IRS Resources for Payroll Professionals
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1 IRS Resources for Payroll Professionals Glenn Gizzi Winter 2015
2 American Payroll Association Leading advocate for advancement of payroll professionals Connects payroll industry with employers and government Provides the following to payroll professionals: Education Skills Resources
3 Search Payroll Professional IRS.gov Bullet (28 pt.) Bullet (28 pt.) Bullet (28 pt.)
4 E-News for Payroll Professionals Legislative changes News releases and announcements Employment tax procedures Reminders and tips
5 Payroll Professionals Tax Center Bullet (28 pt.) Bullet (28 pt.) Bullet (28 pt.)
6 Local Meetings and Seminars Bullet (28 pt.) Bullet (28 pt.) Bullet (28 pt.)
7 IRS Video Portal
8 for Tax Pros Tab Bullet (28 pt.) Bullet (28 pt.) Bullet (28 pt.)
9 for Tax Pros Page Information and links to: PTIN registration E-Services Tax Forums Ways to stay informed Hot Topics
10 E-Services Conduct business with the IRS electronically Available only to approved IRS business partners Available 24/7 Register online For assistance after registering contact the e-help Desk at
11 Stay Informed with QuickAlerts Receive e-file messages affecting e-file transmitters, software developers and authorized IRS e-file providers Four categories: 1. Alerts 2. Technical 3. General Notifications 4. General IRS e-file Service Center Messages
12 IRS Social Media IRS2Go app YouTube Tumblr Facebook Podcasts
13 SL HQ Payroll Industry Calls Stakeholder Liaison Headquarters monthly payroll industry calls First Thursday of each month 1:00 p.m. Eastern
14 Tax-Related Identity Theft: IRS Efforts to Assist Victims and Combat IDT Fraud Glenn Gizzi Senior Stakeholder Liaison Revised February 1, 2015
15 Business-related identity theft Business Master File, or BMF, identity theft is defined as creating, using or attempting to use a business identifying information, without authority, to obtain tax benefits. The following examples represent situations that may be due to identity theft related to the fraudulent use of business information. 15
16 Business-related identity theft An identity thief files a business tax return (Form 1120, 720 etc.) using the Employer Identification Number of an active or inactive business to obtain a fraudulent refund. An identity thief, using the EIN of an active or inactive business, files fraudulent Forms 941 and W-2 to support a bogus Form 1040 claiming a fraudulent refund. 16
17 More Business-related identity theft An identity thief obtains an EIN using the name and Social Security Number of another individual as the responsible party, then files fraudulent tax returns (Form 941, 1120, 1041 etc.) to obtain a refund, avoid paying taxes, or further perpetuate individual identity theft or fraud. 17
18 Business-related identity theft In January, 2014, IRS released BMF identity theft program guidance, policy and procedures. The new BMF procedures included: Form B, an electronic form designed for employees to use when they require taxpayers to provide supporting BMF identity theft documentation. BMF identity theft tracking indicators used to mark EINs affected by identity theft. Mandatory research requirements needed in support of a BMF identity theft determination. 18
19 Protecting Businesses from identity theft Businesses can take practical measures to reduce the risk of tax-related identity theft: Protect the organization s federal employer identification number as you would a personal identification number. Only provide your organization s federal employer identification number and other sensitive information when necessary. 19
20 Protecting Businesses from identity theft cont. Verify the security of any website through which your organization transmits sensitive data. Properly dispose of sensitive company documents (for example using a micro-cut shredder). Increase identity theft awareness within your organization to ensure everyone is protecting sensitive data. 20
21 Dealing with tax-related identity theft If you suspect your organization has been compromised by business identity theft, take the following steps: File a report with local law enforcement. Contact the major business credit agencies, including Equifax, Experian, TransUnion and Dunn and Bradstreet, to report the fraudulent activity and obtain a credit report to check for additional fraudulent activity. 21
22 Dealing with tax-related identity theft cont. Contact all credit card companies, financial institutions and creditors to alert them to the possibility of fraudulent activity. Respond to any IRS notices you receive and provide a detailed explanation of how you believe your organization has been affected by identity theft. Presentation Name W&I 22
23 Protecting your business and clients Physical safeguards Lock rooms and cabinets. Store records in secured area. Protect against destruction and damage. Inventory hardware. Dispose of information and hardware securely. 23
24 Protecting your business and clients System safeguards: Use strong passwords: Minimum of eight alphanumeric characters Change passwords periodically Use timed, password-activated screen savers Don t post or share passwords Encrypt sensitive data when: o Transmitting over networks o Storing on servers or media Encrypt entire computers, media 24
25 Protecting your business and clients More system safeguards - Don t store sensitive data on a machine with an internet connection Back up system(s) periodically on secure media Maintain updated firewalls, anti-virus, software updates, security patches, antispyware and anti-adware Provide central management security tools and passwords/security protections 25
26 Protecting your business and clients If you have a security breach: Notify law enforcement Notify the Federal Trade Commission ( Notify customers and business partners Take corrective actions Prevent other breaches 26
27 Additional information Identity theft information o Individual identity theft o Business identity theft o Additional Resources o Taxpayer Guide to Identity Theft o Publication 5027 for taxpayers o Publication 5199 for tax preparers 27
28 Additional information IP PIN Program General information: Identity-Protection-PIN-(IP-PIN)-Pilot FAQs: Identity-Protection-PIN-(IP-PIN)-Pilot:- Questions-and-Answers 28
29 Summary Identity theft presents a burden to individuals and a challenge to many businesses, organizations and governmental agencies, including the IRS. But, we are making progress. Fighting identity theft is an ongoing battle that requires a collaborative effort among the IRS, practitioners, and taxpayers. 29
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