part of your mobile phone whilst in ordinary use arising from internal electronic, electronic, electrical or mechanical defects in the mobile phone, causing sudden stoppage of the function thereof and necessitating repair before it can resume normal operation. Certificate Schedule means the policy document provided to you following purchase of the insurance which includes the unique details of your mobile phone and which confirms, your period of cover, limits of liability and excess payable. Mobile Phone means your hand portable mobile telephone, excluding accessories and car kit, identified on your Certificate Schedule which belongs to you, as evidenced by an original proof of purchase or exchange, which is no more than 12 months old at the time of the initial purchase of this insurance, but excluding personalised ring tones or graphics, downloaded material or software. Loss means that the mobile phone has been accidentally left by you in a location and you are permanently deprived of its use. Malicious Damage means the intentional or deliberate actions of another party, not including an authorised user, which causes damage to mobile phone. Proof of Purchase means the original purchase receipt provided at the point of sale that gives details of the mobile phone purchased, or similar documents that provide proof that you own the mobile phone. Theft means the dishonest removal of the mobile phone from your possession by a third party with the intention of permanently depriving you of it. Unattended means not within your sight at all times and out of your arms-length reach, other than when in a locked room or locked cupboard. We, us, our means the insurer which is certain Lloyd s Syndicates managed by Jubilee Managing Agency Limited. Jubilee Managing Agency Limited is registered in England under number and has its registered Office at 47 Mark Lane, London EC3R 7QQ. You, your, yourself means the person (aged 16 years or over), company or partnership who owns the mobile phone covered by this policy, as stated on the your Certificate Schedule..
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