Departmental Policy Departmental Procedure Instructions/Forms. UCVM DIAGNOSTIC SERVICES UNIT Document Control Procedure
|
|
- Valerie Greene
- 8 years ago
- Views:
Transcription
1 hi Departmental Policy Departmental Procedure Instructions/Forms UCVM DIAGNOSTIC SERVICES UNIT Document Control Procedure Classification Information Management Approval Authority Diagnostic Services Unit Manager Implementation Authority Diagnostic Services Unit Manager Table of Contents Purpose 1 Scope 2 Definitions 3 Procedures 4 Responsibilities 5 Instructions/Forms 6 Related Procedures 7 History 8 Effective Date April 28, 2010 Latest Revision April 28, 2010 Purpose 1 To describe the process used by the UCVM Diagnostic Services Unit (DSU) to manage controlled documents. This includes the creation, revision, approval, storage, distribution, retirement, archiving, and destruction of controlled documents. Scope 2 This procedure applies to DSU personnel. Definitions 3 In this procedure: a) Approved Master Document is an original signed document. The approval signature indicates approval for issuance and use. An Approved Master Document may be reproduced for distribution by the DSU manager or designate. b) Change Control refers to a formal process used to ensure that changes to a Controlled Document are introduced in a controlled and coordinated manner. c) Controlled Copy is a photocopy of an Approved Master Document prepared by the DSU manager or designate for distribution to appropriate areas. The copy bears a copy number on the front page and is marked Do Not Copy. d) Controlled Document refers to Standard Operating Procedures (SOP) and forms that have controlled distribution and are subject to Change Control procedures. e) Issuance is the date that a Controlled Document is finalized and issued to a department. The document does not become effective for use until the Effective Date. The electronic version is the official version of these procedures. Page 1 of 6
2 f) Effective Date is the date that a document becomes effective for use. The time difference between the Issuance and Effective Dates is to ensure adequate time for personnel training prior to procedure implementation. g) Revision History is the listing of the documented changes made to a Controlled Document. Procedures General a) Photocopying a Master Document by anyone other than the DSU Manager or designate is prohibited. b) Photocopying a Controlled Copy of a Standard Operating Procedure by anyone other than the DSU Manager or designate is prohibited. c) Controlled forms may be copied by all DSU staff for the purpose of recording information. d) All Controlled Documents are subject to revision control. Only the current version is to be used and use of any obsolete document is prohibited. e) Controlled Documents may not be provided to persons who are not employed in the DSU without prior authorization by the DSU Manager or designate. 4.2 New Documents a) An individual initiates a new document as described in SOP Q Change Control Procedure. b) The DSU Manager or designate: 1) Assigns a unique number to the document being created as described in SOP Q-0002 Identification of Controlled Documents. A new document will have a revision number of 00. 2) Records the title and the document number in the electronic document inventory log. 4.3 Revisions to Existing Documents a) An individual initiates revision of an existing document or requests removal of an obsolete document from circulation as described in the SOP Q-0004 Change Control Procedure. b) The DSU Manager or designate: 1) Provides an electronic copy of the approved document for editing if requested. 2) Provides a hard copy for editing if requested. The hard copy will be clearly marked as an uncontrolled copy. 3) Attaches the edited copy to the Change Control Record prior to closing out the Change Control. 4.4 Approval of New or Revised Documents a) The DSU Manager or designate: The electronic version is the official version of these procedures. Page 2 of 6
3 1) Performs final formatting and editing as required for standard DSU or University of Calgary format, consistency, spelling, grammar, etc. 2) Creates a hard copy Master Document by printing the finalized copy. 3) Forwards the Master Document to the author for signature. NOTE: University of Calgary-format SOPs have a separate approval form for the approval signature. 4) Signs as the approver. 5) Assigns the effective date to the document once it is approved. 6) Saves the finalized electronic document to the appropriate approved documents folder. 7) Updates the electronic document inventory log. 4.5 Document History File (DHF) and Inventory Update a) The DSU manger or designate prepares a Document History File for each controlled Standard Operating Procedure and form as follows: 1) Labels a file folder with the document number, but not the revision number. 2) Attaches a Document History Log (FQ-0001A) and Document Distribution Record (FQ-0001C) to the left side of the Document History File. 3) Updates the information on the Document History File each time a document is processed according to an approved Change Control. 4) Attaches the Change Control for that document to the right side of the Document History File. 5) Inserts the approved new or revised Master Document into the Document History File without securing it. 6) Stores the Document History File in a secure location. 4.6 Document Distribution a) The DSU manger or designate: 1) Determines the quantity of copies required. 2) Prepares Controlled Copies for distribution by copying the Master Document(s). 3) Labels each page of the controlled copy with Do Not Copy. 4) Sequentially assigns a copy number on each controlled copy made. 5) Prepares and attaches a Procedure Training Record (FQ- 0001B) to each Standard Operating Procedure (plus The electronic version is the official version of these procedures. Page 3 of 6
4 associated forms) being issued. 6) Records the relevant information as applicable for that document on the Document Distribution Record already installed in the Document History File. 7) Ensures that the controlled copies are transferred to the relevant area. NOTE: DSU SOPs using the University of Calgary procedure format include a line in the footer stating that The electronic version is the official version of these procedures. Because all controlled documents in circulation within the DSU are copy controlled, the DSU paper copies of controlled copies will also be considered to be official versions. 4.7 Procedure Training Record (PTR) a) Individuals are responsible for completing the PTR issued with the relevant procedures. b) Managers and area supervisors ensure that all personnel who are required to follow the procedure have read the SOP and signed the associated PTR prior to performing the procedure. 4.8 Document Retirement, Archival and Destruction a) The DSU manager or designate: 1) Logs the return of each document on the appropriate Document Distribution Record. 2) Destroys all obsolete Controlled Copies of documents. 3) Stamps or writes RETIRED over the Effective Date of the superseded Approved Master Document in the Document History File. 4) Adds the returned Procedure Training Record for each controlled document to the Document History File for that document. 5) Strikes through the remaining space on the Document History Log, dates and initials the entry. 6) Stamps or marks the Document History File label on the folder as ARCHIVED. 7) Stores the archived documents in a designated, secure file location. 8) Moves the electronic copy of the document to the folder for archived documents. 9) Updates the electronic document inventory log. 4.9 Periodic Document Review a) Every approved Controlled Document is subject to review by the owner/authoring department at a minimum of once every two years. The electronic version is the official version of these procedures. Page 4 of 6
5 b) The DSU manager or designate initiates the review process by preparing a Document Review Form (FQ-0001D) and forwarding it to the authoring/owning department. c) An individual with appropriate knowledge and experience reviews the document and determines whether or not it is fit-foruse in its current state. The review includes: 1) Any controlled forms associated with the document. 2) Verification that all information including the procedure, material lists, and referenced documents are current and relevant. 3) Recording the assessment in the appropriate sections of the form. d) If no changes are required, the reviewer places a check mark beside the appropriate box on the Document Review Form, signs and dates the form and returns it to the DSU manager or designate. e) If the document requires revision, the reviewer initiates a Change Control Record (FQ-0004B) and returns it with the signed and dated Document Review Form. f) The DSU manager or designate files the completed Document Review Form in the Document History File 4.10 Storage of Current and Archived Documents a) Approved current and archived Master Documents are stored in an appropriate secure location to prevent accidental damage, loss or unauthorized removal. Responsibilities The DSU manager or designate is responsible for: a) Assigning numbers to new and revised documents. b) Final formatting and editing of draft documents. c) Ensuring correct Change Control procedures are followed. d) Assigning Effective Dates to new and revised documents. e) Controlling electronic versions of new and revised DSU documents. f) Creating a Document History File for each Controlled Document. g) Updating the document inventory log. h) Distribution, retirement, archiving, and destruction of Controlled Documents. i) Storage of current and archived Master Documents. j) Forwarding electronic versions and sign-off sheets for new or revised documents using the University of Calgary format to the University of Calgary Access and Privacy Coordinator. 5.2 Managers and supervisors are responsible for: a) Ensuring that personnel are trained and have read the Standard Operating Procedure and signed the Procedure Training Record prior to performing the procedure. The electronic version is the official version of these procedures. Page 5 of 6
6 5.3 Individuals using controlled documents are responsible for a) Verifying that the current version of the document is used. b) Determining the need for new procedures, revisions or deletion of documents in their areas. Instructions/Forms 6 FQ-0001A Document History Log FQ-0001B Procedure Training Record FQ-0001C Document Distribution Record FQ-0001D Document Review Form FQ-0004B Change Control Record Related Procedures 7 Q-0002 Identification of Controlled Documents Q-0003 Preparation of Controlled Documents Q-0004 Change Control Procedure History 8 Revision # Change Control # Summary of Change 00 CC New document. The electronic version is the official version of these procedures. Page 6 of 6
QUALITY SYSTEM DOCUMENTATION CONTROL
PAGE : 1 of 1 TITLE: QUALITY SYSTEM DOCUMENTATION CONTROL 1.0 PURPOSE 1.1 This document is to ensure that quality system procedure; work instructions, SOPs, reference documents, forms, etc. have an easy
More informationDOCUMENT CONTROL PROCEDURE
Page 1 of 14 Purpose: To provide a process outline for the review, approval, release, control, retention and disposal of any controlled document. As an integral process the procedure ensures conformance
More informationThis procedure applies to the following categories of documents:
QOP-42-01 Control of Documents Issued by: Quality Assurance Effective Date: 6/6/2011 Rev. A Pg. 1 of 9 Approved: 6/6/2011 5:48 PM - Alan Halko, Quality Manager This procedure provides general rules for
More informationTitle: COFL-FF-EP-4.4.5-1 Control of Documents Procedure
Title: COFL-FF-EP-4.4.5-1 Control of Documents Procedure Verification Originator Approved Issued Initials ADS ST ST Date 8/15/2014 12/05/2014 12/15/2014 Person responsible: ESMS Coordinator Area of application:
More informationStandard Operating Procedure: EMS-0100.002 Document Control and Record Keeping
Standard Operating Procedure: EMS-0100.002 Document Control and Record Keeping Prepared By: Beth Eckert, Environmental/Administrative Manager Updated By: Stephanie Scheringer, Industrial Chemist; Arlene
More informationDocument Control in an ISO Environment
AN INTRODUCTORY GUIDE: Document Control in an ISO Environment How to maintain an up-to-date Quality System Why is Document Control Important? Document control has the ability to ensure that all end users
More informationSome Example Laboratory. Working Procedure
s Page: 1 of 6 Some Example Laboratory Working Procedure Author: Someone Smith Reviewed and Approved By: DATE s Page: 2 of 6 1.0 Subject Writing s. 2.0 Purpose The purpose of this procedure is to describe
More informationAMERICAN ACADEMY OF ORTHOPAEDIC SURGEONS GUIDELINE PROCESS PROCEDURE FOR DOCUMENT CONTROL OF EVIDENCE BASED GUIDELINES
AMERICAN ACADEMY OF ORTHOPAEDIC SURGEONS GUIDELINE PROCESS PROCEDURE FOR DOCUMENT CONTROL OF EVIDENCE BASED GUIDELINES DOCUMENT CONTROL OF EVIDENCE-BASED GUIDELINES 1.0 PURPOSE The purpose of this document
More informationDCO No. Released By: Effective Date Document No. Rev.
1.0 Purpose The Engineering Change Order is a tool utilized by the Safety that records and tracks the design and review process for engineering jobs. 2.0 Scope All new designs and modifications to existing
More informationWHS Document Management Procedure
1. Overview The purpose of this procedure is to provide minimum standards for how Wudinna District Council will maintain its WHS Management System documentation so that documents are drafted, maintained,
More informationWHS DOCUMENT MANAGEMENT PROCEDURE
1. Overview The purpose of this procedure is to provide standards for how the District Council of Peterborough will maintain its WHS management system documentation so that documents are drafted, maintained,
More informationMerchandise and Consumable Inventories
BUSINESS POLICIES AND PROCEDURES MANUAL PROPERTY 20.53.1 OVERVIEW Area deans, department chairs, and/or directors are responsible for inventory control of merchandise and/or consumable inventories. Inventory
More informationI. PURPOSE This SOP describes policies, procedures, and record keeping requirements for all documents subject to change control.
SOP Number: SOP -001 Page 1 of 5 4/18/2013 Effective I. PURPOSE This SOP describes policies, procedures, and record keeping requirements for all documents subject to change control. II. SCOPE All SOP s
More informationDistrict Council of Cleve
1. Overview The purpose of this procedure is to provide minimum standards for how the District Council of Cleve will maintain its WHS management system documentation so that documents are drafted, maintained,
More informationWHS DOCUMENT MANAGEMENT PROCEDURE
1. OVERVIEW The purpose of this procedure is to provide minimum standards for how The Flinders Ranges Council will maintain its WHS management system documentation so that documents are drafted, maintained,
More informationGlossary of Records Management Terms
Glossary of Records Management Terms Active record: A record referenced often in the conduct of current departmental business. Administrative record: Records documenting the day to day operation and administration
More informationNEWCASTLE CLINICAL TRIALS UNIT STANDARD OPERATING PROCEDURES
NEWCASTLE CLINICAL TRIALS UNIT STANDARD OPERATING PROCEDURES SOP details SOP title: SOP number: SOP category: Document Control GE-003 General SOP history Version number: 01 Version date: 1 March 2013 Effective
More informationRecord Keeping. Guide to the Standard for Professional Practice. 2013 College of Physiotherapists of Ontario
Record Keeping Guide to the Standard for Professional Practice 2013 College of Physiotherapists of Ontario March 7, 2013 Record Keeping Records tell a patient s story. The record should document for the
More informationStandard: Email Retention
Information Security Standards Email Retention Standard IS-ER Effective Date TBD Email security@sjsu.edu # Version 2.0 Contact Mike Cook Phone 408-924-1705 Standard: Email Retention Page 1 Executive Summary
More informationTo outline the process for creating and maintaining health and safety documentation for the JCU Health, Safety Management System (HSMS).
Intent To outline the process for creating and maintaining health and safety documentation for the JCU Health, Safety Management System (HSMS). Scope All approved health and safety documentation that is
More informationCOPY. Revision History: Changes were made to reflect the current practice of only including the most recent changes in the revision history.
Revision History COPY The top row of this table shows the most recent changes to this controlled document. For previous revision history information, archived versions of this document are maintained by
More informationISO 9001:2008 STANDARD OPERATING PROCEDURES MANUAL
8200 Brownleigh Drive Raleigh, NC 27617-7423 Phone: (919) 510-9696 Fax: (919) 510-9668 ISO 9001:2008 STANDARD OPERATING PROCEDURES MANUAL ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC. - 1 - Table of Contents
More informationWalton Centre. Document Control. Document History Date Version Author Changes 01/10/2004 1.0 A Cobain
Page 1 Walton Centre Document Control Document History Date Version Author Changes 01/10/2004 1.0 A Cobain Page 2 Table of Contents Section Contents 1 Introduction 2 Responsibilities Within This Document
More informationDocument Management Plan Preparation Guidelines
Document Management Plan Preparation Guidelines TABLE OF CONTENTS 1. Purpose of Document 1 2. Definition of Document Management 1 3. Objectives of Document Management 1 4. Terms, Acronyms and Abbreviations
More informationQuality Enhancement Unit Environmental Management System Module 6. Document Control
Quality Enhancement Unit Environmental Management System Module 6 Document Control Module 6 Objectives What is EMS Documentation? What are Documents and Records? ISO 14001 Requirements for Documents NCDOT
More informationAn Introduction to Document Control
An BRC Global Standards. Trust in Quality Document Control The control of all documents within food safety and quality systems (for both external and internal use) is important to ensure all your staff
More informationEmpower TM 2 Software
Empower TM 2 Software 21 CFR PART 11 COMPLIANCE ASSESSMENT Revision A, December, 2005 1 of 14 Waters Corporation Note: Information presented in this document assumes that the appropriate Empower 2 System
More informationThis policy is not designed to use systems backup for the following purposes:
Number: AC IT POL 003 Subject: Backup and Restore Policy 1. PURPOSE The backup and restore policy establishes the need and rules for performing periodic system backup to permit timely restoration of Africa
More informationE-gov Asset Handling and Labelling Guidelines
Asset Handling Labeling guidelines for e-governance Draft DEPARTMENT OF ELECTRONICS AND INFORMATION TECHNOLOGY Ministry of Communication and Information Technology, Government of India. Document Control
More informationNYE COUNTY NUCLEAR WASTE REPOSITORY PROJECT OFFICE QUALITY ADMINISTRATIVE PROCEDURE SUPERSEDES: CONCURRENCE
NYE COUNTY NUCLEAR WASTE REPOSITORY PROJECT OFFICE QUALITY ADMINISTRATIVE PROCEDURE TITLE: Records Management REVISION: 4 DATE: Page 1 of 11 PROCEDURE NUMBER: QAP-17.1 SUPERSEDES: Revision 3, 11-15-07
More informationUnion County. Electronic Records and Document Imaging Policy
Union County Electronic Records and Document Imaging Policy Adopted by the Union County Board of Commissioners December 2, 2013 1 Table of Contents 1. Purpose... 3 2. Responsible Parties... 3 3. Availability
More informationClosing or Moving a Physician Practice
Closing or Moving a Physician Practice Background The College of Physicians & Surgeons of Alberta (CPSA) provides Standards of Practice representing the minimum standards of professional behaviour and
More informationTable Of Contents. DOCUMENT CONTROL EHS-XX Page 1 of 7. Environment, Health & Safety
DOCUMENT CONTROL EHS-XX Page 1 of 7 Table Of Contents 1. Purpose & Scope... 2 2. Definitions... 2 2.1. Controlled Document/Procedure... 2 2.2. Amendment/Revision.... 2 2.3. Interim Instruction.... 2 2.4.
More informationWHS DOCUMENT CONTROL GUIDELINES
WHS UNIT WHS DOCUMENT CONTROL GUIDELINES CONTENTS 1 Purpose... 2 2 Scope... 2 3 Definitions... 2 4 Responsibilities... 2 4.1 Manager Workplace Health and Safety... 2 4.2 Health and Safety Advisor... 2
More informationDocument Control. Document Control. Document Control 6/21/2012. Document Control. What is document control?
Document Control Document Control The Best of Both Worlds: The blended use of electronic and manual methods of document control. What is document control? 1. A process through which documents are managed
More informationOFFICE OF THE CITY AUDITOR
OFFICE OF THE CITY AUDITOR PERFORMANCE AUDIT OF FUEL SERVICE CARDS Paul T. Garner Assistant City Auditor Prepared by: Theresa Hampden, CPA Audit Manager Regina Cannon Auditor October 29, 2004 Memorandum
More informationCHANGE MANAGEMENT PLAN TEMPLATE
CHANGE MANAGEMENT PLAN TEMPLATE This template allows a project manager to control, manage and monitor change requests that occur throughout the life of a project. This plan defines who has the authority
More informationRECORDS AND INFORMATION MANAGEMENT AND RETENTION
RECORDS AND INFORMATION MANAGEMENT AND RETENTION Policy The Health Science Center recognizes the need for orderly management and retrieval of all official records and a documented records retention and
More information1. The records have been created, sent or received in connection with the compilation.
Record Retention & Destruction Policy Bradley Kirschner PC recognizes that the firm s engagement and administrative files are critical assets. As such, the firm has established this formal written policy
More informationHSE DOCUMENT CONTROL PROCEDURE
HSE IMS Procedure No 26 Page 1 of 16 HSE DOCUMENT CONTROL PROCEDURE Rev 2 HSE Document Control Procedure Page 1 HSE IMS Procedure No 26 Page 2 of 16 DISTRIBUTION LIST: DESCRIPTION COPY SERIAL No. No. of
More informationMDOT ITS Document Control and Management Plan
MDOT ITS Document Control and Management Plan Document No.: MDOT-ITS 001-01-002 Version: 1.0 Prepared by: Gresham Smith and Partners & URS August 19, 2009 Revision History Date Version Description 5/9/2008
More informationMUNICIPALITY of COLCHESTER PURCHASING CARD POLICY. January 2006
MUNICIPALITY of COLCHESTER PURCHASING CARD POLICY January 2006 Purpose: Purchasing card programs are designed to provide an efficient and lowcost method of purchasing and paying for small dollar and high
More informationReview of Document Imaging Railroad Unemployment Insurance Act Programs Report No. 01-01, November 17, 2000
Review of Document Imaging Railroad Unemployment Insurance Act Programs Report No. 01-01, November 17, 2000 This report represents the results of the Office of Inspector General s (OIG) review of the Railroad
More informationISO 9001: 2008 Construction Quality Management System Sample - Selected pages (not a complete plan)
ISO 9001: 2008 Construction Quality Management System Sample - Selected pages (not a complete plan) Part 1: Project-Specific Quality Plan Part 2: Company Quality Manual Part 3: Submittal Forms Part 4:
More informationProcedure for Document Control and Management
Procedure for Document Control and Management 1.0 Purpose - This procedure provides requirements for the creation, revision, and control of quality documents used by State Crime Laboratory (Laboratory)
More informationOMCL Network of the Council of Europe QUALITY MANAGEMENT DOCUMENT
OMCL Network of the Council of Europe QUALITY MANAGEMENT DOCUMENT PA/PH/OMCL (14) 19 6R MANAGEMENT OF DOCUMENTS AND RECORDS Full document title and reference Management of Documents and Records PA/PH/OMCL
More informationWan Bao Construction Limited. Environmental Procedure
Wan Bao Construction Limited Environmental Procedure (EP-04) Revision No. : 1 Date : 1 1 2006 Prepared by : Y.C. Chan (EMR) Approved by : K.T. Wong (General ) Revision History Revision Sections Revised
More informationRecords Management Services We re not just paper. We are compliance.
Information compliance is everyone s responsibility. But for us it s a job. Records Management Services We re not just paper. We are compliance. Call Records Management Services for assistance if you have
More informationSaskatchewan E-mail Management Guidelines
Saskatchewan Archives Board Saskatchewan E-mail Management Guidelines NOTE: These E-Mail Management Guidelines are intended to guide the development of specific policies and procedures that recognize the
More informationCash Handling Procedures
Introduction Cash Handling Procedures The state of Texas and the University of Houston require that all employees (student employees included) who handle cash for the university complete a cash handling
More informationRecurring Contract Billing 10.0 SP6
Recurring Contract Billing 10.0 SP6 An application for Microsoft Dynamics ΤΜ GP 10.0 Furthering your success through innovative business solutions Copyright Manual copyright 2011 Encore Business Solutions,
More informationGNB RSA Token Standards and Procedures
Client Authentication Standards GNB RSA Token Standards and Procedures Concept The client authentication standard provides a formalized, secure and efficient methodology for proper identification of the
More informationInformation Security Policy. Chapter 12. Asset Management
Information Security Policy Chapter 12 Asset Management Author: Policy & Strategy Team Version: 0.5 Date: April 2008 Version 0.5 Page 1 of 7 Document Control Information Document ID Document title Sefton
More informationAuthentication of Hardcopy and Electronic Professional Documents
Authentication of Hardcopy and Electronic Professional Documents Approved by Council May 12, 2011 Table of Contents Introduction... 1 Requirements of the Act, By-laws, and Code of Ethics... 2 Definitions...
More informationInternal Control Guide & Resources
Internal Control Guide & Resources Section 5- Internal Control Activities & Best Practices Managers must establish internal control activities that support the five internal control components discussed
More informationAuthentication of Documents/Use of Professional Stamps
Authentication of Documents/Use of Professional Stamps 1 Introduction The intention of this guideline is to amplify and clarify requirements for authentication of documents and use of the stamp, based
More informationMONMOUTH UNIVERSITY PURCHASING CARD POLICY AND PROCEDURES
MONMOUTH UNIVERSITY PURCHASING CARD POLICY AND PROCEDURES Loretta Dickerson Program Coordinator Controller's Office Ext: 5391 Purchasing Card Policy and Procedures - March 24, 2016 Page 1 MONMOUTH UNIVERSITY
More informationTHE UNIVERSITY OF HONG KONG APPLICATION FOR TRANSCRIPT
THE UNIVERSITY OF HONG KONG APPLICATION FOR TRANSCRIPT 253/912 amended Please read the instructions carefully before submitting your application. INSTRUCTIONS TO APPLICANTS A transcript is a student s
More informationTable of Contents. Chapter No. 1. Introduction 1. 2. Objective 1. 3. E-mail Use Compliance 1. 4. Definitions 2. 5. Roles and Responsibilities 2
Table of Contents Chapter Subject Page No. 1. Introduction 1 2. Objective 1 3. E-mail Use Compliance 1 4. Definitions 2 5. Roles and Responsibilities 2 6. Creation and Use of E-mails 3 7. Managing E-mails
More informationProject Management Fact Sheet:
Project Management Fact Sheet: Document Control Version: 1.3, November 2008 DISCLAIMER This material has been prepared for use by Tasmanian Government agencies and Instrumentalities. It follows that this
More informationDocument Control SOP. Document No: SOP_0103 Prepared by: David Brown. Version: 10
1.0 Commercial in Confidence 16-Aug-2006 1 of 6 Document Control SOP Document No: SOP_0103 Prepared by: David Brown Date: 16-Aug-2006 Version: 10 1.0 Commercial in Confidence 16-Aug-2006 2 of 6 Document
More informationCTRNet Standard Operating Procedure Administration of Standard Operating Procedures
01.005 e2.1 CTRNet Standard Operating Procedure SOP Number: 01.005 Version: e2.1 Supersedes: 01.005 e2.0 Category: Administration Approved By: CTRNet Management Group (CMG) Per: Brent Schacter 01-May-2012
More information1 2 3 4 5 No Knowledge. Very Comfortable. Enough to get by. Comfortable with daily use. Expert Level 1 2 3 4 5
Windows 2000 Basic mouse navigation Hot keys vs. mouse clicks Drag/drop Right/left clicks Double/single clicks Minimize/resize/maximize File and folder creation/manipulation Naming, saving, searching,
More informationDow Corning Corporation. Digital Certificate Practice Statement (DCPS)
Dow Corning Corporation Digital Certificate Practice Statement (DCPS) Page 1 1 Table Of Contents 1. GENERAL CONSIDERATIONS Page 1.1 Purpose Of This Document 3 1.2 Dow Corning DCPS Overview 3 1.3 Reproduction
More informationDocument and Record Control in a Hospital Clinical Laboratory
Document and Record Control in a Hospital Clinical Laboratory Linda A. Chambers, MD Transfusion Service Medical Director Riverside Methodist Hospital and Grant Medical Center OhioHealth, Columbus, Ohio,
More informationVanderbilt University
Vanderbilt University Performance Evaluation System Supervisor s Guide Provided by Vanderbilt Human Resources Table of Contents Overview... 3 VPES Evaluation Types... 3 VPES User Types... 4 Need Help?...
More informationRecords Management - Council Policy Version 2-28 April 2014. Council Policy. Records Management. Table of Contents. Table of Contents... 1 Policy...
Council Policy Records Management Table of Contents Table of Contents... 1 Policy... 2 Policy Objectives... 2 Policy Statement... 2 Records Management Program... 2 Accountability Requirements... 3 General
More informationCITY OF ANDERSON ELECTRONIC RECORD RETENTION POLICY
CITY OF ANDERSON ELECTRONIC RECORD RETENTION POLICY Electronic records include all documents, applications, databases, spreadsheets, email and other materials created on a computer. I. Records Management
More informationSaskatchewan Records Management Guidelines
Saskatchewan Archives Board Saskatchewan Records Management Guidelines NOTE: These Records Management Guidelines are intended to guide the development of specific policies and procedures that recognize
More informationAbout Your Email Policy Kit
Email Policy Kit About Your Email Policy Kit About Your Email Policy Kit... 2 Email Policy 101... 3 Designing an Email Policy: Key Sections... 4 Sample Records Retention Policy for Electronic Mail... 11
More informationFACILITIES MANAGEMENT DEPARTMENT
FACILITIES MANAGEMENT DEPARTMENT Policy Title: Key Control and Card Access Policy Policy Number D-12 Section: Safety and Security Effective Date: April 12, 2007 Last Review: April 12, 2007 Purpose: The
More informationIMS-ST-1.04 Document and Record Management. Prepared By: Jacqueline Raynes Print Date: 20/08/13 Version No: V01 Reviewed By: Jeff Innes
Integrated Management Standard 1.04 Document and Record Management Contents 1 Purpose... 2 2 Scope... 2 3 Standard... 2 3.1 OTML Documentation Overview... 2 3.2 Integrated Management System Documentation...
More informationCONTROLLED DOCUMENT. Uncontrolled Copy. RDS014 Research Related Archiving. University Hospitals Birmingham NHS Foundation Trust
University Hospitals Birmingham NHS Foundation Trust CONTROLLED DOCUMENT RDS014 Research Related Archiving CATEGORY: CLASSIFICATION: PURPOSE Controlled Document Number: Version Number: 1 Controlled Document
More informationDepartment of the Interior Privacy Impact Assessment Template
Department of the Interior Privacy Impact Assessment Template Name of Project: Reclamation Electronic Document System (REDS) Bureau: Bureau of Reclamation Project s Unique ID: 010-10-01-07-1011-00-404-142
More information5 FAM 440 ELECTRONIC RECORDS, FACSIMILE RECORDS, AND ELECTRONIC MAIL RECORDS
5 FAM 440 ELECTRONIC RECORDS, FACSIMILE RECORDS, AND ELECTRONIC MAIL RECORDS (CT:IM-158; 12-29-2014) (Office of Origin: A/GIS/IPS) NOTE: In October, 2014, the Department issued an interim directive superseding
More informationSCHOOL BOARD OF BROWARD COUNTY, FL INTERNAL FUNDS ACCOUNTING FUNDRAISING ACTIVITIES
Page 1 of 6 FUNDRAISING ACTIVITIES TOPICS IN BULLETIN: I. FUNDRAISING ACTIVITIES LIMITATIONS II. FUNDRAISING ACTIVITY PROCEDURES III. FINANCIAL REPORT, STUDENT ACTIVITY OPERATING REPORT IV. STATEMENT OF
More informationNIST HANDBOOK 150-5 CHECKLIST CONSTRUCTION MATERIALS TESTING
NIST HANDBOOK 150-5 CHECKLIST CONSTRUCTION MATERIALS TESTING Instructions to the Assessor: This checklist addresses specific accreditation criteria prescribed in NIST Handbook 150-5, Construction Materials
More informationINFORMATION BULLETIN MANAGEMENT OF MINISTRY RECORDS REQUIRED FOR COMMISSIONS OF INQUIRY AND POLICE INVESTIGATIONS
INFORMATION BULLETIN MANAGEMENT OF MINISTRY RECORDS REQUIRED FOR COMMISSIONS OF INQUIRY AND POLICE INVESTIGATIONS Transferring records to Commissions of Inquiry, to the Ministry of Attorney General, and
More informationEMORY UNIVERSITY. TALX The Work NUMBER. Employee s Guide to Employment Verification
EMORY UNIVERSITY TALX The Work NUMBER Employee s Guide to Employment Verification HUMAN RESOURCES Guide to The Work Number Emory University Human Resources 1762 Clifton Road Phone 404.727.7563 Fax 404.727.4008
More informationSOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM. Revised January 15, 2014
SOUTHWEST VIRGINIA COMMUNITY COLLEGE RECORDS MANAGEMENT PROGRAM Revised January 15, 2014 Page 1 Introduction In compliance with the Code of Virginia, Section 42.1085, Southwest Virginia Community College
More informationPhone/PDA Infrequent Use - $15 Frequent Use - $25
IMPLEMENTATION OF POLICY 1. The requirements contained in this Policy apply to all new mobile device allowances and services approved after the effective date of the Policy. 2. All mobile devices and services
More informationPSAB Supplement 21 Records Retention and Disposition
PSAB Supplement 21 Records Retention and Disposition KEY WORDS INDEX... I TABLE OF AUTHORITIES... II PSAB Supplement 21 Records, Retention and Disposition MANUAL OF PROCEDURES PSAB SUPPLEMENT 21 RECORDS,
More informationImplementing Title 21 CFR Part 11 (Electronic Records ; Electronic Signatures) in Manufacturing Presented by: Steve Malyszko, P.E.
Implementing Title 21 CFR Part 11 (Electronic Records ; Electronic Signatures) in Manufacturing Presented by: Steve Malyszko, P.E. President & CEO Agenda Introduction Who is Malisko Engineering? Title
More informationDocument Control. DOWNLOADED AND/OR HARD COPY UNCONTROLLED Verify that this is the correct version before use.
DOWNLOADED AND/OR HARD COPY UNCONTROLLED Verify that this is the correct version before use. AUTHORITY DATE Jeffrey Northey (original signature on file) IMS Manager 10/16/2014 Richard Grigg (original signature
More informationMiami University. Payment Card Data Security Policy
Miami University Payment Card Data Security Policy IT Policy IT Standard IT Guideline IT Procedure IT Informative Issued by: IT Services SCOPE: This policy covers all units within Miami University that
More informationARTICLE 10. INFORMATION TECHNOLOGY
ARTICLE 10. INFORMATION TECHNOLOGY I. Virtual Private Network (VPN) The purpose of this policy is to provide guidelines for Virtual Private Network (VPN) connections to Education Division s resources.
More informationAcceptable Usage Guidelines. e-governance
Acceptable Usage Guidelines for e-governance Draft DEPARTMENT OF ELECTRONICS AND INFORMATION TECHNOLOGY Ministry of Communication and Information Technology, Government of India. Document Control S/L Type
More informationTERMINAL CONTROL MEASURES
UCR Cashiering & Payment Card Services TERMINAL CONTROL MEASURES Instructions: Upon completion, please sign and return to cashandmerchant@ucr.edu when requesting a stand-alone dial up terminal. The University
More informationCaldwell Community College and Technical Institute
Caldwell Community College and Technical Institute Employee Computer Usage Policies and Procedures I. PURPOSE: The purpose of this section is to define the policies and procedures for using the administrative
More informationOutlook Web Access User Guide
Table of Contents Title Page How to login...3 Create a new message/send attachment...5 Remove the reading pane...10 Calendar functions...11 Distribution lists...11 Contacts list...13 Tasks...18 Options...19
More informationContract No. E22PS02 DOCUMENT CONTROL PLAN (DCP) For PRELIMINARY ENGINEERING AND DESIGN/BUIILD PROCUREMENT
Contract No. E22PS02 (DCP) For PRELIMINARY ENGINEERING AND DESIGN/BUIILD PROCUREMENT Prepared By: Paul Eckler Date Project Controls Lead Karen Arpino-Shaffer Deputy Program Manager Date Michael J. McBride,
More informationSection 4, 5 Table of Contents Page 1 of 1 TABLE OF CONTENTS
Section 4, 5 Table of Contents Page 1 of 1 :2001 Revision 07 December 2004 TABLE OF CONTENTS 4 Management requirements 4.1 Organization 4.2 Quality System 4.3 Document Control 4.4 Review of requests, tenders
More informationUser Guide. Version 3.0 April 2006
User Guide Version 3.0 April 2006 2006 Obvious Solutions Inc. All rights reserved. Dabra and Dabra Network are trademarks of Obvious Solutions Inc. All other trademarks owned by their respective trademark
More informationCorporate Property Automated Information System CPAIS. Privacy Impact Assessment
Corporate Property Automated Information System CPAIS Privacy Impact Assessment May 2003 CONTENTS Background...3 Access to the Data...5 Maintenance of Administrative Controls...9 1 Introduction The Office
More information5.3. Train@ CQUniversity records and information will be captured and managed within one of the following corporate systems:
POLICY AND PROCEDURE RECORDS MANAGEMENT 1 PURPOSE This policy and procedure provide a framework for the creation, management, retention and disposal of Train@ CQUniversity records in accordance with the
More informationPractical and Effective Standard Operating Procedure Development
Practical and Effective Standard Operating Procedure Development Gary Westhoff - 2009 LAMA/ATA Annual Meeting Technical Services Specialist STERIS Corporation St. Louis, Mo Agenda Procedure Outline SOP
More informationWHEREAS, the City of Shavano Park wishes to clarify the procedures for the organization, maintenance, disposition and destruction of City Records;
RESOLUTION R-2015-024 A RESOLUTION ESTABLISHING POLICY FOR THE ORGANIZATION, MAINTENANCE, DISPOSITION AND DESTRUCTION OF CITY OF SHAVANO PARK RECORDS; AS CONSISTENT WITH THE REQUIREMENTS OF THE TEXAS LOCAL
More informationBest Practices for Long-Term Retention & Preservation. Michael Peterson, Strategic Research Corp. Gary Zasman, Network Appliance
Best Practices for Long-Term Retention & Preservation Michael Peterson, Strategic Research Corp. Gary Zasman, Network Appliance SNIA Legal Notice The material contained in this tutorial is copyrighted
More informationTemporary Records Procedure
Procedure Temporary Records Procedure Please note this procedure is mandatory and staff are required to adhere to the content DECD 07/6197 Summary That DECD Central Office, Regional Offices and sites will
More informationPCI Data Security. Information Services & Cash Management. Contents
PCI Data Security Information Services & Cash Management This self-directed learning module contains information you are expected to know to protect yourself, our patients, and our guests. Target Audience:
More information