Port of Geelong Emergency Management Plan

Transcription

1 Port of Geelong Emergency Management Plan This is a nominated SECURITY DOCUMENT The Port of Geelong Emergency Management Plan may only be released with the approval of GeelongPort and the Victorian Regional Channels Authority ANNEXE D Resources Page i of Annexe D This page produced

2 AUTHORITY and EMERGENCY MANAGEMENT STATEMENT The Port of Geelong Emergency Management Plan has been produced by GeelongPort and the Victorian Regional Channels Authority (VRCA). It is consistent with and underpinned by the Victoria Emergency Management Arrangements as set out in the Victorian Emergency Management Manual, the Victorian Emergency Management Act 1986, and the Emergency Management Plan of the City of Greater Geelong. GeelongPort and the Victorian Regional Channels Authority are committed to the efficient and effective discharge of their emergency management responsibilities. This plan will enhance individual Port Facility Operators Emergency Management Plans and assist to ensure, as far as practicable: the safety of all persons working within and visiting the Port precincts; minimise disruption to all Port operations, and to the surrounding community; and compliance with applicable legislation, regulations and guidelines. The principles of this plan are: That all facilities / operators are responsible for production of their own Emergency Management Plans and their own response to emergencies. This plan is a higher level plan where an emergency may affect neighbouring facilities / users or the overall operations of the Port of Geelong or the surrounding community. It may not be implemented until some time after individual facilities / operators own response to an emergency. From a whole of Port perspective, where an emergency takes place or affects land areas (from where the water meets a wharf or land, inland) the lead will be taken by GeelongPort supported by VRCA. Where an emergency takes place on or affects Corio Bay, the lead will be taken by VRCA, supported by GeelongPort. Where there may be doubt, the lead will be negotiated between GeelongPort and VRCA. Signed: Business Manager, Port Management GeelongPort Signed.. Chief Executive Officer Victorian Regional Channels Authority December, 2011 ANNEXE D Resources Page ii of Annexe D This page produced

3 ANNEXE D Resources Page iii of Annexe D This page produced

4 AMENDMENT NOTIFICATION FORM This form is to be used for notifying GeelongPort of suggested amendments to the PGEMP, or of changes to contact or resource details. Please photocopy form, complete details and return to: David Kenwood Property Manager GeelongPort Corio Quay, Corio Quay Road North Geelong, Vic 3215 (Mail: P.O. Box 344, Geelong Vic 3220) From: Contact Person:... Organisation:... Address: City:...Postal Code... Phone / Fax: Suggested Amendments: Page: Details: Signed:... Date ANNEXE D Resources Page iv of Annexe D This page produced

5 Abbreviations The following abbreviations are used in this plan. Abbreviations used in the Control Agency table and Recovery Agency table are shown immediately before the tables, for easy reference. AS Ambulance Service Victoria CFA Country Fire Authority (DOI, T, RD & LG) Dept of Infrastructure, Transport, Regional Development and Local Government (Commonwealth Government Dept) DOT Department of Transport (Vic Government Dept) ECC Emergency Co-ordination Centre EMT Emergency Management Team EOC Emergency Operations Centre EPA Environmental Protection Authority MSV Marine Safety Victoria PGEMP Port of Geelong Emergency Management Plan Port EOC Port Emergency Operations Centre SOP Standard Operating Procedure VICPOL Victoria Police VICSES Victoria State Emergency Service VRCA Victorian Regional Channels Authority ANNEXE D Resources Page v of Annexe D This page produced

6 INDEX Authority& Emergency Management Statement Amendment Notification form Abbreviations Page ii iii iv Part 1 - Introduction 1.1 Preface The Port of Geelong GeelongPort Victorian Regional Channels Authority Management of the Port of Geelong Emergency Management Plan Aim Objectives Who is in the Port of Geelong & Terms to describe them Emergency Management Responsibilities The Victoria Emergency Management Framework Emergency Incidents Emergency Management Responsibilities of the Port of Geelong 6 Part 2 - Emergency Management Planning 2.1 Port of Geelong Emergency Management Committee Meeting Schedule Meeting Guidelines Response and Recovery Management Groups Port Facility Operators responsibilities Emergency Risk Assessment 5 Part 3 - Emergency Response 3.1 Emergency Response Background Information & Agency Roles Agency Roles Emergency Response Arrangements Port of Geelong Emergency Action Checklist Response Arrangements Alert & Standby Emergency on a Vessel Emergency Management team Emergency Centres Emergency Centres Used by Emergency Services Emergency Centres & Teams Port of Geelong Communications Public Information and Community Warnings Evacuation Responsibilities - Evacuation Evacuation Assembly Areas Evacuation - Ships Evacuation Cranes and Operators Media Arrangements Port of Geelong Media Arrangements Mutual Aid Arrangements Operational Debriefing 16 ANNEXE D Resources Page vi of Annexe D This page produced

7 INDEX (continued) Part 4 - Recovery Processes 4.1 Emergency Recovery Background Information & Agency Roles Agency Roles Emergency Recovery Arrangements Port of Geelong Recovery Processes for individual Facility Operators to Consider Recovery Processes to be Considered from a Whole of Port Perspective Recovery Management group Support to and from the Community 6 Part 5 Training, Testing & Exercising 5.1 Training Testing the Plan Exercise Schedule Post-exercise Review 4 Part 6 - Annexes ANNEXE A - Emergency Risk Assessment Introduction 2 Emergency Risk Management Treatment Options 2 Likelihood and consequences 4 Risk Matrix 5 LEGEND Definitions and Actions 5 Summary of Risks 5 Risk Register & Treatment Schedule 6 ANNEXE B - Checklist for Emergency Management Planning for Port of Geelong Operators Checklist for Emergency Management Planning for Port of Geelong Operators 1 ANNEXE C Emergency Action Checklist 1 ANNEXE D Resources 1 ANNEXE E Areas of Responsibility 1 ANNEXE D Resources Page vii of Annexe D This page produced

8 Part 1 Introduction Page 1.1 Preface The Port of Geelong GeelongPort Victorian Regional Channels Authority Management of the Port of Geelong Emergency Management Plan Aim Objectives Who is in the Port of Geelong & Terms to Describe Them Emergency Management Responsibilities The Victoria Emergency Management Framework Emergency Incidents Emergency Management Responsibilities of the Port of Geelong 6 ANNEXE D Resources Page viii of Annexe D This page produced

9 1.1 Preface The Port of Geelong The Port of Geelong is the largest regional port in Victoria and the sixth largest bulk/break-bulk cargo port in Australia. It handles a significant percentage of Victoria's exports including petroleum products, bulk and woodchips. Imported materials include crude oil, fertiliser and alumina GeelongPort GeelongPort is the principal organisation responsible for the management of piers and wharves in the Port of Geelong. It manages 15 berths and some 95 hectares of port-zoned land. The company has operated most of the land-based infrastructure since the Port was privatised in July, 1996, when GeelongPort assumed the operating rights under an agreement with the asset owner, Ports Pty Ltd. Maps showing GeelonPort areas of responsibility is at Annexe E. The Port of Geelong facilities include: Refinery Pier, used by the Shell Company of Australia Ltd and Terminals Pty Ltd; Lascelles Wharf; Corio Quay; 2 Bulk Grain Piers owned and operated by Graincorp and GeelongPort; Point Henry Pier, used by Alcoa Australia Ltd; Point Wilson Explosives Pier, managed by the Commonwealth Government (currently closed). Cunningham Pier. In 2011 the owners indicated the pier would no longer be used for cruise ships and they do not want it used for navy ships Victorian Regional Channels Authority (VRCA) Established by the Port Management Act 1995 (as amended). The Victorian Regional Channels Authority is a Victorian Government Statutory Authority, which commenced operations on 1 April, The VRCA is responsible for regional shipping channels and manages the commercial navigation channels in the Port waters of Geelong, Portland and Hastings. All commercial vessels entering or leaving the Port of Geelong are required to use the defined shipping channels managed by the VRCA. A map showing VRCA areas of responsibility is at Annexe E. To achieve safer shipping for regional ports, the VRCA provides: shipping control in and out of the Port; maintenance of navigation aids; dredging and maintenance of channels; management of the marine environment; Co-ordination and advice to pilots, tugs, lines boats and other channel users. integrated planning, development, management and promotional activities under certain conditions. ANNEXE D Resources Page ix of Annexe D This page produced

10 1.1.4 Management of the Port of Geelong Emergency Management Plan GeelongPort, in conjunction with the VRCA, Graincorp, and the Department of Defence (Australian Defence Industries) is responsible for overall management of the Port of Geelong Emergency Management Plan. The Business Manager, GeelongPort has the nominated responsibility for production, updates and implementation of this plan. 1.2 Aim The aim of this Emergency Management Plan is to identify arrangements to mitigate, prepare for and manage the response to and recovery from emergencies which may impact upon the Port of Geelong. 1.3 Objectives This Plan will: Identify the emergency management roles and responsibilities of all key Port of Geelong operators. Provide guidelines within which all Port of Geelong Operators can develop and implement their own Emergency Management Plans. Consistency in emergency principles and terminology between Emergency Management Plans will ensure all Emergency Plans are to a minimum standard. which will assist all internal stakeholders and external emergency services to operate more effectively during emergencies. Develop arrangements for overall preparedness for, response to and recovery from emergencies that may affect multiple facilities / users or the overall operations of the Port of Geelong or the surrounding community. ANNEXE D Resources Page x of Annexe D This page produced

11 1.4 Who is in the Port of Geelong & Terms to Describe Them. The Port of Geelong is very complex with many groups of users, including tenants, facility operators, private owners and statutory authorities. When describing groups or users, especially when talking about responsibilities, it can become very confusing. The following general terms will be used in this plan: Whole Port, and Whole of the Port of Geelong, and All Port of Geelong Operators WHAT TERMS MEAN All the wharves, piers and land areas around Corio Bay controlled by GeelongPort, Graincorp, Facility Operators and private owners. AND All the channels and waters of Corio Bay AND Any person or organisation that has an interest in or that conducts a business in these areas. WHO THE TERMS APPLY TO In short everyone who operates a business or owns land within the defined Port land areas and Corio Bay. e.g. GeelongPort, Graincorp, VRCA, Point Wilson, Shell, Alcoa, Stevedores, Parks Victoria, City of Greater Geelong, Port Phillip Sea Pilots, Customs, Quarantine, Cunningham Pier, AMOSC and Dept Sustainability & Environment. Port Facility Operators WHAT TERM MEANS Has control of a physical area by owning, managing or leasing it. Has direct control of the employees at the site/facility, including contractors, visitors / any people entering that area. WHO THE TERM APPLIES TO e.g. GeelongPort, Graincorp, Australian Defence Industries (Point Wilson), Shell, Alcoa, Stevedores and Cunningham Pier owners. Channel Users WHAT TERM MEANS Any vessel in the channels of Corio Bay controlled by Victorian Regional Channels Authority WHO THE TERM APPLIES TO Commercial ships / vessels and recreational craft that cross / enter defined channels. Corio Bay Water Users WHAT TERM MEANS Any craft / vessel / ship that could be on any part of Corio Bay WHO THE TERM APPLIES TO Commercial shipping / vessels &/or recreational craft. ANNEXE D Resources Page xi of Annexe D This page produced

12 1.5 Emergency Management Responsibilities There needs to be a clear definition between internal facility responsibilities and any whole of Port or waters responsibilities. The following terms will be used for these responsibilities in this plan: Control TERM WHAT THE TERM MEANS Responsible for overall resolution of the event within own facility or physical area where they have direct control in conjunction with relevant emergency services. Responsible for own staff. Provide specialist advice to emergency services. Liaise with media regarding own facility or physical area where they have direct control Whole of Port monitoring and overview roles. Be kept advised of moderate and major emergencies that have the potential to affect other Port Operators or channels in Corio Bay. Take any actions necessary from a whole of Port perspective. This will primarily be GeelongPort, VRCA and the Harbour Master. Key roles in emergency prevention, response and recovery. Prevention Response Recovery PORT FACILITY OPERATORS Produce, revise, test and exercise own facility Emergency Management Plan Train own staff. Advise external emergency services as required. Before external emergency services arrive: First aid Advise staff Contain (if practical) Evacuation (as appropriate) Partial or full shut down (as appropriate) Security When external emergency services arrive: Provide specialist advice / liaison Media Advise neighbours as required. Advise GeelongPort, Security, Harbour Master/VRCA as required. Advice and assistance to own staff. Business continuity. WHOLE OF PORT PERSPECTIVE (GeelongPort, VRCA and Harbour Master) Produce this Plan. Whole of Port emergency exercises Guidelines to encourage all Port Facility Operators to have Emergency Management Plans to a minimum standard. Monitor Make strategic Whole of Port decisions regarding: o o Shipping movements Threats to other Port Facility Operators and affects on their business operations. Advice and assistance to affected Port facility Operators on matters where qualified to do so. Assist Port Facility Operators &/or shipping to resume operations. Note: GeelongPort has a dual role. It is a Port Facility Operator for its own staff and the land it directly controls, and It has a monitoring & overview role with VRCA and the Harbour Master. ANNEXE D Resources Page xii of Annexe D This page produced

13 1.6 The Victorian Emergency Management Framework The framework for the management of all types of emergencies in Victoria is provided by the Emergency Management Act 1986 (as amended) and by the State Emergency Response and Recovery Planning arrangements contained within the Emergency Management Manual Victoria. The Act provides for the organisation of emergency management in Victoria. It defines the structure of the State's emergency management arrangements and details, inter alia, the roles and responsibilities of emergency management agencies. The Act is within the portfolio of the Minister for Police and Emergency Services, the Minister being designated under the Act as Coordinator in Chief of Emergency Management, with the Chief Commissioner of Police as deputy. The Victorian arrangements for the management of emergencies are based upon: an all hazards, all agencies approach; the need for a coordinated whole-of-government involvement, and the application of comprehensive and integrated risk management practices. 1.7 Emergency Incidents An emergency incident in the Port of Geelong can result in: major damage to infrastructure, lifelines (including power and water supplies), and the environment; severe disruption to an individual facility or whole of Port operations; the commitment of significant resources and other emergency management agencies; injuries and deaths; protracted and complex events; significant communications problems; the creation of a high degree of stress and trauma for responding personnel and for the surrounding community; and intense media and public interest. 1.8 Emergency Management Responsibilities of the Port of Geelong GeelongPort, VRCA and Port Facility Operators are not emergency services agencies, but nevertheless, they do have significant emergency management responsibilities under the: Port Management Act 1995; Section 21 of the Occupational Health and Safety Act 1985; and The State's Emergency Management Arrangements, which require all organisations with emergency management responsibilities to develop appropriate plans and procedures. GeelongPort, VRCA and Port Facility Operators have resources which may be brought to bear in support of statutory agencies responding to an incident within the Port, or elsewhere. Details are at Annexe D ANNEXE D Resources Page xiii of Annexe D This page produced

14 Part 2 Emergency Management Planning Page 2.1 Port of Geelong Emergency Management Committee Meeting Schedule Meeting Guidelines Response and Recovery Management Groups Port Facility Operators responsibilities Emergency Risk Assessment 5 ANNEXE D Resources Page xiv of Annexe D This page produced

15 2.1 Port of Geelong Emergency Management Committee The Committee will have representatives of the following organisations and authorities as members: EXECUTIVE COMMITTEE GeelongPort (Chair) VRCA (Deputy Chair) Harbour Master Graincorp Alcoa Australia Australian Defence Industries CFA City of Greater Geelong Incitec Pivot Limited Midway Parks Victoria Shell Australia Terminals Pty Ltd Vic Police FULL COMMITTEE GeelongPort (Chair) VRCA (Deputy Chair) Harbour Master Graincorp Alcoa Australia Ambulance Victoria AMOSC AQIS Australian Customs Service Australian Defence Industries CFA City of Greater Geelong Cunningham Pier Owners Dept of Human Services (Recovery Unit) Dept of Sustainability & Environment EPA Hunter Grain Incitec Pivot Limited LW Marine Services Midway Missions to Seamen Omya Australia Parks Victoria Port Phillip Sea Pilots Security Providers Shell Australia Svitzer Australia Terminals Pty Ltd Vic Police VICSES ANNEXE D Resources Page xv of Annexe D This page produced

16 The objectives of the Committee meetings will be to: provide a forum for the exchange of information and ideas which will enhance the capacity of the whole Port to prevent or mitigate, prepare for, respond to and recover from emergencies; monitor and evaluate the Port of Geelong Emergency Management Plan and associated emergency risk management processes; review the Plan following exercises and the response to emergencies within the Port; examine issues which may impact upon the level of emergency management preparedness within the whole Port of Geelong; foster emergency management liaison and networks Meeting Schedule The Committee will be broken into an Executive Committee and a Full Committee as shown in the above table. The Executive Committee will meet once per year and the Full Committee will meet each two years. Additional meetings will be scheduled if required by circumstances, or if convened by the Chairman. These included in standing agenda items in Meeting Guidelines The following guidelines will help keep the meetings to a reasonable time and ensure key issues are discussed. General reports from attendees must be in written form and lodged with GeelongPort at least 7 days before the meeting date. These reports will not be read out on the day. They will be sent out with the minutes of the meeting. Important items from these reports that require mention at the meeting should be advised to GeelongPort before the meeting. Issues to be discussed must be advised to GeelongPort 7 days before the meeting date for inclusion on the agenda. Note: This will not preclude important issues being discussed on the day. ANNEXE D Resources Page xvi of Annexe D This page produced

17 Standing Agenda Items o Report on Risk Assessment (reviews, new risks etc). o Any emergencies that have occurred since last meeting that affected/had potential to affect the whole Port or multiple Port Facility Operators. o Report on Port Facility Operator s Emergency Management Plans (to ensure consistency with this whole Port of Geelong Emergency Management Plan). o Check contact details of Committee members (any changes to key people and contact details). o Any key internal changes (new industries/tenants/operations in the Port, major changes to facilities/functions or any ceased operation) or external changes. (Legislative/Industrial) that may have an effect on this plan. o Agree upon required training and exercising regimes; and 2.2 Response and Recovery Management Groups Depending on the severity, area affected by the emergency, expected duration of the emergency and potential to affect the whole of Port operations, GeelongPort will liaise with the affected Port Operators and if necessary: Establish whole of Port Response Management Group consisting of: GeelongPort VRCA Harbour Master Other Port Operators and Agencies nominated at the time. Further details of response measures are contained at Section 3 (Emergency Response) of this plan. Establish a whole of Port Recovery Group consisting of: GeelongPort VRCA Harbour Master Other Port Operators and Agencies nominated at the time. Further details of recovery measures are contained at Section 4 (Recovery Processes) of this plan. ANNEXE D Resources Page xvii of Annexe D This page produced

18 2.3 Port Facility Operators - Responsibilities Each Port Facility Operator within the Port of Geelong is required to undertake emergency planning (including evacuation planning) in accordance with Australian Standard AS 3745, 1995, Emergency Control Organisations and Procedures for Buildings, and the Occupational Health & Safety Act, Key roles in prevention, response and recovery are shown in 1.5 (Emergency Management Responsibilities). In addition to meeting these requirements, tenants of GeelongPort must also ensure that they develop Emergency Management Plans which: are consistent with arrangements contained within the Port of Geelong Emergency Management Plan; contain clear directions to notify appropriate internal personnel and external agencies; include mutual aid arrangements which commit the tenant to support other elements of the Port of Geelong community in emergency response and recovery; include emergency management training programs for their own personnel; require commitment to and participation in annual emergency management exercises designed to test plans, procedures and personnel; and include the requirement for objective debriefings to be conducted after each exercise or emergency activation. 2.4 Emergency Risk Assessment As part of the development of this plan, a comprehensive risk assessment from a whole of Port perspective has been undertaken.. Reviews will be undertaken annually and whenever a new risk or changed risk is identified. A report on the emergency risk assessment will be produced for each Emergency Management Committee meeting. A detailed record of the whole Port of Geelong Emergency Risk Management Assessment is contained at Annexe A. ANNEXE D Resources Page xviii of Annexe D This page produced

19 Part 3 Emergency Response Page 3.1 Emergency Response Background Information & Agency Roles Agency Roles Emergency Response Arrangements Port of Geelong Emergency Action Checklist Response Arrangements Alert & Standby Emergency on a Vessel Emergency Management Team Emergency Centres Emergency Centres Used by Emergency Services Emergency Centres and Teams Port of Geelong Communications Public Information and Community Warnings Evacuation Responsibilities - Evacuation Evacuation Assembly Areas Evacuation - Ships Evacuation Cranes and Operators Media Arrangements Port of Geelong Media Arrangements Mutual Aid Arrangements Operational Debriefing 16 ANNEXE D Resources Page xix of Annexe D This page produced

20 3.1 Emergency Response - Background Information This background information is mainly State based. The information is included so users will have a basic understanding of the arrangements that will be applied by external Emergency Services and Agencies and who will be in overall control of the emergency response. Some background information is included in italics and marked as background information later in this section, to add clarification where required. Emergency response is about controlling the emergency (e.g. put out the fire) and reducing the consequences (e.g. prevent escalation and ensure the immediate needs of people affected are satisfied examples are medical care, information etc). In emergency response operations there are three separate and distinct functions which have to be carried out, regardless of the type or magnitude of the emergency: Command is the direction of members and resources of an organisation in the performance of the organisation's role and tasks. Command relates to organisations and operates vertically within an organisation. Control is the overall direction of emergency management activities in an emergency situation. Authority for control is established in legislation or in an Emergency Management Plan and carries with it the responsibility for tasking and coordinating other organisations in accordance with the needs of the situation. Coordination is the bringing together of organisations and elements to ensure an effective response; it's primarily concerned with the systematic acquisition and application of resources (organisation, manpower and equipment) in accordance with the requirements imposed by the threat or impact of an emergency. Victoria Police is responsible under the Emergency Management Act for emergency response coordination, with the exception of incidents involving defence force vessels or aircraft. Victoria Police maintains the State Emergency Response Coordination Centre (SERCC) and the SERCC has communication links with Emergency Management Australia through which access can be gained to Commonwealth and other State/Territory resources Agency Roles The table on the following 3 pages is taken from the Emergency Management Manual Victoria. It gives an overview of the agencies with primary and support responsibilities for various types of emergencies. Control Agency A control agency is an agency identified within this table that is assigned to control the response activities to a specified type of emergency. Support Agency A support agency is an agency which provides essential services, personnel, or material to support or assist a control agency or affected persons. ANNEXE D Resources Page xx of Annexe D This page produced

21 Abbreviations used in the following table: AMSA ARFF ATSB AV BC BOM CFA CMA s DH DHS DOT DPI DSE EPA MFESB MSV PTD PV VICSES VRCA - Australian Maritime Safety Authority - Aviation Rescue and Firefighting (part of Airservices Australia) - Australian Transport Safety Bureau - Ambulance Victoria - Building Commission - Bureau of Meteorology - Country Fire Authority - Catchment Management Authorities - Department of Health - Dept of Human Services - Dept of Transport - Dept of Primary Industry - Dept of Sustainability & Environment - Environment Protection Authority - Metropolitan Fire & Emergency Services Board - Marine Safety Victoria - Public Transport Dept - Parks Victoria - Victoria State Emergency Service - Victorian Regional Channels Authority EMERGENCY/THREAT CONTROL AGENCY (may vary by location) ACCIDENT/INCIDENT KEY SUPPORT AGENCIES Aircraft Victoria Police AMSA, ARFF, ATSB Biological materials DH CFA, MFESB Gas leakage CFA/MFESB Gas distribution companies Hazardous materials, high consequence dangerous goods or dangerous goods CFA/MFESB/ARFF EPA, AV, WorkSafe Lifts, cranes or scaffolding and amusement structures CFA/MFESB WorkSafe Marine (not including marine pollution) Victoria Police Transport Safety Victoria, AMSA Military aircraft and ships Defence Forces AMSA, Victoria Police Radioactive materials DH CFA, MFESB Rail and tram Victoria Police PTD, DOT, V/Line, ARTC, MTM, CFA, MFESB, VICSES Road Victoria Police CFA, MFESB, VICSES, VicRoads, Municipal councils, CityLink, EastLink ANNEXE D Resources Page xxi of Annexe D This page produced

22 EMERGENCY/THREAT CONTROL AGENCY (may vary by location) AGRICULTURAL KEY SUPPORT AGENCIES Chemical contamination of livestock or agricultural produce (agriculture or veterinary) Exotic Animal Disease (includes Bees & aquaculture) DPI DPI DFSV, PrimeSafe DSE Plant Pest or Disease DPI DSE Drought Marine pollution Oil and chemical spills in local ports and state rivers DPI ENVIRONMENTAL DOT (Security & Emergency Management Division)/Port Operator Oiled Wildlife DSE PV, DOT, AMSA Exotic Marine Pest Incursion DSE DPI, PV Cetacean (Whale) Stranding (including Entanglement) DSE DSE, EPA, AMSA, PV, BOM, VRCA, MFESB, CFA DPI, PV Vertebrate Pest/Plagues DPI DSE, PV Pollution into inland waters CFA/MFESB EPA, PV Pollution of inland waters EPA/Melbourne Water PV ESSENTIAL SERVICE DISRUPTION Food supply, critical infrastructure damage or disruption Victoria Police DPI Electricity DPI (Energy Sector Development Division) AEMO, Electricity distributors, Energy Safe Victoria, DSE Natural Gas DPI (Energy Sector Development Division) AEMO, DPI (Minerals and Petroleum), Energy Safe Victoria, Gas distribution companies Petroleum and liquid fuels Public Transport Roads/Bridges/Tunnels Water and Sewerage DPI (Energy Sector Development Division) DOT (Security & Emergency Management Division) VicRoads DSE FIRE AND/OR EXPLOSION DPI (Minerals and Petroleum), WorkSafe, Oil companies Transport providers Municipal councils, CityLink, EastLink, DOT (Security & Emergency Management Division) Water Authorities, DHS, Municipal councils Aircraft ARFF/CFA/MFESB Boilers and pressure vessels CFA/MFESB WorkSafe Explosion CFA/MFESB DPI, WorkSafe Explosive device Victoria Police CFA, MFESB Fire CFA/MFESB/DSE PV, DPI, AVCG, WorkSafe, BOM ANNEXE D Resources Page xxii of Annexe D This page produced

23 ANNEXE D Resources Page xxiii of Annexe D This page produced

24 EMERGENCY/THREAT Retail food contamination CONTROL AGENCY (may vary by location) HUMAN DISEASE/ILLNESS DH KEY SUPPORT AGENCIES Food/drinking water contamination DH Municipal councils, DSE, DPI Human disease DH NATURAL EVENT Earthquake VICSES All Flood VICSES DSE, CMAs, Water Authorities, Municipal councils, CFA, MFESB, BOM, PV Storm VICSES BOM, DSE, PV, CFA, MFESB Tsunami VICSES BOM, All RESCUE Building, structure CFA/MFESB/VICSES BC, AV, VicPol, WorkSafe Cave Victoria Police VICSES Land Victoria Police VICSES Lift, crane, scaffolding or amusement structure CFA/MFESB VicPol, VICSES, Worksafe, DPI Mine/quarry Victoria Police DOT, DPI, DSE, CFA, VICSES, WorkSafe Rail, aircraft and industrial CFA/MFESB/VICSES AMSA (aircraft only), WorkSafe (rail & industrial only) Road CFA/MFESB/VICSES AV Trench or tunnel CFA/MFESB Water Victoria Police VICSES, LSV SEARCH Land and water Victoria Police VICSES Others as per VicPol Register Overdue aircraft AMSA OTHER Aircraft inflight emergency Airservices Australia ADF Dam Safety Marine Casualty non SAR (commercial ship) in port waters DSE Port Operator, VRCA VicPol, VICSES Airservices Australia Water Authorities VICSES, Municipal Councils MSV, AMSA,CFA/MFESB, Victoria Police, AV Marine Casualty non SAR (commercial ship) in coastal waters Other threats against persons, property or environment Transport Safety Victoria Victoria Police VRCA/Local Port Operators, CFA, AMSA, Victoria Police, AV ANNEXE D Resources Page xxiv of Annexe D This page produced

25 As well as the above agencies, other agencies have been nominated to supply SUPPORT SERVICES. The key support services and agencies are listed here for reference only. SUPPORT SERVICE PRIMARY AGENCY SECONDARY AGENCIES Animal welfare DPI RSPCA, DSE Catering Red Cross Salvation Army Commonwealth resources Victoria Police EMA, ADF Communications Victoria Police ESTA, Telstra, WICEN Deceased persons: identification Victoria Police CCoV Detection of Emergency Locator Transmitters Emergency medical care and/or transport AMSA AV Emergency relief centres or shelters Municipal councils DHS Airservices Australia MFESB, ARFF, ESTA - Others as per SHERP (DHS) Environmental impact assessment EPA DSE, Parks Victoria Material aid Salvation Army Vic Relief Foodbank Media relations Control agency Victoria Police Public warnings Control Agency, Victoria Police BOM, Municipal councils, Telstra Registration and inquiries Victoria Police Red Cross Transport, engineering and services support VicRoads Others as per TESS Plan 3.2 Emergency Response Arrangements Port of Geelong The response principles of this plan are: That all facilities / operators are responsible for their own response to emergencies. This plan is a higher level plan where an emergency may affect neighbouring facilities / users or the overall operations of the Port of Geelong or the surrounding community. It may not be implemented until some time after individual facilities / operators own response to an emergency. From a whole of Port perspective, where an emergency takes place or affects land areas (from where the water meets a wharf or land, inland) the lead will be taken by GeelongPort supported by VRCA. Where an emergency takes place on or affects Corio Bay, the lead will be taken by VRCA, supported by GeelongPort. Where there may be doubt, the lead will be negotiated between GeelongPort and VRCA. ANNEXE D Resources Page xxv of Annexe D This page produced

26 Response responsibilities are listed in the following table; All Port of Geelong Operators Whole of Port Perspective (If emergency has the potential to affect other Port Internally: Apply response arrangements in own Emergency Management Plan, including alerting staff. Gather as much information as possible pertaining to the nature and scope of the impending or possible emergency. Advise external Emergency Services as appropriate If there is a potential to affect other Port Operators or Channels in Corio Bay: Advise GeelongPort / Security, Harbour Master / VRCA as appropriate. Notify your neighbours as appropriate. Operators or Channels in Corio Bay) Ask yourself what if Liaise with internal Facility Operators as appropriate Monitor Make strategic Whole of Port decisions regarding: o o Shipping movements Threats to other Port Facility Operators and affects on their business operations. Advice and assistance to affected Port facility Operators on matters where qualified to do so Emergency Action Checklist A Port of Geelong Emergency Action Checklist has been developed for quick reference. It is designed to be a handy size (approximately A5) that can sit beside the phone of key people in all Port users facilities and/or be in your briefcase for after hours reference. The contents are: General Principles Contact Directory Key Emergencies and initial actions to take. First Aid Procedures Evacuation Check list some things to consider This check list will complement, not compete with individual operators own emergency response arrangements. A current copy of the Port of Geelong Emergency Action Checklist is at Annexe C to this Plan Emergency on a Vessel Ship's Masters are required to: cooperate to stabilise and contain any emergency; and advise the Marine Controller on arrival of actions to be taken in the event of an emergency occurring whilst the ship is in Port. The Harbour Master has the authority to relocate a ship from its berth when necessary in an emergency. Moving ships can be a slow process (crewing/organising space in channel or anchorage areas) and ships are quite strong in their own right, so moving from a berth would be a last resort action. The Harbour Master will liaise with Port Phillip Sea Pilots on any such relocation and will task Pilots as required. ANNEXE D Resources Page xxvi of Annexe D This page produced

27 3.2.4 Emergency Management Team (EMT) Background Information: An (Emergency Services) Emergency Management Team (EMT) will normally consist of the Incident Controller, support agency commanders (or their representatives) and the Emergency Response Coordinator (or representative). In the event of a major emergency within the Port of Geelong, individual Port of Geelong Operators, or GeelongPort, or VRCA or the Harbour Master will normally provide key support to the emergency services. Senior personnel may be required to provide expert information and to identify and access resources within the Port of Geelong The (Emergency Services) Emergency Management Team, at the direction of the Incident Controller, may carry out the following tasks: develop an overview of the situation; identify tasks to be undertaken; identify resources available for tasking; determine gaps in information and resources; access expert advice as required; develop and implement tactical plans for response and recovery operations; Individual Port of Geelong Operators, GeelongPort, VRCA and the Harbour Master will consider requests to be part of an (Emergency Services) Emergency Management Team at the time the request is made. From a whole of Port perspective, GeelongPort and VRCA may set up a Whole of Port Emergency Management Team to fulfil the overview role for an emergency that has the potential to affect other Port Operators or Channels in Corio Bay. If established, this Whole of Port Emergency Management Team: Will consist of both GeelongPort and VRCA personnel. Leadership of the team will be GeelongPort (land emergencies) or VRCA (water emergencies). Both GeelongPort and VRCA have minimal staff numbers. This means the team will consist of two-four people and the majority of business may take place by phone between them. This whole of Port Emergency management team is discussed further in 3.3.2, Emergency Centres. ANNEXE D Resources Page xxvii of Annexe D This page produced

28 3.3 Emergency Centres Emergency Centres Used by the Emergency Services Background Information: Emergency Operations Centre (EOC) In Victoria, Emergency Operations Centre (EOC) is the term used for a single-service or agency centre responsible for the management of that agency's activities in responding to an emergency. Essentially, an EOC is concerned with command of the members of that organisation in their own emergency management tasks, the processing of operational information relevant to its purpose, and decision-making and planning. Individual Port of Geelong Operators will all have an Emergency Operations Centre, although they may not call it by this name. Incident Control Centre (ICC) An Incident Control centre is where the (Emergency Service) Control Agency Controller will operate from. Port of Geelong Operators, GeelongPort, VRCA and the Harbour Master are not Emergency Services, so will not establish an Incident Control Centre. They will consider requests to be part of or provide a Liaison Officer to an (Emergency Services) Incident Control Centre at the time the request is made, on a needs / availability of staff basis. Emergency Coordination Centre (ECC) An Emergency Coordination Centre (ECC) is a multi-agency facility from which the (Emergency Service) function of Coordination is exercised in emergency response. It is designed to achieve multi-agency, support resource coordination and is headed by a Police Officer. The City of Greater Geelong has a Municipal Emergency Coordination Centre (MECC). Port of Geelong Operators, GeelongPort, VRCA and the Harbour Master are not Emergency Services, so will not establish an Emergency Coordination Centre. They will consider requests to be part of or provide a Liaison Officer to an (Emergency Services) Emergency Coordination Centre at the time the request is made, on a needs / availability of staff basis. ANNEXE D Resources Page xxviii of Annexe D This page produced

29 3.3.2 Emergency Centres and Teams Port of Geelong Emergency Operations Centre During an emergency affecting their facility, individual Port of Geelong Operators will all have an Emergency Operations Centre, although they may not call it by this name. Emergency Management Team During an emergency, GeelongPort and VRCA may set up a Whole of Port Emergency Management Team Roles, functions and operations are as follows: All Port of Geelong Operators Emergency Operations Centre Purpose of Emergency Operations Centre Develop a clear picture of the nature, extent and effects of a Port emergency for operational decision-making purposes as they affect the facility. The information of most vital concern includes: loss of life and injuries, and damage to property and infrastructure; consequences of the hazard impact for the facility and the surrounding community; internal personnel and equipment available to deal with the emergency. The development of strategic and tactical plans (strategic plans addressing the broader, longer term issues of the response). Whole of Port Perspective (If emergency has the potential to affect other Port Operators or channels in Corio Bay) Whole of Port Emergency Management Team Purpose of Whole of Port Emergency Management Team Gain a clear picture of the nature, extent and effects of the emergency for strategic decision-making purposes. The information with which the Port EOC is most vitally concerned includes: loss of life and injuries, and damage to property and infrastructure; consequences of the hazard impact for the Port and the surrounding community; and what personnel and equipment might be available within the whole Port to deal with the emergency? The development of strategic and tactical plans (strategic plans addressing the broader, longer term issues of the response). Location of Port Operator Emergency Operations Centre By definition, each Port of Geelong Operator will manage/operate its own internal emergency operations functions from wherever it chooses, usually its own facility. In Emergency Management terms this will be known as an Emergency Operations Centre. Location of Whole of Port Emergency Management Team Both GeelongPort and VRCA have minimal staff numbers. This means the team will consist of two-four people and the majority of business may take place by phone between them. Locations, if formally established, will be the Offices of GeelongPort: GeelongPort, Corio Quay, Corio Quay Road, North Geelong OR VRCA, Level 2, 235 Ryrie Street, Geelong. Secondary facilities will be nominated if required, depending on the location and scope of the emergency. ANNEXE D Resources Page xxix of Annexe D This page produced

30 All Port of Geelong Operators Emergency Operations Centre Activating / Opening Emergency Operations Centre Will be at the discretion of the individual Port of Geelong Operator. Whole of Port Perspective (If emergency has the potential to affect other Port Operators or channels in Corio Bay) Whole of Port Emergency Management Team Activating / Opening Whole of Port Emergency Management Team Will be at the discretion of the Business Manager Port Management, GeelongPort or a nominated deputy, or Chief Executive Office VRCA, or a nominated deputy Administration of Emergency Operations Centre Individual Port of Geelong Operators Emergency Management Plans should consider the dot points under Whole of Port Perspective (opposite). Administration of Whole of Port Emergency Management Team The Business Manager, Port Management, GeelongPort or Chief Executive Officer VRCA will be responsible for ensuring the following functions are carried out: security of the EOC; personnel rosters; catering requirements; provision of stationery, charts, and associated resources; and registration of all personnel attending including times of attendance and departure. Notes: Any Centres established must have an emergency power supply to ensure continuity of functions during emergency operations. 3.4 Communications Establishing and maintaining communications to and between responding agencies is an essential part of emergency management. Agencies responding to an emergency will provide their own communications resources but will establish a link with Individual Port Operator s Emergency Operations Centres or the overall Port Emergency Operations Centre, or both. Communication requirements beyond those immediately available will be accessed through the Municipal Emergency Response Coordinator at the Municipal Emergency Coordination Centre. ANNEXE D Resources Page xxx of Annexe D This page produced

31 3.5 Public Information / Engagement and Community Warnings Background Information: Under Victoria's emergency management arrangements, the Emergency Response Coordinator (Police Officer) is responsible for the content of public information and ensuring that warnings are issued to other agencies and to the community. Warning message content must be approved by the Incident Controller before being disseminated. Explanatory Note The purpose of public information, particularly in the aftermath of a hazard impact when safety may be an important issue, is to gain public understanding of and cooperation with the requirements of the emergency response management agencies. Public information is an important means of reassuring people that matters are being taken in hand, the agencies responsible and that those likely to be affected by the emergency will be told, by the responsible agencies, what is happening and what actions they should take (evacuation, nonconvergence, health and safety issues, relief centres, and assistance available). It is essential that only authorised messages are issued as public information. This avoids the potential for conflicting information or instructions which would undermine public confidence in the emergency response operation. For emergencies affecting individual facilities, that Port Facility Operator is responsible for liaising with the Incident Controller and the Emergency Response Coordinator regarding warning the community. For a Whole of Port emergency the Business Manager, Port Management, GeelongPort is responsible for liaising with the Incident Controller and the Emergency Response Coordinator to advise on the content of warning messages. Should the Incident Controller consider a public meeting is required due to the extent or magnitude of the emergency, and request attendance, individual Port Facility Operators and GeelongPort / VRCA will consider the request at the time and endeavour to satisfy the request. ANNEXE D Resources Page xxxi of Annexe D This page produced

32 3.6 Evacuation Background Information Evacuation is the planned relocation of persons from a dangerous or potentially dangerous area to safer areas and it includes the eventual return of those evacuated. The Control Agency, in consultation with Police and with advice from other agencies, is responsible for recommending that people be evacuated from an area. Victoria Police is the responsible agency for managing an evacuation within the Port of Geelong. Explanatory Note Evacuees are usually directed to an evacuation centre or emergency relief centre identified in the Municipal Emergency Management Plan. Arrangements for catering, accommodation, registration and the other needs of evacuees are covered in the municipal and regional recovery arrangements and in the organisational plans of support agencies Responsibilities - Evacuation The above arrangements are for a formal, large scale evacuation. Any decision to evacuate people under a formal, large scale circumstances within the area of the Port of Geelong will be made in conjunction with the Control Agency and Victoria Police. To apply these arrangements in every instance is not practical and could place people s lives at risk. Every Port of Geelong Operator and facility has a responsibility under the Occupational Health and Safety Act 1985 to develop warning systems and evacuation arrangements for their own facilities / staff. Removing people from danger is one of the first considerations in any emergency. Each Port of Geelong Operator is responsible for the development and implementation of its own evacuation procedures and for accounting for its personnel during an emergency Evacuation Assembly Areas Under the Occupational Health and Safety Act 1985, identification of site and building emergency evacuation assembly areas are required for all buildings and sites. Each Port of Geelong Operator is responsible for the determining assembly areas within its own area of responsibility. For a large scale evacuation of multiple facilities / large areas of the Port of Geelong, the Incident Controller, in consultation with the Business Manager, Port Management, GeelongPort and/or VRCA &/or relevant Port Facility Operators, will decide on appropriate evacuation assembly areas at the time of an emergency. The nature and scope of the emergency will need to be considered in determining appropriate assembly areas for evacuees. ANNEXE D Resources Page xxxii of Annexe D This page produced

33 3.6.3 Evacuation - Ships The initial decision to evacuate a ship will be made by the Ship s Master. Ships have their own Emergency Plans. If a ship is at berth, the initial assembly area will be the pier, until knowledge of the hazard dictates moving further away. Should it be necessary to relocate crews away from the Port area, the formal, large scale arrangements will take over. Liaison with the Master of the Ship, Harbour Master, GeelongPort and Ships Agents will be required in addition to Victoria Police and the Incident Controller. The Harbour Master retains the authority to relocate a ship from the berth if necessary in an emergency. Ships and their crews: When considering the evacuation of ships crew members, the following need to be considered: length of time required for safely shutting down ships engines, machinery, boilers, etc; Customs, Immigration and Quarantine requirements; potential language problems; and ability to return essential crew quickly to a ship if the ship has to be relocated Evacuation - Cranes and operators: Due to the working height and relative isolation of crane operators, there are special emergency evacuation considerations which must be taken into account by the Incident Controller: crane operators may become affected by smoke or hazardous fumes without the knowledge of fellow workers or emergency agency personnel working below; and emergency agency personnel need to be aware of crane operators presence and of appropriate evacuation procedures if an operator is rendered unconscious or is injured. Crane booms must be placed in the raised position prior to operator evacuation or power shutdown. Failure to raise booms could prevent or hinder the movement of ships from the incident area. See: Victoria State Emergency Response Plan City of Greater Geelong Emergency Management Plan Tenants Emergency Management Plans Emergency Control Organisation and Procedures for Buildings, AS Occupational Health and Safety Act 1985 ANNEXE D Resources Page xxxiii of Annexe D This page produced