FY Governor s Recommended Budget. Department of Administration Agency 082 State Public Works Division

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1 FY Governor s Recommended Budget Department of Administration Agency 082 State Public Works Division

2 D-2 Agency Overview In 1937, the Legislature approved an act creating the State Planning Board. In 1973, AB 601 changed the name to the State Public Works Board. SB 427 (2011 Legislature) merged the State Public Works Board with the Building & Grounds Division, now the State Public Works Division of the Department of Administration. The Board remains an advisory, rule-making, and dispute settlement body. Vision: State agencies will occupy exemplary facilities. Mission: To provide well planned, efficient, and safe facilities to State Agencies so they can effectively administer their programs. Philosophy: We work as a team to build consensus, take pride in our work, and serve with humility. 2

3 D-3 Budget Request Highlights Contingent on how many 2015 CIP project requests are approved, an additional 3 building inspectors and 3 Project Managers. BA 1562 (SPWD Prof. Services) New Program Officer Position for leasing due to higher demand for leasing services. BA 1349 (B&G) Transfer of Water Operator Position (.25 FTE) from BA 1349 (B&G) to BA 1366 (Marlette) due to increased maintenance and support needed for Marlette Lake Water System. Implementation of a Risk Management Information Service (RMIS). BA 1540 (SPWD Mgmt.) Replacement of equipment due to age. BA 1349 (B&G) Purchase new equipment to maintain properties better. BA 1349 (B&G) Address Deferred Maintenance Projects CAT 14, BA 1349 (B&G) Major building renovation Fire and life safety Replace critical HVAC equipment 3

4 Organization Chart D-4 4

5 Performance Measures Capital Improvement Program Development FY 16 FY 17 Accuracy of CIP Project Scopes 98% 98% Accuracy CIP Total Project Cost Estimates 98% 98% Project Management Percent of Projects Remain Within Budget 98% 98% Percent of Projects Completed Within Schedule 98% 98% Percent of Projects Completed Within Scope 98% 98% Facility Condition Analysis (biennial measure) Corrective Action Planning 45% Facility Audit Recommendations Completed 15% Code Enforcement Percent Inspection Requests Performed 100% 100% Plan Review Delegation Following Receipt of Request 100% 100% Plan Reviews Performed Directly by the Division 100% 100% Oversight of Office Space - Leased Buildings Leased Office Space Savings (versus market rates) $5,400,000 $5,000,000 Average Cost per Square Foot per Month $1.58 $1.58 Market Cost of Leased Space per Square Foot per Month $2.00 $2.00 State-Owned Facilities Management Percent Deferred Maintenance Projects Within Budget 100% 100% Work Request Response Time 100% 100% Percent Preventative Maintenance Tasks Completed on Schedule 85% 85% Water Delivery from the Marlette Lake Water System Gallons of Raw Water Sold (yearly average) 635,939, ,478,439 Percent of Time Water is Available (to water customers) 99% 99% D-5 5

6 D-6 FY Governor s Recommended Budget Department of Administration Budget Account 1540 SPWD Administration

7 Program Description Budget Account 1540 Oversees and manages the CIP and four operating accounts Overhead administration account - approved in the 2013 Legislative Session D-7 Expenses are appropriated among four other budget accounts. Budget Request: Implementation of a Risk Management Information Service (RMIS) 7

8 Budget Request Summary (1540) Budget Request FY 15 Work Program FY 16 FY 17 Total Revenue FY 14 Actual Adjusted Base 531, ,577 1,001,200 1,052,270 2,053,470 Total Enhancements ,494 2,378 24,872 Total Revenue 864, ,577 1,020,579 1,051,421 2,027,000 Expenses E672 Eliminate longevity - - (2,875) (3,200) (6,075) E225 Travel for Administrator and Deputy Administrators - - 1,743 1,743 3,486 E230 Contribution to Risk Management Information System ,000-10,000 E710 Computer hardware/software replacement per schedule - - 9,614 1,103 10,717 E801 Director s Office cost allocation BA ,558 4,064 8,622 E804 Centralized HR allocation BA Total Enhancements ,216 3,946 27,162 Total Expenses 864, , ,347 1,038,878 1,986,225 D-8 FTE

9 Reserve Analysis (1540) FY 14 Actual FY 15 Work Program Budget Request FY 16 FY 17 Total Revenue 864, ,577 1,020,579 1,051,421 2,072,000 Expenses 864, , ,836 1,038,878 1,977,714 Capital Purchases - - 8,511-8,511 Total Expenditures 864, , ,347 1,038,878 1,986,225 D-9 Change in Reserves 3-73,232 12,543 85,775 Beginning Reserves ,232 - Ending Reserves 3-73,232 85,775 85,775 Days Expenses in Ending Reserves

10 D-10 FY Governor s Recommended Budget Department of Administration Budget Account 1562 SPWD Professional Services

11 D-11 Program Description Budget Account 1562 Capital Improvement Program Development Manages legislatively approved CIP Permitting Section code compliance, plan check and inspection Agency projects Provides guidance to agencies (i.e. mechanical, electrical, structural) 11

12 Status of CIP s Budget Account % 2% % % 38% D-12 34% 89% 96% 14% Cancelled Completed Statewide Programs Projects in Design Phase Projects Under Construction 12

13 Staffing/CIP ( ) Budget Account $811 SPWD Professional Services Staff, FTE CIP Total Funding, Millions D $ $ $53 $

14 Staff Achievements Power Generation and Energy Conservation Budget Account 1562 D-14 ARRA: Solar PV Mechanical Lighting Federal Funding $1.5m $1.5m $4.0m State Funding Other Funding (Rebates) $1.0m Savings ($/year) $1.25m Solar PV NYTC & JCC $2.7m $100k Solar PV DRI $600k** $6.4m $266k 13-S08 Statewide Energy Efficiency Program 15-S08 Statewide Energy Efficiency Program $2m $5m $224k $21m $0.5m* $2.1m* Total $7m $23.6m $15.6m $3.94m *Estimated values **DRI Loan from State Office of Energy 14

15 Enhancements Budget Account 1562 D-15 3 New Project Managers and 3 New Building Inspectors Training Computers Travel New SPWD Conference Room Audio/Visual Conferencing System Equipment failing Parts unavailable 15

16 Budget Request Summary (1562) FY 15 Budget Request FY 14 Work Revenue FY 16 FY 17 Total Actual Program Adjusted Base 3,639,024 3,711,799 3,851,022 3,764,666 7,615,688 Total Enhancements , ,147 1,050,486 Total Revenue 3,639,024 3,711,799 4,331,361 4,334,813 8,666,174 Expenses Adjusted Base 3,639,024 3,711,799 3,851,022 3,764,666 7,615,688 D-16 E672 Eliminate longevity - - (13,625) (15,475) (29,100) Subtotal E670 Series Enhancements - - (13,625) (15,475) (29,100) E225 Additional training for project managers & inspection staff, code, Autodesk, OSHA ,576 11,576 23,152 E226 Add 3 Project Managers and 3 Building Construction Inspector positions, , , ,223 contingent upon approval of the fiscal year 2015 Capital Improvement Program (CIP) E710 Computer hardware and software replacement - - 4,412 19,849 24,261 E711 Video conference equipment replacement ,254-49,254 E800 Public Works Administration cost allocation BA , ,504 E801 Directors Office cost allocation BA ,713 14,901 31,614 E804 Centralized HR allocation BA ,578 Subtotal Other Enhancements , ,622 1,079,586 Total Expenses 3,639,024 3,711,799 4,331,361 4,334,813 8,666,174 FTE

17 D-17 FY Governor s Recommended Budget Department of Administration Budget Account 1349 SPWD Buildings and Grounds

18 Buildings & Grounds Budget Account 1349 Buildings and Grounds Section provides the following services: Assigns office space within state-owned buildings Facilities management for state-owned buildings D-18 Negotiates private building leases when state-owned space is unavailable Funds Capitol Police (NRS ) 18

19 D-19 State-Owned Facilities Management Budget Account 1349 Facilities management of 1.7 million square feet of facility space 122 acres of state-owned property in Carson City, including the Stewart Facility, Reno, and Las Vegas providing: Facility and Infrastructure Maintenance HVAC Services Tenant Improvements Custodial Services Grounds Maintenance Miscellaneous Services In-house staff, contract labor, and community trustees (Department of Corrections). 19

20 Deferred Maintenance Projects Budget Account 1349 D-20 Fiscal Year 2016 $1,113,302 Blasdel Building Elevator Elevonic Regenerative Control System EICON Building Elevator Regenerative Modernization Capitol Building Employee Restroom Capitol Building Gutters Capitol Building Fence Stewart Facility Various Repairs/Concrete Various Buildings Concrete State Library Archives Replace Split System Fiscal Year 2017 $845,000 Stewart Facility Various Repairs/Concrete Various Buildings Concrete Supreme Court Granite Slabs Various Buildings Roof Tie Offs Sawyer Building Electrical Coordination Study Sawyer Building Improvements Based Upon Coordination Study Attorney General Complex Freight Elevator 20

21 Replacement Equipment Budget Account 1349 D-21 Fiscal Year $58,068 E723 Walker Tractor w/attachments E725 Bobcat Mini-Excavator E711 Agency Owned Vehicle Replacements 3/per year Fiscal Year $75,718 E721 Hydraulic Dump Trailer E722 Box Truck E723 Walker Tractor w/attachments E724 Toyota Forklift E711 Agency Owned Vehicle Replacements 3/per year 21

22 D-22 Leasing Services Leasing Services has five main functions: Locate and negotiate lease terms for new space for State agencies Negotiate renewals of existing State leases Assist agencies with unresolved maintenance issues Manage and negotiate tenant improvements Establish standards of care and occupancy for leased space Statistics 305 leases, representing 1,855,866 square feet, and approximately $32 million of obligated lease payments for FY Includes 108 leases (775,471 square feet) due to AB 404 (2011 Legislature) adding Boards, Commissions, DPS, DMV, and DOT to Leasing Services (NRS ). January leases negotiated/renegotiated for Boards/Commissions: $412,916 savings. 22

23 Enhancement Unit E226 Program Officer II Budget Account 1349 AB 404 (2011 Legislative Session) required the following additional agencies to process all lease requests through Leasing Services Section. D-23 Department of Public Safety Department of Motor Vehicles Department of Transportation Boards and Commissions Statistics Pre AB 404 Leases (FY 2011) 209 Post AB 404 Leases (FY 2014) 297 Total Current Leases (FY 2015)

24 Budget Request Summary (1349) Budget Request FY 15 Work Program FY 16 FY 17 Total Revenue FY 14 Actual Adjusted Base 15,661,424 15,905,846 14,199,619 14,679,822 28,879,441 Total Enhancements - - 1,436, ,742 2,374,248 Total Revenue 15,661,424 15,905,846 15,615,679 15,596,860 31,212,539 Expenses E672 Eliminate longevity - - (17,525) (20,250) (37,775) E226 Program Officer 2 for Leasing Services ,312 61, ,694 E502 Adjust revenue for DU E710 Computer hardware/software replacement per schedule - - 3,781 9,296 13,077 E711 Replace three vehicles each year ,000 27,000 54,000 E712 Replace various tools and equipment ,270 4,292 24,562 E721 Hydraulic Dump Trailer ,600 4,600 E722 Used Box Truck ,950 17,950 E723 Multi-use maintenance utility vehicle (walker) ,168 14,168 28,336 E724 Forklift for warehouse - Las Vegas shop ,000 12,000 E725 Mini-excavator ,900-16,900 E800 Public Works Admin. cost allocation BA ,890 (346) 7,544 E801 Director s Office cost allocation BA ,772 40,808 86,580 E804 Centralized HR allocation BA ,785 2,400 4,185 E850 Major maintenance and building renovation projects - - 1,113, ,000 1,958,302 E900 Transfer Water Operator position (25%) to BA (20,544) (20,507) (41,051) E902 Transfer of Marlette Lake House cost to BA ,658 5,597 11,255 Total Enhancements - - 1,267,769 1,003,390 2,271,159 Total Expenses 15,324,512 16,747,183 15,918,664 15,692,122 31,610,786 D-24 FTE

25 Reserve Analysis (1349) FY 14 Actual FY 15 Work Program Budget Request FY 16 FY 17 Total Revenue 15,661,424 15,905,846 15,615,679 15,596,860 31,212,539 Expenses 15,241,822 16,717,784 15,860,596 15,621,004 31,481,600 Capital Purchases 82,690 29,399 58,068 71, ,186 Total Expenditures 15,324,512 16,747,183 15,918,664 15,692,122 31,610,786 D-25 Change in Reserves 336,912 (841,337) (302,985) (95,262) (398,247) Beginning Reserves 3,368,489 3,716,044 2,874,707 2,571,722 2,874,707 Ending Reserves 3,705,401 2,874,707 2,571,722 2,476,460 2,476,460 Days Expenses in Ending Reserves