Continental Automotive Purchasing, Engineering, Logistic and Human Resources, Controlling.

Transcription

1 To: Cc: Suppliers Continental Automotive Purchasing, Engineering, Logistic and Human Resources, Controlling. Subject: Requirements for submission Invoices and mandatory information that must to be included into the Invoices to ensure the payments. Dear Supplier, In order to provide you a best service and to process your Invoices for payment you must follow the points below: INDICE PAGE I. Requirements to process the Invoices.. 2 II. Detail of acceptable and not acceptable invoices 3 III. Submission of Invoice to pay.. 4 IV. Accounts Payable Portal. 5 V. Changes in General Data from the suppliers 6

2 I. Requirements to process the Invoices o The Invoice must include the Number of Purchase Order/Scheduling Agreement that has enough funds for covering the Invoice o The Invoice must include the number of Packing Slip/Delivery Note/ASN number o The Invoice must include the complete Legal Entity name. o The Invoice must to match with negotiated conditions shown on the Purchase Order (price, currency, quantity, description, Incoterms, additional charges and payment terms) o In case the delivery is performed through a third party, the invoice must include the packing slip number generated by the third party o The statement accounts must reference to Legal Entity Name and Purchase Order Number//Scheduling Agreement o Additional Charges (e.g. surcharges extra freights, handling) not included on Purchase Order should be preapproved by Purchasing. o The invoice should only consider productive material (Continental part numbers), any other concept like freight costs, surcharges, handling, reworks, etc should be invoiced in a monthly basis and in accordance to Purchasing instructions. o Send periodically your ACCOUNT STATEMENT detailed by Legal Entity Name, Invoice Number and Purchase Order o You must send one file per invoice. o The Invoice Format must be.pdf or.tif. EDI is also accepted.* o The document should not be longer than 3MB in size and subject no longer than 255 characters. o File name should not include, or. Would be best to avoid all special characters. For Mexican Suppliers PDF and XML name must be the same. o All information on invoice must be typed. Handwritten invoices will be rejected The Invoices that do not cover the requirements will be rejected for payment

3 For the Orders related to ERS or Consignment Scheme please send your invoices to the following addresses: ERS and Consignment Invoices for the following Ship To Locations: Allentown, Auburn Hills (Executive Hills Blvd), Dearborn (Commerce Dr & Mercantile Dr). Newport News, Santa Teresa, Troy, Chatham (Canada) ERS and Consignment Invoices for the following Ship To Locations: (Morganton, Culpeper, Henderson, Auburn Hills(Continental Dr), Detroit, Ridge town- Canada, Deer Park, Elma, Nogales, Seguin, Northbrook, Auburn Hills (Harmon RD) Dearborn (Mercantile Dr.) Consignment Invoices for Mexican Locations (Except Guadalajara) Consignment Invoices must include the Pull/Withdrawal number and the number of the consignment stock accounting-self invoice report you receive. Mexican Suppliers that ship to Mexican Locations must include the XML file as well. II. Detail of acceptable and not acceptable invoices

4 III. Submission of Invoice to pay (Please exclude ERS and Consignment Invoices) All non ERS or Consignment Invoices to pay must be sent directly to the following address: Legal Entity Name Continental Automotive Systems, Inc. Allentown, Auburn Hills (Executive Hills Blvd), Dearborn (Commerce Dr & Mercantile Dr). Newport News, Santa Teresa, Troy, Chatham (Canada) Continental Automotive Systems, Inc. (Morganton, Culpeper, Henderson, Auburn Hills(Continental Dr), Detroit, Ridge town- Canada, Deer Park, Elma, Nogales, Seguin, Northbrook, Auburn Hills (Harmon RD) Dearborn (Mercantile Dr.) Address Continental Automotive Mexicana S. A. de C.V. (Colinas, Silao, Fipasi, Cuautla-Morelos Nogales,) Temic Servicios S. A. de C. V. Teves Servicios S. A. de C. V. Nogales Servicios S. A. de C. V. Conti Automotive Servicios S. A. de C. V International Suppliers: ap_cam.invoices@continental-corporation.com Mexican Suppliers Electronic Invoices*: ap_cam.invoices@continental-corporation.com PLANTA 1 JUAREZ Continental Automotive Guadalajara México, S.A. de C.V. Continental Guadalajara Services Mexico, S.A. de C.V. ap_invoicesjrz1@continental-corporation.com Paper Invoices Luis Bleriot No Parque Ind. Panamericano Cd. Juarez, Chih PLANTA 2 JUAREZ Continental Automotive Guadalajara México, S.A. de C.V. Continental Guadalajara Services Mexico, S.A. de C.V. ap_invoicesjrz2@continental-corporation.com Paper Invoices Chimeneas No Parque Industrial Juarez Cd. Juarez, Chih. C.P IMPORTANT: We have also available the EDI invoice reception for International (Except Mexican) suppliers that Ship to USA and Canada Locations. *Due to Mexican regulations, the Electronic Invoices from Mexican suppliers must be sent in XML format along with PDF format. For Mexican suppliers that Ship to Mexican Locations including Guadalajara, we have available an invoice reception Web Portal to receive your XML invoices. For more details about this benefits please contact your Accounts Payable analyst:

5 Accounts Payable Portal The A/P Portal tool provides easy access for the suppliers to know promptly the status of the open invoices, scheduled payments, as well as details of previously paid invoices. This tool will provide greater visibility to ensure proactively that payments are made accurately and on time. The Portal provides: Access to view the status of the open invoices Access to verify the due date of the payment Access to view details of the payments for the last 12 months Access to search for the status of a specific invoice Nightly updates of open invoices and payment details Verification of vendor data including address and banking information Accounts Payable detailed such as contact information ( contact name, phone number, ) and bill to information by Legal Entity and Ship to Locations Information in a secure, password protected web application Link to access to A/P Portal: Below an example about the information that you will find in the Portal

6 IV. Changes in General Data from the suppliers All requests to change General Data from the suppliers such as Name, Address, Contact Person s Address and Bank Account (including the Letter Head) must be sent to Purchasing Department for authorization and your Accounts Payable contact. The s address and phones are available in the link below: With Best Regards CONTINENTAL FINANCE CENTER Accounts Payable